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167/TRU/P&I/CAL/2012 -13 01-08-2012 QUOTATION NOTICE (with specifications) Sealed quotations are invited from competent parties for the printing and supply of approximately 1,00,000 Calendar, 7000 Medium Diary , 4500 Slim Diary and 15000 numbers of Wallet cum Pocket Diary for the year 2013. The terms and conditions are given below: 1. An Earnest Money Deposit as mentioned below should be paid by depositing the amount at the cash counter of the office and enclosing the receipt along with the quotation. EMD can also be paid by taking Demand Draft for the said amount in the name of TRCMPU Ltd. payable at Thiruvananthapuram and enclosing the DD along with the quotation. 2. Approved artwork and DTP of the addresses and the other matters of printing will be provided. 3. The rate quoted should include all expenses for printing of items & supply at our stores at Trivandrum, Kollam, Mannar and Pathanamthitta (inclusive of all taxes, packing & forwarding, transportation and all other overheads). No incidental expenses will be allowed. 4. Address of individual Primary Milk Societies should be printed on the top of calendars according to the numbers specified for each society. These should be bundled with code - printing separately for easy identification. Separate screen printing of top banner incorporating address of individual societies. ( approx. 400 No.s) is required for such printing. 5. Separate quotations and EMD are required for each item. 6. No alteration in paper specification will be allowed after acceptance of order. Incase specifications are found altered, the consignment will be summarily rejected and the Union shall not be held responsible for any loss suffered by the party. A sample of the paper proposed to be used shall be enclosed along with the quotation. 7. Samples of the Diary should be submitted along with quotation. Quotations without samples/sample paper will not be accepted. Art work of the calendar in CD form will be provided subsequent to the issue of work order, but in any case not later than 45 days before the supply date. 8. Supply of Calendar, Wallet and Diary should be completed on or before the date of supply mentioned in the order failing which penalty of 0.5% of the order value will be levied for each day of delay in supply. Printing matter in CD will be provided to the printer and the full material, duly packed as specified in the Purchase order shall be supplied at the respective district office ( 4 – Trivandrum, Kollam, Alappuzha and Pathanamthitta) within 30 days of providing the art work. Time is the essence of the contract and any material supplied late are liable to be rejected with out any notice. 9. Quotation should be submitted latest by 2.30 PM on 24th August 2012 and will be opened at 3.00 PM on the same day. 10. Proof of having undertaken such large work earlier and successful execution shall merit consideration in selection of the firm to whom the work will be given, This has to accompany the quotation positively. Firms having own facilities shall be given preference. 11. Successful bidder should execute an agreement in non-judicial stamp paper (Kerala) worth Rs.100/- for satisfactory completion of work. The firm shall remit 10% of the order value as Security Deposit to this office or should submit Bank guarantee for the amount. 12. The Managing Director reserves the right to reject all or any of the tenders without assigning reasons whatsoever. 13. Quotations should be super scribed "QUOTATION FOR CALENDAR / DIARY/ WALLET - 2013". 14. EMD of unsuccessful bidders shall be returned not later than 15 days of the date of tender opening. 15. The selection of the successful bidders will be made based on the Price quoted and the quality of the sample furnished. (Rate alone will not be the criteria). MANAGING DIRECTOR Sl.No. Description Numbers EMD(Rs) 1. Calendars: 3 sheet multi colour calendar of size 1,00,000 20,000 17" x 22". One sheet shall be extended below for common banner with common name printing visible for all sheets. This sheet should have a size of 17 " x 23 1/2".Sinarmos art paper of 170 GSM shall be used. Logo and name printed on top with picture and 2 month calendar on each page. Powder coated high gauge double folded tin mounting of 1.5 cm width. Paper sample to be provided. Separate screen printing of top banner(3") incorporating society address (approx.400nos) should be done as per artwork provided. 2. Medium Executive Diary: Size 8''x 6'' size - one 7000 5,000 day in a page (Saturday and Sunday clubbed). Inside pages TRCMPU's matter to be printed in 12 pages (6 pages general information). Total pages 320 approximately. TRCMPU name and emblem screen printed on the cover - paper 80 GSM Maplitho - single colour printing. Cover hard bound with multi colour printing on 170 GSM Matt art paper with mat Lamination as per sample approved by TRCMPU. (approximate discounted price cost shall range between Rs.50 & 60 ). Three different samples to be provided with quotation. 3. Wallet Cum Pocket Diary: Wallet open size 15000 6,000 22cm x 8.6cm (When folded, the size is 11cm x 8.6cm) Made of Hansa coat, both sides. Screen- printing of our logo on front cover as per sample provided - matter to be printed inside. Total pages - 132 approximately. 4. Slim Diaries : Size - 6 inches X3.5 inches, 64 sheets (128 pages) with PCP Elite hard bound 4500 3,000 cover, with logo and name of firm printed in golden colour on front cover with 16 pages company profile printed inside as per material supplied by this office. Paper should be 80 GSM West Coast Map Litho, and inner title sheet to be of 80 GSM art paper. Paper samples to be provided with quotation.
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