PROJECT INFORMATION by esOP59

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									                                 Lump Sum
                            Request for Proposal
                    VCRC - East Wing Improvements
                University Project Number: 01-069-12-1796




                                       August 29, 2012


University Project Number: 01-066-12-1077                   Page 1 of 29
                Board of Regents of the University Of Minnesota (the “University”)

                        LUMP SUM REQUEST FOR PROPOSAL (“RFP”)

                                  VCRC - East Wing Improvements
                                  Project Number: 01-069-12-1796

      Throughout this RFP “Respondent” or “you” means the firm responding to this RFP.


        PRE-PROPOSAL MEETING                               PROPOSAL SUBMITTAL
            AND SITE VISIT                                    REQUIREMENTS

 The University has scheduled a Pre-Proposal              The University Must Receive
          Meeting and Site Visit.                         Your Proposal No Later Than:

  The Time and location(s) of meeting are as            September 21, 2012 at 2:00 P.M.
                  follows:                            (Minnesota time) per the time clock in
                                                              Purchasing Services
Monday, September 10th at 8:00 AM
Variety Club Research Center                          The University will not consider late
Meet in 2nd Floor Elevator Lobby                                  Proposals.
401 East River Parkway
Minneapolis, MN 55455                                         SUBMIT BY E-MAIL

 Attendance at this meeting is Mandatory.         Proposals shall be submitted via e-mail to the
 The University will not accept Proposals         contact listed below. Submit one signed copy
  from Respondents that do not attend.             of your entire Proposal, with all attachments,
                                                  in Adobe® Portable Document Format (.pdf).
     Maps, driving directions, and parking
  information for the various campuses of the     The subject line of the e-mail shall include the
          University are available at:            words “Proposal Submission, Project Number
         http://campusmaps.umn.edu/                     and Project Name” for this RFP.


            UNIVERSITY CONTACT FOR RFP SUBMISSIONS / QUESTIONS:

                          Kevin Sullivan via e-mail: sull0198@umn.edu

 The person named above shall be the only contact for all questions regarding any aspect of this
 RFP and its requirements. Submit all communications by e-mail to contact listed above unless
 instructed to do so in this RFP or in writing by the University contact designated above. If any
   Respondent attempts any unauthorized communication or does not adhere to the “Proposal
   Submittal Requirements” listed above, the University may, in its sole discretion, reject that
                                      Respondent’s Proposal.



University Project Number: 01-066-12-1077                                              Page 2 of 29
                                             TABLE OF CONTENTS

1.0     PROJECT INFORMATION .................................................................................. 5

        1.1      Background ................................................................................................... 5
        1.2      Project Description ......................................................................................... 5
        1.3      University-Provided Information ....................................................................... 5
        1.4      Contract Sum................................................................................................. 5
        1.5      Critical Project Schedule Dates .......................................................................... 6
2.0     PROPOSAL REQUIREMENTS AND EVALUATION CRITERIA ............................... 6

        2.1      Tentative Schedule of Selection Process .............................................................. 6
        2.2      Evaluation Criteria .......................................................................................... 6
        2.3      RFP Cover Page and Checklist .......................................................................... 7
        2.4      Addenda Acknowledgement Report.................................................................... 7
        2.5      Proposal Form ............................................................................................... 7
        2.6      Project Cost................................................................................................... 7
        2.7      Targeted Business and Urban Community Development ......................................... 7
        2.8      Project Schedule............................................................................................. 8
        2.9      Project Approach and Work Plan ....................................................................... 8
        2.10     Respondent’s Team Qualification ...................................................................... 8
        2.11     Safety .......................................................................................................... 8
        2.12     Interviews ..................................................................................................... 9
3.0     INSTRUCTIONS TO RESPONDENTS AND RIGHTS RESERVED BY THE
        UNIVERSITY ...................................................................................................... 9

        3.1      Vendor Registration Program ............................................................................ 9
        3.2      Proposal Submissions - Format and Content ......................................................... 9
        3.3      Response Date and Time ................................................................................. 10
        3.4      Use of Pencil; Alterations to Proposal ................................................................ 10
        3.5      Duration of Offer........................................................................................... 10
        3.6      Public Information and Trade Secrets; Use of Proposals by the University ................. 10
        3.7      Expenses ..................................................................................................... 11
        3.8      University Right to Amend RFP ....................................................................... 11
        3.9      Additional Rights Reserved by University........................................................... 11
        3.10     Conflict of Interest ......................................................................................... 12


University Project Number: 01-066-12-1077                                                                            Page 3 of 29
         3.11   Project Management Information System............................................................ 12
4.0      CONTRACT FORM AND REQUIREMENTS......................................................... 12

         4.1    Form of Contract between the University and the Selected Respondent ..................... 12
         4.2    Subcontracting .............................................................................................. 13
         4.3    Laws and Regulations; Governing Law .............................................................. 13
         4.4    Performance and Payment Bonds ...................................................................... 13
         4.5    Liability and Insurance Requirements ................................................................ 13
         4.6    Audits ......................................................................................................... 13
         4.7    Intellectual Property Indemnification ................................................................. 14
         4.8    Prevailing Wage Rates on Project Work Site ....................................................... 14
         4.9    Building Permits ........................................................................................... 14
         4.10   Hazardous Materials ...................................................................................... 14


                                                 ATTACHMENTS

Important: All requests for responses from Respondents must be in one of the
Attachments and not disbursed throughout the RFP.

                       All checked Attachments listed below are part of the RFP.

X     Attachment A:         RFP Cover Page and Declaration
X     Attachment B:         Addenda Acknowledgment Report Form
X     Attachment C:         Proposal Form
X     Attachment D          Project Fee Form
X     Attachment E:         Targeted Business & Urban Community Development Questionnaire
X     Attachment F:         Project Schedule Form
X     Attachment G:         Project Approach and Work Plan
X     Attachment H:         Respondent’s Team Qualifications Form




University Project Number: 01-066-12-1077                                                                           Page 4 of 29
1.0     PROJECT INFORMATION

1.1     Background

        The University is requesting Proposals to provide construction services for renovations of
        the east wing of Variety Club Research Center (VCRC) located on the East Bank campus
        (the “Project”).

1.2     Project Description

        The Scope of the Project includes upgrades to the public corridor and creation of a
        reception area within the elevator lobby.

        BWBR Architects is the Architect/Engineer of Record for the Project.

1.3     University-Provided Information

        The University has assembled the following information (available to view online at
        http://www.uservices.umn.edu/purchasing/construction_services.html) about the Project
        (collectively, the “RFP Documents”) for review by the Respondent:
             This RFP and all Attachments
             Current Prevailing Wage Rates
             Drawings
             Hazardous Materials Report

        The following additional RFP Documents are available for Respondents to review at the
        University web site: www.cppm.umn.edu
            The Contract
            The University’s Standards and Procedures for Construction

        However, please note the RFP Documents are subject to change. The University will
        provide notice of any changes to the RFP as set forth in Section 3.8. Any information
        provided to Respondents during the course of the RFP process, including the documents
        enumerated in this Section 1.3, is provided only for your use in preparing your Proposal.
        Respondents shall independently evaluate the information for their use in preparing the
        Proposal and shall be solely responsible for their use or interpretation of the information.

1.4     Contract Sum

        The selected Respondent will perform the Work for a Contract Sum that shall be a fixed,
        lump sum that shall include all costs necessary to complete the Work in accordance with
        the Contract Documents, including Respondent’s overhead and profit. The Respondent
        shall state its proposed Contract Sum as a fixed, lump sum in Attachment E. The
        Respondent shall also state its proposed mark-up for self-performed and subcontractor-
        performed change order work.


University Project Number: 01-066-12-1077                                                 Page 5 of 29
         The total construction budget for this Project is $360,000 (current dollars, no escalation).

1.5      Critical Project Schedule Dates

         The University requires the Project to be substantially complete by no later than January
         30, 2013. The schedule required to meet this deadline must include all University reviews
         required by this RFP or the then-current University Construction Standards (available at
         www.cppm.umn.edu).

2.0      PROPOSAL REQUIREMENTS AND EVALUATION CRITERIA

2.1      Tentative Schedule of Selection Process

         The University’s intended schedule for selection of the Respondent is set forth below.

                           ACTIVITY                                         DATE
      RFP Available for Distribution                                   August 29, 2012
      Pre-Proposal Meeting and Site Visit (If Applicable)             September 10, 2012
      Deadline for RFP Questions                                  September 14, 2012 at Noon
      Proposal Due Date                                          September 21, 2012 at 2:00 PM
      Shortlist for Interviews (If Applicable)                               N/A
      Interviews (If Applicable)                                             N/A
      Identification of Potential Awarded Respondent                  September 28, 2012
      Anticipated authorization to proceed                              October 5, 2012

2.2      Evaluation Criteria

  2.2.1 The University will evaluate Proposals against the evaluation criteria for the degree to
        which each Proposal meets the criteria as follows:

         Attachment / Section                      Description                       Value

              Attachment A          RFP Cover Page and Checklist                   Pass / Fail
              Attachment B          Addenda Acknowledgement Report                 Pass / Fail
              Attachment C          Proposal Form                                  Pass / Fail
              Attachment D          Project Cost                                       25
                                    Targeted Business & Urban Community
              Attachment E                                                             5
                                    Economic Development (If Applicable)
              Attachment F          Project Schedule                                   20
              Attachment G          Project Approach and Work Plan                     20

University Project Number: 01-066-12-1077                                                    Page 6 of 29
             Attachment H           Respondent’s Team Qualifications                25

              Section 2.11          Safety                                           5
              Section 2.12          Interview (If Applicable)                      N/A

  2.2.2 In order to be considered responsive, each Respondent must complete and submit all
        required Attachments.

  2.2.3 The University will evaluate and score each Proposal. The Respondent selected for an
        award will be the one whose Proposal is responsive, responsible, and is the most
        advantageous to the University, as determined by the University in its sole discretion.

  2.2.4 Submission of a Proposal indicates the Respondent's acceptance of the evaluation
        criteria.

2.3     RFP Cover Page and Checklist

        The Respondent will prepare and submit the RFP Cover Page and Checklist. This
        completed document should be the cover page of the Respondent’s Proposal. Failure to
        answer the questions in the checklist or sign the cover page may result in disqualification.

2.4     Addenda Acknowledgement Report

        The Respondent will prepare and submit the Addenda Acknowledgement Report. Failure
        to complete may result in disqualification.

2.5     Proposal Form

        The Respondent will prepare and submit a Proposal Form. The Proposal Form requires
        information regarding a Respondent’s proposed critical team components that will be
        used for the duration of this Project. Failure to complete may result in disqualification.

2.6     Project Cost

        The Respondent will prepare and submit information regarding their proposed Project
        cost and change order mark-up. Failure to complete may result in disqualification.

2.7     Targeted Business and Urban Community Development

        Respondents will prepare and submit (if necessary), as part of their Proposal, University
        Form 00658-A. The University will evaluate completed forms as outlined in the
        Targeted Business and Urban Community Development Guidelines (Form 00658-B.)
        Failure to complete may result in disqualification.




University Project Number: 01-066-12-1077                                                Page 7 of 29
        Respondent acknowledges that the University adopted a policy to establish and
        implement Targeted Business, Urban Community Economic Development and Small
        Business Programs (the “TGB Programs”), which is available at:
        www1.umn.edu/regents/policies/administrative/TargetedBusiness.html.

        Respondent hereby acknowledges that it has a copy of this policy. Respondent agrees that
        as a material consideration for the University entering into the Contract, Respondent will
        fulfill its commitments with regard to the TGB Programs set forth on University Form
        00658-A and upon the University’s request provide substantiation of compliance. If a
        potential awarded Respondent has not met the minimum requirements for successfully
        passing this portion of the RFP, the University may work with the Respondent to help
        them achieve this. However, the Respondent is not allowed to change their proposed cost
        or schedule during this process.

2.8     Project Schedule

        The Respondent will prepare and submit information regarding their proposed schedule
        for the Project. The Respondent must take into account any critical dates identified in
        section 1.5 when building their schedule. Failure to complete may result in
        disqualification.

2.9     Project Approach and Work Plan

        The Respondent will prepare and submit information regarding their approach / plan to
        working on this (and past) projects. Failure to complete may result in disqualification.

2.10    Respondent’s Team Qualification

        The Respondent will prepare and submit information pertaining to their Team’s
        Qualification which will identify the experience of the Respondents team as well as the
        Respondent’s construction experience on comparable projects. The Respondent will
        further identify which of their proposed team members have worked on the comparable
        projects. A lack of prior experience and/or working together on comparable projects may
        hinder your overall score. Failure to complete may result in disqualification.

2.11    Safety

        The purpose of the Safety Rating is to confirm that the Respondents performing work for
        the University are meeting or exceeding applicable safety, health and environmental
        laws, statutes, regulations, ordinances, rules, directives, procedures, and orders and the
        requirements of the University‘s Construction Standards.

       Respondents will prepare and submit a Safety Questionnaire per the instructions stated in
       the Contractor Safety Guidelines, which is available on-line at
       http://www.uservices.umn.edu/purchasing/vendor_info.html. The resulting Safety Rating



University Project Number: 01-066-12-1077                                               Page 8 of 29
       will be considered when evaluating this Project. Only those Respondents with a Safety
       Score of 5.0 or greater will be awarded this Project.

       The Respondent can view their Safety Rating on-line at
       http://www.uservices.umn.edu/purchasing/vendor_info.html. Only the Respondent’s
       safety score will be evaluated in this process--safety scores of the sub-contractors will not
       be evaluated. The Respondent must take the processing time noted in the Guide into
       account when submitting their Safety Questionnaire.

       If the Respondent currently has a Safety Rating on file at the University for the current
       calendar year, they do NOT need to submit their safety information with their Proposal.

2.12    Interviews

        The University may shortlist (if necessary) the top rated Respondents. The shortlisted
        Respondents may be required to participate in an interview period. The University may
        interview all critical team members, including (but not limited to):

               N/A

        The University may interview individuals separately or as a group. No other individuals
        (from the Respondents) will be allowed to sit in or participate during the interviews
        unless specifically requested by the University. The University may request additional
        information prior to interviews.

        All proposed team members must be available in person for interviews on the date
        specified in this RFP. At the University’s discretion, substitutes, proxies, phone
        interviews, or electronic interviews may be allowed. Individuals who fail to participate
        in the interview may jeopardize the Respondent’s competitiveness.

3.0     INSTRUCTIONS TO RESPONDENTS AND RIGHTS RESERVED BY THE
        UNIVERSITY

3.1     Vendor Registration Program

        The University encourages that the Respondent register their firm in the University’s
        Vendor Registration Program for construction-related services. Instructions can be found
        on the following website: http://www.uservices.umn.edu/purchasing/vendor_info.html

3.2     Proposal Submissions - Format and Content

        Submit via e-mail one signed copy of your entire Proposal, with all attachments, in
        Adobe® Portable Document Format (.pdf), to the University Contact set forth on page 1
        of this RFP. The subject line of the e-mail shall include the words “Proposal Submission,
        Project Number and Project Name” for this RFP.



University Project Number: 01-066-12-1077                                                 Page 9 of 29
3.3     Response Date and Time

  3.3.1 To be considered for selection, the University Contact must receive Proposals no later
        than the time and date of the submission deadline. The University assumes no
        responsibility for Respondent delays due to technology or network issues.

  3.3.2 The University will not accept Proposals received after the submission deadline.
        Receipt by the University of a Proposal after the closing date and time as stated herein
        shall not be construed as acceptance of the Proposal. The University will log late
        Proposals as to date/time received. The University has no obligation to consider or
        return late Proposals.

3.4     Use of Pencil; Alterations to Proposal

        The University will reject Proposals made in pencil. The University will also reject
        Proposals with alterations in cost figures used to determine price unless such alterations
        are initialed in ink by the person responsible for or authorized to make decisions as to the
        price quoted or other response made. Respondents shall provide proof of authorization to
        the University upon request. The use of "white-out" is considered an alteration.

3.5     Duration of Offer

        Proposals submitted in response to this RFP are irrevocable for 90 days following the
        deadline for submission of Proposals. This phase may be extended by written mutual
        agreement between a Respondent and the University.

3.6     Public Information and Trade Secrets; Use of Proposals by the University

  3.6.1 All materials submitted in response to this RFP are subject to the provisions of
        Minnesota Statutes, Section 13.591, Subdivision 3(b).

  3.6.2 After completion of the evaluation process, materials received will generally be
        considered public information and the Proposal selected for Contract award will be
        available for public inspection. By submission of a Proposal, Respondent releases the
        University from any liability resulting from the University’s disclosure of such
        materials and the information contained in them.

  3.6.3 If Respondent believes it is submitting information in its Proposal that constitutes
        “trade secret information" within the meaning of Minnesota Statutes, Section 13.37,
        Respondent should clearly mark each page containing such information as "trade
        secret" and submit such material in a separate envelope marked "confidential." This
        envelope should also include an attorney’s opinion for each item, indicating the legal
        basis for regarding it as trade secret information. Only legitimate trade secret
        information within the meaning of Minnesota Statutes, Section 13.37, as determined
        solely by the University, may be protected from disclosure.



University Project Number: 01-066-12-1077                                               Page 10 of 29
  3.6.4 By submitting a Proposal, Respondent also agrees to defend any legal or administrative
        action seeking release of materials Respondent believes to be trade secret information
        and to indemnify and hold harmless the University from any judgments or damages
        awarded against any of them in favor of any party requesting the materials, including
        any costs connected to that defense. If a request is made under Minnesota Statutes,
        Chapter 13 for release of any materials submitted by Respondent that Respondent
        deems to be trade secret information, the University will notify Respondent of such a
        request, but the University will have no obligation to commence or defend any action
        to prevent the disclosure of any materials, including materials Respondent believes to
        be trade secret information or otherwise confidential.

  3.6.5 The University has the right to use the content of any Proposal received in response to
        this RFP unless Respondent presents a positive statement of objection to such use in
        the Proposal. In no event will such objection be considered valid with respect to the
        use of ideas, which are not the proprietary or trade secret information of the
        Respondent and so designated in the Proposal, or which were known to the University
        before submission of such Proposal, or which properly became known to the
        University thereafter through other sources.

3.7     Expenses

        The University assumes no liability for payment of expenses incurred by Respondents in
        preparing and submitting Proposals in response to this RFP.

3.8     University Right to Amend RFP

        The University reserves the right to amend all or any portion of this RFP and its
        requirements and RFP Documents. If the University modifies the RFP, the University
        will issue an addenda. Any addenda to this RFP will be posted online with the RFP
        Documents as stated in section 1.3. Respondents will be responsible for meeting the
        requirements of all addenda and will be required to acknowledge receipt of all addenda
        by completion of Attachment B of this RFP to the Proposal.

3.9     Additional Rights Reserved by University

        The University reserves the right to:
            Reject any and all Proposals received in response to this RFP.
            Select for Contract negotiation, and award the Contract to, the Respondent whose
              Proposal is the most advantageous to the University, as determined by the
              University in the exercise of its sole discretion whether or not the Proposal is the
              lowest cost Proposal.
            Waive any irregularities or inconsistencies in Proposals received.
            Consider and/or accept a written modification (requested by the University) of a
              Proposal if the Proposal itself was submitted on time, and the modified Proposal
              is more favorable to the University.
            Approve or disapprove any subcontractor proposed to be used by a Respondent.

University Project Number: 01-066-12-1077                                              Page 11 of 29
               Negotiate any aspect of a Proposal with any Respondent and negotiate with more
                than one Respondent at the same time.
               Terminate negotiations and prepare and release a new RFP, or take such other
                action as the University deems appropriate if negotiations fail to result in a
                Contract within a time acceptable to the University in its sole discretion.
               Select more than one Respondent to perform various elements of the Project.
               Clarify or seek from Respondents additional information on any Proposal.
               Modify or eliminate the interview process.
               Re-scope the Project.

3.10    Conflict of Interest

        Any contractual relationship with any University personnel in the 12 months immediately
        prior to the issuance of the RFP, any contact with University personnel regarding the
        RFP, the Project, preparation of the Respondents Proposal, or evaluation of Proposals
        submitted in response to this RFP, or any similar real or potential conflicts of interest,
        may, in the sole discretion of the University, be grounds for rejection of the Respondent's
        Proposal or termination of any Contract awarded.

3.11    Project Management Information System

        The University may, at its sole option, direct the selected Respondent to use the
        University’s internet-based Project Management Information System (“PMIS”). The
        functionality of this software includes, but is not limited to, the processing of plan
        reviews, purchase orders, change orders, Contract amendments, and payment.

4.0     CONTRACT FORM AND REQUIREMENTS

4.1     Form of Contract between the University and the Selected Respondent

  4.1.1 The Contract between the selected Respondent and the University will be the
        University’s Construction Agreement, OGC-SC900 (available at
        http://www.cppm.umn.edu/proposals.html), which is incorporated into this RFP (the
        “Contract”). By submitting a Proposal, Respondent acknowledges and agrees that it
        received, read, understands, and shall be bound by and comply with the Contract. No
        exceptions or deviations to the Contract will be considered.

  4.1.2 The Contract will incorporate by reference this RFP and any Attachments and any RFP
        modifications agreed to by University. The University may attach to the Contract as
        Supplementary Conditions Respondent’s Proposal, selected provisions of
        Respondent’s Proposal or modifications to Respondent’s Proposal agreed to by
        University and Respondent.




University Project Number: 01-066-12-1077                                              Page 12 of 29
4.2     Subcontracting

        The selected Respondent may perform the Work through subcontractors approved by the
        University, provided the selected Respondent shall be responsible for the performance of
        all of its subcontractors. Use of any specific subcontractors in the performance of the
        Contract shall be subject to University consent. The selected Respondent must ensure
        that any subcontractors abide by all the terms and conditions of the Contract.

4.3     Laws and Regulations; Governing Law

        The internal laws of the State of Minnesota, without giving effect to its conflict of laws
        principles, shall govern the validity, construction and enforceability of this RFP, the
        Proposal, and the Contract. All suits, actions, claims and causes of action relating to the
        construction, validity, performance and enforcement of the RFP, the Proposal and the
        Contract shall be in the courts of record of the State of Minnesota and venue shall be in
        Hennepin County, Minnesota.

4.4     Performance and Payment Bonds

        If required by Minnesota Statutes Section 574.26, the University requires the selected
        Respondent to furnish to the University for the Project a Performance Bond and a Labor
        and Material Payment Bond on University-approved bond forms, which are available on-
        line at http://www.uservices.umn.edu/purchasing/documents.html. The Bonds shall be
        issued by a surety satisfactory to the University, licensed to issue bonds in the State of
        Minnesota, shall be rated by A.M. Best as A-minus or better, and listed in the current
        printing of the U.S. Treasury Department listing of "Companies Holding Certificates of
        Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring
        Companies." The amount of each Bond shall be within the limit set by the Treasury
        Department as the net limit on any single risk for the surety.

4.5     Liability and Insurance Requirements

  4.5.1 The University requires that the proposed insurer for all required insurance be listed by
        A.M. Best with a rating of A- VII or better.

  4.5.2 The University requires that the Respondent maintain for the Project the insurance
        coverage of the types and in the amounts set forth in Article 11 and Schedule 11 of the
        AIA A201-2007 General Conditions, as modified by the University. If Respondent
        cannot obtain all of the required insurance, Respondent may be disqualified from
        responding to the RFP.

4.6     Audits

        The books, records, documents and accounting procedures and practices of any
        Respondent the University selects for negotiation are subject to examination by the
        University as set forth in the Contract.


University Project Number: 01-066-12-1077                                                Page 13 of 29
4.7     Intellectual Property Indemnification

        Respondents warrant that any information Respondent submits to the University in
        connection with this RFP will not infringe or violate any patent, copyright, trade secret,
        or any other intellectual property right of any third party. By submitting information to
        the University, the Respondent agrees that, in the event any third party brings an
        intellectual property infringement claim against the University, the Respondent, at its
        expense, shall indemnify and defend the University against any loss, cost, expense, or
        liability (including attorneys' fees) arising out of such claim, whether or not such claim is
        successful against the University.

4.8     Prevailing Wage Rates on Project Work Site

  4.8.1 Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules
        5200.1000 to 5200.1120, this Contract is subject to the prevailing wages as established
        by the Minnesota Department of Labor and Industry. Specifically, all contractors and
        subcontractors must pay all laborers and mechanics the established prevailing wages
        for work performed under the Contract. Failure to comply with the aforementioned
        may result in civil or criminal penalties.

  4.8.2 Each contractor and subcontractor performing work on the Project shall post on site the
        applicable prevailing wage rates and hourly basic rates of pay for the county or area
        within which the Project is being performed, including the effective date of any
        changes thereof, in at least one conspicuous place for the information of the employees
        working on the Project. The information posted shall include a breakdown of the
        contributions for health and welfare benefits, vacation benefits, pension benefits and
        any other economic benefit required to be paid.

  4.8.3 Upon request, each contractor and subcontractor shall furnish to the University copies
        of any or all certified payroll for the Project. Each contractor and subcontractor must
        supply this information within 14 days of this request.

4.9     Building Permits

        The selected Respondent shall pay and pull all necessary permits for the Project. All
        associated permit fees must be included in the Respondent’s Proposal cost. Information
        on Building Permits and Permit Fees can be found on the Building Code Division website
        (which is available at http://www.buildingcodedivision.umn.edu/index.htm).

4.10    Hazardous Materials

        The Contract provides that if the selected Respondent encounters existing environmental
        contamination during any phase of the Project, the University will proceed with the
        abatement measures under separate contract.




University Project Number: 01-066-12-1077                                                Page 14 of 29
                                    ATTACHMENT A
                             RFP COVER PAGE & DECLARATION

      Project Name:          VCRC - East Wing Improvements
      Project Number:        01-069-12-1796

                 The Respondent must complete and submit this Attachment as the
                           cover page for the Respondents Proposal.

    1. Has the Respondent submitted the Safety Questionnaire to the
                                                                                         Yes           No
       University as referenced in Section 2.11?
    2. Has the Respondent completed the Application to Participate in
                                                                                         Yes           No
       the Vendor Registration Program as referenced in Section 3.1?
    3. Will the Respondent sign the Contract referenced in section 4.1?                  Yes           No
    4. If applicable, will the Respondent be able to provide Performance
       and Payment Bonds that meet the requirements referenced in                        Yes           No
       Section 4.4?
    5. Will the Respondent be able to provide a Certificate of Insurance
       that meets the insurance requirements referenced in Section 4.5?
       NOTE: Respondent should pay particular attention to and                           Yes           No
       review the Contractor's Pollution Liability requirement with
       its insurance agent/broker.
    6. Does the Respondent understand and agree to meet the Prevailing
                                                                                         Yes           No
       Wage Rate requirements referenced in Section 4.8?

I hereby authorize the University to request from any individual or firm any information it deems
necessary to verify any information provided by the Respondent in its Proposal and to determine
the Respondent’s capacity and responsibility as a prospective contractor with the University. I
certify under penalty of perjury that I am a duly authorized representative of the Respondent
listed below, I have carefully examined all RFP Documents and documents referenced in this
RFP, I understand all instructions, requirements, specifications, terms and conditions, and all
statements, information, costs, and schedules submitted in response to the RFP are current,
complete, true and accurate.


Printed Name of Respondent’s Representative   Signature of Respondent’s Representative

Legal Name of Firm                                               Date

E-mail Address

Mailing Address




University Project Number: 01-066-12-1077                                                      Page 15 of 29
                                  ATTACHMENT B
                         ADDENDA ACKNOWLEDGMENT REPORT

Respondent acknowledges receipt of the following addenda, and has incorporated the
requirements of such addenda into the Proposal (LIST ALL ADDENDA ISSUED FOR THE
PROJECT):



                               No.          Date


                               No.          Date


                               No.          Date


                               No.          Date


                               No.          Date


                               No.          Date


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                               No.          Date




University Project Number: 01-066-12-1077                                  Page 16 of 29
                                            ATTACHMENT C
                                            PROPOSAL FORM

                 Name of Respondent’s Firm:


Lead Project Manager:
                            Firm Name                       Individual Name
     1.

Lead Site Superintendent:
                            Firm Name                       Individual Name
     1.




University Project Number: 01-066-12-1077                                 Page 17 of 29
                                            ATTACHMENT D
                                            PROJECT COST

PROJECT COST
 Total Cost:                                $                    (Lump Sum)


For the purposes of and subject to the limitations set forth in Section 7.3.7 of the AIA A201-
2007 General Conditions, as modified by University, the Respondent’s proposes the following
Maximum Change Order Mark-up:

Respondent’s Proposed Maximum Change Order Mark-up: _____ % of the Cost of the
Change Order Work

By proposing this Maximum Change Order Mark-up, Respondent understands and agrees that
this mark-up percentage will apply to all change order work, whether self-performed or
performed by subcontractors, or both. If the Change Order work is performed entirely or in part
by a subcontractor, the Change Order Mark-up proposed above is intended to be allocated
between and among the General Contractor and all subcontractors as those parties agree. The
maximum change order mark-up shall apply to the net direct cost of:

    1. Direct labor costs including burden per the contract documents applicable to the change
       in the scope of work (Direct Labor Costs include Field, Supervisory and Administrative
       Staff).
    2. Bonds and Insurance Costs
    3. Materials required to execute the change in the scope of work.
    4. Equipment rental and small tool costs required to complete the change in the scope of
       work.
    5. Markup percentage can only be assessed on change order amount and no additional
       markup for project fee.




University Project Number: 01-066-12-1077                                          Page 18 of 29
                               ATTACHMENT E
                        UNIVERSITY DOCUMENT 00658-A
             TARGETED BUSINESS & URBAN COMMUNITY DEVELOPMENT
                               QUESTIONNAIRE

  RESPONDENT’S NAME:
  ADDRESS:
  TELEPHONE NUMBER:
  E-MAIL ADDRESS:
  PROJECT NAME:
  UNIVERSITY PROJECT NUMBER:
  CAMPUS:
  Each Respondent shall include this document with Proposal. Responses to the following
  questions will be scored in accordance with the Targeted Business and Urban Community
  Development Scoring Guidelines Document 00658-B. Respondents who fail to include
  Document 00658-A with Proposal will be deemed non-responsive and its Proposal will be
  rejected.

  1. Percent of the Base Bid for this Project that will be subcontracted to Targeted Businesses.
     _____%.

Proposed Targeted Business Names may be provided after award is made, % is required at time of bid.

      Name of Targeted Business Enterprises          Type of Work or Supplies      Dollar Amount




  2. Percent of Respondent’s permanent workforce who are minorities, women or disabled
     persons. _____%

  3. Percent of the Respondent’s permanent workforce for this Project will be unskilled
     minorities. ______%

  4. Percent of the Respondent’s permanent workforce for this Project will be skilled minorities.
     ______%

  5. Percent of the Respondent’s workforce for this Project will be women. ______%

  6. Respondent has more than 40 full time employees and included a copy of their Equal
     Employment Opportunity Plan or Affirmative Action Certificate with bid documents. OR,

  University Project Number: 01-066-12-1077                                            Page 19 of 29
    Respondent has less than 40 full time employees and included a letter confirming total
    number of employees for the past two calendar years. Documents are attached / YES
    _______ NO ________

7. In order to describe your efforts to support programs for protected classes as defined by the
   University’s Targeted Business Program and in accordance with Minnesota Statute Section
   469.202, complete the following:

    Program Name           Location /   Amount of         Amount of        Number of
                           Neighborhood Money             Time (hours)     Job Offers
                                        Provided (last    Provided (last   Made to Each
                                        12 months)        12 months)       Program




8. Do you anticipate utilizing apprentice or interns from community training programs on this
   Project? Yes __________ No _________ if so, provide details:


                                            Number of       Number of       Projected
      Program Name           Discipline     Apprentice       Interns       Hours/Month




NOTE: UNION PARTICIPATION IS NOT AN ACCEPTABLE RESPONSE TO QUESTION #7
and #8.

MAXIMUM POINTS AVAILABLE: 70

    1. A General Contractor having 40 or more points will successfully pass this process and
       demonstrate its commitment to the University’s policies and procedures for Targeted
       Business inclusion.

    2. A Specialty Contractor (i.e., roofing, HVAC, Elevator, etc.) having 30 or more points
       will successfully pass this process and demonstrate its commitment to the University’s
       Targeted Business Program.

    3. A General Contractor proposing on Projects outside of the 7 county metro area having 25
       or more points will successfully pass this process and demonstrate its commitment to the
       University’s policies. If the value of a Project outside of the 7 county metro area is $5
       million or more, Respondent must have a score of 30 or more points to successfully pass
       this process and demonstrate its commitment to the University’s Targeted Business
       Program.

University Project Number: 01-066-12-1077                                             Page 20 of 29
                      UNIVERSITY DOCUMENT 00658-B
           TARGETED BUSINESS QUESTIONNAIRE SCORING GUIDELINES

    1.      Percent of the Base Bid for this Project will be subcontracted to Targeted Businesses.

         10.00%     & above =   20 Points
         9.00 >      9.99% =    18 Points
         8.00 >      8.99% =    16 Points
         7.00 >      7.99% =    14 Points
         6.00 >      6.99% =    12 Points
         5.00 >      5.99% =    10 Points
         0.01 >     4.99% =     0 Points              __________

    2.      Percent of Respondent’s permanent workforce who are minorities, women or disabled
            persons.

         7.00   >   8.99%   =    5 Points
         5.00   >   6.99%   =    4 Points
         3.00   >   4.99%   =    3 Points
         0.01   >   2.99%   =    2 Points
         0%                 =    0 Points            __________

    3.      Percent of Respondent’s workforce for this Project will be unskilled minorities.

         7.00   >   8.99%   =    10 Points
         5.00   >   6.99%   =    4 Points
         3.00   >   4.99%   =    3 Points
         0.01   >   2.99%   =    2 Points
         0%                 =    0 Points            __________

    4.      Percent of Respondent’s workforce for this Project will be skilled minorities.

         7.00   >   8.99%   =    10 Points
         5.00   >   6.99%   =    4 Points
         3.00   >   4.99%   =    3 Points
         0.01   >   2.99%   =    2 Points
         0%                 =    0 Points            __________

    5.      Percent of Respondent’s workforce for this Project will be women.

         7.00   >   8.99%   =    10 Points
         5.00   >   6.99%   =    4 Points
         3.00   >   4.99%   =    3 Points
         0.01   >   2.99%   =    2 Points
         0%                 =    0 Points            __________




University Project Number: 01-066-12-1077                                              Page 21 of 29
    6. Respondent included a copy of their Equal Employment Opportunity Plan or Affirmative
       Action Certificate with bid documents; OR, Respondent has less than 40 full time
       employees and included a letter confirming total number of employees for the past two
       calendar years.

        Yes              =       5 Points   __________
        No               =       0 Points

    7. Respondent has adequately described on Document 658-A efforts to support programs
       for protected classes as defined by the University’s Targeted Business Program and in
       accordance with Minnesota Statute Section 469.202.

        Note: Union Participation is not an acceptable response to question #7.

        Yes              =       5 Points   __________
        No               =       0 Points

    8. Respondent has adequately described efforts to include apprentice or interns from
       community training programs on this Project.

        Yes              =       5 Points   __________
        No               =       0 Points

        Note: Union Participation is not an acceptable response to question #8.

MAXIMUM POINTS AVAILABLE: 70

    1. A General Contractor having 40 or more points will successfully pass this process and
       demonstrate its commitment to the University’s policies and procedures for Targeted
       Business inclusion.

    2. A Specialty Contractor (i.e., roofing, HVAC, Elevator, etc.) having 30 or more points
       will successfully pass this process and demonstrate its commitment to the University’s
       Targeted Business Program.

    3. A General Contractor proposing on Projects outside of the 7 county metro area having 25
       or more points will successfully pass this process and demonstrate its commitment to the
       University’s policies. If the value of a Project outside of the 7 county metro area is $5
       million or more, Respondent must have a score of 30 or more points to successfully pass
       this process and demonstrate its commitment to the University’s Targeted Business
       Program.




University Project Number: 01-066-12-1077                                            Page 22 of 29
                                         ATTACHMENT F
                                       PROJECT SCHEDULE

    1. Respondent must attach a DRAFT Critical Path Method (“CPM”) Schedule for the
       Project and include a written, detailed description of your scheduling logic. The DRAFT
       CPM schedule should identify tasks to be performed and/or deliverables to be provided
       and time frames to complete performance of the identified tasks and the expected time
       frame in which the Project would be completed. The DRAFT CPM schedule should
       describe any and all scheduling assumptions made in developing the schedule. For
       readability purposes, the DRAFT CPM schedule may be submitted in an 11 by 17 format.
       When preparing the DRAFT CPM schedule, assume the following:

        a) University Project team reviews will occur as required by the current University
           Standards Distribution Matrix, which can be found as Appendix X on the University
           Capital Planning and Project Management web site at
           www.cppm.umn.edu/standards.html. While progress on design can be made during
           the review periods, reviewers have two weeks to provide responses.

        b) Permitting is required for various components of this Project. The University's
           Project Manager will cooperate in the application for building and other permits. The
           selected Respondent will be required to obtain and pay for all required permits,
           assessments, and governmental fees, licenses, and inspections, excluding Sewer
           Availability Charges and Water Access Charges assessed by the Metropolitan Waste
           Control Commission.

        c) For Projects greater than $500,000, the Facilities Committee of the Board of Regents
           must review and approve schematic plans for the Project. The schedule shall include
           one month for this process. Board of Regents yearly schedule can be found at:
           http://www1.umn.edu/regents/meetings.html

    2. State what events or issues could impede your ability to achieve the substantial
       completion date (or any other critical dates) stated in Section 1.5 of the RFP.

    3. Identify specific strategies to avoid and/or mitigate project construction delays. Provide
       an estimate of the earliest start date following execution of a Contract and indicate what
       could delay the start of the Project.

NOTE: The Respondent MUST use the authorization to proceed date stated in Section 2.1
as the starting point of their Project schedule. Respondent should not be doing any Project
work prior to this authorization to proceed date.




University Project Number: 01-066-12-1077                                              Page 23 of 29
                                   ATTACHMENT G
                          PROJECT APPROACH AND WORK PLAN

               NOTE: Your response to this Attachment must NOT exceed 5 pages

    1. Describe your anticipated approach to this Project, including specifically project
       supervision, management, scheduling and accounting methods you intend to employ.

    2. List all permits you expect will be required for each component of the Project:

               Permit Required               Project Component               Permitting Authority




    3. Itemize and describe any difficulties, challenges or risks your firm foresees in providing
       services to the University on this Project, how you expect to manage those difficulties,
       challenges or risks, and what assistance will be required from the University. In
       particular, address site security, safety, traffic management and other issues related to
       minimizing disruption on campus while performing the Work.

    4. Itemize and describe any value-added services, product characteristics, or other benefits
       or advantages that will be afforded to the University in selecting the Respondent for the
       Project.

    5. Identify any concerns you noted in your review of the RFP Documents (as defined in the
       RFP) for this Project.




University Project Number: 01-066-12-1077                                                Page 24 of 29
                                       ATTACHMENT H
                              RESPONDENT’S TEAM QUALIFICATIONS

                NOTE: Attach resumes of ALL individuals listed in this Attachment

                                               Staff Experience

                          1. Project Manager (as identified in Attachment C)
A. Name of Individual:
B. Individual’s Firm Name:
C. Years working for Firm:
D. Present position/job function with firm:
E. Years in the present position/job function:
F. Number of comparable projects completed (within last 5 years):
G. List up to three (3) comparable completed projects below (within last 5 years):
                   Project Name                           Construction Cost    Completion Date
e.g. Jones Lab Remodel                                            $62.5M             April 2011
i.
ii.
iii.
H. List the number of completed projects (within the last 5 years) this individual has worked on
with the other team members proposed for this Project:
       i. Project Manager (as listed in #1):                                    N/A
       ii. Site Superintendent (as listed in #2):
I. Percent of Time Devoted to Project (%):
J. Project Responsibilities:




University Project Number: 01-066-12-1077                                               Page 25 of 29
                      2. Project Superintendent (as identified in Attachment C)

A. Name of Individual:
B. Individual’s Firm Name:
C. Years working for Firm:
D. Present position/job function with firm:
E. Years in the present position/job function:
F. Number of comparable projects completed (within last 5 years):
G. List up to three (3) comparable completed projects below (within last 5 years):
                   Project Name                       Construction Cost        Completion Date
e.g. Jones Lab Remodel                                     $62.5M                    April 2011
i.
ii.
iii.
H. List the number of completed projects (within the last 10 years) this individual has worked on
with the other team members proposed for this Project:
       i. Project Manager (as listed in #1):
       ii. Site Superintendent (as listed in #2):                                 N/A
I. Percent of Time Devoted to Project (%):
J. Project Responsibilities:




University Project Number: 01-066-12-1077                                               Page 26 of 29
                                 CONSTRUCTION EXPERIENCE

        Complete and submit the following project data sheets (Attachment H-2) for up to
        THREE projects.

        Please note the following when documenting your project experience:

               The project(s) submitted must be comparable to the Project (similar scope
                and cost).

               The project(s) submitted must have been worked on within the last FIVE
                years.

               Listed project(s) must have been managed by the Respondent or any other
                firm’s on the Respondent’s team.

               It is recommended that you list projects completed by the team members
                identified above in Attachment H.




University Project Number: 01-066-12-1077                                             Page 27 of 29
                                        ATTACHMENT H-2
                                      PROJECT DATA SHEET

    (A separate sheet must be prepared for each project. Attach any additional photos /
 information (no more than two pages worth) regarding each project with your submittal)

1.    Managing Firm Name:

2.    Project Name:

3.    Project Location:

4.    Project Description:

5.    Project Owner:

6.    Construction Cost:

7.    Construction Start Date:

8.    Construction End Date:

9.    Size (i.e., capacity, tonnage, lineal feet, square feet, etc.):



10.   Describe how this project is comparable to the University’s Project?


11.   Identify up to four constructability issues encountered by your firm on this project and
      briefly describe your firm's approach to resolving each of these issues:


      Identify the type of Service(s) provided for this project by placing an “X” in the
12.
      appropriate         :

                           Preconstruction Phase Services:
                              Construction Phase Services:

      Identify the Construction Delivery Method provided for this project by placing an “X”
13.
      in the appropriate        :

                                              Design-Build:
                             Construction Manager at Risk:



University Project Number: 01-069-12-1796                                                  Page 28 of 29
                            Construction Manager - Agent:
                                            Design-Bid-Build:
                                                       Other:
      Identify which proposed team member(s) worked on this project by placing an “X” in
14.
      the appropriate _________:

                                             Project Manager:
                                        Site Superintendent:


Project Owner Contact Name:
Project Owner Title:
Project Owner Address:
Project Owner City, State and Zip Code:
Project Owner Telephone Number:
Project Owner Facsimile Number:
Project Owner E-mail Address:
Architect/Engineer of Record:
Architect/Engineer of Record Contact Name:
Architect/Engineer of Record E-mail Address:




University Project Number: 01-069-12-1796                                         Page 29 of 29

								
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