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Phone 91-(0)431-2501801-10
Under Technical Education Quality Improvement Programme
Fax 91-(0)431-2500133
of Government of India
Internet www.nitt.edu

NATIONAL INSTITUTE OF TECHNOLOGY, TIRUCHIRAPPALLI-620 015

INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS UNDER
NATIONAL SHOPPING PROCEDURES

Part I
Date: October 12, 2005
1. Quotation Reference No. : NITT/TEQIP/14/2005/NSIS
2. Last date for sale of Bidding documents 11.11.2005 5.00 PM
Last date for receipt of quotation : 14.11.2005 4.00 PM
Opening of Bids (NS) 17-11-2005 10.00 AM
3. Quoted rates should be valid up to : Validity for not less than 60 days
4. Address to which quotations are to : The Director
be sent National Institute of Technology
Tiruchirappalli – 620 015

(Quotations should be drawn in favour of "Director, N.I.T, Tiruchirappalli" with superscript on cover quoting
our Ref. NITT/TEQIP/14/2005/NSIS/Item NO. CSG-NSP02 Software)

To
M/s

Dear Sirs,

Sub: INVITATION FOR QUOTATIONS FOR SUPPLY OF
…………………………………………………………………………………
1. You are invited to submit your most competitive quotation for the supply of goods according to the
specifications and delivery terms as given in Schedule C. You may use the format given in Schedule D.
2. Government of India have received a credit (Credit Number 3718-IN) from the International Development
Association in various currencies equipment to US$ 250 Million towards the cost of the TEQIP Project and
intends to apply part of the proceeds of this credit to eligible payments under the contract for which this
invitation for quotations is issued.
3. The submission of quotations, evaluation, and the award of contract shall be guided specifically by the terms
and conditions of Schedule A. and generally by the TEQIP rules and procedures.
4. Payment shall be generally governed by the terms and conditions of Schedule B.
5. Incomplete and late Quotations are liable to be rejected summarily.

Thanking you
Yours faithfully

For Director

At the time of quoting attach a D.D. for Rs.250/- (Rupees two hundred and fifty only) drawn in favour of “The
Director, National Institute of Technology, Tiruchirappalli” towards processing fee.
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Part II
SCHEDULE A- Instructions for Bidders
1. Bid Price
a) Bidders may send the quotations in sealed covers with the quotation reference number and last date for receipt of
quotations duly super scribed on the cover.
b) The contract shall be for the full quantity as described in Schedule C.
c) Quotations shall contain the complete specifications and brand names wherever applicable.
d) Printed brochures and a list of reputable customers should be submitted wherever applicable.
e) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any
account.
f) The prices shall be quoted in Indian Rupee only.
g) Prices quoted shall be for the destination National Institute of Technology Tiruchirappalli campus.
h) All duties, taxes, license fees, packing and forwarding charges (if any), and other levies payable until delivery at the
destination shall be included in the price. All such price components may be shown in the quotation.
i) In the case of any discrepancy between unit price and total, the unit price shall prevail.
j) Wherever indicated, samples may be furnished at the bidder’s expense unless otherwise specified .
k) National Institute of Technology Tiruchirappalli cannot furnish C or D forms, but can issue concession certificates to avail
the tax/duty exemptions as applicable for educational institutions.
l) Quotations containing conditions like “subject to prior sale” may not be considered.
m) Period within which the items can be supplied on placement of firm order should be clearly mentioned.

2. Number of quotations
a) Each bidder shall submit only one quotation/item.

3. Validity of quotations
a) Quotation shall remain valid for a period of 60 days after the deadline date specified for submission as given above.
b) No interim communication on the status of quotations shall be entertained; bidders shall, however, provide additional
details for evaluating the quotations if wanted.

4. Evaluation of quotations
a) Quotations will be evaluated item-wise or lump sum basis as specified in Schedule C.
b) National Institute of Technology Tiruchirappalli will evaluate and compare the quotations determined to be substantially
responsive i.e.
i. are properly signed; and
ii. conform to the terms and conditions, and specifications.

5. Award of contract
a) National Institute of Technology Tiruchirappalli will award the Order for supply of Goods /Services to the bidder whose
quotation has been determined to be substantially responsive, and who has offered the lowest evaluated quotation
price.
a) Notwithstanding the above, National Institute of Technology Tiruchirappalli reserves the right to accept or reject any
quotations, and to cancel the bidding process, and reject all quotations at any time prior to the award of Order without
assigning any specific reasons thereof.
b) The National Institute of Technology Tiruchirappalli, prior to the expiration of the quotation validity period, will notify the
bidder whose bid is accepted forf the award of contract. The terms of accepted offer shall be incorporated in the purchase
order.

6. Warranty
a) Normal commercial warranty/guarantee shall be applicable to the supplied goods.
b) Bidder shall arrange for extended period of warranty/guarantee if needed.
c) Bidder shall clearly indicate the arrangements for support and maintenance during the period for which the
warranty/guarantee shall be in force.

7. Eligibility
a) Quotation from registered firms/company’s/manufacturer under TNGST/CST/other statutory bodies alone be considered.
b) Any Manufacturer/Supplier/Dealer who has been declared ineligible by World Bank/government of India shall not be
eligible to participate in this bid
c) Any fraudulent practices including concealing of facts at the time of submission of bid and there after shall lead to
disqualification.

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d) List of beneficiaries especially from Educational Institutions/ R&D Institutions should also be enclosed with the
quotations.

8. Liquidity damages
If the bidder/supplier, after accepting the Purchase Order or supply of Goods/Services, fails to deliver any or all of the Goods
or to perform Services within the period(s) specified in the Order, National Institute of Technology Tiruchirappalli shall,
without prejudice to its other remedies under the Rules of Purchase, proceed to cancel the order or agree to accept a
delayed delivery on the condition of payment of liquidated damages by the bidder/supplier a sum equivalent to 0.50 % of the
total cost as indicated in the Purchase Order (which will be deemed as agreed price) for each week or part thereof of delay
until actual delivery or performance is completed and such penal charges shall be limited to a maximum of 5 % of the agreed
price. Once the maximum is reached National Institute of Technology Tiruchirappalli may proceed on its own to consider the
termination/cancellation of the Order and may inform the bidder about the cancellation of the said purchase order.

SCHEDULE B- conditions for Payment
1. No advance payment terms shall be admitted in the normal course; 100% payment will be made after the receipt of the
items in good condition.
2. Normally complete payment will be made within a period of one to three weeks from the date of installation and
satisfactory working/date of completion of service if the documents are in order.
3. Bidder shall executive an agreement on non-judicial stamp paper worth Rupees Fifty only(Government of India/
Government of Tamilnadu), in the given format, if so asked in Schedule C.
4. Refundable security deposit up to 5% of the total bill amount in the form of Demand Draft or in the form of Bank guarantee
for the equivalent amount shall be furnished if so asked in Schedule C.
5. Bidder shall arrange for testing and installation at own expenses if asked for at the time of delivery, if so asked in
Schedule C.
6. All legal disputes shall be subject to the jurisdiction of the Courts of Law of Tamil Nadu State.

SCHEDULE C- Technical Specifications& Delivery Terms (See Annexure 1)
SCHEDULE D- Format of Quotations
(For use of the bidder. See note below)
Quotation Ref.No. Last Date:.
Sl.No. Description of Goods Qty. Quoted Total Amount On-site Training at NITT
Unit Rate Campus
in Rs. (Optional)
- - See - In In In Days Price
Annexure Figures Words
1. Renewal of PTC University Plus
(Pro/ENGINEER) site license with
3 years with AMC
2. Renewal of Microsoft Campus
Agreement for another 3 years
(Windows, Office, Visual Studio)
3. MSDN 7.0 Universal Edition

4. Matlab 7 R14 with Simulink 6 (17
user network license)

5. AutoCAD 2006, 60 user network
license

6. Architectural solution set, 5 user
network license

7. Civil solution set, 5 user network
license

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8. Mechanical solution set, 5 user
network license

9. 3D Studio Max 8, 10 user
network license with 3 Years
Subscription
10. Maya 7 unlimited, 10 user license

11. Alias PortfolioWall 2, 5 user
license

12. Alias StudioTools 12
(AutoStudio), 5 user license

13. Alias MotionBuilder, 5 user
license

14. Catia V5R15 ED2 Bundle, 5 user
license

15. SolidWorks, 10 user network
license

16. DELMIA V5 Automation, Advanced
Digital Manufacturing Suite, 2 user
license with 2 years AMC
17. I-DEAS NX MS, 5 user network
license

18. Unigraphics NX3 (12 user
network license)

19. NX Nastran with FEMAP by EDS,
site license

20. Macromedia ColdFusion MX 7
Enterprise

21. Macromedia Studio 8 with media
CD and basic documentation, 1
user license
22. Macromedia FlashPaper, 5 user
license

23. CFX Academic Teaching Kit
Limited to 250,000 nodes, Three
year Lease, 25 license
24. ANSYS 10.0 Advanced, 10 user
license (Upgrade of our existing 5
seats of Ansys intermediate)
25. ANSYS LS Dyna, 25 Licenses,
Three year Lease

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26. ANSYS Design Space, 5
Licenses, Three year Lease

27. Abaqus, 5 user network license

28. LightWave 3D 8.3 Standard, 5
user license lab pack

29. Archi CAD, 10 user network
license

30. IronCAD, site license

31. ALG / Nastron, site license

32. Algor Multi Physics, site license

33. Master CAM,
2 user network license
34. a. Check Point Enterprise
Pro, unlimited users
b. Check Point Express, 500
users
35. Veritas Backup for Windows,
Linux Backup
Exec,Windows,Servers,v10,
License with 1 Year, 2 license
Gross Total Cost: Rs.

1. We agree to supply the above goods in accordance with the technical specifications for a
total contract price of Rs…………(amount in figures) (rupees……….only) (amount in words) within the
period specified in the Invitations for Quotations.
2. We also confirm that commercial warrantee/guarantee of…………months shall apply to the offered goods from the date of
installation/commissioning.
3. We undertake that in competing for (and if the award is made to us in executing) the above contract of supply of goods,
we will strictly observe the laws against fraud and corruption in force in the Republic of India, as required by National
Institute of Technology, Tiruchirappalli.
4. Do not include any cost towards installation. NITT will take care of Installation of Software.
5. Do not include any cost towards Training in the base price. Instead quote for on-site training at NITT Campus and the
duration of training separately. NITT at its option may or may not opt for training.

Signature of the Bidder
Place:
Date:
(Note:
1. Above tabular form is applicable while bids are being invited for more than one item and will be evaluated for each item
separately.
2. Quotations should be submitted on the official stationary of the bidder)

List of Enclosures: (1) Annexure 1
(2)……………(3)……………………..
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Annexure 1

See SCHEDULE C- Technical Specifications & Delivery Terms

Part 1 Technical Specifications / Software Name

Firm’s Offer
S# NITT’s requirement
(All the details should be specified)
Renewal of PTC University Plus
1. (Pro/ENGINEER) site license (up to 500
users) with 3 years with AMC
Renewal of Microsoft Campus Agreement for
2. another 3 years (Windows, Office, Visual
Studio)

3. MSDN 7.0 Universal Edition

Matlab 7 R14 with Simulink 6 (17 user
4. network license) (upgrade from Matlab 6.1
R12.1 & Simulink)
AutoCAD 2006, 60 user network license
(upgrade from 5 user network license of
5.
AutoCAD 2005 and 10 user license of
AutoCAD LT)
Architectural solution set, 5 user network
6.
license

7. Civil solution set, 5 user network license

Mechanical solution set, 5 user network
8.
license
3D Studio Max 8, 10 user network license
9. with 3 Years Subscription (upgrade from 3D
Studio Max 6, 1 user license)
Maya 7 unlimited, 10 user license (upgrade
10. from Maya 5 unlimited 1 user network
license)

11. Alias PortfolioWall 2, 5 user license

Alias StudioTools 12 (AutoStudio), 5 user
12.
license

13. Alias MotionBuilder, 5 user license

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Catia V5R15 ED2 Bundle, 5 user license
14. upgrade from Catia V5R9 (4 user network
license)

15. SolidWorks, 10 user network license

DELMIA V5 Automation, Advanced Digital
16. Manufacturing Suite, 2 user network license
with 2 years AMC
I-DEAS NX MS, 5 user network license
17.
(upgrade from I-DEAS MS 6 3 user license)

Unigraphics NX3 (12 user network license)
18.
(upgrade from Unigraphics NX2)

19. NX Nastran with FEMAP by EDS, site license

20. Macromedia ColdFusion MX 7 Enterprise

Macromedia Studio 8 with media CD and
21.
basic documentation, 1 user license

22. Macromedia FlashPaper, 5 user license

CFX Academic Teaching Kit Limited to
250,000 nodes, Three year Lease, 25 license
ANSYS Design Modeler, CFX Mesh, ANSYS
23. CFX Full Capability Solver, ANSYS CFX Post
CAD Interface- Pro/E, MDT, Inventor, Solid
Edge, Solid Works, CATIA V5, Parasolid,
UG, SAT
ANSYS 10.0 Advanced, 10 user license
(Upgrade of our existing 5 seats of Ansys
intermediate with a problem size of 32,000
24.
nodes to ANSYS Advanced with a problem
size of 1,28,000 nodes and additional 5 new
licenses)
ANSYS LS Dyna, 25 Licenses, Three year
25.
Lease

ANSYS Design Space, 5 Licenses, Three
26.
year Lease

27. Abaqus, 5 user network license

28. LightWave 3D 8.3 Standard, 5 user license
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lab pack

29. Archi CAD, 10 user network license

30. IronCAD, site license

31. ALG / Nastron, site license

32. Algor Multi Physics, site license

Master CAM, 2 user network license
(Mill Level 3, Router Pro, Lathe, Mill Lathe
33. Combo, Wire, Mastercam Design, Mastercam
Solids with Pro-E Translator and CATIA
Translator, STEP Translator)
a. Check Point Enterprise Pro, unlimited
34. users
b. Check Point Express, 500 users
Veritas Backup for Windows, Linux Backup
35. Exec,Windows,Servers,v10, License with 1
Year, 2 license

Please quote for the latest version of the software.
Incase if upgrade price is not applicable then quote for new license.

Part 2 Delivery Terms

a) Delivery completion period On or before 30 days from date
order placed
b) Destination Department/Section Item No:
c) Drawings for Installation Not required
d) Testing & Installation Not required
e) Agreement on Stamp Paper(See Schedule B) Not required
f) Security Deposit (See Schedule B) Not required
g) Samples to be submitted along with Quotation Not required
h) Printed Users’ Manual/Instruction Guide/Instruction Required
Guide
i) Any other specific terms

Signature

Head of the Department/Section

Date:

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