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Minutes of PTA Meeting Thursday 19th April 2012 Present: Margaret Jackson (MJ), Rob Hughes (RH), Sarah Dixon (SD), Tricia Birch (TB), Catherine Jackson (CJ), Rachel Cole (RC); Nicky Whitehead (NW) Apologies: Diana O’Connor (DO’C) Actions 1. Minutes/Action Points from last meeting Previous minutes agreed as accurate. Most action points picked out in main agenda – others below. Questionnaire sent out but only 8 replies. This is not statistically significant and it is difficult to form any conclusions. One volunteer to help with summer fair. 2. Finance Update Balance approx £5100 – down from last month due to invoice for furniture and books. AGM will be on Thursday 10 May at 3.30pm in the school hall to try to encourage others to attend. 3. March/April events – report back Mothers Day Gifts – children enjoyed event but concern expressed whether the teachers MJ found this too disruptive. MJ to ask staff about this and whether Father’s Day gifts should go-ahead. MJ to feedback to PTA. Easter Egg hunt – same as for Mothers Day gifts. MJ to ask staff and feedback to PTA. MJ - profit from hunt to be confirmed and split between CAFOD & PTA to be decided 4. School Fayre – 19th May – Olympic theme agreed Reptiles, and Rotary Balloons booked Raffle tickets ordered Climbing wall & archery organised – letter re timed slot allocation, sponsorship and height DO’C/CJ target for each class to be sent out Tea/coffee stall – confirm if teachers can do this and buy all necessary refreshments MJ Children’s food – possibility that teachers could do this stall MJ 50/50 – confirm if Mr Jolliffe can do this MJ Plant stall – confirm if Helen & Robbie Stewart can do this RH CJ Barry Mac Disco – agreed to book RC Bouncy castle – RC has one that is suitable for 4 small children. Agreed to use so young children have an activity DO’C Potting Shed stall – possible activity for children NW/ SD Novelty cakes – possibly from Nikki Bostock or Leah Budworth CJ Sumo wrestling suits – could hire these as fun activity for adults CJ St John’s Ambulance – needs to be booked CJ/DO’C Gazebos – confirm if these should be bought from Makro CJ Wet weather plan – CJ to send to MJ for confirmation that this is suitable MJ Risk assessment – can use last year’s one. MJ to send to CJ. DO’C Counting machine – possible that DO’C might be able to borrow one Request – can this event be communicated to pre-school too as they are often missed Non-uniform days to collect goods for Summer Fair – agreed:- th Friday 4 May – bottles th Friday 11 May – bottles th Friday 18 May – cakes MJ MJ to send out letter re asking for volunteers to help with the summer fair. Dates of non- uniform days to be included in this letter or in newsletter. 5. June/July events Fathers day gifts – to be confirmed whether this will go-ahead MJ Olympic quiz – o Food sorted in principle. Caterer will do 2 curries (1 veg, 1 meat), starters and sides. Will cost £5 per head. Rob Milligan to do food – (MJ confirmed this on MJ 23/4/12 and Rob Milligan has asked for an indication of numbers 2 weeks before with confirmed numbers a week before event). o Charge £10 per ticket which will include first drink o Plan 5 rounds quiz, then food, then further 5 rounds o Notification to go out once most summer ball tickets sold th Summer ball – Date set for 15 June. Final request for tickets sent out and needs to be CJ th returned by 27 April. If there is not sufficient interest (sale of ~50 tickets) then this event will be cancelled but currently looking favourable. - CJ to email MJ re asking teachers and governors if they wish to attend 6. Any other business Confirmation of procedure for sending out letters from PTA:- - Letters should be sent out from school preferably on a Thursday or Friday ALL - If possible the week before, please email letter/ reminder slip to MJ for approval and cc Rob Hughes - MJ will answer email or forward to Collette Burrows - PTA to photocopy the letters, put into class bundles (as done already) and leave in the office to be sent out on the following Thursday or Friday. - NB. Copy of Summer Fayre letters to be sent to Pre-school as well Date of next meeting: AGM on Thursday 10th May at 3.30pm at School Hall.
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