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									              TENDER DOCUMENT (GROUP – II)
                                     FOR

GENERATION OF ONE TIME DATA FOR SOCIO-ECONOMIC SURVEY
(IDENTIFICATION AND DEMOGRAPHY SURVEY), INFRA STRUCTUREAL
SURVEY (HEALTH, EDUCATIONAL BUILDING, COMMUNICATION SYSTEM,
WATER SUPPLY SYSTEM ETC.). SOCIO CULTURAL PROPERTY SURVEY
(RELIGIOUS BUILDING, HISTOTICAL MONUMENTS, RELIGIOUS, SOCIAL &
CULTURAL ORGANISATION, FESTIVAL CELEBRATED ETC, SCIENTIFIC
SURVEY (CLIMATE, CROPS, FOREST, ENVIRONMENT ETC, SCHOOL
DISPENSARIES, COMMON STRUCTURES ETC.




PLACE OF WORK :                               JHARIA COAL FIELDS




                                  PART – I


                                (Group – II)

             Notice Inviting Tender No : 2/08-09 dated – 17.01.2009



             QUALIFICATION BID WITH SPECIFICATION




   JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY
           HATIA, GOLF GROUND ROAD, DHANBAD.
                    JHARKHAND,INDIA
                                             2

                                    PART- I (Group – II)


NAME OF WORK                           : GENERATION OF ONE TIME DATA FOR SOCIO-
                                 ECONOMIC       SURVEY     ( IDENTIFICATION AND
                                 DEMOGRAPHY SURVEY) , INFRA STRUCTUREAL SURVEY
                                 (HEALTH, EDUCATIONAL BUILDING, COMMUNICATION
                                 SYSTEM, WATER SUPPLY SYSTEM ETC.), SOCIO
                                 CULTURAL PROPERTY SURVEY ( RELIGIOUS BUILDING,
                                 HISTORICAL MONUMENTS, RELIGIOUS, SOCIAL &
                                 CULTURAL ORGANISATION, FESTIVAL CELEBRATED
                                 ETC), SCIENTIFIC SURVEY ( CLIMATE, CROPS, FOREST,
                                 ENVIRONMENT ETC, SURVEY OF LAND HOLDING WITH
                                 VALUATION,        SURVEY     OF      COMMERCIAL
                                 ESTABLISHMENT, VALUATION OF RESIDENTIAL HOUSE,
                                 SCHOOL DISPENSARIES, COMMON STRUCTURES ETC.

PLACE OF WORK                                       : JHARIA COAL FIELD

TENDER NOTICE NO.                                   :   2/2008-09 dated 17-01-2009

DATE & TIME OF SUBMISSION OF TENDER                 :   12.02.2009 upto 03.00 pm

DATE & TIME OF OPENING OF TENDER                    :   12.02.2009 at 03.30 PM

DATE OF ISSUE OF TENDER DOCUMENT                    :    From 19.01.2009 to 10.02.2009
                                                        between 10.30 AM to 4.00 PM.

NAME OF CONSULTANT (if any)                         :

NAME & ADDRESS OF THE COMPANY                       :   JHARIA REHABILITATION AND
ISSUING TENDER                                          DEVELOPMENT AUTHORITY,
                                                        DHANBAD.

APPLICATION MONEY DEPOSITED VIDE
DD. NO.                                                           :




           Signature of issuing Authority
                                               3



      JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY
              HATIA, GOLF GROUND ROAD, DHANBAD.
                         JHARKHAND,INDIA
             DETAIL TO BE FURNISHED BY THE TENDERER
1.        Name of the tenderer                         :
2.        Permanent address                            :


3.        Local or Temporary Address                   :


4.        Registration No                              :
5.        Details of Earnest money deposit             :
6.        Up to date Income Tax clearance Certificate :
8.        Up to date sales Tax clearance Certificate   :
9.        Up to date Service Tax clearance Certificate :
10.       Certified copy of Labour license             :


          This B.O.Q issued to Sri                     :
          Address                                      :




                                                           Signature of Contractor



                                                           Name of the contractor
                                           4

                                 CONTENTS


Section
                                      Particulars            Page No.
  No
   1      Notice Inviting Tender                              5 to 7
  2       Detailed Tender Notice                              8 to 11
  3       Check List of Documents submitted                     12
  4       Instruction to the Bidder                          13 to 22
  5       Forms of Bid Qualification information             23 to 26
  6       General Terms & Conditions                         27 to 39
  7       Special Terms & Conditions                         40 to 41
  8       Derivarables                                       42 to 51
  9       Agreement form, format of letter of acceptance     52 to 53
  10      Performa of Bank guarantee for Security Deposit.      55
                                              5

       JHARIA REHABILITATION AND DEVELOPMENT
                 AUTHORITY, DHANBAD
             Letter No: 127                                             Date: 17.01.2009
                        Notice Inviting Tender No :-2/08-09

       Sealed Item rate tenders are invited from the reputed and experienced Govt./Semi Govt.
organizations & Other Reputed Institution for the following works in 2 bids system for the
following works.
  S            Description of work          Estimated Cost  Cost of       Earnest    Period of
  l                                                          Tender        money     completion
                                                              Paper        deposit
  1. Generation of one time base line data Rs.10,57,050.00 Rs.750.00    Rs.21,141.00 6(Six)
     for        socio-economic          survey                                       months
     (identification and demography survey,
     infrastructure       survey       (health,
     educational building, communication
     system,      water     supply     system,
     electricity supply & telephone etc),
     socio-cultural       property      survey
     (religious       building,      historical
     monuments, religious, social & cultural
     organization, festival celebrated etc),
     scientific survey (climate, crops, forest,
     environment        etc)      unauthorized
     occupation in Government lease hold
     area of BCCL. Group - I
  2 Generation of one time base line data Rs.24,13,950.00 Rs. 1000.00   Rs.48,279.00 6(Six)
     for        socio-economic          survey                                       months
     (identification and demography survey,
     infrastructure       survey       (health,
     educational building, communication
     system,      water     supply     system,
     electricity supply & telephone etc),
     socio-cultural       property      survey
     (religious       building,      historical
     monuments, religious, social            &
     cultural       organization,      festival
     celebrated etc), scientific survey
     (climate, crops, forest, environment
     etc), survey of land holding with
     valuation, survey of commercial
     establishment and valuation of
     residential        houses,       schools,
     dispensaries, common structures etc
     situated on private land near by the fire
     effected areas of Jharia Coal field.
     Group-II
                                                   6



1.   EARNEST MONEY
     As specified in column no 5 is to be deposited in form of bank draft / bank guarantee in favour of
     Jharia Rehabilitation and Development Authority, Dhanbad on any scheduled bank, payable
     at Dhanbad or NSC (VIII issue) or postal time deposits 3/5 years, pledged in favour of Jharia
     Rehabilitation and Development Authority, Dhanbad .

2.   APPLICATION FEE FOR TENDER DOCUMENTS
     Interested bidders may participate for one or more than one group specified in the table. The
     bidder has to bid (in part–I and Part-II of the bid document as sold) separately for each group and
     accordingly deposit application money (Non-refundable) and EMD (earnest money deposit) for
     each of them as specified in the table, payable either by bank draft or bank guarantee drawn in
     favour of Jharia Rehabilitation and Development Authority, Dhanbad on any schedule bank
     payable at Dhanbad.

3.   Availability of Tender documents
     Tender documents shall be available on payment of cost of the tender paper in the office of the
     Jharia Rehabilitation and Development Authority, Dhanbad from 19.1.09 to 10.2.09
     between 10.30 am to 4.00 pm on working days. The tender document can also be down loaded
     from website no dhanbad.nic.in during period of sale of tender documents and the cost of the
     tender document shall be paid at the time of submitting the bid by crossed demand draft, payable
     at Dhanbad drawn in favour of D.C.-cum-M.D. , JRDA. The offer not accompanied with
     application fee at the time of submission of tender will be rejected.

4.   General Instruction for submission of Tender
     The intending tenderer must have in its name as a prime contractor experience of having
     successfully completed similar works during last 7 (seven) years ending last day of month
     previous to the one in which bid applications are invited (i.e. eligibility period) should be either
     of the following:
     Three similar completed works each costing not less than the amount equal to 40% of the
     estimated cost.
                                                Or
     Two similar completed works each costing not less than the amount equal to 50% of the
     estimated cost.
                                                Or
     One similar completed work costing not less than the amount equal to 80% of the estimated
     cost.

     The intending tenderer must submit documentary evidence in support of the above in the form of
     certified copy of the work order, completion certificate, payment certificates, vouchers indicating
     the period of work for which the payment has been made in addition the intending tenderer has to
     submit the following:
        i)     Permanent Income Tax Account Number
        ii)    Particulars of Registration with appropriate sales tax /service tax authority (In relation
              with works contract tax) , if applicable (**)

     Tenderer is requested to submit his offer in sealed cover giving reference to this tender notice no.
     and date, containing offer in two parts- I & II as specified in the tender document EMD to be
                                                    7

       submitted in separate envelop with the part I of the tender document. Part I & II should also be in
       sealed covers clearly super scribing as part I & II on the respective envelopes (Name of the work
       shall be super scribed on the left hand side of the cover). For detailed information, tenderers are
       required to go through the DETAILED TENDER NOTICE/INSTRUCTION TO BIDDERS.
       Part II envelopes will be opened only in respect of such tenderers, who are found technically
       qualified after scrutiny of part I and who have deposited requisite EMD.

5.     RECEIPT OF TENDERS
       Tenders shall be received in sealed covers up to 3.00 pm on 12.02.09 in the sealed box titled with
       tender number and kept at office of the JRDA.

6.     OPENING OF TENDERS
       Part I of tenders will be opened at 03.30 pm dated 12.02.09 in the office of Jharia
       Rehabilitation and Development Authority,   Dhanbad.
7.     The Authority is not under any obligation to accept the lowest tender/tenders and reserves the
       right to reject any or all the tenders without assigning any reason whatsoever, and also to
       distribute the work and allot the work/works to more than one tenderer, at its sole discretion.




                                                             Dy Commissioner-cum-Managing Director
                                                              Jharia Rehabilitation and Development
                                                                       Authority, Dhanbad

Letter No. : 127              Date: 17.01.2009
Copy to :      C.M.D., BCCL. Koyla Bhawan, Dhanbad.
               Hindustan Times, Kolkata, Dainik Jagran (Jharkhand edition) & Prabhat Khabar
               (Dhanbad edition)-to publish one day in your daily newspaper.
               Distric Information Science Officer, Dhanbad to publish the NIT & Tender documents in
               website no dhanbad.nic.in



                                                             Dy Commissioner-cum-Managing Director
                                                              Jharia Rehabilitation and Development
                                                                       Authority, Dhanbad
Letter No. : 127             Date: 17.01.2009
Copy to :      Commissioner, North Chhotanagpur Div. Hazaribagh –cum- Chairman, JRDA, Dhanbad.




                                                             Dy Commissioner-cum-Managing Director
                                                              Jharia Rehabilitation and Development
                                                                       Authority, Dhanbad
                                                   8



                          DETAILED TENDER NOTICE
1.      Sealed tenders in prescribed forms and parts with the name of work super scribed as “Generation
of one time socio-economic study / Socio economic study with valuation of property* (* as applicable)
for the fire effected areas of Jharia Coal Field , tender notice No. 2/08-09 dt 17-01-2009 on each of the
envelop are invited from experience contractors/companies/parties and shall be received at the office of
JRDA, Hatia, Golf Ground Road, Dhanbad. 826001, Jharkhand State up to 3.00 P.M. on dated 12.2.09
Part I of the tender shall be opened at 3.30 P.M. on dated 12.2.09 in the presence of the attending
tenderers or their authorized representatives.
2.      Application money and earnest money deposit (EMD)
        As specified in the table at Sl. No. 4 & 5 below, application money ( non-refundable) is to be
deposited in the form of bank draft drawn in favour of Jharia Rehabilitation And Development
Authority, Dhanbad on any scheduled bank payable at Dhanbad. Earnest Money is to be deposited in
form of bank draft/bank guarantee in favour of Jharia Rehabilitation and Development Authority,
Dhanbad on any scheduled bank, payable at Dhanbad or NSC (VIII issue) or Postal time deposit 3/5
years, pledged in favour of Jharia Rehabilitation and Development Authority, Dhanbad. The EMD
deposited will be treated as part of security deposit.
3.      Price of tender document.
        Interested bidder may participate for one or more than one groups specified in the table below.
The bidder has to bid (in part I and part II of the bid document as sold) separately for each group and
accordingly deposit application money (non-refundable) and EMD (earnest money deposit) for each of
them as specified in the table below.
Sl Description of work                Estimated Cost       Cost of        Earnest      Period      of
                                                           Tender      money deposit completion
                                                            Paper
1 Generation of one time Rs. 10,57,050.00 Rs. 750.00 Rs. 21,141.00 6(Six) months
     base line data for socio-
     economic               survey
     (identification           and
     demography            survey,
     infrastructure         survey
     (health,          educational
     building, communication
     system,      water     supply
     system, electricity supply
     & telephone etc), socio-
     cultural property survey
     (religious          building,
     historical       monuments,
     religious, social & cultural
     organization,         festival
     celebrated etc), scientific
     survey (climate, crops,
     forest, environment etc)
     unauthorized occupation in
     Government lease hold
     area of BCCL.
                                                          9


2         Generation of one time base line Rs. 24,13,950.00        Rs.1000.00      Rs. 48,279.00 6(Six)
          data for socio-economic survey                                                         months
          (identification and demography
          survey, infrastructure survey
          (health, educational building,
          communication system, water
          supply system, electricity supply
          & telephone etc), socio-cultural
          property      survey    (religious
          building, historical monuments,
          religious, social     & cultural
          organization, festival celebrated
          etc), scientific survey (climate,
          crops, forest, environment etc),
          survey of land holding with
          valuation, survey of commercial
          establishment and valuation of
          residential houses, schools,
          dispensaries, common structures
          etc situated on private land near
          by the fire effected areas of
          Jharia Coal field .

4.          Availability of tender documents.
            Tender document shall be available on payment, in the office of the Jharia Rehabilitation And
            Development Authority, Dhanbad , Jharkhand state, from 19.01.09 to 10.02.09 on all working
            days. The tender document can also be down loaded from website no dhanbad.nic.in during
            period of sale of tender documents and the cost of the tender document shall be paid at the time
            of submitting the bid by crossed demand draft, payable at Dhanbad drawn in favour of D.C.-cum-
            M.D. , JRDA. The offer not accompanied with application fee at the time of submission of tender
            will be rejected.

5.          General instruction for submission of tender.
     a.     The intending tenderer must have in its name as a prime contractor experience of having
            successfully completed similar works during last 7 (seven) years ending last day of month
            previous to the one of which bid application are invited (i.e. eligibility period) should be either of
            the following.
            One similar completed work costing not less than the amount equal to 80% of the estimated cost.
                                                        Or
            Two similar completed works each costing not less than the amount equal to 50% of the
            estimated cost.
                                                        Or
            Three similar completed works each costing not less than the amount equal to 40% of the
            estimated cost.
            The intending tenderer must submit documentary evidence in support of the above in the form of
            certified copy of the work order, completion certificate, payment certificates, voucher indicating
            the period of work for which the payment has been made. In addition the intending tenderer has
            to submit the following:-
                                                       10

          i)    Permanent Income-Tax account Number

          ii)   Particulars of registration with appropriate sales tax/service tax authority (in relation with
                works contract tax), if applicable (**)

         iii)    Particulars of registration / clearance from the appropriate provident fund authority’s, if
                 applicable
         **        The sales tax act is a state subject. e.g. its application in its entirely will be as per the
         respective legislation in force at the place of work.
         B)        Tenderer is required to submit his offer in sealed cover giving reference to this tender
                   notice no. and date containing offer in two parts- I & II as specified in the trender
                   documents. EMD to be submitted in separate envelope with the part I of the tender
                   document. Part I and II should also be in sealed covers clearly super scribing as part I and
                   II on the respective envelopes( name of the work shall super scribe on the left hand side
                   of the cover).
                   Part II envelope will be open only in respect of such tenderers , as found valid after
                   scrutiny of part I.
         C)        Tenders shall consist of the following :
              i) Complete set of tender documents as sold, duly filled in and signed on all pages and at
                   different places as required of the tender documents including part – I and part – II of the
                   tenders as per the tender notice as applicable.
              ii) Earnest money deposit (as specified above)
              iii) All the information in compliance with clause no 3 (section-1) , qualification information
                   (section 2 ) and the Check list .
              iv) Sealing & marking of bide as per clause no 16 of section 1 INSTRUCTIN TO BIDDERS
6.       No tender shall be considered unless accompanied by the said Application money (non –
         refundable) and Earnest money deposit.
7.       The earnest money will be retained in the case of successful tenderer and refunded to the
         unsuccessful tenderer in due course and will not carry any interest. The earnest money deposited
         by the successful tenderer will be dealt with as provided elsewhere in the tender documents.
8.        Every tenderer is expected, before quoting his rates to go through the requirements of materials /
          workmanship under specification / requirements and conditions of contract and to inspect the site
          / area of the proposed work.
9.        The company reserves the right to postponed the date of receipt and opening of tenders or to
          cancel the tenders without assigning any reason that so ever.
10.       Validity Period of tender
         The rates offered in Part II shall be valid for 180 (one hundred eighty) days from the date of
         opening of part I of the Tender.
11.       Receipt of Tenders
         Tenders are to be received in sealed covers up to 3.00 P.M. on 12.2.09 in the office of the Jharia
         Rehabilitation And Development Authority, Dhanbad.
12.      Opening of Tenders
         Tenders will be opened at 3.30 P.M. on 12.2.09 at the office of Dy. Commissioner cum
         Managing director, Jharia Rehabilitation And Development Authority, Dhanbad.
      i. No subletting of work as a whole by the contractor is permissible. Subletting of work in piece
         rated jobs is permissible with the prior approval of the department. The contract agreement will
         specify major items of supply or services for which the contractor proposes to engage sub
         contractor / sub vender. The contractor may from time to time propose any addition or deletion
         from any such list and will submit proposal in this regard to the Engineer in chief / Designated
         officer in charge for approval well in advance so as not to impede the progress of work. Such
         approval of the Engineer in charge / Designated officer in charge will not relieve the contractor
         from any of his obligations duties and responsibilities under the contract.
                                               11

 ii. This detailed tender notice shall be deemed to be part of the contract agreement / work order.
iii. Matter relating to any dispute or difference arising out of this tender and subsequent contract
     awarded based on the bid shall be subject to the jurisdiction of Dhanbad Court only.
iv. The company is not under any obligation to accept the lowest tender/tenders and reserves the
     right to reject any or all the tenders without assigning any reason whatsoever and also to
     distribute the work and allot the work/works to more than one tenderer at its sole discretion.
 v.     a) The tender will be valid up to 180 days from date of opening of part-I of tender.
        b) The quantities are approximate and may vary depending on proximity with neighboring
             projects.
       c) Work order will be issued in phases for one time data generation as per requirement
             within the validity period of the tender.



                                                       Signature of Issuing Authority
                                              Jharia Rehabilitation and Development Authority
                                                                   Dhanbad
                                                12

                      CHECKLIST FOR DOCUMENTS SUBMITTED

Sl.No                           Particulars                           Submitted   Remarks   (if
                                                                      YES/NO      any)
1       EMD in the prescribed mode & value
2       Copies of original documents defining legal status
        registration written power of attorney
3       Experience in work of similar nature and size of the last 7
        (seven) years
4       The intending tenderer must have in its name as a prime
        contractor experience of having successfully completed
        similar works during last 7(seven) years.
5       Have own capability or MOU with Govt. recognized
        Universities / institution for.........
6       Major items of lab equipments relevant software,
        computers, sampling equipments.
7       Qualifications and experience of key management and
        technical personnel proposed for the contract.
8       Reports on financial standing of Bidder, such as profit
        and loss statement and auditor’s reports for the past five
        years.
9       Evidence of possessing adequacy of working capital
10      Authority to seek references from the Bidder’s bankers.
11      Proposed subcontractor and firms to be involved
12      Information regarding any litigation, current or during the
        last five years.
13      Permanent income tax account number
14      Declaration on ban of firm if any by Govt./quasi Govt. /
        PSU’s
15      Information on more than one company bidding as joint
        venture
16      Copy of latest income tax clearance certificate
17      All pages of tender documents including all sections of
        Part I (Section 1 to section 7), NIT, Detailed tender
        notice, Part-II (price Bid) ...signed/authenticated
18      Particulars of registration with appropriate sales tax
        authority (in relation with works contract Tax), if
        applicable (**)
        **, The sales tax act is a state subject. Therefore its
        application in its entirely will be as per the respective
        legislation in force at the place of work
19      Particulars of registration/clearance from the appropriate
        provident fund authorities, if applicable
20      Information on A N & B as defined at clause no 37 of
        Section-1
                                                         13

                                                 SECTION- 1

                                     INSTRUCTIONS TO BIDDERS

1.         SCOPE OF TENDERER
1.1        The Jharia Rehabilitation And Development Authority, Dhanbad (referred to as Employer in
           these documents) invites bids for the “Socio-economic study of the encroachers in lease hold area
           of B.C.C.L & valuation of the private property of Jharia Coal Field Fire affected and Subsidence
           Area, Dhanbad, detailed in the table given in the Notice inviting Tender (NIT). The tenderers
           may submit tender for any or all of the works (packages or slices) detailed in the NIT.

2.         ELIGIBLE TENDERERS
2.1        The invitation for bids is opened to all bidders eligible to participate as per qualifying criteria laid
           down separately hereinafter.
2.2        Joint venture: Two or three companies / contractors may jointly bid for the work. Each entity will
           be jointly responsible for completing the task as per the contract.

3.     QUALIFICATION OF THE TENDERERS:
3.1 a) Bidders are advised to fill up the CHECK LIST and verify that all the information required have
       been furnished. Non-submission of documents/information as per list given in the CHECK LIST
       will be rejected.
    b) All bidders shall provide in Section 2 forms of bid and qualification, information, a preliminary
       description of the proposed work method.

3.2      To qualify in the concerned group, a tenderer must have the following:
      a) Group – I & II (Socio Economic Survey & valuation): - Have own capability or having MOU
         with Govt. recognized universities/ institutions for undertaking Socio-Economic Study and
         valuation of land & houses.

3.3        Income – tax PAN Number copy attested by a Gazetted officer of the Govt. (Central or State).
3.4        All bidders shall include the following information and documents with their bids in Section-2
           and elsewhere as required (copies of all documentary evidences are to be duly authenticated by
           the constituted attorney of the tenderer with full signature and seal. All signed declarations are to
           be made in the tenderer’s letterhead).
      a)   Copies of original documents defining constitution or legal status, place of registration, and
           principal place of business, written power of attorney of signatory of the bid to commit the
           bidder.
      b)    Experience in work of similar nature and size for each of the last seven years, and details of
            work under way or contractually committed and the name and address of clients who may be
            contracted for further information on those contracts.
      c)    Application money & EMD in the desired mode as per NIT & detail Tender Notice.
      d)    Major items of lab equipments (such as relevant software, computers, sampling equipments etc.)
      e)    Qualifications and experience of key management and technical personnel proposed for the
            contract.
      f)    Reports on financial standing of Bidder, such as profit and loss statement and auditor’s reports
            for the past five years.
      g)    Evidence of adequacy of working capital for work to be done under this empanelment (access to
            lines of credit and availability of other financial resources).
      h)    Authority to seek references from the Bidder’s bankers.
      i)    Prior approval in writing of the company shall be obtained before any change is made in the
            constitution of the contracting agency otherwise it shall be treated as breach of contract.
                                                      14

      j) Information regarding any litigation, current or during the last five years, in which the bidder is
         involved, the parties concerned, and disputed amount.
      k) Permanent Income Tax Account No.(PAN)
      l) The bidders would give a declaration that they have not been banned by any Govt. or Quasi
         Govt. Agencies or PSU’s if a bidder has been banned by any Govt. or Quasi-Govt. agencies or
         PSU’s that fact must be clearly stated and it may not necessarily be a cause for disqualifying
         him. If this declaration is not given, the bid will be rejected as non-responsive.
      m) Two or Three companies/contractors participating in the bid as Joint Venture should submit firm
         wise participation details, banker’s name, execution of work with details of contribution of each
         and all other relevant details.
      n) Proposals for subcontracting components of the works amounting to more than 10 percent of the
         contact price.
      o) Subcontractors experience and resources will not be taken into account in determining the
         bidder’s compliance with qualifying criteria.

3.5      TO QUALIFY FOR AWARD OF THE CONTRACT
      a) The intending tenderer must have in its name a prime contractor experience of having
         successfully completed similar works during last 7(seven) years ending last day of the month
         previous to the one in which bid applications are invited (i.e. eligibility period) should be either
         of the following:

         Three similar completed works each costing not less than the amount equal to 40% of the
         estimated cost.
                                                       Or
         Two similar completed works each costing not less than the amount equal to 50% of the
         estimated cost.
                                                       Or
         One similar completed work costing not less than the amount equal to 80% of the estimated cost.

      b) Evidence of possessing adequate working capital (at least 20% of the value of this work)
         inclusive of access to lines of credit and availability of other financial resources to meet the
         requirement.
         The intending tenderer must submit documentary evidence in support of the above in the form of
         certified copy of the work order, completion certificate, payment certificates vouchers indicating
         the period of work for which the payment has been made. In addition the intending tenderer has
         to submit the following.

             i)       Permanent Income Tax account Number
             ii)      Particulars of Registration with appropriate Sales Tax/ Service tax Authority ( In
                  relation with works contract Tax), if applicable (**)
             iii)     Particulars of registration / Clearance from the appropriate Provident Fund authorities,
                  if applicable.

             ** The Sales Tax Act is a state subject. Therefore its application in its entirety will be as per
             the respective legislation in force at the place of work.

3.6      Sub contractors experience and resources will not be taken into account in determining the
         Bidders compliance with qualifying criteria.

3.7      Even though the bidders meet the above qualifying criteria , they are subject to be disqualified if
         they have :
                                                    15

         a)  Made misleading or false representations in the forms, statements and attachments
           submitted in proof of the qualification requirements; and / or
         b) Record of poor performance such as abandoning the works, not properly completing the
           contract. Inordinate delays in completion, litigation history, or financial failures etc.

4.     ONE BID PER BIDDER
4.1    Each bidder shall submit only one bid for a particular group of work, either individually, or as a
       partner in a partnership firm or a partner in a joint venture or a public limited firm. A bidder who
       submits or participates in more than one bid (other than as a subcontractor or in cases of
       alternatives that have been permitted or requested) will cause all the proposals with the bidder’s
       participation to be disqualified.
5. (a) COST OF BIDDING
       The bidder shall bear all costs associated with the preparation and submission of his bid, and the
       Employer will in no case be responsible or liable for those costs.
   (b) SITE VISIT: - The bidder at the bidder’s own responsibility, cost & risk, is encouraged to visit
       and examine the site of works and its surroundings and obtain all information that may be
       necessary for preparing the bid and entering into contract for the proposed work. The cost of
       visiting the site shall be at the bidder’s own expense.

        It shall be deemed that the tenderer has visited the site / area and is fully acquainted with the
        working conditions and other prevalent conditions and fluctuations thereto whether he actually
        visits the site/area or not and has taken all the factors into account while quoting his rates.

6.      CONTENT OF BIDDING DOCUMENTS
6.1     The set of bidding documents comprises the documents listed below and addenda issued in
        accordance with clause 8:
                             Notice inviting Tender
                             Detailed Tender Notice
                             Checklist of Documents Submitted
        Section 1            Instruction to Bidder’s
        Section 2            Forms of Bid and Qualification Information
        Section 3            General terms and conditions
        Section 4            Special terms and conditions
        Section 5            Technical specifications.
        Section 6            Form of Article of Agreement.
        Section 7            Bank Guarantee Format

7.      CLAFRIFICATION OF BIDDING DOCUMENTS
7.1     A prospective bidder requiring any clarification of the bidding documents may notify the
        employer in writing at the Employer’s address indicated in the Notice inviting tender. The
        employer will respond to any request for clarification received earlier than 5 days prior to the
        dealing for the submission of bids. Copies of the employer’s response will be forwarded to all
        purchasers of the bidding documents, including a description of the inquiry without identifying
        its source.

8.      AMENDMENT OF BIDDING DOCUMENTS
8.1.1   Before the deadline for submission of bids, the employer may modify the bidding documents by
        issuing addenda.
8.1.2   Any addendum thus issued shall be part of the bidding documents and shall be communicated in
        writing or by cable to all purchasers of the bidding documents. Prospective bidders shall
        acknowledge receipt of each addendum by cable to the employer.
                                                      16

8.2 To give prospective bidders reasonable time in which to take an addendum into account in preparing
       their bids, the employer shall extend, as necessary, the deadline for submission of bids in
       accordance with sub-clause 17.2 below and the same will also to be communicated
       simultaneously to all the purchasers of bidding document.

9.       LANGUAGE OF BID
9.1      All documents relating to the bid shall be in the English.

10.      DOCUMENTS COMPRISING THE BID
10.1     The bid, comprising of two parts will be submitted by the bidder as follows:

      a. Part I of the bid to be submitted in 1st inner sealed envelope comprising of
         (i)     Bid security/earnest money deposit.
         (ii)    Letter of the bidder submitting the bid in the form as stipulated in ‘Contractor’s bid’ of
                 section 2 and
         (iii) Qualification information as indicated in section 2 and documents as required in
                 accordance with stipulations of section 2 and any other materials required to be
                 completed and submitted by bidder in accordance with these instructions.
         (iv)    Complete set of bidding documents as noted in clause 6.1 of this section.

      b. Part II of the bid to be submitted in the 2nd inner sealed envelop comprising of priced modules of
         work with the original bid document issued to the bidder duly signed by authorized signatory of
         the bidder on all pages as proof of accepting the conditions of contract.
      c. Both the inner sealed envelopes will then be placed in one outer envelope. Sealed and marked
         properly as per clause 16 and submitted to the employer at its address before the deadline for
         submission of the bid as described in clause 17.

11.      BID PRICES
11.1     The bidder shall quote rate for each module separately.
11.2     The bidder shall fill-in rates and prices for all items of the works described in the Bill of
         Quantities. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting.
         Overwriting should be avoided, and instead, corrections be made wherever required as per above.
11.3     All duties taxes, and other levies payable by the contractor under the contract, or for any other
         causes shall be included in each rates submitted by the bidder. All incidentals, overhead etc as
         may be attendant upon execution and completion of items shall also be included in the rates,
         submitted by the bidder.
11.4     The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be
         subject to variations on any account.
11.5     The bidder is to ascertain existence of any force major condition at the place of operation of the
         bids and will categorically specify them in his bid stating whether they taken into consideration
         in their quotation.
12       CURRENCIES OF BID AND PAYMENT
12.1     The unit rates shall be quoted by the bidder entirely in Indian rupees.
13.      BID VALIDITY
13.1     Bid shall remain valid for a period of 180 (One hundred eighty) days after the deadline for bid
         submission specified in clause 17. A bid valid for a shorter period shall be rejected by the
         employer.
13.2     In exceptional circumstances, prior to expiry of the original time limit, the Employer may request
         that the bidders may extend the period of validity for a specified additional period. The request
         and the bidder’s responses shall be made in writing. A bidder may refuse the request without
                                                      17

       forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to
       modify his bid but will be required to extend the validity of his bid security for a period of the
       extension, and in compliance with clause 14 in all respects.
14.    BID SECURITY/EARNEST MONEY DEPOSIT
14.1   The bidder shall furnish, as part of his bid security/earnest money in the amount as shown in NIT
       for the particular work. Bid security/EMD will be required to be deposited in the form of Bank
       Draft/Bank Guarentee on any scheduled bank payable at Dhanbad or NSC (VIII issue) or postal
       time deposits 3/5 years, pledged in favour of Jharia Rehabilitation and Development
       Authority, Dhanbad.
       (a)   Bank draft drawn in favour of Jharia Rehabilitation And Development Authority, Dhanbad
             payable at any scheduled Bank payable at Dhanbad for full amount of bid security.
14.2   Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall be
       valid for 90 days beyond the validity date of the Bid.
14.3   Any bid not accompanied by an acceptable bid security and not secured as Indicated in sub-
       clause 13.1 above shall be rejected by the employer.
14.4   The bid security of the unsuccessful bidder shall be returned within 30 days of the end of the bid
       validity period specified in sub-clause 13.1.
14.5   The bid security/earnest money may be forfeited:
       (a)    If the bidder withdraws the bid after bid opening during the period of bid validity.
       (b)    In the case of a successful bidder, if the bidders fails within the specified time limit to
              (i) Sign the agreement or
              (ii) Furnish the required performance security/security deposit.
14.6   The bid security deposited with the employer will not carry any interest.
15.    FORMAT AND SIGNING OF BID
15.1   The bidder shall prepare the bidding documents comprising the bid as described in clause 10 of
       these instruction to bidders.
15.2   All documents of the bid shall be typed or written in indelible ink and shall be signed by a person
       or persons duly authorized to sign on behalf of the bidder, pursuant to sub-clause 3.4(a). All
       pages of the bid document shall be initialed by the person or persons signing the bid.
15.3.1 The bid shall contain no alterations, or additions, except those to comply with
       instructions issued by the employer, or as necessary to correct errors made by the          bidder,
       in which case such corrections shall be initialed by the person or persons         signing the bid,
       erasing or overwriting in the bid document may disqualify the           bidder.

16.    SEALING AND MARKING OF BIDS
16.1   The bidder shall seal the bid in two inner envelopes and one outer envelop, duly
       marking the inner envelopes in the following manner :

       1st inner sealed envelop will be marked “part I – bid for generation of one time data for
       *……...................................................... “comprising bid security/EMD with qualification
       information”.

       2nd inner sealed envelope will be marked as Part II- price bid for generation of one time data for
       *…… .............................................................
       Outer sealed envelope will be marked as bidding documents for generation of one time data for
       *……… ..............................................................................
                                                   18

16.2   The inner envelopes placed in outer envelopes shall:
            a.    Be addressed to the Employer at the following address:
                  Jharia Rehabilitation And Development Authority,
                  Hatia Golf Ground Road,
                  Hirapur, Dhanbad - 826001
                  Jharkhand.

            b.    Inner and outer envelopes will bear the following additional identification:
                  # Bid for generation of one time data for the
                  # Bid Reference No………………………….
                  # DO NOT OPEN BEFORE………HRS………IST on……..


16.3   In addition to the identification required in sub-clause 16.2 the inner and outer envelopes shall
       indicate the name and address of the bidder.
16.4   If the outer envelopes is not sealed and marked as above, the employer will assume no
       responsibility for the misplacement or premature opening of the bid.

17.    DEADLINE FOR SUBMISSION OF BIDS
17.1   Bids shall be delivered to the employer at the address specified above not later than 3.00 PM on
       12.2.09 In the event of the specified date for the submission of bids being declared a holiday for
       the employer, the bids will be received up to the appointed time on the next working day.
17.2   The employer may extend the deadline for submission time of bids by issuing an amendment in
       accordance with clause 8, in which case all rights and obligations of the employer and the bidders
       previously subject to the original deadline will then be subject to the new deadline.

18.    LATE BIDS
18.1   Any bid received by the employer after the deadline prescribed in clause 17 due to any reason
       whatsoever will not be accepted.

19.    MODIFICATIONS AND WITHDRAWAL OF BIDS
19.1   Bidders may modify or withdraw their bids by giving notice in writing before the deadline
       prescribed in clause 17 in case the bidder has submitted the bid sell before the deadline.
19.2   Each bidders modification or withdrawal notice shall be prepared, sealed, marked and delivered
       in accordance with the provisions of clause 10,15,16 and 17 with the outer and inner envelopes
       additionally marked “MODIFICATION” or “WITHDRAWAL”, as appropriate.
19.3   No bid may be modified after the deadline for submission of Bids.
19.4   Withdrawal of a bid between the deadline for submission of bids and the expiration of the period
       of bid validity specified in the bidding date may result in the forfeiture of the bid security
       pursuant to clause 13.

20.    BID OPENING
20.1   The employer will open the bids including modification made pursuant to clause 19, in the
       presence of the bidder’s or their representatives who choose to attend at the time and in the place
       specified in clause 17, in the event of the specified date of bid opening being declared a holiday
       for the employer the bids will be opened at the appointed time and location on the next working
       day.
20.2   Envelopes marked “WITHDRAWAL” shall be opened and read out first. Bids for which an
       acceptable notice of withdrawal has been submitted pursuant to clause 19 shall not be opened.
20.3   The bidders names, the bid prices, the total amount of each bid and of any alternative bid (if
       alternatives have been requested or permitted), any discounts, bid modifications and withdrawals,
                                                     19

       the presence or absence of bid security, and such other details as the employer may consider
       appropriate will be announced by the employer at the opening.

21.    PROCESS TO BE CONFIDENTIAL
21.1   Information relating to the examination, clarification, evaluation and comparison of bids and
       recommendations for the award of a contract shall not be disclosed to bidders or any other
       persons not officially concerned with such process until the award to the successful bidder has
       been announced. Any effort by a bidder to influence the employer’s processing of bids or award
       decisions may result in the rejection of his bid.

22.    CLARIFICATION OF BIDS
22.1   To assist in the examination, evaluation and comparison of bids, the employer may, at the
       employer discretion ask any bidder for clarification of the bidders bid, including breakup of unit
       rates. The request for clarification and the response shall be in writing.

23.    EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS
23.1   Prior to the detailed evaluation of bids, the employer will determine whether each bid,
             a. Meets the eligibility criteria defined in clause 3
             b. Has been properly signed;
             c. Is accompanied by the required application money & EMD
             d. Is substantially responsive to the requirements of the bidding documents,
             e. Whether all the information / documents as per clause no 6.1 & ‘CHECKLIST’ has
                 been furnished.

23.2   A substantially responsive bid is one, which conforms to all terms, conditions, and specifications
       of the bidding documents without material deviation or reservation. A material deviation or
       reservation is one
             a. Which affects in any substantial way the scope, quality, or performance of the works;
             b. Which limits in any substantial way, inconsistent with the bidding documents, the
                 employer’s rights or the bidder’s obligations under the contract, or
             c. Whose rectification would affect unfairly the competitive position of other bidders
                 presenting substantially responsive bids.

23.3   If a bid is not substantially responsive, it may be rejected by the employer at its sole discretion.

24.    CORRECTION OF ERRORS
24.1   Bids determined to be substantially responsive will be checked by the employer for any
       arithmetical errors. Errors will be corrected by the employer as follows.

   a. Where there is a discrepancy between the amounts in figures and in words, the amounts in words
      will govern; and
   b. Where there is a discrepancy between the unit rate and the line item total resulting from
      multiplying the unit rate by the quantity, the unit rate as quoted will govern.
   c. Discrepancy in totaling or carry forward in the amount quoted by the contractor shall be
      corrected.
      The tendered sum so corrected and altered shall be substituted for the sum originally tendered
      and considered for acceptance instead of the original sum quoted by the tenderer along with other
      tender/tenders. Rounding off to the nearest rupee should be done in the final summary of the
      amount instead of in totals of various sections of the offer.

24.2   The amount stated in the bid will be adjusted by the employer in accordance with the above
       procedure for the correction of errors and shall be considered as binding upon the bidder.
                                                   20


25.    EVALUATIONS AND COMPARISON OF BIDS
25.1   The employer will evaluate and compare only the bids determined to be substantially responsive
       in accordance with clause 23.
25.2   In evaluating the bids, the employer will determine for each bid the evaluated bid price by
       adjusting the bid price as follows:
            a. Making any correction for errors pursuant of clause 24
            b. Making appropriate adjustment to reflect discount or other price modifications offered in
               accordance with clause 19.
25.3   The employer reserves the right to accept or reject any variation, deviation or alternative offer.
       Variations, deviations, and alternative offers and other factors that are in excess of the
       requirements of the bidding documents or otherwise result in unsolicited benefits for the bidder
       shall not be taken into account in bid evaluation and award of work.
25.4   If the bid of the successful bidder is seriously unbalanced in relation to the company’s estimate of
       the cost of work to be performed under the contract, the company may require the bidder to
       produce detailed price analysis for any or all items of the bill of quantities, to demonstrate the
       internal consistency of these prices with the execution methods and schedule proposed. After
       evaluation of the price analysis the company may require that the amount of the performance
       security is increased at the expense of the successful bidder to a level sufficient to protect the
       company against financial loss in the event of the default of the successful bidder under the
       contract. The definition seriously unbalance bid will no doubt vary from contract to contract. It is
       therefore essential that before bids are called for the cost engineering department must fix the
       price above or below which the pricing of an item would be termed as seriously unbalanced. If
       the pricing of the bidder is such that he is likely to gamer a major portion of the value of the
       contract at the initial stage of the project itself, the bid will be evaluated appropriately after
       carefully assessing the resultant fund flow form the company concerned. The concept of fund
       flow will be adopted for works value over Rs.1 crore.

26.    AWARD CRITERIA
26.1   Subject to clause 27 the employer will award the contract to the bidder whose bid has been
       determined to be substantially responsive to the bidding documents and who has offered the
       lowest evaluated bid price, provided that such bidder has been determined to be:
           a. Eligible in accordance with the provisions of clause 2 and
           b. Qualified in accordance with the provisions of clause 3 and clause no 61
       The tenderer should acknowledge a receipt of order within 15 days of mailing of work order and
       any delay in acknowledging the receipt will be breach of the contract and compensation for the
       loss caused by such breach will be recovered by the company by forfeiting earnest money deposit
       / bid bond.

27.    EMPLOYER’S RIGHT TO ACCEPT ANY BID AND NEGOTIATE
        It is not obligatory to recommend the work to the lowest tenderer in all cases. In case the lowest
       tender is found to be unworkable and unbalanced or impractical, negotiation may be carried out
       with all eligible qualified bidder to arrive at reasonable rate for each module.

28.    NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT
28.1   The Bidder, whose bid has been accepted, will be notified of the award by the employer prior to
       expiration of the bid validity period by registered letter. This letter (hereinafter and in the
       conditions of contract called the “letter of acceptance”) will state the sum that the employer will
       pay the contractor in consideration of the execution, completion and maintenance of works by the
       contract as prescribed by the contract (herein after & in the contract called “ the contract price”)
28.2   The notification of award will constitute the formation of the contract, subject only to the
       furnishing of a performance security / security deposit in accordance with clause 29.
                                                       21

28.3       The agreement will incorporate all agreements between the employer and the successful bidder
           within 21 days following the notification of award along with the letter of acceptance.
28.4       Upon the furnishing by the successful bidder of the performance security /security deposit, the
           employer will promptly notify the other bidder that bids have been unsuccessful and refund the
           bid security/ earnest money deposit.

29.        PERFORMANCE SECURITY / INITIAL SECURITY DEPOSIT
      a)   Tenderers are required to deposit invited earnest money in shape of any of the National Saving
           Certificate (8th issue) or Postal Time Deposits 3/5 years, duly pledged to the D.C. cum Managing
           Director, JRDA, Dhanbad or Bank draft / Bank guarantee issued by any nationalised bank in
           favour of Dy. Commissioner cum Managing Director, JRDA, Dhanbad failing which the tender
           will be invalid. Earnest money will not carry any interest.
      b)   When a tender is selected and accepted the tenderer shall deposit the requisite amount of the
           initial security money. The amount of earnest money will be transferred towards a part of initial
           security money, which will have to be augmented to cover the initial security deposit. 5
           augmentation (5% of the value of the tender) . The same can be in any of the form as detailed in
           the paragraph (a) above.
      c)   The total security deposit will be 10% ( Ten percent ) of the agreement amount remaining 5% (
           Five percent ) shall either recovered from the contractor by deduction from his running account
           bill at the rate of 5% (Five percent ) of the total amount of each bill. The security deposit amount
           will not carry any interest. The bank guarantee towards security deposit shall be valid for a
           minimum period of one year or six months beyond the period of contract which ever is more.
      d)   The authority will give in its bid document a list of banks of whose bank guarantee is acceptable
           to them. If they have decided not to accept any bank guarantee from a particular bank, it may also
           be given the bid document. All foreign banks guarantees will be confirmed by a bank located in
           India acceptable to the authority. It will stipulate that the bank guarantee must be unconditional
           and should be encashable on presentation to the issuing bank.

           A provision will be incorporated in the bank guarantee for exclusive jurisdiction of a court at a
           location convenient to the authority for contesting legal cases arising out of encashment of the
           guarantee.

29.1       The contractor/contractors shall permit the authority, at the time of making any payment to
           him/them for work done under the contract, to deduct such sums as, along with the amount of the
           initial security deposit already deposited, would amount to 10%( ten percent) of the contract sum
           or the revised contract sum as the total security deposit.
29.2       The total amount of security deposit less the initial security deposited / EMD already deposited
           as referred in Cl.29.1 shall be recovered from the running on account bills of the contractor for
           the work done under the contract and shall remain at the disposal of the authority as security for
           the satisfactory execution and completion of the work in accordance with the provision of the
           contract. The security deposit amount shall not carry any interest.
29.3       The bank guarantee towards security deposit shall be acceptable and the bank guarantee shall be
           valid for a period of one year or the period of contract plus the period of retention of security
           deposit of six months, whichever is more, bank guarantee is to be submitted in the format
           prescribed by the authority in section 7 bank guarantee shall be irrevocable and it shall be from
           any nationalized/Scheduled bank.
29.4       As referred from clauses 29.1 to 29.4, the amount of security deposit so accrued as 10% (ten
           percent) of the contract sum or the revised contract sum shall be released on final approval of
           MOEF which is prepared on one time data submitted in single report or three years of acceptance
           of the comprehended report by J.R.D.A., Dhanbad, which is later.
29.5       The company shall be at liberty to deduct/appropriate from the security deposit and the amount
           retained as per Cl.29.5 such sums as are due and payable by the contractor to the authority as
                                                   22

       may be determined in terms of the contract, and the amount appropriated from the security
       deposit and the amount retained as per Cl. 29.5 shall have to be restored by further deduction
       from the contractor’s subsequent on account running bills, if any.
29.6   Failure of the successful bidder to comply with requirements of sub-clause 29.2 shall constitute
       sufficient grounds for cancellation of the award and forfeiture of the bid security.
29.7   Failure of the successful bidder to comply with requirements of sub-clause 29.2 shall constitute
       sufficient grounds for cancellation of the award and forfeiture of the bid security.

30.    EMPLOMENT OF LOCAL LABOUR
30.1   “Contractors are to employ to the extent possible, only local fire affected people and pay wages
       not less than the minimum wages fixed by the local Government”.
30.2   If a contractor submits his bid qualifies and does not get the contract because of his being not the
       lowest, he will be prohibited from working as a sub-contractor who is executing the contract.
31.    LEGAL JURISDICTION
31.1   Matter relating to any dispute or difference arising out of this tender and subsequent contract
       awarded based on the bid shall be subject to the jurisdiction of Dhanbad court only.
32.    DEEMED EXPORTS
32.1   If the bidder has quoted any items under the deemed exports then it will be the responsibility of
       the bidder to get all the benefit under deemed exports from the Government. The authority’s
       responsibility shall only be limited to the issuance of required certificates. The quotation of the
       bidder will be unconditional and phrases like “Subject to availability of deemed exports benefit”
       will not find place in it.

33.    CONSULTANTS NOT TO BID & VICE-VERSA
33.1   A firm which has been engaged by the authority to provide goods or works for a project or any of
       its affiliates will be barred from providing consultancy services for the same project. Conversely,
       a firm hired to provide consultancy services for the preparation or implementation of a project
       and any of its affiliates will be barred from subsequently providing goods or works or services
       related to the initial assignment for the same project.

34.    SUB-CONTRACTOR /SUB-VENDOR
34.1   The contract agreement will specify major items of supply of services for which
       the contractor proposes to engage sub-contractor/sub-vendor. The contractor may from time to
       time process any addition or deletion from any such list and will submit the proposals in this
       regard to the engineer in charge/designated officer in charge for approval well in advance so as
       not to impede the progress of work. Such approval of the engineer/designated officer will not
       relieve the contractor from any of his obligation, duties and responsibilities under the contract.
                                                  23




                                             SECTION 2

                    FORMS OF BID AND QUALIFICATION INFORMATION

                                     (To be filled by the Bidders)
                                       CONTRACTOR’S BID

Sub: BID for the work…………………………………………………………..

To
       …………………………………..

       …………………………………..

       …………………………………..

Dear Sir,

We offer to execute the works described above in accordance with the conditions of contract
accompanying the bidding document issued to us. The bid security/earnest money in accordance with the
NIT      and     instruction    to   bidders     amounting       to    Rs……………………(In         figures)
…………………………………………………….(In words) in the form as stipulated in clause 14 of the
instructions to bidders is enclosed herewith (to be filled in by the bidder)

This bid and your written acceptance of it shall constitute a binding contract between us. We understand
that you are not bound to accept lowest or any bid you receive.

We hereby confirm that this bid complies with the bid validity and bid security required by the bidding
documents. We also confirm that EMD and other required documentary evidences related to this part of
the bid are enclosed (As listed below) herewith either in original/copies attested by Gazetted
Officer/copies duly authenticated by us with signature and seal.

                                                           Yours faithfully



                                            Authorized Signature………………………
                                            Name and title of the signatory…………….
                                            Name of the bidder……………(The contractor)
                                            Address……………………………………………
                                            Date………………………………………………..
Enclosed :-
 i)                        EMD of Rs……………………vide…………………dt.
 ii)                       …..
 iii)                      …..
 iv)                       …..
 v)                        ….
                                                    24

                     FORMS OF BID AND QUALIFICATIN INFORMATION
                      Article II.   QUALIFICATION INFORMATION
                                          (In sealed cover)
                           (The information to be submitted by the bidders)


1      Construction or Legal status of Bidder                               (attach copy)

       Place of registration: ……………………………….
       Principal place of business: ……………………….
       Power of Attorney of signature Bid:                                  (Attach)

2      Two or Three companies /contractors participating in the bid as Joint Venture should submit
       Firm wise participation details, banker’s name, execution of work with details of contribution of
       each and all other relevant details.
3.     Details of experience for similar nature and complexity of work use a separately statement for
       each contract.
       1. Number of contract
           Name of contract
       2. Name of the employer
       3. Employers address
       4. Nature of work and special features if any;
       5. Contractor’s role (check one)
           1. Sole contractor 2 Sun contractor 3. Partner in Joint venture
       6. Value of the total contract
       7. Date of award:
       8. Date of completion
       9. Specified requirement:

           A) Equipment:


4.     Proposed subcontractors and firms to be involved:
Section of work      Value              of Sub-contractor             Experience         in
                     subcontractor           (Name & Address)         similar work



5.      Financial report of the last five years : balance sheets profit and loss statement auditor’s report
        etc ( copies to be submitted and the following format to be filled up )
Financial                Actual : Previous five years             Projected:     Next two
information in Rs.                                                years
                          1       2        3         4      5            6            7
1. Total assets
2. Current assets
3. Total liabilities
4. Current liabilities
5. Profits before tax
6. Profits after tax
                                                      25

6.        Evidence of access to financial resources to meet the qualification requirements: Cash in hand,
          lines of credit and other financial means etc. sufficient to meet the required cash flow (copies to
          be submitted and the following format to be filled up)

          Source of financing                         Amount in Rs.
          1.
          2.

7.        Details of the bankers

Banker                    Name of the Banker
                          Address of the banker

                          Telephone                               Contract name and title
                          Fax                                     Telex

8.        Information about current litigation in which bidder is involved:

Year         Award For or Against      Name of the client Clause of           Disputed amount
             applicant                 Litigation and Matter of dispute       in Rs.



9.        Details of the major sampling and laboratory equipment to be used for the work:

Sl. No.      Equipment type and capacity          Make and model          Minimum number



10.       Details of additional equipment to be purchased new for the project indicating delivery times
          required in the form given below:

Sl.        Equipment to be              Make and           Delivery period    Number
No.        purchased (new)- type        model
           and capacity


11.       The bidder should provide full details of laboratory personnel, workshop personnel including
          fitters, mechanics, machinist etc.

12.       Permanent Income Tax Account No (Pan).

13.       TECHNICAL RESOURCES
          (a) List of technical personnel available with the tenderer, with their qualification and
          experiences
14.       ACCREDITION OF LABORATORY/MOU as per requirement of clause no.3.2 (Section 1)
                                                   26

15.    DETAILS OF EARNEST NOMEY/PERFORMANCE SECURITY
       Deposit of earnest money by:
       Draft No:
       Drawn on:
       Amount (Rs.)
16.    OTHER DETAILS
       (a) Copy of Income Tax Clearance certificate
       (b) All the information /documents as per clause no 6.1 & “CHECKLIST”
17.    Acceptance by the Tenderer of conditions of contract as per Tender Documents (attach sign
       copies of the bid document issued to them along with the tender as proof of acceptance).




______________________

Signature of the Tenderer

Note: Separate sheets may be attached to furnished details, if necessary.
                                                    27

                                         SECTION 3

                           GENERAL TERMS AND CONDITIONS
1.     DEFINITION :
i      The word “Company” or “Employer” or “Owner” or “Client” wherever occurs in the conditions ,
       means the Jharia Rehabilitation & Development Authority, representative at the office of Jharia
       Rehabilitation & Development Authority, Dhanbad by the Project Director or Managing Director
       or their authorized representative or any other officer specially deputed for the purpose.
ii.    The word “Principal Employer” wherever occurs, means the authorized representative or any
       other officer specially deputed by the company for the purpose.
iii.   The word “Contractor”/”Contractors” or Agency wherever occurs means the successful
       Bidder/Bidders who has/have deposited the necessary Earnest Money and has/have been given
       written intimation about the acceptance of tender and shall include legal representative of such
       individual or persons composing a firm or a company or the successors and permitted assignees
       of such individual, firm or company, as the case may be and any constitutional or other wise
       change of which shall have prior approval of the employer.
iv.    “The Site” shall mean the site of the contract work including land and any building and erection
       thereon and any other land allotted by the company for contractors use.
v.      The term “subcontractor as employed herein, includes those having a direct contract with
       contractor either on piece rate, items rate, time rate or any other basis and its includes one who
       furnishes work to a special design according to the plans or specification of this work but does
       not include one who merely supplied materials.
vi.    Accepting authority shall mean the management of the company and includes an authorized
       representative of the company or any other person or body of persons empowered in this behalf
       by the company.
vii.   A Day shall mean a day of 24 hours from midnight to midnight.
viii. Engineer-in-charge /Designated Officer in charge will be clearly defined in the contract
       document. Engineer-in-charge /Designated Officer in charge who is of an appropriate seniority
       will be responsible for supervising and administering the contract, certifying payment due to the
       contractor, valuing variations to the contract, awarding extension of time and valuing
       compensation events. Engineer-in-charge /Designated Officer in charge may further appoint his
       representatives i.e. another person/project manager or any other competent person and notify to
       the contract who is directly responsible for supervising the work being executed at the site, on his
       behalf under the delegation of powers of the company. However, overall responsibility, as far as
       the contract is concerned will be that of the Engineer-in-charge /Designated Officer in charge.
ix.    The contract shall mean the notice inviting tender, the tender as accepted by the company and the
       formal agreement executed between the company and the contractor together with the documents
       referred to therein including general terms and conditions, special conditions, if any,
       specifications, including those to be submitted during progress of work, schedule of quantities
       with rates and amounts.
x.     The works shall mean the works required to be executed in accordance with the contract or parts
       thereof as the case may be and shall include all extra or additional, altered or substituted works or
       any work of emergent nature, which in the opinion of the Engineer-in-charge /Designated Officer
       in charge become necessary during the progress of the works to obviate any risk or accident or
       failure or become necessary for security.
xi.    Schedule of rates referred to in these conditions shall mean the standard schedule of rates
       prescribed by the company and the amendments issued from time to time.
xii.   Contract price shall mean: -
     (a) In the case of lump sum contracts the total sum for which tender is accepted by the company.
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       (b)  In the case of other types of contacts the total sum arrived at, based on the individual rates
            quote by the tenderer for the various items shown in the Bill of quantities of the tender
            documents as accepted by the company with or without any alteration as the case may be.
xiii    Written notice shall mean a notice or communication in writing and shall be deemed to have been
        duly served if delivered in person to the individual or to a member of the firm or to an office of
        the Corporation / Company for whom it is intended, or if delivered at or sent by registered mail
        to the last business address known to him who gives the notice.

xiv     Drawings / Plans shall mean all :
          (a) Drawing furnished by the owner with the bid document, if any, as a basis for proposals,
          (b) Working drawings furnished by the Owner after issue of letter of acceptance of the tender
                to start the work.
          (c) Subsequent working drawings furnished by the owner in phases during progress of the
                work, and
xv.     “Codes” Shall mean the following, including the latest amendments, and / or replacement, if any
(a)     Bureau of Indian Standards relevant to the works under the contact and their specifications.
(b)     Indian Electricity Act and Rules and Regulation s made there under.
(c)     Indian Mines Act and Rules and Regulation made there under.
(d)     Any other Act, rule and regulations applicable for employment of labour, safety provisions
        payment of provident fund and compensation, insurance etc.
(e)     Water (prevention & control of pollution) Act, 1974
(f)     Air (prevention & control of pollution) Act 1981
(g)     Environment protection Act 1986

2.      CONTRACT DOCUMENTS :
        The following documents shall constitute the contact documents:
        Notice inviting Tender
        Detailed Tender Notice
        Checklist of Documents Submitted
        Section 1              Instruction of Bidder’s
        Section 2              Forms of Bid and Qualification Information;
        Section 3              General terms and conditions
        Section 4              Special terms and conditions
        Section 5              Technical specification
        Section 6              Form of Article of Agreement
        Section 7              Bank Guarantee Format
        Letter of Acceptance of Tender indicating deviation, if any form the conditions of contract
        incorporation in the Tender document issued to the bidder and duly accepted by the Employer.

        Scope of work / Bills of quantities / schedule of works / quantities and Finalized work
        programmed.
2.1     After acceptance of tender and on execution of contact/issue of work order to proceed with the
        work as the case may be, the contractor shall furnish free of charge two copies of contract
        documents. (Certified true copies).
2.2     None of these documents shall be used by the contractor for any purpose other than this contract
        and the contractor shall ensure that all persons employed for this contract strictly adhere to this
        and maintain secrecy, as required of such documents.
2.3     The Court of DHANBAD shall have exclusive jurisdiction in all matters arising under this
        contract.
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3.       DISCREPANCIES AND ADJUSTMENTS THEREOF :
         The documents forming part of the contract are to be treated as mutually explanatory of one
         another and if case of discrepancy between schedules of quantities the specifications the
         following order of preference shall be observed:
              (a)   Description in schedule of quantities.
              (b)   Particular specification and special condition, if any
              (c)   General specification
3.1      In the event of varying or conflicting provisions made in any of the document / documents
         forming part of the contract. The Accepting Authority’s decision /clarification shall hold good
         with regard to the intention of the document or contract, as the case may be.
3.2      Any error in description, quantity or rate in schedule of quantities or any omission there from,
         shall not vitiate the contract from discharging his obligations under the contract including
         execution of work according to the and specification forming part of the particular contact
         document.
3.3      Any difference detected in the tender/tenders submitted, resulting from:
             a. Discrepancy between description in words and figures, the rate which corresponds to the
                 words quoted by the contractor shall be taken as correct.
             b. Discrepancy in the amount quoted by the contractor due to calculation mistake of the unit
                 rate and quantity, the unit rate shall be regarded as firm and amount corrected.
             c. Discrepancy in totaling or carry forwards in the amount quoted by the contractor shall be
                 corrected.
         The tendered sum so corrected and altered shall be submitted for the sum originally tendered and
         considered for acceptance instead of the original sum quoted by the tenderer along with other
         tender /tenders. Rounding off to the nearest rupee should be done in the final summary of the
         amount instead of in totals of various sections of schedule of quantities.

4.       SECURITY DEPOSIT :

         a)     Tenderers are required to deposit invited earnest money in shape of any of the National Saving
                Certificate (8th issue) or Postal Time Deposits 3/5 years, duly pledged to the D.C. cum Managing
                Director, JRDA, Dhanbad or Bank draft / Bank guarantee issued by any nationalised bank in favour
                of Dy. Commissioner cum Managing Director, JRDA, Dhanbad failing which the tender will be
                invalid. Earnest money will not carry any interest.

     (b) When a tender is selected and accepted the tenderer shall deposit the requisite amount of the
         initial security money. The amount of earnest money will be transferred towards a part of initial
         security money, which will have to be augmented to cover the initial security deposit. 5
         augmentation (5% of the value of the tender) . The same can be in any of the form as detailed in
         the paragraph (a) above.
      (c) The total security deposit will be 10% ( Ten percent ) of the agreement amount remaining 5% (
          Five percent ) shall either recovered from the contractor by deduction from his running account
          bill at the rate of 5% (Five percent ) of the total amount of each bill. The security deposit amount
          will not carry any interest. The bank guarantee towards security deposit shall be valid for a
          minimum period of one year or six months beyond the period of contract which ever is more.
-               The company will give a list of banks of whose bank guarantee is acceptable to them, If
         they have decided not to accept any bank guarantee from a particular bank, it may also be given
         the bid document. All foreign banks guarantee will be confirmed by a bank located in India
         acceptable to the authority. It will stipulate that the bank guarantee must be unconditional and
         should be en-cashable on presentation to the issuing bank.
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-             A provision will be incorporated in the bank guarantee for exclusive jurisdiction of a
      court at a location convenient to the authority for contesting legal cases arising out of encashment
      of the guarantee.
-             The contractor/contractors shall permit the authority, at the time of making any payment
      to him/them for work done under the contract, to deduct such sums as, along with the amount of
      the initial security deposit already deposited, would amount to 10%(ten percent) of the contract
      sum or the revised contract sum.
-             The total amount of security deposit less the initial security deposit/EMD already
      deposited shall be recovered from the running on account bills of the contractor for the work
      done under the contract and shall remain at the disposal of the company as security for the
      satisfactory execution and completion of the work in accordance with the provision of the
      contract, The security deposit amount shall not carry any interest.
-             The bank guarantee towards security deposit shall be acceptable and the bank guarantee
      shall be valid for a period of one year or the period of contract plus the period of retention of
      security deposit of six months, whichever is more, bank guarantee is to be submitted in the
      format prescribed by the company in section 7. Bank guarantee shall be irrevocable and it shall
      be from any nationalized bank.
-             As referred above, the amount of security deposit so accrued as 10% (ten percent) of the
      contract sum or the revised contract sum shall be refunded as described in clause 5.2 below
      conforming to scope of work and stipulations of the client, to the entire satisfaction of the client
      and acceptance of the work by department.

5.    PAYMENT:
5.1   Payment as per the unit rates as accepted by JRDA and for quantities as approved by Managing
      Director after deduction of security money as per para 4.1 above will be made on submission of
      required data generated and its report.
5.2   The amount of security deposit so accrued as 10% (ten percent) of the contract sum or the revised
      contact sum as per para 4.1 above shall be released conforming to scope of work and stipulations
      of the client, to the entire satisfaction of the client and on final approval of MOEF which is
      prepared on the above data i.e. one time data submitted in single report or Three years of
      acceptance of the comprehended report by JRDA whichever is later.
5.3   The tenderer will have to execute an agreement with the J.R.D.A. If in the opinion of the
      Managing Director, JRDA, one contract agreement can be executed covering more than one
      work, the selected party would be allowed to do so, with understanding that he will be bound by
      the time frame indicated against each work and he is being required to furnish security deposit
      and fulfillment of other conditions including performance bond.
6.    DEVIATIOIN /VARIATIONS IN QUANTITIVES – EXTENT AND PRICING :
      The quantities given in the ‘Schedule of Quantities’ are provisional and meant to indicate the
      extent of the work and to provide a uniform basis for tendering and variation either by addition or
      omission shall not vitiate the contact.
6.1   The company through its Engineer-in-charge or his representative shall without radically
      changing the original scope and nature of the contracted work, have power to make any alteration
      in or additions to or substitution of the original specifications and instructions that may appear to
      be necessary or advisable during the progress of the work. The contractor shall be bound to carry
      out the work in accordance with the instruction given to him in writing by the Engineer-in-charge
      or his representative on behalf of the company. Such altered or additional or substituted work,
      which shall form part of the original contract, shall be carried out by the contractor on the same
      conditions in all respects on which they agree to do the main work and at the same rate/rates as
      are specified in the contract.
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6.2   If the additional, altered or substituted work includes any class of work for which no rate /rates
      is/are specified in the contract, rates for such items shall be determined by the Engineer-in-charge
      as follows:
      (a) The rate shall be derived from the rate /rates for similar or near similar class of work as is
            /are specified in the contract /tender, failing which
      (b) The rates shall be derived from the company’s prescribed schedule of rates based on which
            the estimate for tendering has been prepared plus or minus the percentage by which the
            tendered amount for the whole work quoted by the contractor is above or below the
            estimated amount as per the tender documents, failing which
      (c) The rate shall be derived from contractor’s from contractor’s rate claimed for such class of
            work supported by analysis of the rate /rates claimed by the contractor. The rate to be
            determined by the Engineer-in-charge as may be considered reasonable taking into account
            percentage of profit an overhead not exceeding ten percent or on the basis of market rates,
            if any, prevailing at the time when work was done.

           However, the Engineer-in-charge shall be at liberty to cancel the instruction by notice in
           writing and to arrange to carry out the work in such manner, as he/she considers advisable
           under the circumstances. The contractor shall under no circumstances suspend the work on
           the plea of non-settlement of rates.            However the Engineer-in-charge shall be at
           liberty to cancel the instruction by notice in writing and to arrange to carry out the work in
           such manner as he /she considers advisable under the circumstances. The contractor shall
           under no circumstances suspend the work on the plea of non-settlement of rates.
6.3   Alterations in the quantities shall not be considered as a change in the conditions of the contract
      nor invalidate any of the provision thereof provided that a supplementary work order or
      agreement for the item/items involved will be necessary when the alterations involved one or
      more of the followings:

      (i)    An increase of more than 10% of the total cost of the work calculated from the original
             tendered quantities and the contract price.
      (ii)   More than 10% deviation from original awarded value should require approval of next
             higher authority, but total amount should be within the delegated power of the next higher
             authority.

6.4   Time for completion of the original contracted work shall be extended by the company in the
      proportion that the additional work (in value) bears to the original contracted work (in value) as
      may be assessed and certified by the Engineer-in-charge.
6.5   The company through its Engineer-in-charge or his representative, on behalf of the company,
      shall have power to omit any of the work in case of non-availability of a portion of the site or for
      any other reason and the contractor shall be bound to carry out the work in accordance with the
      instruction given by the Engineer-in-charge. No claim for omitting the part of the work or extra
      charges /damages shall be made by the contractor on these grounds.
6.6   In the event of any deviation being ordered which in the opinion of the contractor changes
      radically the original scope and nature of the contract, the contractor shall under no
      circumstances suspend the work, either original or altered or substituted, and the dispute /
      disagreement as to the nature of deviation or the rate / rates to be paid thereof shall be resolved
      separately with the company.

7.    TIME FOR COMPLETIION OF CONTRAC/PENALTY
      Managing Director, JRDA shall specify the time frame for carrying out the generation of data.
      The time thus stipulated would be the essence of the contract. For delayed execution of the work,
      JRDA reserves the right to impose penalty up to 10% of the contract value. Thus penalty would
      be adjusted from the security and / or recovered from the bills or dues of the selected party either
                                                  32

      against the same work or dues against other work. In situation where JRDA is satisfied about
      reasons for delay, JRDA may consider request for extension of time without imposition of
      penalty. The decision of the client in this regard shall be final and binding. The client however
      will not be responsible for any delay on client’s parts that may be attributed in execution of the
      work and according to claim what so ever will be entertained on this accounts.

8.    QUALITY ASSURANCE -- WORKMANSHIP:
      The contractor shall carry out and complete the work in every respect in accordance with the
      contract and shall ensure that the work conforms strictly to the specifications, instructions of the
      engineer-in-charge. The engineer-in-charge may issue from time to time further detail
      instructions/directions is writing to the contractor. All such instructions/directions shall be
      consistent with the contract documents and should be reasonably inferable there from, along with
      clarifications/explanations thereof, if necessary.

8.1   All equipment used for data generation and the data/report to be provided by the contractor shall
      be in conformity with the specifications/schedule of work as per the contract and the contractor
      shall furnish proof, if so required by the E/I for his satisfaction that the materials so comply.
8.2   The contractor shall immediately after the award of contract draw up a schedule giving dates for
      submission of data as required or necessary by the specification for approval of E/I who shall
      approve after amendments, if any, promptly so that there is no delay in the progress of the work
      of the contractor or of the work of any of the subcontractor. On receipt of data as per schedule,
      the E/I shall arrange to check with reasonable promptness ensuring conformity of the data with
      the required specification and complying with the requirement as per contract documents. The
      contractor shall be bound to take fresh samples and furnish data accordingly, if disapproved by
      the E/I.
8.3   The Authority through the E/I, shall have full power to reject any data due to a defect therein for
      not conforming to the required specification or for equipment not being in accordance with the
      required quality and standard or for not being in accordance with the samples approved by him or
      for any other reason. The contractor shall forthwith remedy the deficiency at his expense and no
      further work shall be done pending such rectification, if so instructed by the E/I.

9.    TERMINATION, SUSPENSION, CANCELLATION & FORECLOSURE OF
      CONTRACT
9.1   The company shall, in addition to other remedial steps to be taken as provided in the conditions
      of contract, be entitled to cancel the contract in full or in part, if the contractor
        a. Makes default in proceeding with the works with due diligence and continues to do so even
           after a notice in writing from the E/I, then on the expiry of the period as specified in the
           notice
                                                    OR
        b. Commits default/ breach in complying with any of the terms & conditions of the contract
           and does not remedy it or fails to take effective steps for the remedy to the satisfaction of
           the E/I, then on expiry of the period as may be specified by the E/I in a notice in writing.
                                                    OR
        c. Fails to complete the work or items of work with individual dates of completion, on or
           before the date/dates of completion or as extended by the authority, then on expiry of the
           period as may be specified by the E/I in a notice in writing

                                                  OR
        d. Shall offer or give or agree to give any person in the service of the company or to any other
           person in the service of the company or to any other person on his behalf any gift or
           consideration of any kind as an inducement or reward for act/acts of favour in relation to
           the obtaining or execution of this or any other contract for the company.
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                                                 OR
       e. Obtains a contact with the company as a result of ring tendering or other non-bonafide
          method of competitive tendering.
                                                 OR
       f. Transfers, sublets, assign the entire work or any portion thereof without the prior approval
          in writing from the Engineer in charge. The Engineer in charge may be giving a written
          notice to cancel the whole contact or portion of it in default.

9.2   The contract shall stand terminated under the following circumstances:
       a. If the contractor being an individual in the case of proprietary concern or in the case of a
           partnership firm any of its partners is declared insolvent under the provisions of insolvency
           act for the time being in force, or makes any conveyance or assignment of his effects or
           composition or arrangement for the benefit of his creditors amounting to proceeding for
           liquidation or composition under any insolvency act.
       b. In the case of the contractor being a company, its affairs are under liquidation either by a
           resolution passed by the company or by an order of court, not being a voluntary liquidation
           proceedings for the purpose of amalgamation or reorganization, or a receiver or manager is
           appointed by the court on the application by the debenture holders of the company, if any.
       c. If a contractor shall suffer an execution being levied on his / their goods, estates and allow
           it to be continued for a period of 21 (twenty one) days.
       d. On the death of the contractor being a proprietary concern or of the partners in the case of a
           partnership concern and the company is not satisfied that the legal representative of the
           deceased proprietor or the other surviving partners of the partnership concern are capable of
           carrying out and completing the contract. The decision of the company in this respect shall
           be final and binding which is to be intimated in writing to the legal representative or to the
           partnership concern.

9.3   On cancellation of the contract or on termination of the contract, the E/I shall have powers.
       a.    To take possession of the site and any materials, equipments, implements, stores, etc.
           thereon.
       b. To carry out the incomplete work by any means at the risk and cost of the contractor.
       c.    To determine the amount to be recovered from the contractor for completing the
           remaining work or in the event the remaining work is not to be completed the loss/damage
           suffered, if any by the company after giving credit for the value of the work executed by the
           contractor up to the time of cancellation less on a/c payment made till date and value of
           contractor’s materials, equipment etc, taken possession of after cancellation.
       d. To recover the amount determined as above, if any, from any moneys due to the
           contractor or any account or under any other contract and in the event of any shortfall, the
           contractor shall be called upon to pay the same on demand.
            The need for determination of the amount of recovery of any extra cost/expenditure or any
            loss/damage suffered by the company shall not however arise in the case of termination of
            the contract for death/demise of the contractor as stated in 9.2 (d).
9.4         Suspension of work:- the contractor shall on receipt of the order in writing of E/I (whose
            decision shall be final & binding on the contractor), suspend the progress of work or any
            part thereof for such time in such manner as the E/I may consider necessary so as not to
            cause any damage, or endanger the safety thereof for any of the following reasons;
       a.   On account of any default on the part of the contractor, or
       b.   For proper execution of the works, or part thereof reasons other than the default of the
            contractor or,
       c.   For safety of the works or part thereof.
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      The contractor shall during such suspension properly protect and insure the works to the extent
      necessary and carry out the instruction of the E/I. If the suspension is ordered for reasons b) and
      c), the contractor shall be entitled to an extension fo time equal to the period of every such
      suspension, plus 25% for completion of the item or group of items of the work for which a
      separate period of completion as specified in the contract and of which the suspended work forms
      a part.

9.5   Foreclosure of contract in full or in part- if at any time after acceptance of the tender, the
      company decides to abandon or reduce the scope of the work for any reason whatsoever the
      company, through its E/I, shall give notice in writing to that effect to the contractor, in the event
      of abandonment/reduction in the scope of work the company shall be liable.

       a.   to pay the contractor at the contract rates full amount for works executed and measured at
            site up to the date of such abandonment/reduction in the work.
       b.   To pay reasonable amount assessed and certified by the E/I of the expenditure incurred, if
            any, by the contractor on preliminary works at site, e.g. temporary access roads, temporary
            construction for labour and staff quarters, office accommodation, storage of materials,
            water storage tanks and supply for the work including supply to labour/staff quarters,
            office, etc.
       c.   To pay for the transportation of tools and plants of the contractor from site to contractors
            place or to any other destination, whichever is less.
            The contactor shall if required by the E/I, furnish to him books of accounts, papers, relevant
            documents as may be necessary to enable the E/I to assess the amount payable, the
            contractor shall not have any claim for compensation whatsoever either for abandonment or
            for reduction in the scope of work. Other than those as specified above.

      The bidding documents will clearly state that, if the contractor fails to complete the work and the
      order is cancelled, the amount due to him on account of work executed by him, if payable, shall
      be paid to him only after due recoveries as per the provisions of the contract and that too after
      alternative arrangements to complete the work has been made.

10.   FORCE MAJEURE
      The Contractor shall promptly notify the client in writing, of any situation or event arising from
      circumstance beyond his control and which he could not reasonably foresee, which makes it
      impossible for the Contractor to carryout in whole or in part his obligations under this
      Agreement. Upon the occurrence of such a situation or event, the services shall be deemed to be
      postponed for a period of time equal to that caused by the force measure and a reasonable period
      not exceeding fifteen (15) days to remobilize for the continuation of the services.

11.   COMPLETION CERTIFICATE:
      The Contractor shall give notice of completion of fieldwork and submit the Draft Report to the
      engineer-in-chief. The Engineer-in-chief shall within 30 days from the completion thereof inspect
      the work and ascertain the deficiency / deficiencies, if any, to be rectified/regenerated the data by
      the Contractor as also the items, if any, for which payment shall be made at reduced rate if the
      deficiencies are of a minor nature and the Engineer-in-chief is satisfied              that         the
      contractor has already made arrangements for rectification of in the event of contractor’s failure
      to rectify the deficiencies for any reason whatsoever, the deficiencies can be rectified by the
      company departmentally or by other means and the 50% of the security deposit of the Contractor
      shall be sufficient to cover the cost hereof , he shall issue the completion certificate indicating the
      date of completion of the work , deficiencies to be rectified, if any, and the items , of any , for
                                                      35

       which payment shall be made at reduced rate including reasons thereof and with necessary
       instructions to the contractor to clear the site.

11.1   In cases where separate period of completion for certain items or groups of items are specified in
       the contract, separate completion certificate for such items or groups of items may be issued by
       the E/I after completion of such items on receipt of notice from the Contractor only in the event
       the work is completed satisfactorily in every respect. Refund of security deposit and payment of
       final bill shall, however, be made on completion of the entire work, but not on completion of
       such items of work.
11.2   In case of contractor’s failure, the E/I shall have right to get the work done at the cost of the
       contractor.

12     ADDITIONAL RESPONSIBILITIES OF THE CONTRACTOR:
       The cost on account of “Additional Responsibilities of the Contractors” under this clause is
       deemed to be included in the tendered rates.
         a. The Contractor shall exercise all reasonable skill, care and diligence in the performance of
             the services under the Agreement and shall carry out all his responsibilities in accordance
             with the recognized professional standings and fulfill the requirements of experts
             committee. The Contractor shall in all professional matters act as a faithful performer to the
             client and act fairly. The Contractor shall respect the laws and customs of the country.
         11. The remuneration of the contractor charged to the client according the unit rates of this
             agreement shall constitute his only remuneration in connection with the agreement and
             neither he nor his personnel shall accept any trade commission, discount allowance or
             indirect payment or other consideration in connection with or in relation to the agreement
             or to the discharge of his obligations there under.
         12. Contractor shall not have the benefit, whether directly or indirectly, of any royalty or of any
             gratuity or any commission in respect of any protected article or process used for the
             purposes of this agreement.
         13. The contractor during execution of work, without absolving himself of contractual
             obligations, performance guarantee etc. shall have authority to make minor alterations to
             design as may be necessary or expedient, but he shall obtain the prior approval in writing of
             the client to any substantial modification of the design of the said works and to any such
             instruction to a contractor which constitutes a major variation, omission or addition to alter
             contract. In the event of any emergency however,                  which in the opinion of the
             contactor requires immediate action in the client’s interest, the contactor shall have
             authority to issue such orders as required on behalf of the client.
             The contractor must inform the client immediately of any orders issued without prior
             consent and follow up such advice, as soon as possible.
         14. When the contactor shall determine that an integral part of the work has been completed,
             which the contractor deems is capable of being accepted the contractor shall give forty-
             eight hours prior written notice to the client that such integral part is ready for trial, test and
             acceptance. Such trial and tests shall be carried out under the supervision of the contractor
             and in the presence of the client’s representative. Upon completion of such tests to the
             entire satisfaction of the client, the contractor shall execute a maintenance certificate-
             recommending acceptance and the client shall take the completed works under his care,
             custody and control.
             The contractor will provide all the expert technical advice and skill, which are personally
             required for the class of services for which he is engaged. Where specialist technical advice
             or assistance is required beyond that committed under the scope of services, contractor
             may, with the prior written consent of the client arrange for the provision of such services,
             and client shall pay for all such services at the rates which client agrees to pay. However,
                                           36

    the contractor shall assume full and unenviable responsibility for all the services, which he
    is committed to render under this agreement.
15. The company reserves the right to let other contractors also work in connection with the
    project and the contractor/contractors shall co-operate in the works for the introduction and
    stores and material and execution of his/their works.
16. The contractor/contractors shall keep on the work during the progress a competent
    superintendent and necessary assistant who shall represent the contractor (s) in his/their
    absence. Important instructions shall be confirmed to the contractor (s) in writing.
17. The contractor/contractors shall employ only competent, skillful and orderly men to do the
    work. The E/I shall have the right to ask the contractor/contractors to remove from the work
    site any men of the contractor/contractors who in his opinion is undesirable and the
    contractor/contractors will have to remove him within three hours of such orders. The
    contractors shall further be responsible for making arrangements at his own cost for
    accommodation and other essential needs of the staff and workers under his employment.
18. Precautions shall be exercised at all times for the protection of persons (including
    employees) and property. The safety required or recommended by all applicable laws,
    codes, statutes and regulations will be observed. In case of accidents, he/they shall be
    responsible for compliance with all the requirements imposed by the workmen’s
    compensation act or any other similar laws in force and shall indemnify the company
    against any claim on this account.
    The contractor/contractors shall at all times exercise reasonable precautions for the safety
    of employees in the performance of his/their contract and shall comply with all applicable
    provisions of the safety laws drawn up by the state or central Govt. or municipalities and
    other authorities in India, The contractor/contractors shall comply with all applicable
    provisions of the safety laws drawn up by the state or central Govt. or municipalities and
    other authorities in India. The contractor/contractors shall comply with the provision of the
    safety handbook as approved and amended from time to time by the Govt. of India.
19. The contractor/contractors shall familiarize themselves with and be governed by all laws
    and rules of India and local statutes and orders and regulations applicable to his/their work.
20. The contractor/contractors shall furnish to the EIC or his authorized representative with
    work reports from time to time regarding the contractor/contractors organization and the
    progress made by him/them in the execution of the work as per the contract agreement.
21. All taxes, whether local, municipal, provincial or central etc. and cess, royalties etc. are
    payable or may become payable during the entire periods of contract, shall be to the
    contractor/contractors account and shall be deemed to have been included in the tender for
    the work to be executed by him/them.
22. Payment of sales tax on works contract/service tax shall be the total responsibility of the
    contractor and the employee shall deduct the tax at source from the contractor running
    /final bills as stipulated by the sales tax/excise tax authority at the rate prevalent as on the
    date of opening of the price bid or revised bid during the tenure of the contract provided,
    however in the event of any change in the sales tax on works contact /service tax as
    required by the statutory authority during the contract period necessary adjustment will be
    made in contractual payments. For this purpose, the base data shall be date on which the
    price bids/revised price bids have been opened. And the sales tax deductions at source on
    works contract/service tax during the tenure of the contract the same shall be regulated as
    follows.

      i.      In case of increase in the rate of sales tax/service tax deduction at source, the
           contractor shall be entitled to be reimbursed to the extent of amount of difference
           between the existing rate and revised rate of tax deducted at source on production of
           relevant documents in support of claim in this behalf but limited to the actual paid
           by the contractor.
                                         37

         The company reserves the right to deduct / withhold any amount towards taxes /
         statutory levies, as may be required under the statute or in terms of direction from
         any authority from the amount as directed by the appropriate authority and the
         company shall only provide with certificate towards deduction and shall not be
         responsible for any reason whatsoever.

   ii.     In case of any decrease or remission on the rate of sales tax deduction at source,
         the company shall be entitled to the amount consequent on decrease / remission of
         sales tax. The company shall be entitled to recover such amount from the amount
         due to the contractor.

23. The contractor/contractors shall make his/their own arrangement for all materials, tools,
    staff and labourer required for the contract which shall include cost of lead, lift, loading,
    unloading, railway freight, recruiting expenses and any other charges for the completion
    of the work to the entire satisfaction of the company.

24. The contractor/contractors shall make their own arrangement for carriage of all materials
    to the work site at his / their own cost and supply of all water required for the contracted
    work and drinking water to his/their workman.

25. The work shall not be sublet to any other party, unless approved by E/I in writing.

26. The contractor/contractors shall not pay less than the minimum wages to the labourer
    engaged by him/them as per minimum wages act or such other legislation or award or the
    minimum wages fixed by the respective state Govt. as may be in force. The
    contractor/contractors shall make necessary payments of the provident fund for the
    workmen employed by him for the work as per the laws prevailing under provisions of
    CMPF and allied schemes and miscellaneous provisions act 1948 or employees provident
    fund and miscellaneous provisions act 1952 as the case may be.

27. All accounts shall be maintained in English and the company shall have the right of
    access and inspection of all such books of accounts etc. relating to payment of labourer
    including payment of provident fund etc. considered necessary as per prevalent status,
    acts and laws and the company may arrange for witnessing the payment to the labourer by
    its representatives.
28. The contractor shall in addition to any indemnity provided by law, indemnify and keep
    indemnified.
    i.      The company or an agent or employee of the company against any action claim
         or proceeding relating to infringement or use of any patent or design rights and shall
         pay any royalties or other charges which may be payable in respect of any article or
         material included in the contract.
         However the amount so paid shall be reimbursed by the company in the event such
         infringement has taken place in complying with the specific directions issued by the
         company or the use of such article and / or specifications issued by the company
         after submission of tender by the contractor.
         The contractor must be notified immediately after any claim being made or any
         action brought against the company or any agent or employee of the company in
         respect of any such matter.
   ii.     The company against all losses and claims for injuries or damage to any third
         party or to any property belonging to any third party which may arise out of or in
         consequence of the data generation or performance of the work under the contract
                                               38

                and against all claims, demands, proceedings, damages, costs, charges and expenses
                whatsoever in respect of or in relation thereto.
         iii.     The company against all claims, damages or compensation under the provisions
                of payment of wages act 1938, minimum wages act 1948. Employer’s liability act
                1938. The workmen’s compensation act 1923 , industrial disputes act 1947. The
                employees state insurance act 1948, CMPF and allied scheme and provisions act
                1948. EPF and miscellaneous provisions act 1952 and maternity benefit act 1961 or
                any modifications thereof or of any other law relating thereto and rules made there
                under from time to time, as may be applicable to the contract, which may arise out
                of or in consequence of the construction or maintenance or performance of the work
                under the contract and also against costs, charges and expenses of any suit, action or
                proceedings arising out of any accident or injury.
       29. Insurance – The contractor shall take full responsibility to take all precautions to prevent
           loss or damage to the works or part thereof for any reasons whatsoever (except for
           reasons which are beyond control of the contractor or act of God e.g. flood, riots, war,
           earthquake, etc) and shall at his own cost repair and make good the loss / damage to the
           work so that on completion, the work shall be in good order and condition and in
           conformity with the requirements of the contract and instructions of the E/I.
 The contractor/contractors shall take following insurance policies during the full contract period
 at his own cost.
  i.              Where any company building or part there of is used, rented or leased by the
          contractor for the purpose of storing or using materials of combustible nature, the
          contractor shall take separate insurance policy for the entire building and the policy shall
          be deposited with the company.
 ii.              The contractor shall at all times during the pendency of the contract indemnify the
          company against all claims, damages or compensation under the provisions of the
          workmen’s compensation act and shall take insurance policy covering all risk, claims,
          damages or compensation payable under the workmen’s compensation act or under any
          law relating thereto.
iii.              The contractor shall at all times during the pendency of the contract also
          indemnify the company against all claims, damages or compensation against claims by
          third parties resulting from acts performed in carrying out the services.
iv.               The contractor shall ensure that the insurance policy /policies are kept alive till
          full expiry of the contract by timely payment of premiums and shall not be cancelled
          without the approval of the company and a provision is made to this affect in all the
          policies, and similar insurance policies are also taken by his subcontractors, if any. The
          cost of premium shall be borne by the contractor and it shall be deemed to have been
          included in the tender rate.
 v.               In the events of contactor’s failure to effect or to keep in force the insurance
          referred to above or any other insurance which the contractor is required to effect under
          the terms of the contract, the company may effect and keep in force any such insurance
          and pay such premium/premiums as may be necessary for that purpose from time to time
          and recover the amount thus paid from any moneys due to the contractor.
vi.               Anything of historical or other interest or of significant value unexpectedly
          discovered on the site shall be the property of the owner. The contractor shall notify the
          EIC of such discoveries and carry out the EIC’s instruction for dealing with them.
                                                  39

13.   SETTLEMENT OF DISPUTES

       a.   It is incumbent upon the contractor to avoid litigation and disputes during the course of
            execution however, if such disputes take place between the contractor and the department,
            effort shall be made first to settle disputes at the company level.

            The contractor should make request in writing to the E/I for settlement of such
            disputes/claims within 30 days of arising of the cause of dispute/claim failing which no
            disputes/claims of the contractor shall be entertained by the company.

             If differences still persist. The settlement of the dispute with Govt. agencies shall be dealt
            with as per the guidelines issued by the minister of finance, Govt. of India in this regard.
            In case of parties other than Govt. agencies; the redressal of the dispute may be sought in
            the court of law.
                                                  40


                                                SECTION 4



  (a) SPECIAL TERMS & CONDITIONS
     Not withstanding anything stated in this agreement, under mentioned special terms & condition
     would be operative and fully binding on the contractor.



1.   Contractor would be deemed to have acquainted him with the tasks to be performed, requirement
     and procedure for data generation. Rates are valid for site/project location and conditions and for
     performance of the various tasks, sub task etc. whether specifically mentioned or not and are
     deemed to include handling and transportation of samples, power supply and infrastructure
     facilities for sampling, analysis etc. and all inputs, activities attendant upon proper execution of
     the work conforming to the requirements of Ministry of Environment, Forest and wildlife and to
     the satisfaction of the client.

2.   If there is delay on the part of the client in making available committed data, information etc.
     corresponding extension of time for the actual period involved would be granted by the client
     without imposition of penalty. It is clearly understood that no claim from the contractor would
     rest with the client or shall be entertained by the client.

3.   Contractor would invariably in advance, in writing, the client represented by Managing Director,
     JRDA, of the contractor’s expert personnel visiting site proposed to be visited tasks proposed to
     be carried, expected duration of such visit so that the client can, if considered necessary, depute
     his representative or authorized any other person to supervise and or overview the work being
     carried out. Client is authorized to visit the Laboratory and acquaint himself that the tasks carried
     out by the contractor of his duties, responsibilities including execution of the work conforming to
     Indian standards and in the absence thereof international standards and code of practice.

5.   The contractor/contractors shall not pay less that the minimum wages to the labours engaged by
     him /them, in any, as per Minimum wages Act or such other legislation or award or the minimum
     wages fixed by the respective state government as may be in force and in this matter the decision
     of the client shall be final and binding.

6.   All accounts shall be maintained in English and the company shall have the right of access
     inspection of all such books of account, etc. relating to payment of labours if considered
     necessary and the client may arrange for witnessing the payment to the lobours by its
     representatives.

7.   The contractor/contractors shall in addition to any indemnity provided by law, indemnify the
     client against all liabilities whatsoever arising out of the workman’s compensation Act 1932 or
     any enactments and amendments thereto and contractor shall be wholly responsible for
     observance of all statutory rules and regulations under any act or award of the Government in
     force in matters relating to the employment, payment and retrenchment of labour.

     No claim shall lie against the client for damaged one by any act of god or on account of
     circumstances beyond the client’s control.
                                                      41

        If any matter which is not expressly provided for or against conditions of any matter or practice
        appears prejudicial to the interest of client or the public, the client may call upon the contractor to
        remedy, modify or remove such matter or practice and this shall be binding on the contractor.

8       The work order can also be terminated by the Managing Director, JRDA if it is found that the
        information furnished by the agency at the time of tender proved to be false.

8.2.1   Managing Director, JRDA Reserved that right to terminate the work order without assigning any
        reason whatsoever after giving a month’s notice. The agency shall be paid final dues after
        assessing the work done till date and after recovery of all dues, if any.
                                                  42


                                             SECTION 5

                                         DELIVERABLES

1.   Socio- Economic Profile
     Socio –Economic data has to be generated for study area covering fire effected zones in Jharia
     coal field as specified and indicated in the plan by the company.

     The information provided in the report shall cover the following


a)   Social Profile
     Total Population with break up including male – female & SC-ST.
     Literacy level of both male and female separately
     Household size (average)


b)   Economic
     Occupational structure
     Land use pattern


c)   Infrastructure facilities
     Source of water supply
     Source of telecommunication
     Educational institutes


d)   Occurrence of any historical / archaeological sites in the area.


2.   Format of schedule-I and Schedule-II which is to be collected from the study locale and house
     hold level survey during socio-economic and other surveys to be submitted to JRDA is placed at
     the following pages. Any other data deemed required/necessary should also be collected and
     submitted to JRDA.
     All the information’s (Deliverables) to be submitted in one hard copy and one soft copy to
     JRDA, Dhanbad.
                                                        43

        JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY, DHANBAD

        Hatia More, Golf Ground Road                                                Phone – (0326) 2221045
        Hirapur, Po & Dist – Dhanbad, 826001                                        Fax - (0326) 2221044
                  DEMOGRAPHIC & SOCIOECONOMIC SURVEY OF JHARIA COALFIELD

                                  SCHEDULE I
        SOCIOECONOMIC & INFRA-STRUCTURAL FACILITIES OF THE STUDY LOCALE
                        ( TO BE COLLECTED FROM THE STUDY LOCALE)

1. General Information of the Study Locale :
Name of the Locale                                                Study Locale No.

Name of the Village                             Mouza                               J.L.No

Panchayat                                                         Police Station          Distance     Km
CD Block/Panchayat Samiti                                      Distance        Km
Name of nearest BCCL Mine                                      Distance        Km
Total Area             Ha      Unauthorized Land                  Ha       Private Land                Ha


2.      Educational Facilities:

Primary School                                                                      Km               Distance
                                           No
Secondary School                           No                                       Km               Distance

H.S. School                                No                                       Km               Distance

No. of Teachers per school in Pr. School                 No               Sec. /H.S. School               No

Approx. % of School going children: Primary School                        No        Sec. /H.S.School         No
Anganwari Plance                     No         Distance                  Km        No. of Children         No


3.      Marketing Facilities: ( most frequently visited)

Haat:              Days/week         Place                                  Distance                   Km

Regulated Market:              Days/week        Place                        Distance                  Km

Items purchased                                              Items sold
                                                       44

        JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY, DHANBAD

        Hatia More, Golf Ground Road                                           Phone – (0326) 2221045
        Hirapur, Po & Dist – Dhanbad, 826001                                   Fax - (0326) 2221044
                  DEMOGRAPHIC & SOCIOECONOMIC SURVEY OF JHARIA COALFIELD



4.     Health Care Facilities : (more frequently visited)

Dispensary : Place                                                      Distance              Km

Primary Health Centre:Place                                             Distance             Km

Hospital: Place                                                         Distance             Km

(Owned by Govt. /BCCL/IISCO/TISCO/Private – Tick whichever applicable)

Pvt. Medical Practitioners            No       Place                           Distance              Km

Medical Stores:                          No            Distance                    Km


5.     Transport facilities: (frequency per day)

Public Bus                    Pvt. Bus                              Trekker

Auto Rickshaw                                   Others (specify)

Fuel Filling Station:                           Distance                Km

Service Centre/Garages:                                  Distance                   Km



6.     Communication Facilities :
P.O. : Location                                                         Distance              Km



PTO: Location                                                           Distance             Km



PCO/STD/ISD booth: Location                                             Distance              Km



Cyber Café: Location                                                    Distance              Km



Mobile Network within locality: BSNL             Hutch         Airtel         Reliance      Others
                                                      45

         JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY, DHANBAD

         Hatia More, Golf Ground Road                                     Phone – (0326) 2221045
         Hirapur, Po & Dist – Dhanbad, 826001                             Fax - (0326) 2221044
                   DEMOGRAPHIC & SOCIOECONOMIC SURVEY OF JHARIA COALFIELD


7.       Recreation Facilities :

Club & Cinema: Location                                                   Distance                 Km

Playground/Park: Location                                                 Distance
                                                                                                   Km
Social & Cultural Organization (if any)

Festivals Celebrated:

Other Common Property Resources (CPRs)** - specify use




8.     Religious Places
Temple           No     Distance          No    Church        No   Distance        Km


Mosque           No     Distance          No    Others (Specify)    No        Distance        Km


9.     Banks & Financial Institutions :


Total No. of Banks           No     Location                                      Distance         Km

LIC Zonal/Regional Office:          Location                                      Distance         Km



10.    Source of water Supply: (mention approx. no of HH having supply facility as follows)

Water Board/Treatment Plants: Location                                                   HH

HH Tap Water            No        Well/tube well: Govt.      No    Pvt.         No

Public Stand post: Av. No. in each Mouza/locality                                        HH
                                                                                                    No
                                                     46


        JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY, DHANBAD

       Hatia More, Golf Ground Road                                         Phone – (0326) 2221045
       Hirapur, Po & Dist – Dhanbad, 826001                                 Fax - (0326) 2221044
                  DEMOGRAPHIC & SOCIOECONOMIC SURVEY OF JHARIA COALFIELD


11.    Sanitation/Drainage/Solid waste disposal Facility: (mention apprx. %of HH using)


Pvt./Individual Toilet : Pucca/Sanitary                      Soak Pit


Common Toilet: Pucca/sanitary                  Soak Pit                 Open ground


Open Drain: Length          Km            Covered Drain      Km


Solid waste Disposal System (describe)

______________________________________________________________________________



12.    Any historical/archeological/heritage sites :

Location                                                                              Distance       Km

Location                                                                              Distance       Km


13.    Public Security Facilities:

Police Station: Location                                                          Distance            Km

Police Out Post: Location                                                         Distance           Km

No. of Personnel: P.S.Total           No       With arms               No     Without arms            No

                              O.P. Total
                                     No        With arms               No     Without arms            No

Av. No. of Crime in a month/year: a) Theft                   b) Robbery               c) Arson

                                               d) Any other(specify)
                                                  47


        JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY, DHANBAD

       Hatia More, Golf Ground Road                                       Phone – (0326) 2221045
       Hirapur, Po & Dist – Dhanbad, 826001                               Fax - (0326) 2221044
                 DEMOGRAPHIC & SOCIOECONOMIC SURVEY OF JHARIA COALFIELD



    Observation/ general opinion about socio-economic/Environment condition of the village




(To be filled by Enumerators/Field-in-charge after completion of Village level Survey)

    Name and Designation of the Respondents interviewed                               Signature

    1.________________________________________________________________________

    2.________________________________________________________________________

    3.________________________________________________________________________




    Date:                    Time:                     Place:
    Signature of Enumerator:                           Signature of Field-in-charge
                                                      48

                                             SCHEDULE II

           HOUSEHOLD LEVEL SURVEY IN THE LEASEHOLD AREAS OF BCCL

STUDY LOCATE NO:                     STUDY LOCATE:                   COLLIERY:
VILLAGE:                             MOUZA:                          GRAM PANCHAYAT:


Interviewer’s Name :__________________________________________________

Field Supervisor’s Name :

Name of Respondent :

Relationship with HoH: Self/Wife/Son/Daughter/Daughter-in-law/Father/Mother/Other

Date________________ Time: from_________ to ___________              HH Code_____________




                     GENERAL INFORMATION FOR IDENTIFICATION

Name of the Head of HH:                                                                    Colour
                                                                                       Photograph of
Name of Father/Husband :                                                                 the head of
                                                                                       the Household
House No.:                       Khata No.                        Plot No.                  (HH)

Area (In sq. m)                    Social Group : GC/SC/ST/OBC/OTHER Minority

Ownership Status:      Owner           Tenant              Unauthorized Resident

Religion: Hindu             Muslim               Christian            Other(Specify)

Family Size            persons    Occupation of HoH

Vulnerability: NIL       BPL         WHH         ST        Handicapped       Other(specify)



List of Project Affected Families.

S.      HN        Name           Father’s Name    Sex      Age    Family Members       Religion   Cat
N.                                                                  incl. HOH
                                                        49


1.       Housing: ( In case of tenants/unauthorized residents)


     a) House Type                                              : Kutcha/Semi-Pucca/Pucca

     b) House Size:                              ft/m               X         ft/m

     c) Rooms :             Verandah        Y
                                           No                   N               Open Space: Y       N

     d) Physical conditions of housing: V.Good           Good           Mod      Bed       V. Bed

     e) Age of house:                        Years              g) Approx cost of house:    Rs.

2.       Land:

                                                             Status of Land Holding                  Others
     Type          Area Estimated      Present                                                     Documents
                           cost         Use         Owner        Tenant/     Unauthorized         in support of
                                                                 Leaseholder Resident              ownership
Homestead
Agri. Irrgtd
Agri.
Non-Irrgted
Wasteland
Commercial
Others

3.       Total Immovable/Movable Assets:

                 Type of Assets            No. of Units                  When              Approximate
                                                                built/purchased/planted       Cost
     Tree (Fruit
     bearing/Timber/Medicinal herbs)
     Tube
     Well
     Bullock/Cow/Buffalo/Goat/Poultry
     Cart/Rickshaw/Cycle
     Two Wheeler
     Four Wheeler
     Others (Specify)
                                                                                    50

4.            Details of structure : (in case of owner)

Pucca         Rate        Cost       Pucca       Rate     Cost    Kachcha    Rate        Cost     Mud /                 Rate        Cost      Age of        Approx
R.                                   non                          Brick                           Hutment                                    structure      depreciation
C.C.                                 R.                           Wall of                                                                                   value of
roof                                 C.C.                         mud
                                     roof                         morter
 29            30         31           32            33    34        35        36        37          38                   39          40        41                42


     Total Cost of Structure                     Total Cost of Land and                    Remarks                                    Documents of
                                                        Structure                          ( if any )                                  ownership
                     43                                    44                                  45                                         46



5.            Demography

The house hold survey for the houses situated at fire effected areas at the Govt. Lease hold area of BCCL
shall include
     Sl       Name         Location            House      Name of House      Father’s Name                                          Occup-      Annual




                                                                                                                                                              possessed
                                                                                                      Religion
               of                               N0           owner                                                                   ation      Income




                                                                                                                      Caste




                                                                                                                                                                Skill
              Area


     1          2                3               4                5                  6                  7               8              9          10


     Litera         Educa-           Private/        Dependent’s Name       Age      Sex        Educational                   Relat    Marit         Occup-




                                                                                                                                                                     possessed
       te /          tional          Encro-                                                     Qualification                 ion-      al            ation




                                                                                                                                                                       Skill
     Illiter        Qualifi-          acher                                                                                   ship     Statu
       ate          cation                                                                                                               s

         11           12                  13                 14              15       16             17                        18          19          20



                Annual                     Name of
                Income                     Mouza
                  21                         22

                    Vulnerability                                Type of Training               R&R Package Option                         Voter Card ID No or
               BPL/WHH/ST/Handicapped                            required for self               Land, Flat or Cash                         Ration Card No.
                                                                   Employment
                                     23                                 24                                       25                                    26




                    Mouza No                     Khata No              Plot No             Area in Sqm.                                    Remarks
                      27                            28                   29                     30                                           31
                                                     51

6.       Expenditure of the Household :

            Sl.                                               Rs. per month
                            Items of Expenditure
            No.
            1   Food
            2     Clother
            3     Housing
            4     Medical
            5     Electric bill/Fuel/Lighting
            6     Miscellaneous
            7     Saving Deposits (per year)
            8     Total Expenditure per year

7.       IDENTITY CARD

IDENTITY CARD FOR FIRE AND SUBSIDENCE AFFECTED PERSONS IN BCCL LEASE HOLD AREA
              JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY

                      CARD NO. :___________________
                      NAME : _______________________________________________________
       Colour         SEX :         M/F              AGE_________________ YEARS
     Photograph
                      FATHER’S /HUSBAND NAME : ___________________________________________
                       OWNERSHIP STATUS : LTH/ENCROACHER/TENANT (of LTH/Encroacher)

     PLOT NO :                                                KHATA NO.:
     HOUSEHOLD NO. :                                          STRUCTURE NO. :
     SITE CODE NO. :                                          SITE NAME :
     COLLIERY :                                               BCCL MINING AREA :


         Signature/ Impression of                                             Signature of Issuing Officer
         the Thumb of Left Hand                                               JHARIA REHABILITATION &
         of the Card Holder                                                   DEVELOPMENT


Date :                                    Time:                      Place:


      Signature of Information             Signature of Enumerator      Signature of Field-in-charge

All the above information’s (Deliverables) to be submitted in one hard copy and one
soft copy to JRDA, Dhanbad.
                                                   52


                                              SECTION 6

                                        AGREEMENT FORM



This     agreement       made  the__________________________   Day      of___________200
Between______________________( name and address of the Employer) (hereinafter Called “the
Employer”) and________________(name and address of the Contractor) (hereinafter called “the
Contractor” of the other part)

 whereas         the         Employer         is      desirous        that        the        Contractor
execute___________________________________________________( name and identification number
of Contract)(hereinafter called “the Works”) and the Employer has accepted the bid by the Contractor for
the execution and completion of such works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH as follows :

1.      In this agreement, works and expressions shall have the same meanings as are respectively
       assigned to them in the conditions of contract hereinafter referred to, and they shall be deemed to
       form and be read and construed as part of this agreement.

2.     In consideration of the payments to be made by the Employer to the Contractor as hereinafter
       mentioned, the contractor hereby covenants with the employer to execute and complete the works
       and remedy and defects therein in conformity in all respects with the provisions of the contract.

3.     The employer hereby covenants to pay the contractor in consideration of the execution and
       completion of the works and the remedying of defects wherein the contract price or such other
       sum as may become payable under the provisions of the contract at the times and in the manner
       prescribed by the contract.

4.    The following documents shall be read and construed as part of this agreement, viz:

       (i)     Letter of acceptance;

       (ii)    Notice to proceed with the work;

       (iii)   Contractor’s bid;

       (iv)    Conditions of Contract

       (v)     Specifications

       (vi)    Bill of quantities and

       (vii) Any other document listed in the contract data/contract document ( as per clause 2 of
              general terms & conditions ) as forming part of the contract.
                                                             53

In witness whereof the parties thereto have caused this agreement to be executed the day and year first
before written.

The common seal of________________________________was hereunto affixed in the presence of
_____________________________________________ Signed, sealed and delivered by the said
_________________________________ _________________________________

---------------------------------------------------------------------------------------------------

In the presence of ___________________________

Binding signature of employer _________________________________________ Binding Signature of
the Contractor.
                                                    54


                                        LETTER OF ACCEPTANCE

                                 ( In the letter head of the employer )



No:……………………………………                                        Dated……………………



To

…………………………………….

…………………………………….

…………………………………….



Dear Sir,


                 This is to inform that your Bid dated………………….For execution of
……………………………… ………….(name of the contract and identification number as given in the
instructions to bidders) for the contract price of Rupees………………………(amount in word &
figures) as corrected and modified in accordance with the instruction to bidders is hereby accepted.

          You are hereby requested to furnish initial performance security /initial security deposit in the
form detailed in clause ….. of              instruction to bidder for an amount equivalent to
Rs……………………….. within 21 days of the receipt of this letter of acceptance and sign the contract,
failing which actions as stated in clause ……of the instruction to bidder will be taken.

                                                                            Yours faithfully,

                                                                          Authorized Signature

                                                                      Name and title of signatory

                                                                            Name of agency
                                                     55

                                          SECTION 7
                 PROFORMA OF BANK GUARANTEE OF SECURITY DEPOSIT
                       Jharia Rehabilitation And Development Authority,
                                      Dhanbad – 826 001.
Dear sir,
          1) in consideration of …………………………….. having its registered office at……… ( herein
after called the company which expression shall unless repugnant to the subject or context includes its
successors and assigns) having agreed under the terms and conditions contained in letter
no…………..dated………….issued in favour of M/S……………….. for …………..(herein after
referred to as the contract to accept the deed of guarantee as therein provided for Rs……………… from
schedule/nationalized bank in lieu of security deposit to be made by M/S …………………….(
hereinafter called the contractor ) or in lieu of deduction to be made from the contractor’s bill for the due
fulfillment of the terms and conditions contained in the said contract by the contractor we the …… we,
the…… bank( hereinafter referred to as the said bank) having its registered office at…………. Do
hereby undertake and agree to pay the company to the extent of Rs……… on demand stating that the
amount claimed by the company is due and payable by the contractor for the reason of failure
/negligence in performing the terms and condition contained in the contract by the buyer and to
unconditionally pay the amount claimed by the company on demand without any demur to the extent
aforesaid.
         2) We, the ………………bank agree that the company shall be the sole judge as to whether the
said contractor has failed/neglected in performing any of the terms and conditions of the said contract
and the decision of the company in this behalf shall be final and binding on us.
         3) We, the said bank further agree that the guarantee herein contained shall remain in full force
and effect up to …….. and any claim received after the said date shall in no case be bind the bank.
          4) The company shall have the fullest liberty without affecting in any way the liability of the
bank under this guarantee or indemnity from time to time vary any of the terms and conditions of the
said contract or to extend the time of performance by the said contractor or to postpone any time and
from time to time of the power exercisable by it against the said contractor and either to enforce or to
forbear from enforcing any of the terms and conditions governing the said contract or securities available
to the company and the said bank shall be released from its liability under these presents.
           5) Notwithstanding anything contained herein the liability of the said bank under this guarantee
is restricted to Rs…………… and this guarantee shall come into force from the date hereof and shall
remain in full force and effect till……unless the written demand or claim under this guarantee is made
by the company with us on or before…..all the rights of the company under this guarantee shall cease to
have any effect and we shall relieved and discharged our liabilities hereunder.
         6) We, the said bank lastly under take not to revoke this guarantee during its currency except
with the previous consent of the company in writing and agree that any change in the constitution of the
said contractor or the said bank shall not discharge our liability hereunder.
            7) This guarantee issued by Sri………………………….. who is authorized by the bank.


Under jurisdiction of ……court only
                                 56

                  TENDER DOCUMENT (GROUP – II)

                               FOR

GENERATION OF ONE TIME DATA FOR SOCIO-ECONOMIC SURVEY
(IDENTIFICATION AND DEMOGRAPHY SURVEY), INFRA STRUCTUREAL
SURVEY (HEALTH, EDUCATIONAL BUILDING, COMMUNICATION SYSTEM,
WATER SUPPLY SYSTEM ETC.). SOCIO CULTURAL PROPERTY SURVEY
(RELIGIOUS BUILDING, HISTOTICAL MONUMENTS, RELIGIOUS, SOCIAL &
CULTURAL ORGANISATION, FESTIVAL CELEBRATED ETC, SCIENTIFIC
SURVEY (CLIMATE, CROPS, FOREST, ENVIRONMENT ETC, SURVEY OF LAND
HOLDING WITH VALUATION, SURVEY OF COMMERCIAL ESTABLISHMENT,
VALUATION OF RESIDENTIAL HOUSE, SCHOOL DISPENSARIES, COMMON
STRUCTURES ETC.




PLACE OF WORK :                          JHARIA COAL FIELDS




                             PART – II


                       Price Bid (Group – II)




   JHARIA REHABILITATION AND DEVELOPMENT AUTHORITY
           HATIA, GOLF GROUND ROAD, DHANBAD.
                    JHARKHAND,INDIA
                                             57

                                    PART- II (Group – II)


NAME OF WORK                           : GENERATION OF ONE TIME DATA FOR SOCIO-
                                 ECONOMIC       SURVEY     ( IDENTIFICATION AND
                                 DEMOGRAPHY SURVEY) , INFRA STRUCTUREAL SURVEY
                                 (HEALTH, EDUCATIONAL BUILDING, COMMUNICATION
                                 SYSTEM, WATER SUPPLY SYSTEM ETC.), SOCIO
                                 CULTURAL PROPERTY SURVEY ( RELIGIOUS BUILDING,
                                 HISTORICAL MONUMENTS, RELIGIOUS, SOCIAL &
                                 CULTURAL ORGANISATION, FESTIVAL CELEBRATED
                                 ETC), SCIENTIFIC SURVEY ( CLIMATE, CROPS, FOREST,
                                 ENVIRONMENT ETC, SURVEY OF LAND HOLDING WITH
                                 VALUATION,        SURVEY     OF      COMMERCIAL
                                 ESTABLISHMENT, VALUATION OF RESIDENTIAL HOUSE,
                                 SCHOOL DISPENSARIES, COMMON STRUCTURES ETC.

PLACE OF WORK                                       : JHARIA COAL FIELD

TENDER NOTICE NO.                                   :   2/2008-09 dated 17-02-2009

DATE & TIME OF SUBMISSION OF TENDER                 :   12.02.2009 upto 03.00 pm

DATE & TIME OF OPENING OF TENDER                    :   12.02.2009 at 03.30 PM

DATE OF ISSUE OF TENDER DOCUMENT                    :    From 19.01.2009 to 10.02.2009
                                                        between 10.30 AM to 4.00 PM.

NAME OF CONSULTANT (if any)                         :

NAME & ADDRESS OF THE COMPANY                       :   JHARIA REHABILITATION AND
ISSUING TENDER                                          DEVELOPMENT AUTHORITY,
                                                        DHANBAD.

APPLICATION MONEY DEPOSITED VIDE
DD. NO.                                                                            :




           Signature of issuing Authority
                                                     58

Bill of quantity for Socio Economic Survey and valuation of Private land and houses
at Fire affected and Subsidence Areas in Jharia Coal fields (Group–II)


                                                                      Rate in Figure       Total
Sl            Description of work                 Unit     Quantity
                                                                        & words           Amount
1    Generation of one time base line data
     for        socio-economic         survey
     (identification     and     demography
     survey, infrastructure survey (health,
     educational building, communication
     system,      water    supply     system,
     electricity supply & telephone etc),
     socio-cultural      property      survey
     (religious      building,      historical
     monuments, religious, social           &
     cultural      organization,      festival
     celebrated etc), scientific survey
     (climate, crops, forest, environment
     etc), survey of land holding with
     valuation, survey of commercial
     establishment and valuation of
     residential       houses,       schools,
     dispensaries, common structures etc
     situated on private land near by the          Per     13794
     fire effected areas of Jharia Coal field .   houses   houses




                                                                         Signature of Contractor

								
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