"QPRC Minutes 2007 10 19"
October 19, 2007 MEMORANDUM To: Quality and Productivity Research Conference Steering Committee Members From: Jeff Hooper Subject: Minutes of the Friday, October 19, 2007 Q&PRC Steering Committee Meeting 3:00pm to 4:00pm EDT Bridge: 1 888 891 0496 Conference Code: 239507 Present: Jeff Hooper, Emmanuel Yashchin, Don McIsaac, Paul Tobias Action Items: Please check your action items on page 7 and complete those that are your responsibility prior to the next meeting. Next Meeting Date: Friday, December 14, 2007 Time: 3:00pm to 4:00pm EST Bridge: 1 888 891 0496 Conference Code: 239507 Important URLs: Q&P Section Homepage: http://www.amstat-online.org/sections/qp/ LANL Homepage (2007) http://www.stat.lanl.gov/QPRC2007/index.html UT Homepage (2006) http://web.utk.edu/~leon/JRC2006 (working site) UT Homepage (2006) http://2006jointresearch.bus.utk.edu/index.asp (Official site) CSM Homepage (2005) http://webpages.csom.umn.edu/oms/qandp_conference NCSU Homepage (2004) http://www.stat.ncsu.edu/qprc/ IBM Homepage (2003) http://www.research.ibm.com/stat/qprc/ Attachments: 1. Agenda for Friday, December 14, 2007 Steering Committee Meeting 2. Agenda for Friday, October 19, 2007 Steering Committee Meeting 3. Steering Committee Member List 4. Potential Future Conference Sponsors 5. Information on Listserv from Bob Muenchen at the Univ of Tenn 6. Latest Financial Statement for the QPRC Fund 1 ASA Q&P Conference Steering Committee Meeting Summary October 19, 2007 Note that the new material is in Red 1. 2007 Conference Results - Christine Anderson-Cook After some more financial sorting out, LANL managed to reduce the bill that we owed to the Hilton for the conference by some $900. So the check which is being sent to the ASA office for the QPRC Steering committee is going to be for $3677.11 instead of the $2729.91 had been reported earlier The check for $3677.11 has arrived in the QPRC Fund. Once this is done Paul will transfer $1753.14 from the QPRC account to the Q&P section for the short course. 2. 2008 Conference Plans – Don McIsaac Don will get the Madison Area Quality Network involved Don is forming the program committee with i. Franklin Rath – Engineering Extension Don will follow up ii. David Demets – Biostat and Engineering Don will follow up iii. Shuiyu Zhow – Engineering Don will check with Zhow iv. Emmanuel Yashchin v. Paul Tobias vi. Jeff Hooper vii. Leah Leighty The program is close to being complete with 5 plenary sessions, 17 invited concurrent sessions, and 4 concurrent contributed sessions. Conference Sponsors are almost complete. Currently there is $19.5 donated. Jeff Wu has agreed to be the special honoree at the conference George Box has agreed to receive a Lifetime Achievement Award for Quality and Productivity Theory and Application. Don and Leah are working on the website using the 2006 conference as a model. It should be up and running on Oct 24. The conference venue, budget and logistics are well in hand. The final dates for the 2008 QPRC are Tuesday June 3, 2008 for short courses, and Wednesday, Thursday and Friday, June 4-6, 2008 for the conference. We selected the Pyle Center (all the rooms are reserved, including the Alumni Lounge for meals) on the Univ of Wisconsin campus as the conference venue with rooms reserved at the Lowell Center ($77-$87/night) and the Campus Inn ($120/night) which are close by. The program layout is complete along with an excellent version of the conference budget. The Physical Sciences lab in Stoughton, Wisc is a possible venue for a Thursday evening tour and reception. It is 12 miles from the Pyle center and so buses will be needed. The University of Wisconsin has agreed to be the host of the 2008 QPRC with Prof Don McIsaac as the Organizing Committee Chair. The following departments are involved: 2 Educational Psychology, Statistics and Research Methods, Engineering, and Computer Science. Don has started work on a conference theme, and is interested in a theme involving education. Possible themes include: i. Statistics for Decisions - From Education to Industry ii. Data Driven Decisions: From Education to Industry iii. Statistics from Data to Information iv. Better Decision Making through Statistics 3. 2009 Conference – Emmanuel Yashchin IBM has agreed to host the 2009 conference and donate $5K to the conference. Emmanuel will look for a few other industrial sponsors to get some more donations, say about $15K - $20K, to lower the registration fee and fund more local scholarships to participate in the conference. There is a possibility of GE and SAS and Minitab as additional sponsors. The University of Connecticut has agreed to be a co-sponsor. Rutgers University will also be actively involved. Dates are June 3-5, 2009 (Wed, Thurs, Fri) Short course would either be Tuesday June 2 or Friday afternoon June 5. The Organizing Committee consists of: Emmanuel Yashchin, Nalini Ravishanker (Rutgers), Zachary Stoumbos (Rutgers), Susan Albin (Rutgers), Christine Anderson-Cook, Tahsin Li (IBM), and Paul Tobias. Emmanuel will reserve the meeting rooms on June 3, 2008 Need to figure out the hotels – one more upscale and one less upscale. Currently all the hotels have a high room rate because they have not figured out their charges for 2009. Emmanuel has looked at La Quinta ($150/night), Marriott ($189/night), Doubletree, and the Holiday Inn Mount Kisko($235/night). Manager of the Holiday Inn mentioned that the rate is negotiable and they might be able to do be in the neighborhood $100/night. We could get about 90 rooms with this hotel. Also the DoubleTree hotel manager was interested in negotiating a better rate, and Emmanuel would be back to her the week of Oct 29. There is a hotel in Danbury, the Hilton, with a much lower rate (5 miles from intersection of 684 and 84), but this is far away and a last resort. We need about 90 to 100 rooms reserved. We will try and make a final hotel decision by the end of the calendar year. We will have to bus everyone from the hotels to the IBM Yorktown Heights facility. The IBM Industrial Solutions lab will be the site of the reception. We will consider inviting David Cox as the special honored guest at the conference. He will need to be asked very early and Emmanuel will do this. Contact ASA to use their credit card registration process. Paul will contact ASA finance. 4. 2010 Conference – Will Guthrie, NIST Joint with the SRC Jeff has contacted Andrew Booker, his SRC counterpart, and they both agreed on NIST as the 2010 JRC host. Will Guthrie will be one of the co-chairs of the NIST organizing committee for the 2008 JRC. Will has been asked to join the QPRC Steering Committee. Will checked with NIST on their financial procedures, and as long as we follow those procedures, which has NIST not handling any of the money, and the conference budget is set for break even, then in these circumstances if the conference produces a surplus, the surplus funds are shared between QPRC and SRC. This now settles this issue. The next steps are to select the 2010 conference dates, plan the conference venue, and select the conference hotels. 3 5. Maintaining Marketing and Participant Lists (Jeff Hooper/Ramon Leon) (No Change) The Listserv URL is: http://www.lsoft.com/products/listserv.asp Bob Muenchen from the Univ of Tenn informed us that the Univ of Tenn would give the QPRC access to Listserv for a one time setup fee of $50. The QPRC Steering Committee briefly reviewed Listserv and agreed that it was a very good deal and it should meet our needs. So we will go with Listserv Jeff Hooper got back to Bob Muenchen to say we are interested in using Listserv. We also need a process for capturing the annual participants list and adding this list to the Master Participants List. 6. QPRC Finances (Tim Robinson) (No Change) As of August 9, 2007 the QPRC fund had a balance of $89,408.20. Tim will monitor the Q&P Section to see if they have any financial needs that involve support for students. We agreed, starting with the 2008 QPRC, to increase our contribution to the Natrella scholarships to $5000/yr. This means, with the $1K contribution for the Mary Natrella Scholarship fund, two $2500 scholarships and 2 $500 travel stipends. 7. Possible Future Conference Hosts (No Change) o Paul has been working with Joel Dobson at TI in Dallas, and reports that TI has revitalized their statistics department, and they are well located and might be a very good candidate to host a future QPRC. o Jeff will contact William Heavlin from Google as another possible future host. o Emmanuel Yashchin contacted Darryl Pregibon at Google to see if Google is interested in hosting a future QPRC. Google only supports conferences that are directly related to search and search technology. o Florida State is a possible future QPRC host with Jim Simpson as the contact. o Georgia Tech is a possible future QPRC host. CDC is close to Georgia Tech. o Iowa State is possible future QPRC host, but they are hosting the 2007 SRC so it would have to be further in the future. o Another approach for selecting a conference sponsor is to first select a conference theme and then approach a potential conference host who might be interested in that theme. This approach was suggested by Emmanuel Yashchin. Possible examples include: o Search Technology o Data and Text Mining o Statistics of Software Development o Software Reliability and Security o Statistics in the Analysis of Warranty Data 8. QPRC Financial Procedures (No Change) 4 It was determined that since the ASA finance director and finance office have been very supportive of the QPRC for the past 3 years, and since is a major change from previous years, we will put the 501 ( c ) 3 application for the QPRC on hold as long as we continue to get this excellent support from the ASA. We will revisit this from time to time, and if necessary we will reactivate the application. Some additional work needs to be done to complete the QPRC 501(c) 3 application. Jeff previously thought the application was complete but it is not. Ramon Leon and Paul Tobias and Jeff Hooper have agreed to be the conference association trustees. Jeff will pay the $500 application fee and get reimbursed later from the QPRC fund. On Hold. Jeff will send Paul the key materials for the 501( c ) 3 application so Paul can provide some much needed support. Paul will discuss our 501 ( c ) 3 application with a tax attorney he knows in Austin to get some further guidance. 9. Mary G. and Joseph Natrella Scholarships (No Change) The QPRC Steering Committee agreed to increase our contributions to the Mary Natrella Scholarships to $4K for the Scholarships and $1K for the T&L stipend. This means there would be two $2500 scholarships (including the $1K from the Mary Natrella fund) and two $500 T&L stipends. Jeff informed Keith Eberhardt. The name of the Scholarship has been changed to the Mary G. and Joseph Natrella Scholarship to recognize Mary’s husband. Tim Robinson has arranged to have the name of the scholarship fund changed to the Mary G. and Joseph Natrella Scholarship fund. The Mary G. and Joseph Natrella Scholarship Committee has accepted the QPRC 10 year commitment to provide one $2K scholarship, $1K towards a second $2K scholarship plus two $400 travel and living stipends for each winner to attend the QPRC. The first year of the commitment was the 2004 scholarships. The scholarship winners will also get free registration to the conference and the workshop (if there is a workshop). The committee has decided that scholarships will not be restricted to US residents and there will be no restriction with respect to where someone lives in the US (that is no local restrictions). The Mary G. and Joseph Natrella Scholarship Committee has decided to keep the number of awards each year at two in order to maintain the prestige of the awards. The Mary G. and Joseph Natrella Scholarships will be awarded each year at the QPRC. Keith Eberhart is taking over the Mary G. and Joseph Natrella scholarship committee. 10. Supporting the Conference with a Permanent Conference Website (No Change) The Q&P Section and the QPRC Steering Committee cooperated in developing a new Q&P Section Website with a permanent QPRC archive. Currently the Organization Committee chairs prefer to develop their own conference websites since these are very simple and you have more local control. Of course these annual conference websites are linked to the ASA Q&P website where the conference homepage and archive are located. But we decided that we will revisit this issue and ask the Univ of Tenn to consider permanently hosting the annual conference website. This will make it easy to set up registration, add annual conference content, and transfer the annual conference website to the QPRC archive associated with the Q&P Section website. We also decided that we need to develop a process to maintain the annual conference marketing lists and participants lists in a centralized fashion so that it is not a burden to the organizing committee chair and so that the updating and consolidation of the conference marketing and participant list is done in a timely fashion and made available to the organizers of the following years conference. Emmanuel Yashchin will develop a proposal on how this can be done and present it at our next QPRC meeting. 5 An excellent suggestion from Chris Nachtsheim was to complete the annual conference program in the September timeframe the year prior to the conference so that you have the information needed to market the conference effectively. The QPRC homepage (an infrequently changing description of the whole series of conferences, including the conference mission, customers, conference manual, etc) and the QPRC archive are a part of the Q&P Section website. The annual QPRC conference website is separate (although linked to the Q&P section website) and contains all the information about that years conference including venue, program, registration and hotel information, eventually the ability to pay registration fees with credit cards, conference papers, etc. Each year in the late fall the information in the annual conference website will be migrated to the permanent conference archive, and the annual conference website will be populated by the next years conference organizing committee . 11. Keeping Conference Sponsors Involved by Offering Future Benefits (No Change) Gwen Stimely will be organizing a session at the 2008 QPRC around Minitab, have a table for Minitab materials, and will get one or two free registrations. Brad Jones has been offered the same opportunities from JMP. Keeping important sponsors involved for more than one year is very good for the conference. Norma Hubele had the excellent idea of keeping the conference sponsors involved for more than one year. One possibility would be to give the sponsors privileges for two years following their hosting of the conference, or to put them on the steering committee or perhaps even the following years organizing committee. The basic idea is to give the sponsors a stake in the ongoing success of the conference, rather than just the success of a single conference. The following possible benefits could be offered to conference sponsors. 1. Two free registrations for the two years following their conference sponsorship. 2. Adding the sponsors name on the permanent conference website. Highlight the conference. 3. One slot on the program for the following two years. 4. Getting software companies involved for future years, having software capabilities more a part of the conference – not necessarily commercial. For the 2005 conference, 1. One free conference registration will be provided to SAS 2. SAS will organize one invited session at the 2005 QPRC. 6 Actions: Red = Not Completed; Purple = Completed 1. Christine and Kary will: a. Transfer the 2007 conference website to the QPRC archive by October, 2007. b. Get the participant list and any mailing lists that were used for the 2007 conference to Don McIsaac. 2. Paul will transfer $1753.14 from the QPRC account to the Q&P section for the short course. 3. Jeff and Ramon will set up the use of the List Serv program at the Univ of Tenn for use by Don McIsaac. 4. The Q&P Executive Committee has asked that we consider a reduced registration fee for Q&P Section Members. The Q&P Executive Committee is willing to give this reduced registration fee equal to the fee to join the Q&P section, but the question is how will this be administered. The QPRC Steering Committee asks the Q&P Executive Committee how this discount would be administered. 5. Don McIsaac will: a. Don will send brochures by email to the Fall Technical Conference in October, 2007 b. Don will review the 2008 conference budget at the next QPRC steering committee meeting. c. We will have a way of re-honoring George Box – special emeritus honoree. Lifetime achievement award. This will also be a big conference draw and not cost much in Travel and Living. George has been asked but he has not accepted yet. d. Jeff Wu will be the special honoree, and Jeff has accepted. 6. Emmanuel Yashchin will: a. Determine the 2009 conference hotels by October, 2007. Working on it. b. Emmanuel has 6 people on the Organizing Committee so far, and he is asking more. c. Scott Kowolski & Gale Portwine from Minitab and Brad Jones from SAS will also be asked to join the committee. 7. Paul will contact the ASA finance office to determine how ASA finance can help manage the 2009 conference finances – particularly credit cards for registration and writing checks for the conference suppliers. No problems forseen. Paul will check with Tim Robinson. 8. Paul will document the standardized plaque/ certificate for the honorees and send it to Jeff in a word file for distribution to other QPRC members. 9. Paul will update the QPRC conference manual on the Honoree including travel and living support, plaque, invited address, and gift. 10. Paul will update the conference financial procedures in the QPRC Conference Manual. 11. Paul will check with Joel Dobson at TI in Dallas to see of TI would be interested in hosting the 2011 QPRC. Not likely since he is too young. But Paul will try one more time. Another contact Don McCormack who works for Amgen. 12. Jeff and Paul will develop an annual process to enable QPRC authors easily publish papers in the JSM proceedings. That information should be available before the conference. This will be accomplished by getting the required information from the Q&P Section Publications Chair. The basis process is that the ASA office contacts the Q&P Section which contacts us and we fill out a form and send the ASA office all the speaker names. The ASA Office then sends the required material directly to the QPRC speakers inviting them to submit their paper to the annual proceedings. 13. Jeff will contact Will Heavlin from Google as a possible future QPRC host. 7 ATTACHMENT 1 ASA Q&P Research Conference Steering Committee Conference Call Friday, December 14, 2007 3:00 pm to 4:00pm EST Call in number: 1 888 891 0496 Access Code: 239507 AGENDA Time Agenda Item Responsibility 3:00pm – 3:05pm Check in and Review of Agenda All 3:05pm – 3:30pm 2008 Conference Status Don McIsaac Emmanuel Yashchin 3:30pm – 3:45pm 2009 Conference Status 3:45pm – 3:50pm 2010 Conference Status Will Guthrie 3:50pm – 3:55pm Maintaining Marketing/Participant Jeff Hooper/Ramon Leon Lists All 3:55pm – 4:00pm Other Business 4:00pm Adjourn 8 ATTACHMENT 2 ASA Q&P Research Conference Steering Committee Conference Call Friday, October 19, 2007 3:00 pm to 4:00pm EDT 1 888 891 0496 Access Code: 239507 AGENDA Time Agenda Item Responsibility 3:00pm - 3:05pm Check in and Review of Agenda All 3:05pm - 3:35pm 2008 Conference Status Don McIsaac 3:35pm – 3:45pm 2009 Conference Status Emmanuel Yashchin 3:45pm – 3:50pm 2010 Conference Status Jeff Hooper 3:50pm – 4:00pm Action Item Review and Other Jeff Hooper Business 4:00pm Adjourn ATTACHMENT 3 9 ASA Quality & Productivity Research Conference Steering Committee Members Updated: October 19, 2007 Name Address Telephone/Fax Email Jeff Hooper – International Network Services T –908 604 0712 firstname.lastname@example.org Chair – QPRC 4 Heather Lane C – 908 419 1546 Steering Warren, NJ 07059 Committee Blan Godfrey Dean T-919-515-6500 Blanton_Godfrey@ncsu.edu Chair, 2004 QPRC College of Textiles F-919-515-3057 Campus Box 8301 North Carolina State Univ Raleigh, NC 27695-8301 Tim Robinson Professor of Statistics T- 307 766 5108 email@example.com Q&P Section Statistics Department F- 307 766 3927 Treasurer University of Wyoming Dept 3332 1000 E University Avenue Laramie, WY 82071 Ramon Leon Dept. of Statistics T - 423-974-1636 (W) firstname.lastname@example.org Chair, 2006 QPRC College of Bus. Admin. F - 423-974-2490 (W) University of Tennessee T - 423-691-5622 (H) 331 Stokely Mgmt. Ctr. F - 423-691-5622 (H) Knoxville, TN 37996-0532 Angela N. GE Corp R&D. T – 540-961-4761 email@example.com Patterson CRD Voice Mail: Chair Q&P Section *833 6239 Paul Tobias 8418 La Plata Loop T - 512-288 0951 firstname.lastname@example.org Treasurer, QPRC Austin, TX 78737 F - 512-288 5404 Steering Committee Dr. Emmanuel IBM Corporation T- 914-945-1828 email@example.com Yashchin PO Box 218 F- 914-945-3434 Chair, 2003 QPRC M/S 801/420 Yorktown Heights, NJ 10598 Prof Don McIsaac Professor of Statistics T- 608 835 9819 (Home) firstname.lastname@example.org Chair, 2008 QPRC University of Wisconsin F – 608 263 2718 (Work) 4246 Schneider Drive Oregon, WI 53575 Will Guthrie NIST T - 301-975-2854 email@example.com Statistical Engineering Div. F - 301-975-3144 100 Bureau Drive Stop 8980 Gaithersburg, MD 20899-8980 Veronica Czitrom Singapore firstname.lastname@example.org 10 ATTACHMENT 3 (Continued) ASA Quality & Productivity Research Conference Steering Committee Members Updated: October 19, 2007 Name Address Telephone/Fax Email Gwen Stimely Minitab T– email@example.com Conference F– Sponsor, 2006 QPRC Christine M. Statistical Sciences Group T- 505-606-0347 firstname.lastname@example.org Anderson-Cook P.O. Box 1663 MS F600 F- Co-Chair, 2007 Los Alamos National QPRC Laboratory Los Alamos NM 87545 Kary Myers Statistical Sciences Group T- 505-606-1455 email@example.com Co-Chair, 2007 PO Box 1664, MS F600 F- 505-667-4470 QPRC Los Alamos National Laboratory Los Alamos, NM 87545 11 ATTACHMENT 3 (Continued) ASA Quality & Productivity Research Conference Past Steering Committee Members Updated: August 25, 2006 Name Address Telephone/Fax Email LeRoy Franklin Eli Lilly T-765 – 832 - 4494 Lisa Gill NIST T - 301-975-4516 firstname.lastname@example.org NN, Room 353 F - 301-990-4127 Gaithersburg, MD 20899 John Heitmann Corning, Inc. T - 607-974-6299 email@example.com HP-ME-03-079 F - 607-974-8007 Corning, NY 14831 Bill Hill Allied Signal/Honeywell William.J.Hill@AlliedSignal.com *Tim Keyes GE Co. T - 518-387-6789 firstname.lastname@example.org Bldg K1, 4C29A F - 518-387-5714 PO Box 8 Schenectady, NY 12301 Eric Lagergren NIST T - 301-975-3245 email@example.com NN, Room 353 F - 301-990-4127 Gaithersburg, MD 20899 Rita Lai Rita Lai T – 206-667-6568 Rita.Lai@scharp.org SCHARP F – 206-667-4812 1100 Fairview Ave. N, MW-500 PO Box 19024 Seattle, WA 98109-1024 Dennis Lin Pennsylvania State University T - 814-865-0377 firstname.lastname@example.org (Internet) Smeal College of Bus. Admin. F - 814-863-2381 DKL5@psuvm.psu.edu (Bitnet) Dept. of Mgmt. Science & Info Sys 314 Beam Bus. Admin. Bldg. University Park, PA 16802-1913 12 Dan McCarville Motorola, Inc. T - 620-244-3990 email@example.com Sensor Products F - 602-244-5738 Signal Products Div. 5005 E. McDowell Rd. Phoenix, AZ 85008 Doug Montgomery Arizona State University T- 480-965-3836(W) firstname.lastname@example.org Dept. of Industrial Engrg. F - 480-965-2910(W) email@example.com Tempe, AZ 85287-5906 T/F - 480-496-9908 T – 480 496 8872 Tom Sager University of Texas firstname.lastname@example.org Mark Swenson Boeing Corp. T-425-717-5655 email@example.com Quality Engineering PO Box 3707, MS 0J-FM Seattle, WA 98124-2207 James White Eastman Chemical Co. T - 423-229-6607(W) firstname.lastname@example.org Building 284 F- 423-229-4880(W) email@example.com P.O. Box 1973 T- 423-239-9361 (H) Kingsport, TN 37662-5284 F- 423-239-7239 (H) T- 707-570-2611 (W) *Ai-Chu Wu Ph.D. Statistical Consulting firstname.lastname@example.org T- 707-526-6449 (H) 2019 Crimson Lane Santa Rosa, CA 95403 Nick Zaino Eastman Kodak Co. T - 716-722-2399 email@example.com Quality Tech. & Applied Statistics F - 716-722-4415 Quality Assurance Svcs, Div Bldg 6, 7th Floor Kodak Park Rochester, NY 14652-3401 Chelli Zey SEMATECH T - 512-356-7141 firstname.lastname@example.org 2706 Montopolis F - 512-356-7640 Austin, TX 78741 Norma Faris Professor Industrial Engineerng T- 480 965 2756 email@example.com Hubele, Q&P Arizona State University F- 480 965 8692 Section Treasurer PO Box 875906 Tempe, AZ 85287 5906 Prof Christopher Head, Dept of Operations and Mgmt T- 612 624 1077 CNachtsheim@csom.umn.edu Nachtsheim Science F – 612 624 8804 Chair, 2005 QPRC Carlson School of Mgmt Univ of Minnesota 321 19th Ave South Minneapolis, MN 55455 13 ATTACHMENT 4 ASA QUALITY & PRODUCTIVITY RESEARCH CONFERENCE Potential Conference Sponsors March 31, 2006 Industry Academia Government AT&T University of Wisconsin NIST Telcordia University of Iowa Sandia IBM Iowa State Los Alamos Hewlett Packard University of Tennessee Lawrence Livermore Dupont Oakland University Oak Ridge Xerox Berkeley NASA Ford Stanford Sematech GM University of Waterloo EPA DoD SRC University of Michigan NISS TI Arizona State University Intel NC State Motorola UNC Corning University of Manitoba Kodak University of Central Florida Eastman Chemical University of Florida Lucent SUNY New Palz GE Georgia Tech Citibank Rutgers RTP (Research Triangle Park) MIT SAS Virginia Tech Cisco Brigham Young Proctor & Gamble Florida State Univ Solectron Compaq Johnson & Johnson Merck 3M Minitab Sun Microsystems Microsoft Eli Lily Pfizer Google (focused on search) 14