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									V.2 Enterprise-Wide Open Supply
     Inventory Management
Ginger Bonham
Director, Strategic
 Management
 Systems
Health First, Inc.
Rockledge, Florida
          Overview

Who is Health First?
Where have we been?
Where are we now?
How did we do it?
How does it work?
What were the results?
Q&A
     Who is Health First?

Not for Profit Healthcare      3 Hospitals
system located on the east     (approximately 500 beds)
coast of Central Florida.
                               Insurance/HMO Division
Health First grew out of the
merger of three hospitals in   MSO/Physicians
1995.                          (approximately 26 clinics)
Approximately 6,000+           Fitness Centers
associates                     Hospice
New Level 2 Trauma Center      Private Duty Nursing
New Heart Institute
                               Home Health Care
3,000 Additional jobs to the
community between 1995 -       Three OR’s perform
2003                           approximately 80-100
                               cases/day.
$347 million Increase in
revenue between 1995 –
2003.
Where have we been?

Old technology
No standardization
Reporting - non-existent
Did not interface with other systems
Technology could not meet the needs
of rapidly growing organization
Lost Charges - Unknown
  Where are we now?


Implemented Oracle/PeopleSoft
Supply Chain in 2000.
Implemented Omnicell
ScanReq on Nursing Units
2003, OR’s 2004-2006, Cath
Labs scheduled 2006-2007.
   How did we do it?

Planning & Teamwork!
Systems complete the process
from replenishment to patient
charge.
 Integration between
 Oracle/PeopleSoft,HBOC Star
 and Optiflex/ScanReq.
How did we do it? (con’t)

  Oracle/PeopleSoft Item Master &
  Carts to ScanReq.
  Interface admission/discharges and
  McKesson Star to ScanReq.
  Interface Optiflex to McKesson Star
  for patient supplies.
How did we do it? (con’t)




Nursing Floor Supply Rooms before the
implementation were organized but filled
to capacity.
Chargeable supplies were tracked using
stickers and green cards.
How did we do it? (con’t)




   Example of Green Cards
How did we do it? (con’t)

Reset all storage areas to
maximize space
Bar-coded bins and storage
locations
Installed workstations
How did we do it? (con’t)
How did we do it? (con’t)
   How does it work?
Capitalized on existing
PeopleSoft cart management
functionality
 Carts were then loaded into
 Optiflex ScanReq
 Par Levels Established (modified
 as needed)
 Developed Interfaces
How does it work? (con’t)

Badge Barcode Sign In
Invisible to users
Scan it and it will come
Touch screen technology
 How does it work? (con’t)

ADT                PeopleSoft
   Admissions &        Items & Carts
   Discharges

             ScanReq
   Patient         Par, Reports
   Charges         & Ordering


McKesson          PeopleSoft
  Star
How does it work?
How does it work? (con’t)
  Supply          PeopleSoft
  Charge          MSR

  Item Drops      Optiflex
  below Par       Receiving

  PeopleSoft      Supply
  Replenishment   Charge

  PeopleSoft
  Purchasing

  PeopleSoft
  Receiving
What were the results?

Increase in charge capture
Control of Inventory in all
locations
Decrease in overall inventory
on hand at the facilities
Reduced stock outs and stat
request
Questions & Answers

								
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