UWORFQ03-1181 - Greenhouse Gas Emissions Verification Services
This addendum is being issued to proponents have submitted questions:
Question 1: Please provide details on the scope of work in terms of facilities to be
audited. Is it the entire foot print of UWO main campus and other offsite facilities/assets/
land parcels associated with UWO that is to be audited?
Answer: The only facility to be audited is Main Campus. Please note that The
Research Park – London and University Hospital are not owned/operated by
Western and therefore are not to be included in the audit. Western’s operations on
Main Campus are constantly undergoing changes (e.g., new buildings, demolitions,
change in space use, equipment installed/decommissioned); the scope might have to
be revised before each verification. Audits will be performed over a three year
period . Which building will be audited will be negotiated with the successful
proponent. See the answer to question 2 for more details on the scope.
Question 2: Please provide a description of the types of GHG facilities to be audited. It
may be most cost-effective to do an initial inventory to assess whether UWO is exempt
from the requirements of O.Reg. 452/09 before going to a verification stage. Does UWO
have any evidence to confirm that the facilities will be required to comply with
O.Reg.452/09 and exceeds the CO2e threshold or is this a voluntary initiative?
Answer: Western has conducted its GHG inventory and confirmed that the
emissions from Main Campus facility are over the 25,000 Metric Tonnes of CO2e
threshold established under O.Reg. 452/09
Emissions are mainly a product of the Power Plant’s operation, which has five
boilers. The Power Plant supplies steam to numerous buildings on campus, as well
as University Hospital. Other included facilities are buildings with satellite boilers.
These building have mixed space uses (e.g., classrooms, labs, commercial kitchen,
Question 3: Please confirm if you are prepared to have the verification done as a second
award, once the inventory has been established. Note that at this time, O.Reg. 452/09
does not specify the qualifications of an accredited verification body.
Answer: The inventory has been established and there is no requirement for a
Question 4: We were not able to find a reference to the specific years for the contract.
In other words, which years of Greenhouse Gas (GHG) reports would be verified?
Since verification is not required by O.Reg. 452/09 for 2010 GHG reports, we assume
that the contract would be to verify the 2011, 2012 and 2013 GHG reports. This would
mean that the first deliverable would be due in August 2012. We would appreciate
confirmation of our assumption.
Answer: The contract includes verification for 2010 (even though it is not
mandatory), 2011 and 2012 emission assertions. The first deliverable is due in
August 2011; nevertheless, for this year only, the deadline could be negotiated.
Question 5: To better understand the scope of work, level of effort, and associated
costing, we would appreciate receiving the following additional information:
a. A summary of emission sources and source types included in GHG report;
b. Approximate magnitude of total emissions to be reported;
c. Methods of tracking, calculating, consolidating data, and GHG emissions
from each source; and,
d. What systems and processes are used to ensure accuracy of GHG data and
a. - Emission Sources: Natural Gas and Distillate Fuel Oil No. 2
- Source types: Boilers and other stationary combustion devices
b. Around 55,000 Metric Tonnes of CO2e
c. Tracking is done through utility bills and logs of the Power Plant’s operators.
Consolidation and Calculation are done through spreadsheets.
d. There are no formal systems in place to support the GHG data collection.
Question 6: Page 11 of 16, Section 1.6.2 – Please clarify whether the final word in the
sentence should be “Director” or “Ontario Ministry of the Environment” rather than
“1.6.2 The successful Proponent shall provide a copy of a verification report
prepared under clause 1.6.1 to Western on or before the date that the verification
statement is submitted to Western.”
No. O.Reg. 452/09 estates under Subsection 13(2) “An accredited verification body
shall provide a copy of a verification report prepared under subsection (1) to the
person mentioned in subsection 2(1) who was required to prepare the emissions report
on or before the date that the verification statement is submitted to the person.”
In this case, the person mentioned in subsection 2(1) would be Western.
Question 7: Page 13 of 16, Price Estimate Tables: May we add columns and rows to the
costing tables to breakout time and hourly rates for various team members or do you need
a blended hourly rate developed? May we make other modifications such as adding
subtotals and total pricing to the tables? Do you want a separate column added to itemize
Answer: Western would prefer a blended hourly rate.
Question 8: Heading 2, ‘Other mandatory requirements’, in Appendix A of Request for
Quotations for Greenhouse Gas Emissions Verifications Services (UWORFQ03-1181),
states that proponents must provide proof of accreditation to ISO 14065.
We are currently working towards becoming ISO 14065 accredited through ANSI and we
anticipate completion by the end of 2011. In addition we are currently accredited under
CARB which is sufficient for verification in British Columbia in the interim. Is there any
flexibility in this requirement for the initial year of the engagement?
Answer: Western is looking for GHG verification consultants that are fully
accredited for ISO 14065.
Question 9: We are not yet fully accredited however we are in the process of becoming
accredited to provide Verification services. How will this affect our ability to quote on
your RFQ? Is accreditation a requirement for you at this time?
Answer: See answer to question 8.
End of document