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     Planning and Development of
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1               SUBCHAPTER E.   PROJECT AND PERFORMANCE REPORTING

2    §16.201.    Project, [and] Performance, and Funding Reporting

3    Systems.

4        (a) General.     The department will establish [a] project,

5    [and] performance, and funding reporting systems that make[s]

6    available in a central location on the department's website

7    information regarding the:

8          (1) delivery of individual transportation projects as

9    provided in §16.202 of this subchapter (relating to Reporting

10   System for Delivery of Individual Projects);

11         (2) operation and condition of the department's statewide

12   transportation system as provided in §16.203 of this subchapter

13   (relating to Performance Reporting on the Operation and

14   Condition of the Statewide Transportation System); and

15         (3) funding available for the department's statewide

16   transportation system and actual expenditures related to the

17   system as provided in §16.204 of this subchapter (relating to

18   Reporting System for Funding and Expenditures).

19       (b) Entry of information.      Each district will enter

20   information about each of its transportation projects into the

21   project, [and] performance, and funding reporting systems.

22       (c) Department website.      The department will make the

23   statistical information provided under this subchapter available

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1    on the department's website in more than one downloadable

2    electronic format.   The information will be easily accessible,

3    understandable, and in a format that allows a person to conduct

4    electronic searches for information about a specific district, a

5    county, a highway under the jurisdiction of the department, or a

6    type of road under the jurisdiction of the department.

7        (d) Reports to legislative districts.    The department will

8    provide to each member of the legislature a copy of the annual

9    reports required by §16.202 and §16.203 of this subchapter

10   (relating to Reporting System for Delivery of Individual

11   Projects and Performance Reporting on the Operation and

12   Condition of the Statewide Transportation System, respectively)

13   for each department district located within the boundaries of a

14   legislative district, and at the request of a legislator, a

15   senior management employee of the department will meet with the

16   legislator to explain the reports.    A copy of each annual

17   district report will also be provided to the political

18   subdivisions located in the district that is the subject of the

19   report, including a:

20         (1) municipality;

21         (2) county; and

22         (3) local transportation entity.

23       (e) Reports to the legislature.    The department will

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1    provide a copy of the annual reports required by §16.202 and

2    §16.203 of this subchapter (relating to Reporting System for

3    Delivery of Individual Projects and Performance Reporting on the

4    Operation and Condition of the Statewide Transportation System,

5    respectively) to the lieutenant governor, the speaker of the

6    house of representatives, and the chair of the standing

7    committee of each house of the legislature with primary

8    jurisdiction over transportation issues.

9

10   §16.202.   Reporting System for Delivery of Individual Projects.

11       (a) Work program [plan].    The department will develop a

12   four year business work program [plan] for tracking the delivery

13   of each transportation project in a district, including grouped

14   rehabilitation and preventive maintenance projects, that is

15   [are] being developed or under construction and identified in

16   the next fiscal year or any of the following three fiscal years

17   of the unified transportation program (UTP) described in §16.105

18   of this chapter (relating to Unified Transportation Program

19   (UTP)).

20         (1) Each district will develop a consistently formatted

21   work program [plan] based on the UTP that contains all

22   transportation projects that the district intends to implement

23   during the four year period [next fiscal year and the following

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1    three consecutive fiscal years].

2          (2) For each project the work program [plan] must

3    contain:

4               (A) the status of the project;

5               (B) each source of funding for the project, the funding

6    category to which the project has been assigned, and the

7    project's priority within the category;

8               (C) an identification of each phase and benchmark     of

9    project development, including [planning, route, and]

10   environmental clearance [impact studies, design],right of way

11   acquisition or possession, utility adjustment or coordination,

12   completion of plans, specifications, and estimates, award of

13   construction contract, and completion of construction;

14              [(B) the estimated cost of each phase of project

15   development;]

16              (D) a project schedule with estimated timelines for

17   completing each applicable benchmark of the project as the

18   project progresses;

19              (E) [(D)] a summary of progress on the project that

20   identifies whether the project is being completed on-time and

21   on-budget; and

22              (F) a list of department employees responsible for the

23   project and contact information for each person listed.

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1          (3) (2) For each major transportation project identified

2    in §16.106 of this chapter (relating to Major Transportation

3    Projects) the work program [plan] must also contain:

4            (A) the estimated cost of each phase of project

5    development; and

6            (B) the progress on each applicable benchmark of the

7    project that identifies whether the project is being completed

8    on-time and on-budget.

9            [(E) a list of department employees responsible for the

10   project and contact information for each person listed.]

11         (4) (3) The department will use the work program [plan]

12   in:

13           (A) preparing a budget for the district and the

14   department;

15           (B) monitoring the performance of the district; and

16           (C) evaluating the performance of district employees.

17         (5) (4) The department will consolidate the districts'

18   work plans into a statewide work program [plan] and publish it

19   on the department's website.

20         (6) (5) The department will update the information

21   contained in the project and performance reporting system for

22   delivery of individual transportation projects under this

23   section at least monthly.

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1        (b) Annual Report.   As a component of the project and

2    performance reporting system for delivery of individual

3    transportation projects required by this section, the department

4    will conduct an annual review of the benchmarks and timelines of

5    all transportation projects included in the work program [funded

6    under program funding Categories 2, 3, 4, 5, 6, 7, and 12 as

7    described in §16.153 of this chapter (relating to Funding

8    Categories)] to determine the completion rates of the projects

9    and whether the projects were completed on-time and on-budget.

10   The review will be used to create an annual report on the level

11   of achievement statewide and by district based on the benchmarks

12   and timelines described in subsections (a)(2) and (a)(3) of this

13   section for each transportation project listed in the work

14   program [plan] and included in the program funding categories

15   described in this subsection.   The report will include:

16         (1) the status of each project identified as a high

17   priority in accordance with §16.105 of this chapter (relating to

18   Unified Transportation Program (UTP));

19         (2) a summary of the number of statewide project

20   implementation benchmarks that have been completed; and

21         (3) information about the accuracy of previous department

22   financial forecasts.

23       [(c) Legislative districts.   The department will make

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1    available to each member of the legislature a copy of the annual

2    report required by subsection (b) of this section for each

3    department district located within the boundaries of a

4    legislative district, and at the request of a legislator, a

5    senior management employee of the department will meet with the

6    legislator to explain the report.

7        (d) Legislature.   The department will provide a copy of the

8    annual report required by subsection (b) of this section to the

9    lieutenant governor, the speaker of the house of

10   representatives, and the chair of the standing committee of each

11   house of the legislature with primary jurisdiction over

12   transportation issues.]

13

14   §16.203.   Performance Reporting on the Operation and Condition

15   of the Statewide Transportation System.

16       (a) System performance.     The department will develop a set

17   of performance measures for evaluating the effectiveness of its

18   expenditures on the statewide transportation system in achieving

19   the transportation goals identified by the statewide long-range

20   transportation plan under §16.54 of this chapter (relating to

21   Statewide Long-Range Transportation Plan (SLRTP)).

22       (b) Performance measures.    At a minimum, the performance

23   measures adopted under subsection (a) of this section will

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1    include the:

2          (1) percentage of transportation construction projects

3    for which the [planning, design, and] project development

4    phases, including environmental clearance, right of way

5    acquisition or possession, [and] utility adjustment or

6    coordination, completion of plans, specifications, and

7    estimates, and award of construction contract are completed on

8    or before the planned implementation timelines and on-budget;

9          (2) percentage of transportation construction projects

10   for which construction is completed on or before the planned

11   implementation timelines and on-budget;

12         (3) total dollar amount spent for right of way

13   acquisition as a percentage of the original amount estimated for

14   right of way acquisition;

15         (4) number of vehicle miles traveled;

16         (5) peak hour travel congestion in the eight largest

17   metropolitan areas;

18         (6) number of fatalities per 100 million vehicle miles

19   traveled;

20         (7) percentage of bridges that have a condition rating of

21   good or better;

22         (8) dollar amounts deposited to the credit of the state

23   highway fund and disbursements from the fund compared to the

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1    amounts forecasted to be deposited and disbursed, respectively;

2          (9) dollar amounts obligated in connection with contracts

3    or participation in contracts with historically underutilized

4    businesses, disadvantaged business enterprises, and small

5    business enterprises as a percentage of the amounts spent on all

6    contracts; and

7          (10) percentage of lane miles on the state highway system

8    that have a pavement condition rating of good or better.

9        (c) Additional performance measures.    The commission, as it

10   deems appropriate, may adopt performance measures in addition to

11   those listed in subsection (b) of this section.

12       (d) Reports on effectiveness of expenditures.    As a

13   component of the performance reporting system required by this

14   section, the department will include:

15         (1) reports prepared by the department or an institution

16   of higher education that evaluate the effectiveness of the

17   department's expenditures on transportation projects to achieve

18   the transportation goals identified by the SLRTP;

19         (2) information about the condition of bridges on the

20   state highway system; and

21         (3) information about the condition of the pavement for

22   each highway on the state highway system.

23       (e) (d) Updates.   The department will update the

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1    information contained in the [project and] performance reporting

2    system [for performance measures] under this section at least

3    annually.

4        (f) (e) Annual Report.   As a component of the project and

5    performance reporting system required by this section, the

6    department annually will compile and evaluate the information

7    provided for the performance measures and publish a report

8    describing the results and the effectiveness of meeting each

9    transportation goal that is identified by the statewide long-

10   range transportation plan under §16.54 of this chapter.    The

11   department will report on the results and level of achievement

12   statewide and by district.

13       [(f) Legislative districts.     The department will make

14   available to each member of the legislature a copy of the annual

15   report required by subsection (e) of this section for each

16   district located within the boundaries of a legislative

17   district, and at the request of a legislator, a senior

18   management employee of the department will meet with the

19   legislator to explain the report.

20       (g) Legislature. The department will provide a copy of the

21   annual report required by subsection (e) of this section to the

22   lieutenant governor, the speaker of the house of

23   representatives, and the chair of the standing committee of each

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1    house of the legislature with primary jurisdiction over

2    transportation issues.]

3

4    §16.204.   Reporting System for Funding and Expenditures.

5          (a) Account information system.   The department will

6    develop an account information reporting system for tracking

7    money deposited to the credit of each separate account and

8    subaccount of the state highway fund, including subaccounts for

9    toll projects required under Transportation Code, Chapter 228.

10   The account information will include:

11           (1) the source for the department's funds whether from

12   the state highway fund, bond proceeds, or revenue from a

13   comprehensive development agreement or a toll project, and

14   amount of the deposited funds;

15           (2) the amount and general type or purpose of expenditure

16   as described in the comptroller's statewide accounting system;

17   and

18           (3) the balance credited to each account and subaccount.

19         (b) Reporting. The department will report on the funding

20   and expenditures as applicable by each:

21           (1) district;

22           (2) program funding category as identified in §16.153 of

23   this chapter (relating to Funding Categories); and

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1         (3) source of funds as described in subsection (a)(1).

2       (c) Updates.   The department will update the account

3   information reporting system at least quarterly.

4

5   §16.205.   Department Information Consolidation.   To the extent

6   practicable and to avoid duplication of reporting requirements,

7   the department may combine the reports required under this

8   subchapter.




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