Overview of footnotes and endnotes
Why use footnotes and endnotes?
Footnotes1 and endnotes* are typically used in printed documents to explain,
comment on, or provide references for text in a document. You can include
both footnotes and endnotes in the same document — for example, you
might use footnotes for detailed comments and endnotes for citation of
sources. Footnotes appear at the end of each page in a document. Endnotes
typically appear at the end of a document.
Description of a footnote or endnote
A footnote or an endnote consists of two linked parts — the note reference
mark and the corresponding note text. You can automatically number marks
or create your own custom marks. When you add, delete, or move notes that
are automatically numbered, Word renumbers the note reference marks.
You can add note text of any length and format note text just as you would
any other text. You can customize note separators, the lines that separate
the document text from the note text.
Viewing and printing footnotes and endnotes
If you're viewing the printed document on-screen, you can view notes by
resting the pointer on the note reference mark in the document. The note
text appears above the mark. To display the note text in a note pane at the
bottom of the screen, double-click the note reference mark. When you print
the document, footnotes appear where you specified: either at the end of
each page or directly below the text. In the printed document, endnotes also
appear where you specified: either at the end of the document or at the end
of each section.
What happens to footnotes and endnotes when I save the Word
document as a Web page?
Word automatically changes the footnotes and endnotes to hyperlinks and
moves the footnotes to the end of the Web page. If the document also
contains endnotes, Word places them directly after the footnotes. Word
inserts short horizontal lines called note separators to separate the main
A footnote will always appear at the end of the page
text from the footnotes and the footnotes from the endnotes. In the
browser, custom note separators appear as short horizontal lines.
To view notes on a Web page, click the note reference mark to follow a
hyperlink to the note text. Footnotes and endnotes appear at the end of the
Insert a footnote or an endnote
1. In print layout view, click where you want to insert the note reference
2. On the Insert menu, click Footnote.
3. Click Footnote or Endnote.
4. Under Numbering, click the option you want.
For Help on an option, click the question mark and then click the
5. Click OK.
Word inserts the note number and places the insertion point next to
the note number.
6. Type the note text.
7. Scroll to your place in the document and continue typing.
An end note always falls at the end of the document