RMS Recruitment Worksheet - Download as DOC

							                                      Staff Human Resources
                         Recruitment Management System (RMS) Worksheet
                            Open/Campus-Only—Straight Replacements
This worksheet is used by the hiring unit to initiate a request to fill a staff vacancy that has previously been recruited for in
RMS, and no changes were made to the job description. The completed worksheet should be e-mailed to your HR Service
Team Representative after appropriate divisional approvals have been obtained. Use the RMS Worksheet: Open/Campus-
Only – all types except Straight Replacements for all other RMS open or campus-only recruitment requests.

As you complete this form, you may find the information on the following web sites helpful:

        Section 5:
             Recruitment Advertising Resources
             Fair Hiring Guide



    Your HR Service Team Representative (HRSTR) is available to assist you in completing this form and creating a Recruitment Plan.
                               Information in shaded fields of worksheet will appear on Job Posting.


 Section 1 – Unit Information
 Division/Organization:
 Department/Unit:
 Hiring Supervisor’s Name:                                                   Phone Number:                E-mail:
 Certified Hiring Manager’s Name:                                            Phone Number:                E-mail:
 Divisional Approver’s Name (primary):                                       Phone Number:                E-mail:
 Divisional Approver’s Name (backup):                                        Phone Number:                E-mail:
 Responsible HR Partner’s Name:                                              Phone Number:                E-mail:

 Section 2 – Position Information                   Job description and critical position designation are set and cannot be edited.
 Position Description Number:                For position being replaced.

 Section 3 – Appointment Information
 Appointment Type:                                          Appointment Duration:
                              Career                               Indefinite (sub 1 career)
                              Partial Year Career                  With an end date           End Date:
                              Contract                              With possibility of extension?     Yes    No
                              Limited/Temporary                    With an end date for budgetary purposes only (sub 2 career)
                                                                                              End Date:
 Expected Start Date for this position:
 Percentage of Time (if BYA, enter zero):
    Fixed      Set number of hours weekly   OR
    Variable If number of hours to be worked weekly varies, enter minimum percent time to be worked each week.
 Shift Differential?        Yes      No                           If yes, percentage of time:
 Furlough?                  Yes      No                           If yes, time period (date range, # of weeks/months, or TBD):

 Section 4 – Schedule Information
   Full time           Part time anything less than 40 hrs/wk                   By Agreement BYA-no hours reported
   Evenings            Weekends              Days            Nights             Swing Shift
 Days per week:            Average hours per day:           Average hours per week:         Days of week:



Revision Date: 7/20/2011                     http://shr.ucsc.edu/forms/forms/shr-2001.doc                                 Page 1 of 2
                                   Staff Human Resources
                      Recruitment Management System (RMS) Worksheet
                         Open/Campus-Only—Straight Replacements
 Section 5 – Advertising Plan Refer to Recruitment Advertising Resources for list of advertising vendors, costs, etc.
 Recruitment Type:          Open            Campus Only – Restricted to Current UCSC Employees
 Proposed Initial Review Period (enter weeks, months, or calendar date):
 Advertise the salary (select all that apply):         Hourly          Monthly      Annually
     Minimum Starting Salary                            Starting Salary Range       Full Salary Range
     Salary by Agreement $                              Salary commensurate w/qualifications and experience
 Post this recruitment under applicable UCSC web categories (select any or all):     All
     Administrative Support                            Internal Recruitment                           Safety/Environmental Health
     Child Care Services                               Library                                        Science/Laboratory Research
     Computing & Information Technology                Maintenance, Trade & Facilities Oper           Student Affairs & Services
     Extension Services                                Management & Senior Professionals              Technical/Media Services
     Financial/Accounting                              Professional Staff                             Technology
     Health Care Services                              Receptionist/Word Processing                   Theatre Arts
     Human Resources/Payroll                           Recreation & Athletics                         Transportation
 Refer to Division/Unit web page on job posting? If yes, please provide exact URL:
     Yes       No
 Run print ads in the following publications           Santa Cruz Sentinel
 (select all that apply):                              San Francisco Chronicle
                                                       Watsonville News (Register-Pajaronian)
                                                       San Jose Mercury
                                                       Chronicle of Higher Ed
 Post this recruitment on the following                  CareerBuilder.com                                    HigherEdJobs.com (FREE)
 Internet job boards                                     Chronicle of Higher Ed                               UCSC Alumni (FREE)
 (select all that apply):                                Craigslist—Monterey Bay (FREE)                       SantaCruzJobs.com
                                                         HERC Web Site (FREE)
 Additional advertising?

 Recruitment ad purchase order (PO) number:            OR            PO number to be provided later.
 Attach supplemental questions to Job Posting?        Yes          No
 Refer to the Fair Hiring Guide for information on using supplemental questions.
 Proposed supplemental questions:



 Section 6 – Position Funding
 LOC     Account     Cost     Fund                Project Code        SUB        FTE     Distribution    Distribution Begin      Distribution End
                    Center   (xxxxx)             (Activity Code)                         Percentage         mm-dd-yyyy             mm-dd-yyyy
  7
  7
  7
  7

 Section 7 – Form Completion & Approval                   E-mail completed RMS Worksheet For Straight Replacements
                                                          to your HRSTR.
 RMS Worksheet For Straight Replacements completed by:                                          Phone:                    Date:
 Recruitment approved by (Division/Unit Director):                                                                        Date:




Revision Date: 7/20/2011                  http://shr.ucsc.edu/forms/forms/shr-2001.doc                                        Page 2 of 2