POWERPOINT WORKSHOP: Beginning Session
Presented by the LIS Web Team – Fall 2006
Step 1: Open PowerPoint.
Click the Start button in the lower left corner of your screen. Click Programs. Then click
on Microsoft PowerPoint. (If your computer has a PowerPoint (PPT) icon on the
desktop, you can click it to open PowerPoint.) The first box that appears asks how
you’d like to create your new presentation. Select Blank Presentation, then click OK.
(If you wanted to work on a presentation you’d already started, you’d choose Open an
Step 2: Choose your slide layout.
The box shown on the right will appear
each time you prepare a new slide,
allowing you to choose the layout you
want to use.
The first slide in your presentation
should be the title, so click the
highlighted box at the top left corner
and click OK.
Once you have selected your template, the PowerPoint work area on the right of your
screen shows you the layout of the template you selected. The area to the left shows
how many slides you have in your presentation and allows you to choose the slides you
want to view or edit.
Step 3: Enter the title.
Your title slide usually contains the title of your presentation, the name of the
presenter(s), as well as the date and the name of the class that you are presenting for
(if it applies). Click in the top box of your slide (the one that says “Click to add title”) and
type the main title of your presentation: “My Semester at UH”.
Step 4: Enter the subtitle.
Now click the lower box to add your subtitle, then type: (your name) <enter>,
PowerPoint Workshop <enter>, Fall 2006.
1 Beginning PowerPoint Workshop
LIS Web Team – Fall 2006
Step 5: Choose a design template.
On the toolbar at the top of the screen, click Format and then Apply Design Templates.
Take a minute to browse through the Design Templates and try them out. When you
find one you like, click on it. HINT: Many additional design templates are available for
download on the Microsoft website. See the additional resources later in this handout.
Step 6: Change the color scheme
On the toolbar at the top of the screen, click Format and then Color Scheme. Try out
some of the Color Schemes on your presentation. HINT: Some say that dark colored
backgrounds with light text are easier for people to read, so you might keep that in mind
when making your selection.
Step 7: Save your presentation.
On the toolbar at the top, click File, then Save As…. Click the drop down arrow to the
right of the “Save in” box, and choose Desktop. In the “File name:” box, type in a name
for your presentation. In the “Save as type:” box it should say “Presentation”, indicating
that this is a PowerPoint file. After you have named your file, click the Save button.
Step 8: Add a new slide.
On the toolbar at the top, click Insert, then New Slide. The template box should appear
automatically each time you add a new slide. For this slide, choose the second slide
over from the top left corner (the one with a title box and a bulleted list). Click OK.
Step 10: Enter the title and text.
Click in the top box of your slide and type “Classes I’m Taking”. Next, click in the large
box that says “Click to add text”. Type in the name of one of your classes and press
enter. A new bullet should appear. Type in the rest of your classes – one per bullet.
HINT: Don’t forget to save as you go!!
Step 11: Add an image.
First, let’s download an image from the web to insert into the presentation. Minimize
your presentation. Using Internet Explorer, open the LIS web page at
http://www.hawaii.edu/slis and right click on the homepage’s image. From the drop
down menu, select Save Picture As… and save the LIS image to your Desktop as
“SLIS.” Return to your presentation. To add an image to your slide, go to Insert on the
toolbar at the top of your screen and select Picture, then From File… Select the image
“SLIS” from the Desktop. Once you have located this image, click on Insert and the
picture should automatically be inserted onto your slide.
2 Beginning PowerPoint Workshop
LIS Web Team – Fall 2006
Step 12: Move and resize the image.
When the cursor is over the image it will appear as an icon with four arrows. Click and
drag the image until you are satisfied with its position on your slide. If you want to
modify the size of your picture, click one of the white dots that appear when you select
the image, then click and drag them until you achieve the desired proportions.
Step 13: Add a new slide.
On the toolbar at the top, click Insert, then New Slide. For this slide, choose the one
with a title box and two bulleted lists. Click OK.
Step 14: Enter the text.
Enter “Current Projects” in the title box. Click in the left text box and type in the name
and some details of one project you’re working on; add another project in the left text
Step 15: Format bullet points
First, highlight the text inside the left text box on the “Current Projects” slide. On the
toolbar at the top, click Format, then Bullets and Numbering…, then click on the
Bulleted tab that appears at the top of the Bullets and Numbering box. Next, click on
the Picture… button that appears towards the bottom right hand corner of the box. A
box should appear that will offer you a selection of various symbols that you can choose
to act as bullets for your list. Click on the symbol that you like, then click on OK. Do the
same for the text in the right text box.
Step 16: Add a new slide.
This time, choose the blank slide layout in the bottom right corner.
Step 17: Create a text box.
On the toolbar at the top, click Insert, then Text Box, or click on the icon on the toolbar
at the bottom of the screen. Notice that when you place your cursor over the slide, it
changes to a symbol. Place your cursor in the top left of the slide, click and drag the
mouse until you’ve drawn a title box. In your new text box, type “Thank You”.
Step 18: Format the text.
Highlight the text. Use the toolbar at the top of the screen to format the text: change the
font to Arial; change the font size to 44; center the text; make the text bold; change the
color of the text.
3 Beginning PowerPoint Workshop
LIS Web Team – Fall 2006
Step 19: Add another text box.
Now draw another text box in the middle of your slide. You will need to click on Text Box
tool again. Inside this text box type the following: “Questions <enter>, (your e-mail
address)”. Try formatting this text any way you like (ask if you have any questions!).
HINT: If you want to move or resize the title or a text box, click on the text, point your
cursor at the edge of the box (you’ll see a four-arrow symbol), then click and drag the
box to where you want it.
Step 20: Works cited list.
After a presentation, it’s important to acknowledge any sources that you may have used
in your text or photos that you may have borrowed. Add a new slide and title it “Works
Cited”. Instead of sources, type the following links to other PowerPoint resources:
Step 21: View your presentation.
First save your work, then go to the toolbar at the top and click View and Slide Show, or
click the slide show icon on the lower left hand corner. You can use the left mouse
button, the space bar, or the right arrow key to move to the next slide. To view the
previous slide, right click your mouse and choose Previous, use the backspace key, or
press the left arrow on your keyboard.
Step 22: Add slide transitions.
Go to Slide Show located on the toolbar at the top of your screen and select Slide
Transition… from the drop down menu. A box should appear that will allow you to
choose how you want your slides to switch to the next slide.
To select a type of transition, go to the drop down menu that has No Transition as its
first option. As you can see, this menu will give you several different types of transitions
that you can choose from. Chose a transition you like and click Apply to All. By clicking
on this button, you will change all of your slides’ transitions to the selected transition.
You can also select different transitions for each slide. View your slide show again to
make sure you like your slide transitions.
4 Beginning PowerPoint Workshop
LIS Web Team – Fall 2006
Step 23: Sort slides.
On the toolbar at the top, click View, then Slide Sorter, or click the slide sorter icon in
the lower left hand corner of the screen. Click and drag the Works Cited slide so it’s the
fourth slide in the presentation. Now click View, then Normal (or the Normal View icon)
to return to your presentation.
Step 24: Delete a slide.
In the list of slides on the right of your screen, place the cursor over the slide symbol of
your Current Projects slide. Click once to highlight the slide and then hit the delete key.
To bring the slide back, click Edit on the top toolbar, then Undo Delete Slide.
Step 25: Print handouts
On the toolbar at the top, go to File, then Print. In the Print box that appears, look under
Print what. Select Handouts from the drop-down list. You can choose how many slides
you want to print on each page (the default is set to six). HINT: When printing handouts,
save printer ink by changing to Pure Black and White in the drop-down list under
Color/grayscale in the print box. (Please press Cancel so you don’t print handouts now).
Step 26: E-mail your presentation.
Save any other changes you have made and then close your presentation. Now open
your e-mail and compose a new message addressed to yourself. Click the Attach
button; then click Browse. Find your presentation on the Desktop, double click it, and
then click Attach. A file with the extension “.ppt” should appear as an attachment. Click
the Send button. Minimize your e-mail window.
Step 27: Delete your PPT file from the desktop.
Right click your PowerPoint presentation that’s on the desktop and click Delete.
Step 28: Saving a presentation from your e-mail.
Maximize your mailbox window. Click Get Mail. Now open the e-mail you just sent to
yourself. Right click the attachment and choose Save Target As… Save the file to your
5 Beginning PowerPoint Workshop
LIS Web Team – Fall 2006