UC Minutes 10/21/05 1
Minutes: University Council Meeting
October 21, 2005
President’s Conference Room, Virginia Hall
President Eddie N. Moore, Jr., Eric Thomas, Benita Brown, Deborah Goodwyn, Salame
Amr, Harbans Bhardwaj, Mabel Qiu, Novella Ruffin, Myra Phillips, Ernestine Newsome,
Joanne Curtis-Taylor, Paul Kaseloe, Wesley Harris, M. Hadi Moadab, Randy Holmes,
Deanne Williams, Robert Turner, and Murel M. Jones. Patricia Yarbrough was asked to
serve as recorder for this meeting.
The meeting was convened at 3:00 p.m. in the Board Room in Virginia Hall – 3rd Floor.
President Moore stated that there were appointments yet to be made to the University
Council for “At-Large” positions and the election of officers. Randy Holmes accepted
the appointment by the President for his “at-large” appointment. He also stated that the
vice chair is responsible for the agenda, however, the Provost will oversee this until a
vice chair has been appointed. President Moore asked that Mrs. Yarbrough from his staff
serve as the recorder for this meeting. Elections will be deferred until the next meeting.
The President stated that the by-laws dictates that reports come from not only the
administration’s vice presidents, but also the various committees. Provost Thomas
named the committees:
1) Communications and Program / Event Calendar Committee
2) Strategic Planning Committee
3) Personnel Committee
4) University Outreach Committee
5) Joint Committee on Student Academic Life
6) Mediation Committee
7) Executive Committee of the University Council
President Moore will send out a listing of former chairs along with the charter and by-
laws for review. This will be more helpful in the selection of a committee to serve on.
President Moore also stated that the University Council is the governing body, which
represents your constituency. As a previous member to the council, Dr. Holmes provided
insight on the format of the meetings for those new members in attendance of today’s
meeting. Dr. Thomas referenced the last page of today’s agenda provides guidance on the
It was suggested that the council might consider alternating agendas for meetings.
Council meetings are on the first and third Friday of each month. The by-laws required
at least one meeting per month. The Provost suggested that the regular schedule be
followed until the transition period of new members is completed.
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President Moore reminded the body that a statement of “no-report” is considered a report.
Congratulations were extended to all newly appointed members to the council. This is an
excellent opportunity for information exchange. VSU is now receiving the public
recognition it is deserving of:
- Graduation rate study conducted naming VSU among top 10 institutions
- 10 to 12% better than expected increase
- reformatting classes has made a difference
- VSU generated more financial aid than was allocated by the state
All of these factors help our students move towards graduation. There is a holistic
approach to the evaluation process and we are moving toward the top 100 universities in
President Moore commended the faculty members who worked so hard on the academic
The University’s budget will exceed $100 million and our enrollment is 5,001 students.
He expects to see it move closer to 5,010 - 5,030 students in the near future.
Approximately 25 new faculty members were added this year. The University’s
- Increased funding
- Increased financial aid
- Funding for new programs
In looking at the 2nd Tier Ranking in U.S. News and World Report, VSU’s
Administration and Finance department ranked at the 1st Tier. This is significant
milestone considering that 14 years ago, VSU was ranked the worst institution.
Other items of interest are the on-going BET’s College Hill segment currently underway.
This is a reality based show that is situated at an HBCU and student life there. President
Moore commented that our students are enjoying this! The President offered kudos to the
officers of the SGA on how they represent the university and their involvement in the
process of moving VSU forward.
President Moore closed with an appeal to the Council for their assistance in the coming
months. As the state’s administration changes with the election of a new Governor, he
encourages everyone to visit your elected official and let them know how you feel about
VSU. Share with them your views on increased financial aid, better salaries for
employees and faculty members. The President referenced a comment made by
individuals who stated that state employees are not productive enough! He stressed that
we need to get the word out about the importance of faculty and let them know your
thoughts on “pay for performance”.
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President Moore stated that if we do not have a “pay for performance” policy in place, we
cannot receive and award raises. This existing bill is the second most powerful bill in
Virginia. President Moore announced that Donna Crawford is the Faculty Representative
to the Board and Wesley Harris represents the SGA on the Board. These are Board
appointed non-voting positions. The next Board of Visitors meeting is November 10-11,
Dr. Thomas commented that enrollment is booming and housing issues are still a
concern. There are 120 students who reside off-campus at the Steven Kent Best Western
The 2nd Floor in Foster Hall is the new location of the Institute for the Study of Race
Relations. Dr. Thomas also added that VSU now ranks 97 from 104 in U.S. News and
World Report. There are also new degree programs planned:
- 4 new master’s degree programs
- (1 new master’s program was previously approved)
- Master’s in Plant Science under review by SCHEV
- Master’s in Criminal Justice is proceeding
- Mass Communications is headed for the Faculty Senate
- Computer Science is in the hopper
Should these programs move forward as anticipated, we will then ask for the 2nd doctoral
degree program, PhD in Life Sciences.
VSU has a visiting Fulbright Scholar on campus this year. Dr. Mberia will be here
through the spring semester. VSU’s own Dr. Maxine Sample’s and Dr. Joseph Tritschler
are Fulbright Scholars currently visiting other institutions.
Dr. Deborah Goodwyn reported that the Faculty Senate meets on the 2nd Friday of each
month. They recently held a meet & greet and the second meeting will be to discuss
issues. They also conducted evaluations of the Deans and the Provost and will evaluate
the President in January along with department chairs. Issues raised by the Senate
- Pay for performance (and pay based on merit)
- AAUP concerns
- Faculty parking concerns raised
President Moore stated that classroom requirements regarding faculty evaluation should
have been completed. It was stated that SACS accreditation requirements address faculty
who are teaching in disciplines they are not qualified in -- and what is needed – and its
requirements for faculty with terminal degrees teaching upper level courses.
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Dr. Goodwyn stressed that the faculty has asked for a policy to be in writing stating the
accreditation requirements. Dr. Thomas communicated that he would follow-up with
the deans to forward the information to all faculty members. Again, Dr. Goodwyn stated
the faculty’s desire to have something in writing and the need to achieve 100%
compliance with the requirement for faculty members with the appropriate credentials
teaching upper level courses.
President Moore stated that if you have 100% compliance, then the institution will be OK;
however, if you deviate from the standards, then you would need a justification. He
further stated that if someone doesn’t have the standard, why would we write an
exception for this? President Moore hopes that VSU would not have to write an
exception because all faculty at VSU will meet the requirements.
Dr. Holmes stated that some faculty view this as a means “to beat-up on particular folks”.
Wesley Harris asked the question why faculty members do not participate in their events.
It was stated that some faculty would attend if they knew the schedule in advance and if
there was a consolidation of all university calendar activities.
Dr. Murel Jones stated he has served as a SACS Reviewer and commented that one of the
things that is reviewed almost always first, are the credentials of the faculty – and there is
attention given to situations of deviations made.
President Moore now serves on the C&R Committee for SACS and commented on the
recent incident in which a neighboring university (VUU) was reviewed and received a
warning. President Moore was exempt from voting due to being a resident in the state of
the institution in question, and stated that this very thing could happen again. The
President encouraged the council that VSU should shot for 100%.
Dr. Thomas assured the members that the information regarding SACS would be
No written report was provided, however the following update was shared by Ms.
Ernestine Newsome. The Commonwealth of Virginia Campaign is underway and hoping
for 100% university involvement. President added that Virginia State is now on the list
of agencies that you can contribute to and encourage everyone to please give.
STUDENT GOVERNMENT ASSCIOATION
SGA President Wesley Harris reported that members of the SGA Staff visited with
students at the Best Western and the student body raised $3,000 in Hurricane Relief. It
was reported that there are 3 students from VSU who will appear in the BET College Hill
segment and it will conclude with the May 2006 graduation. The SGA Office met with
Delegate Dance and they also have a meeting planned with Delegate Riley Ingram. It
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was also mentioned that off-campus students must display parking decals. Security
checks have revealed a large number of vehicles in general who were without the proper
Dr. Robert Turner briefly shared information on the components under this area of
responsibility, which include, alumni relations, governmental relations, financial aid,
fundraising and career planning. Dr. Turner stated that the Tuition Assistance program
has raised $30,000 and encouraged members of the council to become a donor if they are
not currently contributing. Payroll deduction is available and easy to arrange. As
campus leaders, your commitment to giving is important.
The Office of Financial Aid handles approximately $51 million a year. Alumni Relations
is continuing to solicit donors from every component of the university.
President Moore commented that VSU is receiving regular new coverage – by design. A
lot of new companies are beginning to pay attention to VSU via Career Day events. VSU
is working to cultivate relationships that will be beneficial for both our students and
ADMINISTRATION AND FINANCE
The current contracts for the University’s out-sourcing will expire shortly. New contracts
are under review.
The State Auditors will be on campus to review the fiscal year ending June 30, 2005.
Surveys have been distributed for input and suggestions on behalf of Administration and
President Moore stated that since the committees have not been assigned as of this
meeting, questions and concerns are welcomed at this time.
- When is the next meeting? Friday, November 4, 2005
- Are substitutes permitted to attend the meeting? Substitutes are welcome
to receive information, but are not considered representatives or replacements
Meeting adjourned at 4:45 p.m.
Patricia A. Yarbrough, Temporary Recorder
Special Assistant to the President