ASSIGNMENT OF DUTIES TITLE: Executive Assistant to the President CLASSIFICATION: APS Level 3/4 UNIT: Executive LOCATION: Sydney SUPERVISOR: President, Australian Human Rights Commission DUTIES: Under limited direction: 1. Provide high level executive assistance to the President, including diary management, visitor support, travel/accommodation arrangements, database, file and record management, coordination of communication streams such as correspondence and telephone calls. 2. Manage correspondence, draft responses and presentation material. 3. Maintain administrative systems and processes to ensure consistency and quality in executive support services. 4. Maintain effective liaison between the President’s office, the Commissioners and Executive Director, Commission staff, State/Commonwealth authorities and other human rights organisations. 5. Liaise with units across the Commission including corporate services, policy units, legal services, investigation and conciliation services and communications to ensure an effective flow of information from the President to these areas. 6. Provide secretariat support to the Commission, including taking minutes at Commission meetings and assisting with the preparation of Commission papers. 7. Arrange meetings, conferences and interviews (including arranging venue, catering, scheduling and other support needs) and provide a secretariat function as required. 8. Process paperwork, maintain and acquire office supplies, and reconcile accounts. These duties are to be performed in accordance with the APS Code of Conduct and APS Values and Commission policies, including Workplace Diversity and Work Health and Safety. Under section 25 of the Public Service Act 1999 the Commission may determine the duties of an employee from time to time. SELECTION CRITERIA: 1. Demonstrated experience in providing high level executive/administrative support and building/sustaining effective internal/external relationships. 2. Excellent organisational and information technology skills and the ability to work flexibly and autonomously in a demanding and dynamic environment. 3. Demonstrated experience of working collegiately and efficiently in a small team environment with high volume workload and critical deadlines. 4. Demonstrated professionalism, sound judgement, discretion, initiative, integrity, resilience and a commitment to continuous improvement. 5. Excellent oral communication skills, including the ability to : - liaise confidently with politicians, senior officials, members of the legal profession communicate sensitively and effectively with people from a range of backgrounds. 6. Sound written communication skills, including the ability to write clearly and effectively for a wide range of audiences and in various styles. 7. Understanding of political processes and awareness/understanding of contemporary human rights and discrimination issues.
Pages to are hidden for
"Legal Letterhead Template - DOC"Please download to view full document