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									                                        Is BYLAWS OF

                      International Business and Economics Club (IBEC)

I. Statement of Program Purpose and Goals

    A.     The name of this club shall be International Business and Economics Club.
                  i. Established in the school year of 2005-2006 by two undergraduates
                     and one faculty advisor
                 ii. The club’s mission statement is as follows: The International Business
                     and Economics Club exists to provide students the opportunity to
                     actively explore the world in its growing interdependent state through
                     hands-on projects and research related to international business and
                     economic development

II. Membership

    A.     Membership is open to all fee-paying and mission abiding undergraduate and
           graduate students with at least a 3.00 GPA
                   i. Exec. R 88.1 Membership: No individual can be excluded from a
                      program on the basis of political ideology, but every individual in a
                      program must be sincere to the goals of the program.
                  ii. Exec R 83.1 Elections: Membership in a program may be defined by
                      the program as long as the membership rules allow an equal
                      opportunity for all students to participate in the program and there is
                      no other violation of the rules of the ASUO, the University of Oregon,
                      or the State of Oregon.
    B.     Equal Opportunity Statement
                   i. Exec. R 82.1 Equal Opportunity: The ASUO affirms the right of all
                      individuals to equal opportunity in education, employment and access
                      to incidental fee-funded programs and their funded activities, without
                      regard to race, color, religion, sex, sexual orientation, age, different
                      ability, national origin, marital status, veteran's status, or any other
                      considerations not directly and substantially related to effective
                      participation.
    C.     Authority and Responsibility of Members
           1. Pledges
                   i. Must have a 3.00 cumulative GPA. (Those below a 3.00 must write
                      answer an additional written question during the application process)
                  ii. Must attend two official meetings and pay dues before acquiring
                      member status
           2. Members
                   i. Members must attend 75% of all official meetings
                  ii. Members must pay an annual membership fee of $30, to be pro-rated
                      upon time of entry to IBEC
                          1. If a member is unable to pay due to financial reasons, the
                              International Business and Economics Club will waive the dues
                 iii. Each member must continue to contribute research, analysis, the
                      gathering and dissemination of resources and/or project coordination
                      related to IBEC’s mission

III. Officers and their Job Descriptions and Responsibilities

       A. IBEC shall have six officer positions:
       1. President
                    i. Manages external affairs
                   ii. Oversees group development
                  iii. Represents IBEC at all external functions and events
                  iv. Maintains that all officers continue to fulfill their required duties
                   v. Searches actively for international business and economic events and
                        connections
                  vi. Acts as a liaison between the faculty advisor and group members
                 vii. Approves Transaction Request forms
       2. Vice President
                   i. Manages internal affairs, specifically membership and retention
                  ii. Assists in the planning and facilitation of all official meetings
                  iii. Assists in the development of project ideas
                  iv. Oversees membership applications
                   v. Enforces that all members meet the attendance requirement
                  vi. Presides over the meetings in the absence of the president
                viii. Acts as a mentor and helps transition new members into the club
                  ix. Maintains IBEC email account
       3. Treasurer
                   i. Maintains both hard copy and electronic budgetary records of all
                       transactions
                  ii. Attends all ASUO Program Council Meetings
                 iii. Contacts and communicates with the ASUO controller regularly
                 iv. Sends updated end-of-month reports to both the faculty advisor and
                       fellow executives outlining account balances, past transactions, etc.
                       Also publishes end-of-year annual budgetary report
                  v. Oversees the collection of all membership fees
                 vi. Searches actively for external funding
                 vii. Presides over meetings in the absence of both the president and vice
                       president
                viii. Ensures transparency in all IBEC transactions
                  ix. Approves Transaction Request forms and takes the completed forms to
                  the ASUO controller’s office to complete the purchase order. (In the
                  event of the Treasurer’s absence, the President or Club Advisor may take
                  the form to the ASUO controller’s office.)
       4. Secretary/Historian
                  i. Crafts officer meeting agendas prior to meetings
                  ii. Distributes meeting agendas at least 24 hours prior to each regular and
                      officer meeting
                 iv. Records written minutes of club and officer meetings
                  v. Distributes minutes within 2 days of each meeting
                 vi. Sends out end-of-term reports
                vii. Maintains a hard and electronic archive of all meetings, club
                      publications, financial reports, and any other documents of
                      significance to the activities and history of the club
               viii. Organizes any photographic or symbolic records of club history
                 ix. Files and sorts all official documents and records
       5.  Public Relations Officer
                  i. Promotes IBEC to students, departments, and local media
                 ii. Promotes membership programs on campus and locally
                iii. Designs and implements ways to bring interested students to IBEC
                      meetings
                 iv. Develops an IBEC alumni program
                  v. Oversees elections

      6.     Web Master
                 i. Maintains and improves IBEC’s website
                ii. Uploads all relevant projects, research resources, club documents, and
                    files to the group website
               iii. Promotes the use of IBEC’s website as an academic resource to the
                    University of Oregon campus
               iv. Develops web support for alumni, donor, industry, civic, and other
                    external relations


       7.     Executive Committee (All Officers)
                 i. Attends all official meetings unless an emergency arises
                 ii. Searches actively for external funding
                iii. Helps craft both officer and regular meeting agendas
                iv. Plans and leads every member meeting
                 v. Promotes the mission and goals of IBEC

            B. Failure of any officer to uphold the duties of their office are grounds for
            removal from office
            C. An officer may be removed from office by a 3/4 vote of IBEC executives and
            approval by the faculty advisor
            D. Positions shall be held for the duration of a year unless terminated early


IV. Criteria for holding elections
       A. Programs may elect their directors and other staff provided the following
       criteria are met. All candidates must be afforded the same opportunity to
       disseminate information to the electorate. The electoral process must insure that
       every constituent has an equal opportunity to vote, and that every constituent's
       vote has equal weight in determining the outcome of the election. Only student
       members of the program may vote in an election for any position having authority
       in an ASUO program. Membership in a program may be defined by the program
       as long as the membership rules allow an equal opportunity for all students to
       participate in the program and there is no other violation of the rules of the
       ASUO, the University of Oregon or the State of Oregon. Membership rules must
       be filled with the ASUO Programs Coordinator prior to any election. The ASUO
       Programs Coordinator must be notified of any elections, and either the Programs
       Coordinator or Elections Coordinator must oversee the elections.

       B. All members who have paid their dues, have attended the required amount of
       meetings, and are considered “in good standing” * are eligible to run for office
       C. 51% of members must be present to hold elections
       D. Elections shall take place at least by the end of April each year to ensure an
       adequate transition period
       E. All members will be notified of the elections through email, a posting on the
       IBEC website, as well as verbally declared in official meetings
       F. All interested applicants must apply for officer positions two weeks before
       elections. On Election Day, each applicant is allotted five minutes to give a
       speech. After all speeches are given, voting will immediately proceed
       G. In the event in which no one applies for an official position, members may run
       during election week
           i. If no one applies before or during election week, the president shall appoint a
           member to the unfilled position
       H. The Public Relations officer oversees all elections and counts votes with
       faculty advisor
       I. In the case of a resignation of an officer from office, a special elections meeting
       may be held to fill the office until the next April election meeting
       J. A maximum term of three calendar year ending in April exists on reelection to
       the same office
       K. All members that have attended the required amount of meetings, have paid
       their dues, and are in good standing, are able to participate in the voting process
       L. For an officer to be recalled a grievance must be submitted to the faculty
       advisor. A vote will then be held to determine if the officer should be recalled

* “In good standing means that the individual has fulfilled all of the responsibilities
outlined in Section II, subsection C of this charter

V. Officer Transitioning

       A. Newly elected officers will transition into their positions the week following
       elections.
       B. In the first four weeks after elections, former officers are responsible for
       introducing new officers to existing contacts; familiarizing new officers with
       existing ASUO and LCB rules and regulations; and ensuring a smooth transition
       so that new officers become officially autonomous the fifth week after elections
       C. IBEC will update the ASUO with new officer contact information the week
       following elections

VI. Hiring of Staff (If there are paid positions within the organization)

       A. IBEC will not hire any staff

VII. Meetings

       A. IBEC will hold meetings at least every other week during the fall, winter, and
       spring terms. Meetings will not be held during dead week and finals week unless
       absolutely necessary.
       B. Officers are required to meet every week previously to the group meeting to
       discuss and plan upcoming events and projects. Officer meetings will not be held
       during dead week and finals week unless absolutely necessary.
       C. If necessary the president and vice president will make decisions regarding
       IBEC in the summer

VII. Grievances

       A. In the case of a grievance filed against an IBEC member, a mediation process
       will occur in an executive meeting and the proper course of action will be
       discussed between officers and the faculty advisor
       B. In the case of a grievance filed against an IBEC officer, mediation will occur
       between the faculty advisor and the other executive members
       C. Bylaws shall be interpreted by the faculty advisor and the president. If the
       grievance is filed against the president, the vice president shall interpret the
       bylaws
               i. If members of IBEC believe the bylaws have been misinterpreted, 2/3 of
                  members can appeal the executive decision
               i. If a successful appeal is made, executives and IBEC members must find
                  an alternate decision
       D. If mediation is unsuccessful, IBEC members will refer to the ASUO Green
       Tape Notebook, Executive Rules 80.1 for more information
VIII. Dissolution of IBEC

       A. If there are ten members or less (including executives) attending each meeting
       for ten consecutive meetings, the IBEC president will begin the liquidation
       process
               i. The president shall refer to the liquidation guidelines, and if he/she
                  believes that future meetings will continue to decline in attendance
                  he/she will prepare the liquidation process
       B. Any money given to IBEC will be reimbursed fully to the appropriate
       sponsors/donors. IBEC assets will be equally distributed to members as a return
       on their member dues. If any money is left over, it shall be donated to a local
       charity

IX. Amending the By-Laws

       A. If current executives feel that IBEC bylaws are not accurately guiding the club
       an executive can choose to propose amendments he/she deems necessary for the
       club’s well being. After proposing such amendments to fellow IBEC executives,
       and after the unanimous approval of the proposed amendment by executives, the
       amendment will go to the floor for all IBEC members to be voted upon
       B. If current non-executive members feel that IBEC bylaws are not accurately
       guiding the club they can choose to submit a proposed amendment with 90% of
       members acting as signatories in support of the proposed amendment. At least 1/3
       of executives must approve the proposed amendment as signatories before the
       amendment becomes official
       C. 51% of all IBEC members must be present to vote on the proposed amendment
       D. 67% of all members must sign if a petition is used to amend IBEC bylaws. The
       petition must take place in the form of a meeting during which the petition is first
       circulated, and the vote will take place at the meeting following the original
       circulation of the petition
       E. The votes and signatures will be counted immediately following the
       voting/signing of the proposed amendment. Members will then be notified by the
       president immediately after vote-counting/signature gathering takes place.
       Members not present will receive electronic notification on the result of the
       proposed amendment within 24 hours of the meeting at which the vote occurs
       F. In the case that the proposed amendment passes, it will take effect immediately
       after its passage
       E. The president will submit a copy of the amendment to the Programs
       Administrator for approval. Once approved by the Programs Administrator, the
       amendment will become official

X. Financial Decisions and Transactions

Upholding Ideals:
The International Business and Economics Club (IBEC) is a socially responsible and
compassionate organization. These ideals must be observed in all financial decisions
made by IBEC, and reflect the beliefs and principles of Executive Team. Justification for
a financial decision and its purpose must be presented alongside transactions.
Transparency must be maintained, financial transactions must be clear, concise, and
open. Executives and members of IBEC have equal right to all funds; no discrimination
will be made amongst those who submit financial requests.

The size and value of the transaction dictates how the Executive Team responds and
handles the money. Proceedings for Financial Hearings are described below.
Section 1.1 Lump Sum transactions-
Petty Cash Decisions - ($100 and Under)
A request form must be filled out one week before access to the funds is granted. The
form must be signed by the I.B.E.C. Treasurer and President. Members, accompanied by
an approved officer will aquire a money order from the ASUO before the transaction.
The recipt from the money order must be returned to the treasurer.

Section 1.2 For $101 - $500 -
A formal presentation including the written request form must be made to the Executive
Board. There must be 2/3 of executives present at the Executive meeting. For a
transaction to pass, 2/3 majority vote of all executives is required. Executives not present,
must be notified of the Executive meeting and may submit a written vote within 24 hours.
If an executive does not vote within 24 hours of the original Executive meeting, their vote
will be omitted from the Executive meeting. Faculty Advisor must be notified of hearing
and decision made by Executives. When notifying faculty advisor justification for the
decision and transaction must be made.

Section 1.3 For $501+
In addition to the rules previously stated under section 1.2 the guidelines listed below
apply to transactions exceeding $500. A formal presentation must be made to the
Executive Board. Presentations must reflect the template for financial requests, and made
at the scheduled Executive meetings. If a vote is not made or a decision not met by the
conclusion of the Executive Meeting, then voting will be suspended until the next
meeting. All decisions passed by a 2/3 majority must be approved by the faculty advisor.
The club members must be notified of the hearing 24 hours before the meeting begins
and their presence at the meeting is optional. A 2/3 majority vote from the executives is
need to approve the transactions, as well as the approval of the faculty advisor. Club
members must be notified at the next club meeting about the decision and provided with
a brief explanation of the decision.

Section 1.4 Flowing Transactions
Decisions regarding flowing transactions must be presented in a the Executive Board
Meeting. The final decision will be upheld until renewal vote shall take place at the next
Executive Meeting. Members and executives may appeal the financial decision to the
Executive Board at any time.

Section 1.5 Emergency Meetings
Emergency meetings may be held for imperative decisions regarding financial
transactions, however all Executives must be present at the meeting in order to make a
ruling. Any member or Executive may request an emergency meeting. Emergency
meetings must be approved by all Executive officers. The faculty advisor must be
notified of the meeting before its commencement, but his or her presence is optional.

Section 1.6 Appeals to Financial Decisions
Appeals of financial decisions may be made at any time by any member of IBEC.
Appeals must be submitted in written form to the President, who must then present the
appeal to the Executive Team. Appeals will be reviewed at the next Executive meeting
and the appealer must be present for a vote to take place. If the appealer is unable to
attend the meeting voting will be suspended until future notice.

Section1.7 Executive Obligations
Executives must present updated financial statements to the entire club at least once per
term.

								
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