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									      Annual Report
        DGS&D
        2011-12




            GOVERNMENT OF INDIA
DIRECTORATE GENERAL OF SUPPLIES & DISPOSALS
    JEEVAN TARA BUILDING, 5, SANSAD MARG
             NEW DELHI – 110001
CONTENTS

1   Organisation and structure                      1

    Background and Origin of DGS&D


2   Functions of DGS&D                              3

    Procurement of Goods
    Conclusion of Rate Contracts
    Registration of Suppliers
    Enlistment of Indian Agents
    Inspection of Stores
    Drawing up Specifications
    Shipping and Cargo Clearance

3   Organization Set Up                             5

    Supply or Purchase Wing
    Quality Assurance Wing
    Planning & Co-ordination
    Internal Work Study Unit (IWSU)
    Management Information Services (MIS)
    Litigation Branch
    Vigilance Directorate
    Chief Controller of Accounts (CCA)
    Staff Strength

4   Progressive Use of Hindi in DGS&D               17

5   Computerization and Training of DGS&D and Its   20

    Budget
    Budget & Expenditure Position               3
    Advantages in Associating with DGS&D

6   Facility and Monitoring Mechanism               23

    Quality Assurance Monitoring Programme
    Consultative Committee Meetings
      Information Facilitation Counter
      The Citizen’s Charter Adopted by DGS&D
      Complaints & Public Relations
      Redressal of Public Grievances
      Right to Information Act, 2005

7     Other Initiatives                                26

      Contribution in formulating National Standards
      Energy Conservation and Product Upgradation
      Recent Developments

List of Appendices
I      Publication of DGS&D                            29

II     Organisation Chart of DGS&D                     30

III    List of Offices of DGS&D                        31

IV     New Items Added on DGS&D’s Rate Contracts       34

V      Items on DGS&D Rate Contracts                   35
                                     Annual Report of DGS&D 2011-12

     CHAPTER 1. ORGANISATION AND STRUCTURE

1.1 Background and origin of DGS&D

1.1.1 DGS&D has its origin in the India Stores Department, which was
established in the year 1860 in London for purchase of imported stores. In
1922, India Stores Department was established in India to arrange
purchases for Government Civil Departments and Military Purchases. In
1951, the set up of Purchase and Inspection was reorganized and DGS&D
was constituted, in its present form, to handle all government purchases
centrally, in tune with the nation building exercise being undertaken at that
time. Since then DGS&D has been functioning as the ‘Central Purchase
Organization’.

1.1.2 The procedures relating to purchase and inspection in DGS&D are
guided by the instructions laid down in DGS&D Manual based on General
Financial Rules (GFRs) of Ministry of Finance, GOI instructions from time to
time and CVC guidelines.

1.1.3 For over five decades, DGS&D acted as the sole procurement agency
for Government of India with a minor restructuring in 1974, under which
Defence, Railways and P&T were authorized to purchase items meant for
their exclusive use.

1.1.4 With the liberalization of the Indian economy in 1991, DGS&D was
required to concentrate on its core activity of conclusion of rate contracts
for items of common use. Ministries/ Departments were permitted to make
ad hoc purchases of specific items. As per GFR 2005, the Ministries or
Departments have been delegated full powers to make their own
arrangements for procurement of goods. Ministries such as Ministry of
Home Affairs, Ministry of Health & Family Welfare, Ministry of Defence,
Ministry of Railways, Ministry of Information & Broadcasting, Ministry of
Urban Development and Ministry of Rural Development etc. were provided
with specialist Purchase Officers from DGS&D to manage their purchase
activity efficiently.

1.1.5 DGS&D, the Central Purchase Organization is now an attached office
of Department of Commerce (Supply Division), Ministry of Commerce &
Industry. DGS&D has two professional service cadres namely the ‘Indian
Supply Service’ and the ‘Indian Inspection Service’ for carrying out
procurement and quality assurance work. These services were constituted in
1961. The officers of these cadres are recruited through combined
Engineering Services Examination conducted by UPSC.


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                                     Annual Report of DGS&D 2011-12

1.1.6 The functions of DGS&D are carried out through its Supply Wing &
Quality Assurance (QA) wing. Supporting           services are provided by
Administration, Vigilance, Complaints & Public Relations, Planning & Co-
ordination, Internal Work Study Unit, Management Information Services,
Registration, Litigation and Computerization & Training Directorates.




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                                       Annual Report of DGS&D 2011-12



             CHAPTER 2. FUNCTIONS OF DGS&D

2. Functions:

2.1 These include Procurement and conclusion of rate contracts for items
of common use, Inspection of stores, drawing up specifications of items and
Registration of vendors. These are carried out through Purchase and Quality
Assurance Directorates in the Headquarters Office in New Delhi and
Regional Offices. The location of all the offices is given at APPENDIX-
III(page 30-32).

2.1.1 Procurement of goods. The Ministries or Departments have
been delegated full powers to make their own arrangements for
procurement of goods. In case however, a Ministry or Department
does not have the required expertise, it may project its indent to the
DGS&D with the approval of competent authority. DGS&D also procure
items on the requests of State Governments, Autonomous Bodies and PSUs
after receipt of total cost of procurement of stores in advance.

2.1.2 Conclusion of Rate Contract. DGS&D concludes rate contracts
with the registered suppliers, for goods and items of standard types,
which are identified as common user items and are needed on
recurring basis by various Central Government Ministries or
Departments. The Central Government Departments and Organizations
utilize the rate contracts by placement of supply orders and get the supplies
from suppliers after quality assurance by the designated inspection
authority. The Ministries or Departments follow these rate contracts to
the maximum extent possible.

DGS&D charges a departmental fee of 1.2% (0.6% as fee for Purchase &
0.6% as fee for Inspection) of the contract value from the indenting
Departments.

2.1.3. Registration of Suppliers. With a view to establishing reliable
sources for procurement of goods commonly required for Government use,
DGS&D prepares and maintains item-wise lists of eligible and capable
suppliers. Other Ministries or Departments also utilize these lists as and
when necessary.

2.1.4 Enlistment of Indian Agents. As per the Compulsory Enlistment
Scheme of the Department of Expenditure, Ministry of Finance, it is
compulsory for Indian agents, who desire to quote directly on behalf of their


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                                      Annual Report of DGS&D 2011-12


foreign principals, to get themselves enlisted with DGS&D. However, such
enlistment is not equivalent to registration of suppliers.

2.1.5 Inspection of stores. QA Wing carries out pre-dispatch inspection
of stores against rate contracts awarded by DGS&D. It also undertakes
inspection on request against direct orders placed by Central Govt Deptts.,
State Govt. Deptts., PSUs, Autonomous bodies etc.

2.1.6 Drawing up specifications. QA Wing also draws up specifications
of various classes of stores in demand. Further, it may also, if desired,
advise and assist the Departments who make direct purchases in
preparation of the specifications and standardization of patterns.

2.1.7 Shipping and Cargo Clearance. DGS&D handled clearance of
shipment against its own contracts through its regional offices at Kolkata,
Mumbai and Chennai. It also arranges shipments to and fro from Andaman
& Nicobar, Lakshadweep and other islands. With the decentralization of
Purchase, the number of adhoc contracts concluded by DGS&D for imported
stores came down drastically and the Shipping and Cargo Clearance
activities by DGS&D also reduced considerably. Hence, a decision was taken
by the Government to discontinue Shipping and Cargo Clearance activities
by DGS&D w.e.f. 08.10.2011 and to concentrate on its core activity of
conclusion of Rate contracts.




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                                       Annual Report of DGS&D 2011-12


            CHAPTER 3. ORGANIZATION SET-UP

3.1.1 Supply or Purchase Wing. It is the main functionary, which carries
out procurement action for conclusion of Rate Contracts (R/Cs) and ad-hoc
purchases for the items which are not covered under R/Cs. The activities of
this wing includes processing of individual indents by calling tenders,
analysis of offers, taking purchase decisions, issue of amendments,
placement of contracts, and pursuing them, etc. There are three Regional
Supply Offices situated at Mumbai, Chennai & Kolkata, which have been set
up due to large concentration of particular industries at these places and
procure items allotted to them in addition to the New Directorate recently
being set up at Hyderabad. The Regional Offices also entertain ad-hoc
indents from the Indenting Departments as per the territorial jurisdiction of
each office with exception of Jute, Coir and Textiles. The procurement of
Jute, Coir and Textiles is centralized at regional supply offices at Kolkata,
Chennai and Mumbai, respectively, keeping in view the concentration of the
respective industry in their proximity.

3.1.2 Supply Wing has eleven commodity-wise Purchase Directorates at
New Delhi. They are Information Technology, Electrical Stores, Mechanical
Engineering, Automobiles, Steel & Cement, Structural Engineering,
Hardware, Workshop & Machine Tools, Wool & Leather, Paper & Paper
Products, Oil & Chemical and Regional supply offices at Kolkata, Mumbai
and Chennai. A new Regional Supply Directorate is being opened at
Hyderabad. The handling of work commodity-wise facilitates maintenance
of data bank on prices, vendors, specifications, market trends etc.




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                                      Annual Report of DGS&D 2011-12


3.1.2.1     The Directorate-wise purchases during April to December 2011
are as under:
                                                             (Rs. In lakhs)
  Purchase
  Directorates\                                               % Share
                     SSI         LSI    Others     Total
  Regional                                                     of SSI
  Offices

 AM                       0      21200         0      21200            0
 ES                   15352       4201         0      19553        78.51
 HW                    6437        840         0       7277        88.46
 IT                    5892      37629         0      43521        13.54
 ME                    6672       8045         0      14717        45.33
 OC                    2304      69954         0      72258         3.19
 PP                     311        666      1577       2554        12.18
 SC                    1254       5171         0       6425        19.52
 ST                    2388        518         0       2906        82.17
 WL                   16592          0        51      16643        99.69
 WMT                   5217        792         0       6009        86.82
 MUMBAI                3047       3048       576       6671        45.67
 CHENNAI                945        444        33       1422        66.45
 KOLKATA             305891         12         0     305903        99.99
 TOTAL              372302     152520      2237     527059        70.64

The figures given above are provisional and up to December 2011. The
actual Value of orders is ascertained at the end of financial year after
reconciliation with the payments made by CCA.




     Up to December,2011
It is estimated based on the previous data of more than five years that
during the year 2011-12, the purchase of DGS&D will be approximately Rs.
7100 Crore.


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                                      Annual Report of DGS&D 2011-12



This figure does not include the orders placed by the State Governments,
PSUs and other Government Organizations, which have been declared Pre-
deposit parties in 1996-97 and are required to deposit funds in advance
towards the procurement cost, and as a result they are operating DGS&D
rate contracts by placing supply orders directly and making payment on
their own.




*up to Dec, 2011

Regional Supply offices of DGS&D located at Mumbai, Kolkata & Chennai
handled shipping & clearance work also. CIF value of the tonnage handled
by these offices up to October 2011 is as under:
     Office         CIF Value (In Rs. Crore)
     Kolkata                                     0.00
     Mumbai                                     12.18
     Chennai                                    23.72
     Total                                     35.90



 Rate Contracts concluded in 2011-12 (up to Dec., 2011)

     801 Parallel Rate Contracts and 27,091 on-line Supply Orders were
 issued up to December 2011. The total value of DGS&D purchases during
 the year 2011-12 up to December, 2011 was Rs. 5271 Crore. As on
 31.12.2011, DGS&D has 230 product categories with more than 30,000
 items (excluding spares and accessories) on rate contracts with continuity
 on an average around 86% and has acquired an extensive data on price
 trends for these product categories.




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                                        Annual Report of DGS&D 2011-12




*Upto December, 2011




3.1.2.2 Brining new items on Rate Contract. Besides maintaining
continuity of existing Rate Contracts, DGS&D also endeavors to bring more
and more consumer items on R/C based on the recommendation of
Standing Review Committee (SRC). During April 2011 to December 2011, 15
new items were brought on R/C. The list is enclosed at APPENDIX V (Page
34-42). The decision to bring an item on rate contract is taken in the
meeting of the SRC held under the chairmanship of DG(S&D), except for
those items which were earlier brought on rate contract on the directions of
the Department of Commerce (Supply Division). In all such cases,
subsequent decision to delete or bring an item on rate contract is taken by
the SRC with the approval of Department of Commerce (Supply Division).
The SRC invariably has representatives from major indenting departments
like Defence, Railways, Urban Development (CPWD), Home Affairs and
Trade organizations/Associations.

3.2. Quality Assurance Wing of DGS&D

3.2.1 Quality Assurance Wing of DGS&D (formally known as Inspection
Wing) is the Inspection Agency and technical arm of DGS&D providing
support in purchase activity by laying down specifications as per emerging
trend or international standards, technical evaluation of bids & assuring
quality of stores for their conformity and registration of the vendors after
proper assessment. This Wing is headed by an officer at the level of
Additional Director General (QA) at New Delhi and consists of a team of
professionally qualified experts. It has offices in four zones and each zone is

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                                        Annual Report of DGS&D 2011-12

headed by a Deputy Director General (QA) with two to three Directorates
and further sub-offices in each zone. In all, there are 25 field offices across
the country including NI Circle at Delhi, covering all major centers of
Industrial activities.

3.2.1.1 This Wing undertakes pre-dispatch inspection of stores of all orders
placed against rate contract to ensure that stores supplied are strictly as per
rate contract specifications. In addition, there is a system of quality audit at
the user’s end with a view to ascertain whether the results achieved in
respect of the quality of goods are satisfactory. This helps in identifying the
corrective actions, if any, required to be taken.

3.2.1.2 It also undertakes inspection of the stores being purchased by
Government Departments outside the DGS&D rate contract, on payment of
fees in the range of 0.25%-2.0%. It also provides similar services to other
government purchase organizations that may wish to avail of these services.




                  Inspection by DGS&D during last five years




Value of Inspection by the DGS&D had increased from Rs.4873 crore in
2007-08 to Rs.5083 crore in 2011-12(*up to Dec. 2011)




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                                        Annual Report of DGS&D 2011-12

  Inspections undertaken by QA Wing of DGS&D against supply orders
                      during the last five years
                                                                   (Rs Crore)
              No of           Value of
              orders          orders           Value of orders
    Year      received for    received for     inspected
                                                                        Total
              inspection      inspection       DGS&D     Non
                                                         DGS&D
2007-08     47220             4875             3532      1341           4873
2008-09     43368             6504             4024      1705           5729
2009-10     41317             6438             4591      1817           6408
2010-11     39262             8472             6795      1462           8257
2011-12*    23616             5817             4254      829            5083
*up to December 2011

It is estimated, based on the previous data that during the year 2011-12,
the value of Inspection done by DGS&D will be approximately Rs. 8500
Crore.

3.2.2 Registration. A Data-Bank of reliable suppliers for different items is
built through the mechanism of registration, which is based on systematic
evaluation of technical capabilities, financial soundness and reliability of the
vendors.

3.2.2.1 Even where the tendering firm is not registered, QA Wing
undertakes evaluation of firm’s capability on specific request from the
purchase officers to evaluate its capabilities before award of rate contract.

3.2.2.2 Besides the Headquarters at Delhi, 20 Registration Centres are
located at major industrial centers and State capitals to handle Registration
work in respect of industrial units located in their jurisdictions.

3.2.2.3 The online database of registered firms can be searched for product
wise and firm wise. In addition, the Monthly Bulletin issued by DGS&D
contains information concerning additions and deletions to the list of
registered suppliers.

3.2.2.4 Foreign manufacturers are also registered with or without their
Indian agents. In addition, suppliers of imported stores, who import goods
under their own arrangements and supply the same after some value
addition, are also registered.




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                                        Annual Report of DGS&D 2011-12

3.2.2.5 Following are the details of registrations of firms during the last five
years:-

              Total no. of      No. of SSI      No. of Non-     No. of
              firms             firms           SSI firms       Indian
      Year    registered        registered      registered      Agents of
                                                                Foreign
                                                                firms
  2007-08        1875               1215             541            119
  2008-09        1824               1109             612            103
  2009-10        1766               1257             314            195
  2010-11        1781               1086             633             62
  2011-12*       1352                821             460             71
  *up to December 2011

3.3. Planning & Co-ordination.

       The duties of Planning & Co-ordination Directorate encompasses
strategic planning for business development, initiation, implementation and
interpretation of policy and procedures relating to purchase and quality
assurance, keeping in view the fast changing economic scenario. Efforts
have been made to improve probity and transparency standards in
procurement through the convening of regular Consultative Committee
Meetings with all stakeholders viz. trade and DDOs/consignees and
institution of e-procurement mechanism.

3.3.1 Some of the important policy decisions taken during 2011-12 are:

3.3.1.1      It was observed that some of the tenderers are not serious
enough while responding to DGS&D tenders as they know that the DGS&D
will call for counter offer on the basis of L-1 price from all the bidders to
conclude parallel Rate Contracts. In order to make the bidding more serious
and competitive the following clause is being incorporated in all the tender
documents: “DGS&D reserves the right to arrive at the reasonable eligible L-
1 price and to conclude Rate Contracts with the firms falling within a
reasonable price band not exceeding 20% of the price received from such
reasonable eligible L-1 firm(s) and parallel Rate Contracts shall be
concluded with firms who accept the counter-offered price.”

3.3.1.2.     The existing payment terms, i.e., 98% on proof of inspection &
dispatch and balance 2% on receipt of stores by consignee, have been
modified to the extent that 50% payment will be allowed on proof of
inspection & acceptance thereof and dispatch of stores, and balance 50%
on certification of receipt of stores in good condition by the consignee.

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                                       Annual Report of DGS&D 2011-12



3.3.1.3    The firms which fail to attach self-vetted performance statement
as well as details of supply orders with the tender document may be
considered for award of Rate Contract after three months of conclusion of
award of RC/parallel RC, after duly confirming that they meet the eligibility
and performance criteria.

3.3.1.4.    The registration status of a firm for an item would be decided as
(i) in the cases where firms are holding registration certificate with
DGS&D/NSIC with bare specification or with part amendments to the
specification as per the tender enquiry requirements but are holding valid
BIS mark on the date of tender opening, such firms may be treated as
registered for that item; (ii) in the case of non-BIS mark items where the
specification has been amended or upgraded involving additional testing or
additional machinery/equipments to manufacture that product or the
amendments not having significant effect on the revised specification, these
shall be discussed in the Consultative Committee Meeting to decide the
registration status for that item.

3.3.1.5.    Instructions have been issued for strict compliance of the
following guidelines of CVC circulated vide their Circular No.03/01/12 dated
13.01.2012: (i) In a tender, either the Indian agent on behalf of the
Principal/OEM or Principal/OEM itself can bid but both cannot bid
simultaneously for the same item/product in the same tender; and (ii) if an
agent submits bid on behalf of the Principal/OEM, the same agent shall not
submit a bid on behalf of another Principal/OEM in the same tender for the
same item/product.

3.3.1.6.    Department of Defence Production, Ministry of Defence informed
that as per their order dated 28.1.2011, Directorate General of Quality
Assurance [DGQA] will carry out capacity assessment/registration of only
such firms that have responded to tenders floated by defence authorities
and who have not been registered with DGQA earlier and advised DGS&D to
delete the condition regarding registration with DGQA for participating in
Tenders floated by DGS&D. Accordingly vide Correction Slip No.32
paragraph 13.4.2 of DGS&D manual the words “Defence specification and
Registration with Defence Authorities’’ wherever appeared in the DGS&D
Manual is also deleted.

3.4. Internal Work Study Unit (IWSU)

3.4.1 The following areas of work are entrusted to Internal Work StudyUnit:

1.    Matters relating to compliance of provisions contained in the
      Central Secretariat Manual of Office Procedure (CSMOP) .
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                                        Annual Report of DGS&D 2011-12

2.      Compliance of provisions of Public Records Act, 1993.
3.      Annual Action Plan of DGS&D.

3.4.2 Achievements during the period:

3.4.2.1 Annual Action Plan of DGS&D is a quarterly report. From 01-04-2011
to 31.12.2011, three quarterly reports have been compiled and sent to
Department to Commerce.

3.4.2.2 During the period under report 113 files have been recorded in
computer by the Central record Room.

3.4.2.3 During this year, IWSU Directorate indentified various
Sections/Directorates where special action was required to be taken in the
area of record management. As a result, a total of about 7991 files have
been recorded and 10963 files reviewed and 10699 files have been weeded
out
3.4.2.4 Half Yearly Report on periodical Review of Classified Records
(01.01.2011 to 31.12.2011)
Total No. Of            No. Of              No. Of Files reviewed and
Classified Records      Classified          down grades during the
lying at present in     Records due for period under report
the organisation        reviewing
          (1)                  (2)                       (3)
          127                   89                        06

3.5. Management Information Services (MIS)

MIS Directorate prepares and submits following periodical reports on regular
basis:

      Monthly Bulletin of DGS&D indicating the price trends of selected
       commodities for the use of purchase officers, based on data collected
       from various offices, newspapers etc. It contains information for items
       on Rate Contracts concluded/renewed, Tender Enquiries floated and
       important circulars /orders of DGS&D. It is being sent to different
       subscribers (various Government Department/Regional offices etc).

      Fortnightly Bulletin on "Economic Intelligence" to acquaint the
       purchase officers with the latest fiscal policies of Government
       influencing the purchases of DGS&D and Monthly Bulletin on prices is
       also published for internal use of DGS&D.

      Annual Administration Report and Annual Report of DGS&D.

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                                       Annual Report of DGS&D 2011-12



    Rate Contract Status Report of DGS&D on monthly basis and sent to
     Department of Commerce regularly.

    Annual Result Framework Document of DGS&D (RFD).

    Consolidated Report of Arbitration Cases prepared on quarterly basis
     and sent to Department of Commerce regularly.

    Consolidated Report of Intake & Disposal of Receipts in DGS&D which
     includes administration, Purchase Directorates, Quality Assurances
     Directorate and Regional Offices on monthly basis and sent to
     Department of Commerce regularly.

It also provides material on quarterly as well as annually for the Outcome
Budget and Annual Report of the Department of Commerce.

It receives indents from Indenting Departments and gives DGS&D Indent
Number thereon before forwarding them to concerned Directorate/Section.
Accordingly, a monthly Indent Allocation Report is sent to Department of
Commerce (DOC) through Planning and Co-ordination Directorate(P&C).

3.6. Litigation Branch

Litigation Directorate handles the issues relating to appointment of
Arbitrators/Government Counsels and payments relating to the legal
matters. The litigation cases pertaining to Regional offices are conducted by
the Regional office concerned in consultation with Branch Secretariat of the
Ministry of Law & Justice. It also monitors all the cases pending in Lower
Court, High Courts and Arbitration. For the purpose, a module has been
developed for monitoring the different aspects of Arbitration & court cases.
During the year 2011-12, a total of 400 court/Arbitration cases were
registered.

3.7 Vigilance Directorate

Vigilance Directorate is entrusted with overall responsibility of Anti-corruption
measures. This includes examination of all cases having vigilance angle i.e.
corruption, improper motive, bribery, falsification of records , misuse of official
position, showing undue favours etc., with a view to eliminate scope of
corruption. Vigilance Directorate also makes suggestions for plugging loopholes
in the rules / instructions and streamlining the procedures.



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                                       Annual Report of DGS&D 2011-12

3.7.1 The Directorate is headed by a Director (Vigilance) who advises
DG(S&D) on Vigilance matters and also provides a link between DGS&D and
Chief Vigilance Officer in the Department of Commerce.

3.7.2 Details of Disciplinary/Vigilance cases dealt for the period from April to
December 2011 are:-
Sl.No                                   Involving     Involving Non - Total
                                        Gazetted          Gazetted
                                        Officers          Officers
1      Pending as on April 11                13              0          13
2      Reported during the period             0              0           0
3      Disposed of during the                 7              0           7
       Period
4      Pending     cases     as     on        6              0           6
       31.12.2011

3.8. Chief Controller of Accounts (CCA)

3.8.1 The Chief Controller of Accounts (Supply) {CCA(S)} has          its
Headquarters at New Delhi and its regional offices are located at Mumbai,
Kolkata and Chennai. The CCA(S) is assisted by four Deputy Controller of
Accounts, one each at New Delhi and at Regional offices in Mumbai,
Chennai and Kolkata. The CCA(S) office maintains the income and
expenditure accounts of DGS&D.

3.8.2 Payment of the bills preferred against contracts concluded by the
DGS&D and its Regional Offices and raising of claims against the Accounts
Officers of the consignees concerned is done by O/o CCA (S). Payment of
clearing charges at Ports for imported stores is also done by CCA (S).
Payments relating to Jute supplies including those for supplies to pre-
deposit parties are made through CCA(S) Kolkata Office.

3.8.3 Payment in respect of contracts placed on foreign suppliers in USA/UK
is made through Letters of Credit established directly with the State Bank of
India, New York, and London to facilitate prompt payments.




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                                     Annual Report of DGS&D 2011-12

3.8.4 During the period up to December 2011, payments amounting to
Rs.5619.23 Crore were made by CCA(S) against various contracts placed
against DGS&D Rate Contracts. The number of bills received, number of
bills disposed off and payment made for the last two years are as under :-
          Year       No. of Bills No. of Bills Payment made
                     received     disposed off      (Rs Crore)
        2007-08            141394         142199               4162
        2008-09             53134          50095            5301.73
        2009-10            142725         143770               6265
        2010-11            141112         140374            7581.18
       2011-12*             93584          92508            5619.23
   *up to December 2011

3.9 Staff Strength
      Existing Staff strength of DGS&D was 968 as on 31.03.2012 against
the sanctioned staff strength of 1538.

The following statement shows strength of employees in DGS&D.

Position of staff in DGS&D as on 31.03.2012.
S.No. Service                     Sanctioned        Working     Vacancy
                                  Strength          Strength
1.     Group’A’ Total                  245             130         115
       (i)Indian Supply                111              55          56
       Service(Group’A)
       (ii) Indian Inspection          102              50          52
       Service(Group’A)
       (iii) CSS (Group’A)             16               15          1
       (iv) Others (Group’A)           16               10          6
2.     Group’B’ Gazetted               125              50          75
3.     Group’B’ Non-Gazetted           323             218         105
4.     Group’C’                        845             570         275
       Total                          1538             968         570




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                                       Annual Report of DGS&D 2011-12


CHAPTER 4 - PROGRESSIVE USE OF HINDI IN DGS&D

        DGS&D continued to make sincere and concerted efforts to ensure
compliance of the provisions of the Official Language Act/Rules as also the
various orders/instructions issued by the Department of Official Language
from time to time regarding the progressive use of Hindi for official
purposes. The details of the work done in this regard are as under:-

4.1   Implementation of Government's Official Language Policy
and Programme.

4.1.1   Arrangements and machinery for implementation:

a)     DGS&D has full-fledged Official Language Directorate which, apart
from guiding and monitoring the implementation of Official Language Policy
and Programme of the Govt., arranges for the training of the staff in Hindi
Language, Hindi Typewriting and Hindi Stenography, and attends to the
work relating to the translation of documents, required to be issued in Hindi
or bilingual. In addition to translation of documents falling under section
3(3) of the Official Language Act, the annual report of DGS&D 2010-11,
annual administrative report of DGS&D 2010-11 and other urgent
translation material were translated into Hindi.

b)     Official Language Implementation Committee. The meetings of the
Committee were held regularly in every quarter. The Committee reviewed
the position regarding use of Hindi in DGS&D and its regional offices and
made suggestions to facilitate the implementation of the Official Language
Policy of the Govt. of India.

4.1.2 One Typist has undergone training in Typing under the Hindi Teaching
Scheme.

4.1.3 With a view to review the progressive use of Hindi and also to keep
watch on the compliance of orders instructions etc, field offices of DGS&D
namely- Directorates of Quality Assurance at Kanpur and Quality Assurance
Ahmadabad were inspected by the officers of O.L. Directorate. The
Sections/Directorates namely Admin-1, Admin-2, Admin-3, Admin-4, Admin-
5, Admin-Co-ordination, Confidential Section, Accounts-l, Accounts-ll, Cash
Section, General Admin, C&PR Directorate, Vigilance Directorate, MIS,
IWSU, were inspected by the officers of O.L Directorate on 23.8.2011, 24-8-
2011, 25-8-2011, 30-8-2011, 1.9.2011, 2.9.2011, 5.9.2011, 6.9.2011
respectively. Purchase Directorates of Steel & Cement, Infrastructure,
Litigation, Paper & Paper (PP), W.M.T., W.L. were also inspected during the
month of September, 2011.

                                     18
                                      Annual Report of DGS&D 2011-12



4.1.4 To create awareness about Rajbhasha, Hindi Fortnight was observed
from 14th to 28th Sep, 2011. Various competitions like poems recital,
Noting/drafting, Essay writing and Translation from English to Hindi were
organized in Hindi in which the officers and staff of the organization took
part in great numbers. Cash prizes and Certificates were awarded to the
winners.

4.1.5 The fourteenth issue of the Hindi Magazine "Manjusha" was released
by the Director General (Supplies and Disposals) on 7.12.2011.

4.1.6 Two annual incentive schemes relating to dictation in Hindi and
noting/drafting on files in Hindi were implemented during the year 2011-12
to encourage officers and staff to do their work originally in Hindi. One
officer and 7 members of staff participated in the above schemes.

4.1.7 To generate awareness about Hindi and to give practical knowledge of
Official Language provisions and incentives schemes etc., three workshops
were organised during the year in which 27 officers and 27 Assistants were
trained in the workshops.




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                                 Annual Report of DGS&D 2011-12

Hindi Pakhwara was observed in DGS&D during 14-28 September, 2011




         Release of Hindi Magzine “MANJUSHA” by DG(S&D)




                   Prize Distributed by DG(S&D)




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                                      Annual Report of DGS&D 2011-12


 CHAPTER 5. COMPUTERISATION AND TRAINING OF DGS&D
                  AND ITS BUDGET

5.1.1 Computerization & Training (C&T) Directorate is responsible for
development of e-procurement platform for DGS&D apart from imparting
training to its officers and other stakeholders on e-procurement platform.

5.1.2 During the period, e-tendering platform was made operational in
DGS&D with the assistance of NIC. All the tenders of common generalized
items, with tender opening date on or after 15.11.2011, are mandatorily
being opened online. Also in the pre and post tendering module, a lot of
new modules are developed & made operational viz. online registration of
bidders, dispatch details by vendors and Consignee Receipt Certificate
(CRC) details by consignees, online RC of Industrial gases & Cement etc.

5.1.3 After the launch of e-procurement, regular walk-in trainings have been
organized for the Direct Demanding Officers (DDOs) for placement of on-
line supply orders against DGS&D rate contracts. Earlier on, this training
was held bi-weekly but now any Government officer/staff can visit DGS&D
for training, on any day, without any prior appointment/intimation. Training
is also being imparted to Government offices by deputing DGS&D officers at
their venue. Some of the organizations where training is being imparted
include IIFT, IIPA, New Delhi and Postal Staff College, Ghaziabad. Training
on e-procurement procedures of DGS&D was also organized for the Indian
Railways Stores Services Probationary Officers in the month of October,
2011.

5.1.4 Further, with the development of new e-tendering platform, regular
training programmes on daily basis are being organized for all DGS&D
Officers and Staff since 19 September, 2011 on newly developed e-
tendering application in DGS&D Headquarters as well as its three regional
offices. More than 500 officials of DGS&D have since been trained in the
current financial year 2011-12 on e-tendering application, developed and
implemented with the assistant of NIC. Training is also being imparted to
vendors in DGS&D HQs & its three Regional Offices of Mumbai, Kolkata &
Chennai on regular basis since 10th October, 2011. More than 400 vendors
have since trained on the new e-tendering application in the current
financial year.




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                                       Annual Report of DGS&D 2011-12

5.1.5 Budget & Expenditure Position for Financial Year 2011-12 is
as under:

Demand No. 11 DOC,
Major Head 2057-S&D,
Minor Head 00.101 (Purchase).01(DGS&D)
Sub Head - 00.101.99.20 Information               and    Technology   other
administrative expenses (PLAN FUND) 2011-12.
Detailed Head: 00.101.01.99.20

           Name of the       Financial Performance ( Rs. in
  S.No.
           Organisation                   Cr.)
                                                  Expenditure
                                  Outlay
                                                  (April 2011-
                                 2011-12
                                                  March,2012)
    1         DGS&D           Plan        4.00          4.07


                            Non-Plan      80.23         65.54



5.1.6 An amount of Rs. 4.0 crore has been allocated to DGS&D under the
subject head for the financial year 2011-12, which caters to both
computerization as well as training activities.


5.2 Advantages in Associating with DGS&D
       The system of buying through rate contract facilitates procurement of
quality goods from reliable sources at most reasonable prices without each
Department getting into the process of inviting tenders separately every
time a demand arises. Expenditure Reforms Committee (ERC), in its report
in March 2001, stated that DGS&D Rate Contracts have been beneficial to
the Government Departments and more items should be brought on Rate
Contract. ERC through a representative study concluded that DGS&D rate
contract prices would accrue a saving about 13%. Department of
Management Studies, IIT, New Delhi, which was entrusted to conduct a
study on relevance and strategic functioning of DGS&D, has estimated in its
report in February 2004 that DGS&D purchasing could accrue a saving of
7% over whole sale prices.




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                                     Annual Report of DGS&D 2011-12

Advantages to Suppliers
   Its REGISTRATION is held in high esteem by all Govt.
     Department/Agencies
   Award of rate contract lends respectability & image enhancement to
     the vendor.
   Marketing effort required is nominal by clients/users.
   Consistent & uniform purchase policies & procedures.
   Availability of technical guidance for upgrading manufacturing
     processes & for building product quality for vendors.
   Uniform Quality Assurance techniques lead to standardization of
    product.
   Registered suppliers are given prior intimation about tenders.

Advantages to Buyers
  Facility of bulk purchase at lowest competitive price for client users.
  Enables buying as and when required by client users at most
   economical price.
  Saves effort involved in tedious & frequent tendering by client users.
  Just in time availability of supplies for inventory management.
  Availability of quality goods with full quality assurance back-up for
   client users.




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                                       Annual Report of DGS&D 2011-12




     CHAPTER 6 FACILITY AND MONITORING MECHANISM

6.1 Quality Assurance Monitoring Programme. With a view to
ascertain satisfaction level of the user regarding quantity and quality of
supplies received and to detect any manipulation at dispatch stage,
supplies at consignee’s end are audited by an officer other than the
officer who originally inspected the stores at pre dispatch and at the
consignee levels. This is a unique feature offered by DGS&D to complement
the inspection services.

6.1.1 Cases for quality audit are selected depending upon the nature of
stores (i.e. if they are complaint-prone), complexity of stores, quantity
involved and track record of the suppliers as well as the inspector. During
the current year, Quality Audit has been initiated for about 8.8% of the
value of the released stores.      Information obtained during the Quality
Audit is also utilized for upgrading the technical procurement
specifications and also for evolving safeguards to avoid repetition of similar
problems in future.

6.2 Consultative Committee Meetings. To introduce greater
transparency in the working of DGS&D Rate Contract System, tender
specifications are being finalized after discussions with Suppliers, Trade
Associations, Users and other Stakeholders and after getting feedback on
the technical particulars of the stores from them. For this purpose
Consultative/ Pre-Bid meetings are arranged and held at least two months
before the due date for finalizing the Technical particulars. The notices for
the meetings are also uploaded on the official website of DGS&D i.e.
www.dgsnd.gov.in.


6.3 INFORMATION FACILITATION COUNTER (IFC) has also been set
up in DGS&D next to the Reception area. This counter is fully functional
since June 1997. The IFC is customer oriented public interface system
through which public has easy access to the information across the table,
and also on phone No. 23360272. It disseminates information through its
display boards, booklets, bulletins, computer printouts, etc. The IFC is fully
computerized and closely monitors the complaints with the concerned
Purchase Directorates. A register is also maintained in the IFC for the
visitors for recording their remarks/suggestions.         Any complaint so
registered is brought to the knowledge of the concerned officer for prompt

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                                       Annual Report of DGS&D 2011-12

action thereon. Similar system of IFC is also functioning in the Regional
Offices at Chennai, Mumbai and Kolkata.

6.4 THE CITIZEN’S CHARTER ADOPTED BY DGS&D gives in detail the
commitments of DGS&D towards suppliers, Rate Contract holders and also
to the Indenting Departments. The gist of this charter is published in
DGS&D’s publications. The Citizens’ Charter is also available to public on
the official website of DGS&D and on demand at reception.

6.4.1. Govt. Depts. can now obtain copies of Rate Contacts and information
relating to items available on R/C directly from the official website.

6.4.2. This Directorate also monitors the day to day tender openings.


6.5 COMPLAINTS & PUBLIC RELATIONS

6.5.1 The Complainants and Public Relations (C&PR) Directorate assists the
Trade/Industry and Indentors in their business dealings with DGS&D. It
guides the representatives from Trade and Indenting Departments on
various procedural and contractual matters. The public grievances due to
delay or inaction on the part of Purchase and Quality Assurance wings are
processed by C&PR Dte. and settled by coordinating with concerned
Purchase and Quality Assurance Offices. This Dirctorate also functions as
the nodal agency for redressal of grievances. As Wednesday forenoons are
set by all senior officers for redressal of grievances, the representatives of
trade and industry can meet the senior officers on the day without prior
appointment. In addition, all senior officers including Director General
(S&D) are available to visitors on any day with appointment. For effective
and prompt registration of grievances as also for their monitoring, the
existing machinery for redressal of public grievances has been further
strengthened by appointment of Public Grievances Officers of the rank of
Director in the regional offices of Supply and Quality Assurance Wings. In
the field offices of QA Wing also the Deputy Directors/AIOs have been
appointed as the local Public Grievance Officers.

6.5.2 All grievances are computerized and are closely monitored at the
highest level, frequent meetings are also held under the chairmanship
DG/ADG/DDGs with the concerned Directors with a view to sort out and



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                                      Annual Report of DGS&D 2011-12

settle the grievances. Time norms have also been fixed for monitoring of
grievances.

6.6 Redressal of Public Grievances:

6.6.1 The complainants and grievances due to delay or inaction on the part
of Purchase and QA Wings are processed by C&PR Directorate and settled
by coordinating with the concerned Purchase and QA wing offices. The
grievance redressal system in DGS&D has been further streamlined by
appointing Public Grievance Officers in all the offices of Supply and QA
Wings.

6.6.2 The data given below indicates the number of complaints handled and
settled during the last three years:

              No of             No. of         No. of         No.
              Grievance         Grievance      Grievance      Grievance
     Year     pending as        received       settled        pending as
              on first day      during the     during the     on last day
              of the year       year           year           of the year
  2009-10           08               46             44             10
  2010-11           10               42             39             13
  2011-12*          13               55             39             29
  *up to December 2011

6.7 Right to Information Act, 2005:
It is being implemented effectively in this Deptt. since 12th October, 2005.
The position regarding number of Grievance cases and handled during the
last three years are as under:

              No of RTI         No. of RTI     No. of RTI     No. of RTI
              applications      application    application    application
     Year     pending as        received       settled        pending as
              on first day      during the     during the     on last day
              of the year       year           year           of the year
  2009-10           04              220            214             10
  2010-11           10              266            265             11
  2011-12*          11              261            257             15
  *up to December 2011




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                                         Annual Report of DGS&D 2011-12

                  CHAPTER 7. OTHER INITIATIVES

7.1 DGS&D concluded Rate Contracts which are being utilized by various
government departments for their procurement needs.             These items
acquired by government departments are being utilized for creation of
infrastructure which is finally contributing to the welfare of the society at
large. The sector specific broad categories where items procured through
DGS&D Rate Contracts play a pivotal role are as under:-

      Drinking water supply projects
      Information technology sector
      Transportation sector
      Public distribution system
      Energy conservation
      Public utilities.

Items procured through DGS&D Rate Contracts under some of the
important categories are:-

E – Governance

      Peripherals/Visualization/GIS
      UPS
      Multimedia Projectors
      Information Kiosks
      Ruggerized Laptops
      Work Station
      Visualizes
      Blade Server System
      Data Back up & Storage Area Network(SAN) System

Disaster Management

      Prefabricated Huts
      Light weight pre-fabricated structures
      Fire Resistance Plastic Shelters
      Inflatable Emergency Lighting System
      Fire Fighting Extinguisher
      HDPE Tarpauline
      LDPE Films
      Water mist and CAF Fire fighting System


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                                       Annual Report of DGS&D 2011-12

Energy Conservation

      Energy Efficient Room Air Conditioners
      Evaporative air cooler
      Luminaries electrical light fittings
      Compact Fluorescent Lamp
      Solar Water Heating System
      Solar Lantern

Transportation

      Spares for all types of vehicles & machinery
      Automobiles/built up vehicles
      Buses
      CNG Vehicles

Drinking Water Supply Projects

    All kinds of water carrying pipes like M.S. Galvanized Pipes, HDPE
     Pipes, UPVC Pipes, CI spun Pipes, Ductile iron Spun Pipes.
    Submersible Pumps
    Drilling Rigs & accessories
    Centrifugal Pumps
    Alumina Ferric & stable bleaching powder
    Water Fittings
    Chlorine Tablet

7.2 Contribution in formulating National Standards

 Officers of the QA Wing are constantly associated with the Bureau of Indian
Standards (BIS) in drafting/upgrading and implementation of various Indian
Standard Specifications. Our membership extends to various Divisional
Councils and Technical Committees of the Bureau of Indian Standards.

DG (S&D) is a member of Bureau of Indian Standards Certification Advisory
Committee of BIS. DG (S&D) is also a member of National Quality Award
Committee of BIS.

7.3 Energy Conservation and Product Upgradation

The system of centralized purchase helps DGS&D to achieve national goals
of energy conservation with product up-gradation. Whereas for most items,
the national standards form the basis for procurement, there are number of
                                      28
                                       Annual Report of DGS&D 2011-12

items where the specifications have been up-graded with higher
benchmarks on materials and/or performance in order to meet the national
goals as well as the higher expectations of the users. The items, which have
been covered in the areas of energy conservation, are Air Conditioners,
Electrical Fittings and Accessories, Electronic Ballasts, Compact Fluorescent
Lamps, Solar Water Heaters, Paper with eco-friendly inputs. Upgradation
activities covered Desert Coolers, Light Fittings, Luminaries, Lamps and A/C.

The officers of QA-wing are nominated on Regional Evaluation Committee
for the Rajeev Gandhi National Quality Awards of BIS.


7.4 Recent Developments

 7.4.1 The requirement of sustainable procurement in the present era need
not be over emphasized in view of the excessive CO2 emission by the
developing countries and depleting ozone layer, DGS&D in general have
laid special emphasis for sustainable procurement by buying products which
are green, energy efficient, recyclable and environment friendly. Energy
efficiency and ‘Eco-mark’ models have been introduced in the last one year
for the following items:

1)    DG Sets (Lower Rating) and Portable DG Sets
2)    Room/Split Air-conditioners.
3)    Evaporated Air-coolers Steel/Plastic body
4)    Drinking Water Coolers
5)    Electric Ceiling Fan, Exhaust Fan and Geysers
6)    Solar Water Heaters
7)    Solar Lantern
8)    Solar Home Lighting
9)    Solar Street Lighting (CFLs)
10)   Compact Fluorescent Lamps (Star rated)
11)   Energy Efficient LED based solar light system

In case of Rate Contract for Cars, Jeeps, Buses, Trucks etc. the tenders are
invited only for those models which are compliant with BS III & BS IV
norms.




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                                     Annual Report of DGS&D 2011-12

                                                             Appendix-I

                    PUBLICATIONS OF DGS&D


Sl.     Title                            Description
No.
1.*     DGS&D Manual Effective from This manual is available on sale.
        1.10.1999                   The publication is an excellent
                                    reference     book      providing
                                    complete information on policies
                                    and procedure followed by
                                    DGS&D/Deptt. of Supply for
                                    Purchase      and      Inspection
                                    functions. Available at Sale
                                    Counter in DGS&D, New Delhi.
2.      Booklet DGS&D Bulletin      Contains details of Tender
                                    Enquiries floated by DGS&D
                                    (Hqrs), New Delhi and its
                                    Regional Offices. Also contains
                                    information on R/C concluded &
                                    DGS&D Registration of firms
                                    (Foreign/Indian)
3.*     Booklet DGS&D-68 (Revised)  Provides    general    conditions
                                    governing DGS&D Rate Contract
4.*     Forms DGS&D-1001            Contains Terms & Conditions
                                    governing DGS&D Rate Contract
5.*     Booklet DGS&D-229           Contains instructions to Tenders
                                    quoting against DGS&D Tender
                                    Enquiries

      All are available on DGS&D website www.dgsnd.gov.in




                                    30
 Annual Report of DGS&D 2011-12




31
                                     Annual Report of DGS&D 2011-12


                                                           Appendix-III
LIST OF OFFICES OF DGS&D (Headquarters &Regions)

DGS&D Head Qrs, New Delhi
5, Parliament Street,
New Delhi – 110 001.
Tel. Phone No.23362983.
Regional Supply Wing Offices :

DS&D, Kolkata                        DS&D, Chennai
6, Esplanade East,                   Shastri Bhavan, IV Floor, 26, Haddows
Kolkata – 700 069.                   Road,
Tel No. 033-22483308                 Nungambakkam,
                                     Chennai – 600 006
                                     Tel No. 044-28202818

DS&D, Mumbai :                       DS&D, Hyderabad
New CGO Building, V Floor            Office of DQA, Hyderabad
New Marine Lines, Mumbai-400 020.    Kendriya Sadan, Sultan Bazar,
Tel No. – 022- 2230 2463             Hyderabad

Quality Assurance Wing Offices :
Delhi:                               Mumbai:
Office of the Director (QA),         Office of the Dy. Director General (QA),
Jeevan Tara Building,                1stFloor, Aayakar Bhavan Annexe,
5, Parliament Street, 4th Floor,     New Marine Lines,
New Delhi -110 001.                  Mumbai – 400 020.
Tel No. 011-23363513                 Tel No. 022-22032463, 22004170
Fax No. 011-23361899.                Fax No. 022-22004003.

Kolkata:                             Chennai:
Office of the Director (QA),         Office of the Dy. Director General (QA),
Nizam Place, 2nd MS Building         Shastri Bhavan, 26, Haddows Road,
234/4, Acharya J.C. Bose Road        Nungambakkam,
Kolkata – 700 020                    Chennai – 600 006.
Tel No. 033-22874418,                Tel No. 044-28231490.
 Fax No. 033-22479334.               Fax No. 044-28279861,28212209.

Hyderabad:                           Bangalore:
Office of the Director (QA),         Office of the Director (QA),
Kendriya Sadan, (Ground Floor),      “Kendriya Sadan”, Third Floor,
Sultan Bazaar,                       ‘D’ & ‘F’ Wing, 17th Main Road,
Hyderabad – 500 195.                 Second Block, Koramangala,

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                                       Annual Report of DGS&D 2011-12

Tel No. 040-24653239                   Bangalore – 560 034.
Fax No. 040-24600428.                  Tel.:080-25537978,Telefax:080-
                                       25537121

Jamshedpur:
Office of the Director (QA),
P.O. Burma Lines,
Jamshedpur -831 007
Tel No. 0657-2271470
Fax No. 0657-2345419

QA Wing Field Offices
Indore:                                Pune :
Office of the Dy. Director (QA),       Office of the Dy. Director (QA),
Old Income Tax Office building,        2nd Floor, B-Wing, Kendriya sadan
Opp. G.P.O., AB Road,                  Opposite Aurdi Railway Station
Indore – 452 001 (M.P)                 Sector-26, Pradhikaran, Nigdi,
Tel No. 0731- 2711277                  Pune – 411 021
Fax:0731-2707177                       Tel No. 020 – 27659496.

Jalandhar :                            Jaipur :
Office of the Dy. Director (QA),       Office of the Dy. Director (QA),
6-A, 1st Floor,                        Kendriya Sadan Parisar,
New Jawahar Nagar Mkt.                 Block A, 3rd Floor, Room No. 312,
Modal Town,                            Sector-10, Vidyadhar Nagar,
Jalandhar City - 144008                Jaipur – 302001.
Tel No. 0181-2225700                   Tel No. 0141 – 2236506
                                       Fax: 0141-2235485.

Agra:                                  Bhilai:
Office of the Asstt. Director (QA),    Office of the Dy. Director (QA),
DGS&D C.G.O. Complex, B-Block,         60, Old Admn. Building,
2nd Floor, Sanjay Place,Agra-          Bhilai Steel Plant,
282001.                                Bhilai – 490 001,
Agra – 282 001                         Tel No. 0788-2278198,2277602
Tel No. 0562-2522087                   Fax: 0788-2223374

Nagpur :
Office of the Asstt. Director (QA),    Cuttack :
C.G.O. Complex, Block ‘C’,             Office of the Asstt. Director (QA),
2nd Floor, Seminary Hills,             SIVAYANA, 34/b-3, Tulshipur Road,
Nagpur – 440 006.                       Badambadi, Cuttack 753 012
Tel No. 0712-2510191.                  Tel No. 0671-2312656
                                       Fax: 0671-2312656.

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                                       Annual Report of DGS&D 2011-12




Bokaro :                               Jabalpur :
Office of the Dy. Director (QA),       Office of the Asst. Director (QA),
Hot Strip Mill,                        11/58, D-2, 23 Street, Sadar Cantt.,
Welfare Building No.-16                Jabalpur – 482 001.
Bokaro Steel Plant,                    Tel No. 0761 – 2627490.
Bokaro Steel City – 827011
Tel No. 06542-246240

Patna :                                Ludhiana :
Office of the Dy. Director (QA),       Office of the Dy. Director (QA),
128/A, Pataliputra Colony,             481, College Road,
Patna – 800 013.                       Sangat Road, Civil Lines,
Tel No. 0612- 2262983                  Ludhiana – 141 011.
                                       Tel No. 0161-2440486.

Coimbatore :                           Chandigarh :
Office of the Asstt. Director (QA),    Office of the Director (QA),
 1st Floor, Geetha Building,           2nd Floor, 3rd Block, Kendriya Sadan
333/Nehru Street, Ram Nagar            Sector-A
Coimbatore – 641 009                   Chandigarh – 160 009.
Tel No. 0422-2237553.                  Tel No. 0172-2741702
                                       Fax:0172-2741703

Guwahati :                             Kanpur :
Office of the Asst. Director (QA),     Office of the Director (QA),
House No.-192, 2nd Floor,              4/286, Parvati Bagla Road,
Gate No. -4, A.T. Road Malegaon,       Nawabganj,
Guwahati (Assam)-781011                Kanpur – 208 002
Tel No. 0361-2570577                   Tel No. 0512-2532248
Fax: 0361-2570577                      Fax No. 0512- 2532336.

Tirupur :                              Ahmedabad:
Office of the Asstt. Director (QA),    Office of the Director (QA),
Kumar Nagar, K-VIB Building,           1st Floor, Jawhar Saw Mill Compound,
Tirupur – 641 603.                     Shahpur Gate,
Tel No. 0421-2474022.                  Ahmedabad-380 004.
                                       Tel no. 079-25632996.
                                       Fax No. 079-25632976.




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                                Annual Report of DGS&D 2011-12

                                                    Appendix-IV

New Items Added to the list of R/C items during April
to December 11

Sl. Month         Number             Name Of Items
No.               of Items
                  added
1.   May, 2011         1     1. LIGHT WEIGHT WEB EQUIPMENT
2.   September,       4      1. PORTABLE FIRE EXTINGUISHERS
     2011                       AND FIRE FIGHTING ACCESSORIES
                                (DEFENCE)
                             2. REPLACEMENT CHARGES (FIRE
                                EXTINGUISHER) DEFENCE
                             3. STEEL TRUNKS
                             4. ULTRA VIOLET WATER
                                DISINFECTION SYSTEMS
3.   October,         1      1. OFFSET PRINTING PAPER PRIME
     2011
4.   December,        9      1. SINGLE TEXTURE CAPE NYLONE
     2011                    2. PAPER MAPLITHO PRIME
                             3. PAPER CREAM WOVE AND WHITE
                                PRINTING PRIME
                             4. CLOTH COTTON GABERDINE
                             5. CLOTH COTTON DRILL
                             6. SPARES FOR CUMMINS DIESEL
                                ENGINES
                             7. POLYESTER BLEND SUITING
                             8. WELDING CABLE
                             9. WATER FITTINGS
     Total           15




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                             Annual Report of DGS&D 2011-12


                                                 Appendix-V

Directorate-wise list of Items on Rate Contracts of
DGS&D
DIRECTORATE /                     ITEMS
REGION

CHENNAI
                1    MOTORCYCLES
                2    RUBBERISED COIR MATTRESS,
                     PILLOWS AND CUSHIONS
                3    DRY BATTERIES (DEF.)
                4    SURGICAL RUBBER GLOVES
                5    SPARES PART OF ENFIELD
                     MOTORCYCLE
                6    MEDICAL X-RAY FILMS
                7    SUTURES & CATGUTS
                8    COCONUT BROOMS
                9    GRINDING MACHINE
                10   AUTOMATIC X-RAY FILM PROCESSOR
                11   SPHYGMOMANO METERS
                12   MICROSCOPIC SLIPS AND SLIDES
                13   MATS DOOR & MATTING COIR
                14   HURRICANE LANTERNS
                15   EXAMINATION GLOVES
                16   GEO TEXTILES (BHOOVASTRA)
                17   HERO HONDA M/C SPARES.
                18   AUTOCLAVES STEAM STERLIZER
                19   ELECTRICAL SYRINGE AND NEEDLE
                     DESTROYER
                20   SPARE PARTS OF GRINDING MACHINE


                21   SUBMERSIBLE (AGRICULTURAL)
                     PUMPS
KOLKATA
                22   SAND BAG
                23   SINGLE TEXTURE CAPE NYLONE

                           36
                      Annual Report of DGS&D 2011-12

         24   GROUND SHEET (CIVIL)
         25   WATER BOTTLE PLASTIC
         26   BAGS KIT UNIVERSAL
         27   TICKET BOARD
         28   STEEL TUBULAR POLE
         29   CROW BAR/ CLAW BAR
         30   PULP BOARD
         31   SMOOTH WHEELED DIESEL ROAD
              ROLLERS
         32   E.C. NET
         33   EQUIPMENT CAMOUFLAGE SCRIM
              GARNISHING
         34   SLUICE VALVE C.I. FLANGED TYPE
         35   SHOVELS ROUND NOSE
         36   RAIN COATS & CAPES (RUBBERISED &
              POLYESTER)
MUMBAI
         37   FORKLIFT TRUCK [DSL & ELECT.]
         38   AIR COMPRESSORS
         39   CLOTH COTTON GABERDINE
         40   POLYESTER BLEND SUITING
         41   SHIRTING ANGOLA
         42   PORTABLE FIRE EXTINGUISHERS AND
              FIRE FIGHTING ACCESSORIES
              (DEFENCE)

         43   PNEUMATIC TOOLS & EQUIPMENTS
         44   CLOTH COTTON DRILL
         45   PLATFORM TRUCKS
         46   WATER MIST FIRE FIGHTING SYSTEM


         47   REFLECTIVE LUMINOUS GARMENTS
         48   REPLACEMENT CHARGES (FIRE
              EXTINGUISHER) DEFENCE.
         49   PNEUMATIC TOOLS SPARES
         50   FORKLIFT TRUCKS SPARES
         51   FIRE EXTINGUISHERS


                    37
                          Annual Report of DGS&D 2011-12

             52   MOSQUITO NET ROUND MESH
                  POLYESTER FLAME RETARDANT
             53   SPARES FOR CUMMINS DIESEL
                  ENGINES
             54   HACKSHAW BLADE
             55   HOT DIP GALEVANISED MILD STEEL
                  WIRE
             56   POLYPROPYLENE ROPE
             57   STAINLESS STEEL MUGS
             58   SULPHURIC ACID
             59   HYDROCHLORIC ACID
AUTOMOBILE DIRECTORATE
             60   TROOP CARRIER
             61   UTILITY VEHICLES
             62   BUSES
             63   CHASSIS (LCV)
             64   TANKER
             65   AMBULANCE
             66   NON AC PASSANGER CARS
             67   CNG VEHICLES
             68   CHASSIS - HEAVY & MEDIUM
             69   A.C. PASSENGER CARS
             70   TRUCKS
ELECTRICAL STORES DIRECTORATE
             71   XLPE CABLES (LT)
             72   INTEGRATED CFL/EB.
             73   H.P.S.V. LAMPS FITTINGS
             74   UNDER GROUND ARMOURED CABLE
             75   HPSV LAMPS
             76   MINIATURE CIRCUIT BREAKERS
             77   T-5 LAMPS
             78   INFLATABLE EMERGENCY LIGHTING
                  SYSTEM
             79   ELECTRICAL ACCESSORIES
             80   ELECTRONIC ENERGY METER
             81   ALUMINIUM CONDUCTORS
                  (AAC/AAAC/ACSR)

                         38
                          Annual Report of DGS&D 2011-12

             82   HPSV FLOOD LIGHT FITTINGS
             83   COMPACT FLOURESCENT LAMPS
             84   PVC ALUMINIUM CABLE
             85   MODULAR TYPE ELECTRICAL
                  ACCESSORIES
             86   PROGRAMMABLE STREETLIGHTS
                  CONTROL SWITCH(PSCS)
             87   COMPACT FLOURESCENT FITTINGS
             88   H.P.M.V. LAMPS
             89   WELDING CABLE
             90   P.V.C. ADHESIVE TAPES
HARDWARE DIRECTORATE
             91   GALVANISED STEEL PIPES & TUBES
             92   STEEL TUBE FOR WATER WELLS
             93   OVER HEAD TANKS
                  (R.M.POLY.M.TANK)
             94   STEEL FOLDING COT WITH PLYWOOD


             95   MODULAR FURNITURE
             96   HOSPITAL BED
             97   INSULATING MATS FOR ELECTRICAL
                  PURPOSE
             98   STEEL SHELVING CABINET
             99   HELMETS FOR CIVIL
            100   STAINLESS STEEL COMPARTMENTAL
                  TRAY
            101   RACKS & LOCKERS (METAL SHELVING
                  STORAGE CABINET)
            102   TABLE & CHAIR
            103   FLEXIBLE COUPLING G.I. PIPE
            104   COMPUTER FURNITURE
            105   PRESSURE COOKER
            106   POLYTHENE FILM
            107   HDPE PIPES
INFORMATION TECHNOLOGY DIRECTORATE


                         39
                Annual Report of DGS&D 2011-12

108   COMPUTER & PERIPHERIALS
      INCLUDING PRINTERS, BAR CODES,
      SMART CARD ETC.

109   TRANSRECEIVERS & ITS BATTERIES
110   SERVERS
111   ERP/SAP SOLUTIONS (UNDER MFPA
      SCHEME)
112   SERVER SOFTWARE
113   DIGITAL COPIER
114   RF SIGNAL GENERATOR AND
      FUNCTION GEN.
115   SOLAR LIGHTING SYSTEM (SOLAR
      LANTERN)
116   DATA BACK UP SAN SYSTEMS
117   SERVER & NEWORKING ITEMS
118   LAPTOPS
119   ON LINE UPS FOR IT APPLICATIONS
120   OSCILLOSCOPE
121   SOLAR WATER HEATING SYSTEM
122   SPECTRUM ANALYSERS
123   E.P.A.B.X
124   MULTI-MEDIA PROJECTOR.
125   BLADE SERVER
126   WORK STATIONS
127   INVERTER
128   REAL TIME SPECTRUM (SINGNAL)
      ANALYZERS
129   GENERAL PURPOSE TESTING
      INSTRUMENTS
130   INTERACTIVE BOARD & PANEL
131   DATA CARD
132   INFORMATION KIOSK
133   LINE INTERACTIVE UPS

134   THIN CLIENTS
135   VISUALISERS



            40
                             Annual Report of DGS&D 2011-12

             136   DIGITAL COPIER AND
                   MULTIFUNCTIONAL OFFICE MACHINE
                   WITH COMPOSITE CARTRIDGE AND
                   FAX MACHINE

             137   LOGIC ANALYZERS
             138   ON LINE UPS FOR IT APPLICATIONS
                   (RACK MOUNTABLE TYPE)
             139   MICROSCOPE
             140   RUGGEDISED LAPTOP
MECHENICAL ENGINEERING DIRECTORATE
             141   DIESEL GENERATING SETS (LR).
             142   CEILING FAN (ELECTRIC)
             143   PORTABLE GENSETS.
             144   DRINKING WATER COOLERS
             145   STEEL TRUNKS
             146   EVAPORATIVE AIR COOLER (DESERT
                   COOLERS- PLASTIC & STEEL BODY)

             147   GEYSERS (STATIONARY STORAGE
                   WATER HEATER)
             148   DIGITAL DUPLICATOR
             149   SERVO MOTOR OPERAED LINE
                   VOLTAGE CORRECTORS
             150   EXHAUST FANS
             151   CURRENCY COUNTING MACHINE
             152   ELECTRONIC DIGITAL POSTAL
                   FRANKING MACHINE
             153   ULTRA VIOLET WATER DISINFECTION
                   SYSTEMS
             154   AUTOMATIC MASTER PRINTER.
             155   CENTRIFUSE OIL CLEANING SYSTEM
OIL & CHEMICAL DIRECTORATE
             156   OILS PRIMARY(DGBR & CIVIL)
             157   BITUMEN
             158   GASES INDUSTRIAL
             159   EXPLOSIVES AND ACCESSORIES
             160   BITUMEN EMULSION


                         41
                           Annual Report of DGS&D 2011-12

             161   ALUMINA FERRIC
             162   NEW INSULATING OIL
             163   SAOP LAUNDRY
             164   DISINFECTANT CUM DEODOURISING
                   FLUID
             165   INSECTICIDAL SPACE SPRAY
             166   DISINFECTANT FLUID
PAPER & PAPER PRODUCT DIRECTORATE
             167   PAPER MAPLITHO
             168   PAPER MAPLITHO PRIME
             169   PAPER PHOTO COPIER PAPER
             170   PAPER CARTRIDGE
             171   PAPER CREAM WOVE AND WHITE
                   PRINTING
             172   PAPER CREAM WOVE AND WHITE
                   PRINTING PRIME
             173   PAPER OFFSET PRINTING
             174   OFFSET PRINTING PAPER PRIME
             175   PAPER DUPLICATING
             176   AZURELAID PAPER
             177   ART PAPER
             178   KRAFT PAPER
STEEL & CEMENT DIRECTORATE
             179   SPECIAL CEMENT (43 GRADE)
             180   PORTLAND POZZOLONA CEMENT
             181   PRE-PAINTED GALVANIZED STEEL
                   SHEET PROFILE SHAPED
             182   PICKET STEEL
             183   POST FENCE METAL ANGLES
             184   PUNCHED TAPE CONCERTINA COIL
             185   GALVANISED STEEL BARBED WIRE
             186   CEMENT OPC (53 GRADE)
STRUCTURAL DIRECTORATE
             187   ELECTRONIC WEIGHING MACHINE
             188   TRACTORS
             189   WATER FITTINGS


                         42
                           Annual Report of DGS&D 2011-12

             190   GALVANISED STEEL CHAIN LINK
                   FENCE FABRIC
             191   GUARD RAIL SYSTEM
             192   WHEEL BARROWS STEEL
             193   DOOR & WINDOW FITTINGS
             194   MALLEABLE CAST IRON PIPE FITTINGS
WOOL & LEATHER DIRECTORATE
             195   BOOT ANKLE DVS (DEF. & CIVIL)
             196   TENT EXTENDABLE (CIVIL)
             197   KHADIVASTRA (K.V.I.C.)
             198   TEXTILE UPPER RUBBER MOULDED
                   SOLE (SHOES CANVAS (CIVIL))
             199   POLYESTER BLENDED DUCK ANKLE
                   BOOT RUBBER SOLE
             200   JERSEYS (G.TEX)
             201   BOOT COMBAT (RI)
             202   SHOE CANVAS (DEF)
             203   SHOE LEATHER DERBY (DEF.)
             204   DURRIES (HANDLOOM COTTON)
             205   COTTON TAPE NEWAR
             206   TARPAULIN
             207   COAT COMBAT (CIVIL)
             208   TENT ARCTIC
             209   SLEEPING BAG
             210   HUCK BACK TOWEL
             211   GREAT COAT SHORT
             212   TENTS VARIOUS
             213   LIGHT WEIGHT WEB EQUIPMENT
                   (COTTON)
             214   BARRACK BLANKET
             215   CAPS DISRUPTIVE
             216   MATTRESSES KAPOK
             217   COAT PARKA (CIVIL)
             218   HATS FSMP MK/OG WITH STRAP CHIN
                   SIZE 1-5 & 1-9
             219   SOCKS NYLON TERRYPILE
             220   HDPE TARPAULIN

                         43
                          Annual Report of DGS&D 2011-12

WORKSHOP MACHINE & TOOLS DIRECTORATE
            221   LIGHT WEIGHT PREFABRICATED
                  STRUCTURE
            222   WRITING BOARD
            223   MEDIUM DENSITY FIBRE BOARD (MDF)
            224   SS & SC LATHES
            225   TT RT & O.A.WELDING & CUTTING SET
                  WITH WELDING ACCESS
            226   F R P SHELTERS
            227   BENCH/PILLER DRILLING MACHINE
            228   DIESEL ENGINE & MOTOR GENERATOR
                  DC ARC WELD. SETS
            229   PRE-LAMINATED PARTICLE BOARD
            230   LAMINATED SAFETY GLASS




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