East Bergholt High School
Heath Road East Bergholt Colchester CO7 6RJ
Telephone: 01206 298200 Fax 01206 298162
Website: www.eastbergholthigh.suffolk.sch.uk Science
Headteacher: Colin Turner BA BEd College
1 May 2012
I am writing to provide you with details of our Year 11 Prom which will take place at the Cameo Hotel, Copdock,
Ipswich on Friday, 6 July 2012 at 6.30 pm for a 7.30 pm start and will finish at approximately 11.30 pm. We, the staff,
are all looking forward to celebrating the end of a very busy and demanding period together with the students. They
have achieved a great deal over 5 years and this special, traditional occasion is a fitting way in which to celebrate their
achievements, their friendships and the years we have spent together, as they prepare for the next stages of their lives.
The cost of £34.00 will include a 3 course meal, a disco, and a bar serving non-alcoholic drinks to students. Please
indicate on the reply slip any special dietary requirements. Please be aware that entry will be refused to anyone who
is, or appears to be, under the influence of alcohol or banned substances.
Students have agreed that the dress-code should be smart (no jeans, tracksuits, T-shirts, trainers etc). Many students
have decided to wear formal evening dress.
The menu choices are detailed overleaf; please select your child’s preferred menu and return in an envelope with your
payment, marked ‘For the attention of Mrs Burns’. The deadline for ticket applications is Monday, 21 May 2012.
We have arranged for photographers to be present during this very special evening to take pictures of the event. These
will be taken free of obligation and charges. Charges will only be made should you wish to order any photographs. All
the photographers are qualified professionals and any photographs taken during the evening will be available for
viewing, and ordering, on a secure website. Photographs will not be available through the School; contact must be
made directly with the photographic company. Photographs may also be used for the School publication of the
‘Bergholt Beacon’. Please tick the appropriate boxes at the bottom of this letter if you do/do not wish your child’s
picture to be taken at the Prom or used in our School publication; names will not be used. If you do not wish your child
to be photographed, please ensure that they are aware of your decision prior to attending this event.
All images of the Prom will be uploaded by 13 July 2012. The website is www.pjaphotography.com/portraits. You
will need to proceed to the client proofing section and enter the password in the text box provided which will be:
eastbprom. This password will be activated on the date stated above. You will be able to view, purchase prints and
yearbooks securely online or you will be given the option to pay by cheque via post. All orders need to be received
within a 3 week period, from 13 July 2012, and any subsequent orders will incur a surcharge.
As ever, the students are still representatives of the School and we expect them to uphold the very high standards they
have always set themselves whenever we have organised social events. The Year Group’s ability to enjoy their time
together in a whole-hearted, yet responsible way has always made it a pleasure and privilege to spend time with them.
However, if we have any reason to doubt the good behaviour of any student, the Headteacher retains the right to stop
the student going, or refuse admission on the night. This could result in the loss of any payment made to the School.
Similarly, attending the Prom is a privilege which has to be earned through positive, cooperative behaviour during the
last weeks of school.
We look forward to an enjoyable final evening with the students on Friday, 6 July 2012. Students with outstanding
library books, photo money and coursework text books, will not be allowed to purchase a ticket until all outstanding
items have been returned.
Leader of Year 11
EAST BERGHOLT HIGH SCHOOL
YEAR 11 PROM 2012
Friday, 6 July 2012 – 7.30 – 11.30 pm
This includes a glass of non-alcoholic fruit punch on arrival
Cameo cocktail of prawns
Roast chicken breast with stuffing and roasted gravy
Beef lasagne with garlic bread
Served with family style vegetables and potatoes
Please return this form to Mrs Burns by no later than Monday, 21 May 2012.
Student’s Name: Form:
My son/daughter would like to attend the Year 11 Prom on Friday, 6 July 2012 as detailed in your letter dated
1 May 2012.
I understand that I am responsible for arranging to collect my son/daughter at 11.30 pm from the Cameo Hotel.
I enclose cash/cheque for £34.00. (Please make cheques payable to East Bergholt High School). Please indicate the
preferred choices of menu, by writing the selections below.
I do give permission for my son/daughter to be photographed/filmed at the Year 11 Prom and any photographs
taken to be used in the School Publication.
I do not give permission for my son/daughter to be photographed/filmed at the Year 11 Prom (Please ensure that
your child is aware that you do not wish any photographs to e taken).
Contact Telephone Number(s) for 6 July 2012