MUDFORD PARISH COUNCIL
MINUTES OF MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY
26th FEBRUARY 2009 COMMENCING AT 7.30 P.M.
Members are reminded that the Council has general duty to consider the following matters in the
exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and
any disability) Crime & Disorder, Health & Safety and Human Rights.
PCSO Jan Sparkes reported an incident at Milton House on 21st February. Gave details of Vulnerable
Cars Scheme with the registration number, time, date and what on display with a vulnerable vehicle form
Reported to PCSO graffiti on the Skate Park and lots of drinks cans, PCSO to look into this. Left
meeting at 7.45p.m.
Village Hall works to be undertaken shortly to the roof, French drain. Total cost including contingencies
County Councillor Sam Crabb reported that the Viridor grants will cease after 1 April 2009, forms can
be accessed online.
Village Hall Chairman and Treasurer left the meeting.
26. ATTENDANCE AND TO RECEIVE ANY APOLOGIES FOR ABSENCE AND TO CONSIDER
ACCEPTANCE OF THE REASONS
Mrs. Rowlands in the Chair, Mr. Bartlett, Mrs. Barlow from 7.40p.m. Mr. Brown, Mr. Considine, Mr.
Hardes Mr. B. Langmead,
County Councillor Sam Crabb
PCSO Jan Sparkes (Furnish)
Apologies for Absence:
District Councillor Tony Capozzoli
26. DECLARATIONS OF INTEREST: Mrs Rowlands personal and prejudicial interest as neighbour
with regard to revised application 09/00601/FUL the Half Moon Inn.
69. MINUTES of the Parish Council Meetings held on 29th January 2009 which had been circulated to
members in draft form were taken as read, confirmed and signed.
(a) PLANNING DECISIONS:
26. PLANNING APPLICATIONS:
26. 08/04443/REM Residential development of 226 dwellings with landscaping, open space,
infrastructure and all other associated works. Key Site Lyde Road Yeovil Somerset BA21 5HR.
Amended plans Sectional drawings now provided plus amended detailing and layout. Adjoining
Parish of Yeovil Without
26. 08/04785/REM Residential development of 119 units, landscaping, open space, infrastructure
and all other associated works. Key Site Lyde Road Yeovil Somerset BA21 5HR
Amended plans Sectional drawings now provided plus amended detailing and layout. Adjoining Parish
of Yeovil Without
Reiterate previous comments
Both developments concern over drainage into the River Yeo and runoff of hard surfacing affecting the
flood plain and down stream to Mudford with the possibility of increased flooding.
Increased traffic movements particularly at the junction of Lyde Road with Mudford Road and Primrose
Lane at the boundary of Mudford on the A359
Concern over the silt and soil erosion of the hillside during the building process.
No building materials to be brought along the A359 via the weight restriction zone.
Concern over the lack of medical care and all other facilities necessitating access to all services being
across Lyde Road.
The Area South Joint Committee will be discussing these applications at their meeting on Wednesday
Mrs Rowlands having declared a personal and prejudicial interest left the meeting.
26. 09/00601/FUL Alterations and extensions to public house (Revised Application). Half Moon Inn
Main Street Mudford Yeovil Somerset BA21 5TF.
No objection and recommend approval.
Mrs Rowlands returned to the meeting
(iv) 09/00249/LBC Internal and external alterations and repairs. Mudford Memorial Village Hall Main
Street Mudford Yeovil Somerset BA21 5TE.
No objection and recommend approval
26. PLANNING CORRESPONDENCE:
(i) SSDC reply in connection with planning application 08/05359/FUL Longcroft Farm read to
26. REPORTS BY DISTRICT AND COUNTY COUNCILLORS, POLICE, VILLAGE HALL
COMMITTEE, SOUTH SOMERSET HOMES:
County Councillor Sam Crabb reported that his Division includes parts of Area South, East and North
and following the introduction of the Joint Area Committees is required to attend all three committees on
which he has full voting rights. This County Councils’ Council Tax is 2.75% with 2.5% for the 2 years
There are County Council and European Elections on the 4 June 2009.
Following the election each County Councillor will have a Community Grant of £15,000.
Received information regarding the installation of the pedestrian crossing which is to take place after the
1st April 2009. As part of the scheme additional lighting to be installed.
Mr. Crabb left the meeting at 8.45p.m.
South Somerset Homes
Mr. Brown reported that as from 10 April South Somerset Homes name will change to Yarlington
There is a bench in Lyme Regis similar to the one we are hoping to install in the play area.
Rubbish is not being collected from the footpath running from Main Street to Hales Meadow and the
signs and barriers used for the electricity works in the footpath have not been removed. Clerk to contact
Scottish and Southern Energy to request removal.
Date of Annual Parish and Annual Parish Council Meeting to be changed from Thursday 28th May to
Thursday 14th May 2009.
Police and Village Hall Committee reports as above in Open Session.
26. MATTERS ARISING FROM THE MINUTES:
(a) Highways matters throughout the Parish and Pedestrian Crossing Update
Had a constructive meeting with representatives from South Somerset Highways and South Somerset
District Council Technical Department and District Councillor Tony Capozzoli regarding drainage and
flooding in the Parish.
Final consultation and public notices regarding the Pedestrian Crossing have been sent and displayed
on the noticeboard and in the Western Gazette.
(b) Playing field maintenance and seat. Request to be made for grant for the seat following County
Council elections in June.
Clerk to ascertain cost of new litterbin in playing field. Vandal proof sign with metal backing for play
area to be erected. Padlock required for large gate to the play area. Request Dog Warden for signs for
(c) Parish Plan update. Proposed by Mr. Bartlett and seconded by Mrs. Barlow and approved with
one abstention (requires to read the plan before agreeing) that the updated Parish Plan be approved.
Tim Cook, Community Development Officer is to provide, under licence, a map of the Parish and the
development limit for inclusion in the final plan. The next stage is approval by South Somerset District
Council and printing of the final plan. Mrs. Rowlands, Mr. Hardes and one other to drive forward the
program and to be included on the Agenda for the next Parish Council Meeting.
(d) BT Payphone Removal Programme. Nothing to report.
(e) Dog waste bin Primrose Lane and Anti litter and dog fouling signs. South Somerset District
Council Environment Team to look into enforcement and await the results of this before providing a bin.
South Somerset Highways in agreement with positioning of bin.
Request litter pick throughout the village from Yeovil to Hinton Cross.
(f) Bus Shelter and timetable board. Not budgeted for in the Precept however Clerk to contact
Transport Section of Somerset County Council and Mike Johns from South Somerset District Council
and report back to next meeting.
(g) Matters received by the Clerk since the publication of the Agenda
Letter received from Mrs Barbara Strong Chairman of Yeovil Without Parish Council who is the Parish
Representative on the Joint Area South Committee which covers Mudford Urban and asking if there are
any issues we wish to be raised. At present the Parish Representative does not have voting rights,
however eventually will have.
Only issue at present litter everywhere.
26. FINANCIAL MATTERS:
(a) Receipts and payments
As at 26th February 2009 Receipts & Payments since January 2009
Nat West Reserve Account Interest £ -
Nat West Bonus Saver Account Interest £ -
Nat West Bonus Saver Account Bonus £ -
TOTAL RECEIPTS £ -
26.2.09 SS CAB Grant Section 142 LGA 1972 72 £ 100.00
Age Concern Somerset Grant Section 137 LGA 1972 72 £ 100.00
Mudford Village Hall Refurbishment Grant Sec 133 72 £ 4,000.00
Mudford Village Hall Maintenance Grant Sec 133 73 £ 1,000.00
Information Annual Renewal Data 73 £ 35.00
Commissioner Protection 1
Cartridge Wyse Printer Cartridges 73 £ 17.39
Dinah Cheek Clerks Emoluments 73 £ 1,453.46
H M Revenue & Customs PAYE 73 £ 113.84
Mr. G. Hardes Materials for installation of dog 73 £ 9.36
Mudford Village Hall Driver Awareness Course 73 £ 40.00
TOTAL CHEQUES £ 6,869.05
As at 26.2.2009
Current Account £ 100.00
Business Reserve Account £ 106.94
Bonus Saver Account Opened 22.6.05 £23,975.58
TOTAL BANK ACCOUNTS £ 24,182.52
CHEQUES FOR SIGNATURE AT MEETING 26 TH FEBRUARY 2009 NOT INCLUDED IN BANK BALANCES
Transfer £7,500 from Bonus Saver Account to Business Reserve Account
(b) Grant cheques – Mudford Village Hall, Citizens Advice Bureau, Age Concern as agreed at 27
November 2008 Meeting
(c) Driver Awareness Course 10th March 2009 Mudford Village Hall as agreed at 27th November
(d) Internal Auditor – acceptance of quotations from Henry Lovegrove of Accounts & Audit Services
Ltd. for financial year 2008/09 at a cost of £139.36p. and 2009/2010 £144.72p.
(e) Budget comparison and Bank Reconciliation to 31st January 2009 – Presented and approved
with £200 for the 08/09 year earmarked for Clerk’s gratuity.
(f) Financial Risk Assessment – All risk assessment matters reviewed and approved as reports
attached. Up to date copy of the cemetery registers to be made and lodged with Chairman and Vice
(g) Authority for signature of cheques required in new financial year. Unanimously agreed for the
signature of cheques in respect of Cemetery Rates, SALC, Community Council and Local Council
Review and others as necessary if required prior to the 14th May Meeting.
(h) Data Protection Annual Renewal – Approved and cheque signed as above.
(i) Online PAYE Annual Return 08/09 Discount £75. Noted.
(j) Cemetery Maintenance – Mower. Proposed by Mr. Hardes and seconded by Mr. Bartlett and
unanimously agreed to offer the mower to Mr. Flagg at a discounted sum in part recognition for his
service over the past 42 years.
SSDC Annual Parish Meeting with Area East Town & Parish Councils Tuesday 24th March 2009
6.30 p.m. at the Council Offices, Wincanton. Mrs. Rowlands, Mr. Considine and the Clerk Dinah Cheek
SALC Promotion of “The Power of Well-being” an event for Councillors and Clerks at the following
venues Nunney Village Hall 27th February 11a.m.; Dunster Tithe Barn 9th March 10.30a.m.; Fivehead
Village Hall 9th March 7.30 p.m.; Burnham-on-Sea 12th March 7.30p.m.
Mrs. Rowlands and the Clerk to attend Meeting at Fivehead on 9th March and Mr. Hardes may attend the
Meeting at Burnham-on-Sea on 12th March.
SALC Clerks training 11th and 18th March at Edington – Agreed Clerk to attend, both events are free
of charge with only mileage payable.
Community Justice Panel – Funding application – Wincanton Area. Noted.
Somerset Cultural Forum Meeting 9.30 – 12.30 on 20 March 2009 at Cheddon Fitzpaine Memorial
Standards Committee Dispensation information. Noted.
75. Burial Forms signed for Margaret Amelia Rose Gully; Francis George Lathey; Elizabeth Joan
76. URGENT BUSINESS ARISING AFTER THE PREPARATION OF THIS AGENDA, WHICH THE
CHAIRMAN AGREES TO TAKE AS URGENT. SUCH MATTERS WILL BE FOR NOTING OR
DEFERRAL TO A FUTURE MEETING ONLY
Mr. Bartlett handed the Clerk for circulation to Parish Councillors The Withy Corner Wildlife Area
Botanical Survey for the Mudford Parish Council by Somerset Wildlife Trust S.E. Area Group Members
13th June 2008. Somerset Wildlife Trust will be in touch with all the local schools to arrange visits.
77. LIST OF ITEMS DISTRIBUTED AND AVAILABLE SINCE LAST MEETING:
RNAS Yeovilton Key Dates for 2009; Pro Earth Developments Ltd. Sandhoppers and Ready Kits; First
SSDC Joint Area Committee – South 4th February 2009; Avon & Somerset Constabulary – Proposed
Community Justice Panel Wincanton, Castle Cary and Bruton; SALC Cancellation of Area Meetings;
Somerset Rural Youth Project Newsletter; Rural Services Community Weekly News Focus 11 th February
2009; Community Justice Panel – Funding application – Wincanton Area, South Somerset Voluntary &
Community Action Newsletter January 2009.
78. NEXT QUARTERLY PARISH COUNCIL MEETINGS:
Thursday 14th May Annual Parish Meeting and Annual Parish Council Meeting, 27TH August, 26th
Further meetings will be called as necessary usually on the last Thursday of the month
PLEASE NOTE THE REVISED DATE OF 14TH MAY 2009 FOR THE ANNUAL PARISH MEETING AND
ANNUAL PARISH COUNCIL MEETING
Meeting closed at 10 p.m.