Regulatory Toxicology Issues Specialty Section

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					                                              Society of Toxicology
                                Regulatory and Safety Evaluation Specialty Section
                                                   BY-LAWS


                                                     Revised 2011




                                 Regulatory and Safety Evaluation Specialty Section
                                              Society of Toxicology
                                                    BY-LAWS



                                                ARTICLE I – NAME

The name of this organization shall be the Regulatory and Safety Evaluation Specialty Section (“RSESS”) of the
Society of Toxicology (SOT) and hereinafter shall be designated as the Specialty Section.

                                            ARTICLE II – OBJECTIVES

The objectives of the Regulatory and Safety Evaluation Specialty Section of the Society of Toxicology shall be:

    1. To sponsor scientific and educational programs including symposia, poster and platform sessions,
    workshops, and continuing education courses, on current scientific information and scientific policy issues in
    the area of regulatory toxicology. Such activities would serve to highlight these scientific issues and encourage
    dialogue between toxicologists having various scientific and regulatory perspectives on such issues.

    2. To encourage proactive communication and interactions among toxicologists in government regulatory
    agencies, regulated industry, and academia regarding current issues in regulatory toxicology. Specific areas of
    interest would include drugs and biologics, medical devices, foods, veterinary products, and commercial
    chemicals including pesticides. Scientific regulatory issues dealing with chemicals and products in the
    environment will also be included.

No part of the net earnings of the Specialty Section shall inure to the benefit of or be distributable to its members,
trustees, officers, or other private persons, except that the Specialty Section shall be authorized and empowered to
pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the
purposes herein-above set forth.

No substantial part of the activities of the Specialty Section shall be the carrying on of propaganda or otherwise
attempting to influence legislation and the Specialty Section shall not participate in, or intervene in (including the
publishing or distribution of statements), any political campaign on behalf of any candidate for public office.

                                          ARTICLE III – MEMBERSHIP

Section 1. Members in good standing of the Society of Toxicology shall become members of the Specialty Section
upon payment of Specialty Section dues.

          Section 2. Student members of the Society of Toxicology may join the RSESS without payment of dues
if they choose RSESS as their primary Specialty Section.RSESS without payment of dues if they choose RSESS as
their primary Specialty Section.

                ARTICLE IV – OFFICERS, AND COUNCILORS, AND REPRESENTATIVES




Regulatory and Safety Evaluation Specialty Section By-Laws                                                        Page 1
Section 1. The Specialty Section Officers shall be athe President, Past President, Vice President, Vice President-
Elect, and Secretary-Treasurer. andThere shall be 2two councilorCouncilors. They shall be active, associate or
retired members in good standing of the Society of Toxicology and be members of the RSESS.Only Full, Associate,
Retired, or Emeritus members in good standing of the Society of Toxicology and the Specialty Section shall be
eligible to serve as Officers in the Presidential or Treasurer chain. The Vice-President-elect and a councilor shall be
elected annually. They shall serve until their successors are installed.

          On an annual basis the Vice President automatically accedes to the Office of President, and then to Past
President the following year; the Vice President-Elect accedes to the Office of the Vice President and the senior
Councilor accedes to the post of Secretary-Treasurer. Officers shall assume their appointments on May 1.
Section 2. There shall be a Graduate Student Representative and a Postdoctoral Representative, who shall promote
interest and interaction between the Specialty Section and the SOT student/postdoctoral membership and liaise with
their counterparts via the SOT Graduate Student Leadership Committee (GSLC) and Postdoctoral Assembly (PDA),
respectively.

Section 3. Officers, Councilors, and Representatives shall begin their terms of office on May 1 following the SOT
Annual Meeting at which their election is announced or one month after the Annual Meeting if it is held, any year,
after April 1.

       ARTICLE V – ELECTION OF OFFICERS, AND COUNCILORS, AND REPRESENTATIVES

Section 1. The office of the Presidentcy shall beserve for a term of one year, becoming Immediate Past President in
the following year. The President shall preside at all meetings.

Section 2. The office of Past President will beshall serve for a term of one year. The Past President assists the
President and Oofficers and chairs the nomination committee for selection of new officer candidates

Section 3. The Vice President-Elect shall be chosen initially by vote of the membership for a term of one year at the
conclusion of which the Vice President-Elect shall automatically accede to the office of the Vice President.

Section 43. The Vice President shall serve for a term of one year and then accede to the office of the President. The
Vice President shall serve in the absence of the President.

Section 4. The Vice President-Elect shall be chosen initially by vote of the membership for a term of one year at the
conclusion of which the Vice President-Elect shall automatically accede to the office of the Vice President. elected
annually by a vote of the membership and shall become the Vice President of the Specialty Section for one year
after serving one year as Vice President-Elect, becoming President and Immediate Past President in the two
subsequent years. The Vice President-Elect shall serve in the absence of the President and the Vice President.

Section 5. The office of the Secretary-Treasurer shall beserve for a term of one year.

Section 6. There shall be threetwo Councilors., Allwho shall be chosen by vote of the membership for a term of
threetwo years. One Councilor shall be elected each year. On May 1st of each year, tThe senior Councilor
completing his or her term as Councilor will assume accede to the position of Secretary-Treasurer for the RSESS
Specialty Section forin the next following year.

Section 7. The Executive Committee shall nominate at least two but not more than 3 persons for each elected office
to be filled.

Section 8. Elections will be held by electronic vote by RSESS general membership and coordinated by SOT
headquarters.

Section 97. In the event of a vacancy in an elected office, other than the Presidency or Vice Presidency, the
Specialty Section’s Executive Committee may make an appointment or may provide for a special election to fill the
vacancy until the unexpired term is completed.



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In the event of a vacancy in the Presidency, the Vice President accedes to that office until the unexpired term is
completed and shall serve as President in the following year. In the event of a vacancy in the Vice Presidency, the
Vice President-Elect accedes to that office until the unexpired term is completed and shall serve as Vice President in
the following year.

Section 10. A special election must be held to fill the office of Vice President-Elect should this office become
vacant; however, the Executive Committee may make an appointment to fill the vacancy until such time that an
election can be conducted.

Section 8. One Graduate Student and one Postdoctoral Representative shall be appointed by the Specialty Section
President, in conjunction with the Executive Committee, and shall serve for a term of two years. Eligibility during
the term requires current enrollment in a graduate program for Student Representatives and engagement in a formal
mentored postdoctoral position for Postdoctoral Representatives.

Section 9. Elections shall be held annually by electronic ballot in the format deemed appropriate by the Society of
Toxicology prior to the SOT Annual Meeting.

                                            ARTICLE VI – ADMINISTRATION

Section 1. The Specialty Section shall be governed by the Executive Committee except as otherwise herein
expressly provided.

Section 2. The Executive Committee (EC) shall consist of the four elected Officers, and three elected Councilors,
and Representatives, and all members of the EC will participate in EC meeting discussions and decisions. The
President of the Specialty Section shall serve as chairperson of the Executive Committee. Four Five members of the
Executive Committee shall constitute a quorum for the transaction of business.

Section 3. The President shall preside at all meetings of the Specialty Section and of the Executive Committee and
shall perform such other duties as may be directed by the Executive Committee. In the President’s absence, the
succeeding order of officers shall preside. The President should keep in contact with developments in the field of
toxicology and guide the Specialty Section in the formulation of constructive activities.

Section 4. Responsibilities of the officers of the Executive Committee are summarized in Attachment 1 to these By
Laws

Section 54. The Specialty Section shall comply with the following requirements of provisions in order to retain its
status as an authorized body within the Society of Toxicology.

         a.   The Specialty Section shall provide annual reports of their its activities and finances for the current
              year as well as plans of programs, activities, and finances for the following year. Annual reports shall
              be submitted to the SOT Secretary by November 1Society of Toxicology by the required date of each
              year.

         b.   Annual reports and plans shall be reviewed by the Committee on Specialty Sections.SOT Council,
              which
              The Committee shall consult with the Specialty Section as necessary and report to Council with
              recommendations concerning continued authorization of the Specialty Section.

         c.   Society of Toxicology authorization shall withdraw the Specialty Section if it fails to comply with the
              provisions for continuing authorization.

         d.c. Chapter Specialty Section policy statements must be reviewed and pre-approved by the Society of
              Toxicology Council in advanceprior to release.

Section 65. The Secretary-Treasurer shall have fiduciary responsibilities for all monies of the Specialty Section and
shall authorize payment of bills against the Specialty Section with approval by the Executive Committeeall

Regulatory and Safety Evaluation Specialty Section By-Laws                                                      Page 3
disbursements as appropriate. The Secretary-Treasurer shall submit the accounts for audit by members designated
by the Executive Committee at the last meeting of the Executive Committee prior to the Annual Meeting of the
Specialty Section, and shall transmit to the successor in office all records of funds and property of the Specialty
Section in his or her possession. An annual report shall be submitted to the Specialty Section in such form as may be
determined by the Executive Committee. The Secretary-Treasurer shall keep an accurate record of all transactions
of all meetings of the Specialty Section and of the Executive Committee,; and shall keep an accurate list of the
members and their status.

No funds shall be expended by or in the name of the Specialty Section to the extent that the expenditure, if made by
the Society of Toxicology, would represent use of funds for a purpose or for purposes not within the Society’s
exempt purposes under section 501 (c) (3) of the Internal Revenue Code.

The Secretary-Treasurer shall be responsible for publication of a newsletter for general distribution to all members
at least 3 times during the year – Fall, Winter, Spring and possibly Summer (optional).

Section 76. Any chapter Specialty Section funds or other property remaining at the time of termination or
abandonment or dissolution of the Specialty Section shall be turned over to the Society of Toxicology and shall
become a part of the Society’s general funds. No part of any such funds or property shall inure to the benefit of any
member or officer, or any person associated with the Specialty Section.

                                               ARTICLE VII – MEETINGS

Section 1. Meetings of the membership shall be held at least annually and as dictated by the scientific and
educational programs of the Specialty Section. The time and place of each meeting shall be communicated to the
membership at least two weeks before each meeting.

Section 2. Special meetings may be called by the President at any time, with the approval of the Executive
Committee or the presentation of a petition to the President, signed by 20% of the members of the Specialty Section
in good standing.

Section 3. A quorum shall consist of 20% of the Specialty Section members in good standing.

Section 4. Executive Committee meetings shall be held at the discretion of the President at any time during the
year, provided notice of at least seven (7) days is given.

                                                  ARTICLE VIII – DUES

Section 1. The dues will beare established by the Society of Toxicology SOT Council and are the same for all
Specialty Sections. A request for variance from the established rate shall be directed to SOT Council. Special fees
outside of the dues structure can also be collected if pre-arranged through the Specialty Section Council Contact.

                                         ARTICLE IX – COMMITTEES

Section 1. The President shall appoint all other committees as required by the By-laws and shall automatically
become an ex-official member of such committees. Members of such committees serve at the pleasure of the
incoming President.
Section 1. A Program Committee Chairperson willshall be appointed by the President and the Chairperson will
select members to serve on the Committee. The Program Committee shall solicit and review scientific and
educational program proposals consistent with the objectives of the Specialty Section and deemed appropriate for
sponsorship or endorsement and shall forward their review to the EC for final recommendations to the SOT
Program Committee. The Program Committee Chairperson will be a full member of the EC and shall serve a term of
3 years.

Section 2. The President shall appoint all other committees as required and shall automatically become an ex-officio
member of such committees. Members of such committees serve at the discretion of the President.



Regulatory and Safety Evaluation Specialty Section By-Laws                                                     Page 4
                                         ARTICLE X – AMENDMENTS

Section 1. Amendments to these By-Laws may be presented by any member in good standing at any regular
meeting of the Specialty Section or at any special meeting called for that specific purpose. They shall be presented
in writing and shall be offered to the membership present at that meeting on motion for consideration and circulation
to the membership. A simple majority shall be necessary to pass the motion.

Section 2. Amendments accepted for future consideration and circulation shall be distributed forwarded to the
Specialty Section Staff Liaison to be circulated with a ballot to all members in good standing. A two-thirds
affirmation vote of the ballots returned within 30 daysthe specified time frame shall be necessary for adoption of any
amendment.

Section 23. Amendments to these By-Laws must be approved by the Council of the Society of Toxicology before
they become effective. This is done to insure the Specialty Section that future changes in these revised By-Laws
will have the same force as the original By-Laws, which were so approved.




Regulatory and Safety Evaluation Specialty Section By-Laws                                                     Page 5
                                                 ATTACHMENT 1
                        Role Assignments of RSESS Specialty Section Officers*
   (Revised November 2003)
   President (term: 1 yr)
        Presides over annual business and other meetings
        Represents specialty section at SOT and other meetings
        Decision-maker for all time-critical decisions
        Co-ordinates (with V-President) review and submission to SOT of proposed programs
        Provides direction for future of specialty section
        Responsible for officers & councilors’ breakfast at annual meeting
        Submits annual report to SOT

   Vice President (term: 1 yr)
        Serves in absence of President
        Co-ordinates (with President) submission to SOT of proposed programs
        Communicates with proposed program chairs
        Coordinates student travel awards (includes V-Pres-Elect + 2 Councilors)
        Responsible for program at annual business meeting

   Vice President-Elect (term: 1 yr)
        Responsible for coordinating requests for outside meetings
        Assumes responsibility for Vice President as needed
        Co-ordination of SS awards (with V-P and 2 Councilors)
        Maintains and updates Section Web page

   Past President (term: 1 yr)
        Shares insight and experience with the officers
        Chairs the nomination committee for new officers

   Secretary-Treasurer (term: 1 yr; final year for Councilor)
        Develops newsletter and coordinates distribution with SOT
        Proposes financial strategies consistent with needs/assets (makes financial arrangements
        for offsite meetings)
        Co-ordinates financial situation with SOT Headquarters
        Communicate on behalf of section as required and requested
        Provides Financial Report at annual meeting

   Councilors (term: 2 yrs; 3rd year as Secretary-Treasurer)
       Provide scientific and organizational guidance for activities
       Assist in recruitment and leadership of section programs
       Recruit key new members
       Serve on SS awards review with Vice President, V-P Elect
       Serve on nominations committee with Past President
       In final (3rd) year of office, assume duties of Secretary-Treasurer
     *All officers and councilors are responsible for one newsletter article per year. Terms begin May 1
       of year elected


Regulatory and Safety Evaluation Specialty Section By-Laws                                                 Page 6

				
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