ASSIGNMENT OF DUTIES
TITLE: Executive Assistant to the President
CLASSIFICATION: APS Level 3/4
SUPERVISOR: President, Australian Human Rights Commission
Under limited direction:
1. Provide high level executive assistance to the President, including diary
management, visitor support, travel/accommodation arrangements,
database, file and record management, coordination of communication
streams such as correspondence and telephone calls.
2. Manage correspondence, draft responses and presentation material.
3. Maintain administrative systems and processes to ensure consistency
and quality in executive support services.
4. Maintain effective liaison between the President’s office, the
Commissioners and Executive Director, Commission staff,
State/Commonwealth authorities and other human rights organisations.
5. Liaise with units across the Commission including corporate services,
policy units, legal services, investigation and conciliation services and
communications to ensure an effective flow of information from the
President to these areas.
6. Provide secretariat support to the Commission, including taking minutes
at Commission meetings and assisting with the preparation of Commission
7. Arrange meetings, conferences and interviews (including arranging
venue, catering, scheduling and other support needs) and provide a
secretariat function as required.
8. Process paperwork, maintain and acquire office supplies, and reconcile
These duties are to be performed in accordance with the APS Code of Conduct and APS
Values and Commission policies, including Workplace Diversity and Work Health and Safety.
Under section 25 of the Public Service Act 1999 the Commission may determine the duties of
an employee from time to time.
1. Demonstrated experience in providing high level executive/administrative
support and building/sustaining effective internal/external relationships.
2. Excellent organisational and information technology skills and the ability to
work flexibly and autonomously in a demanding and dynamic environment.
3. Demonstrated experience of working collegiately and efficiently in a small
team environment with high volume workload and critical deadlines.
4. Demonstrated professionalism, sound judgement, discretion, initiative,
integrity, resilience and a commitment to continuous improvement.
5. Excellent oral communication skills, including the ability to : -
liaise confidently with politicians, senior officials, members of the
communicate sensitively and effectively with people from a range of
6. Sound written communication skills, including the ability to write clearly and
effectively for a wide range of audiences and in various styles.
7. Understanding of political processes and awareness/understanding of
contemporary human rights and discrimination issues.