10 31 08 Manage School Lunch Purchasing Inventory Presentation

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10 31 08 Manage School Lunch Purchasing Inventory Presentation Powered By Docstoc
					       DMAIC “Lite” Storyboard
Manage School Lunch Purchase / Inventory
            Kevin Thornton
              WHO                                                   BREVARD PUBLIC SCHOOLS (BPS)


 STEP                                     BPS District Offices                                                    Site Management


      Need                                                 Effectively Manage School Lunch Purchasing/Inventory


                                    Determine Need & Requirments
                                                                                                 P1 – Product Evaluation
    Determine


                                      Identify Potential Vendors
     Identify

                                      Review Cost & Nutriionals

     Review
                                                 Acceptable


                                           Product Testing

     Testing
                                                 Acceptable
                                                                                                 P2 – Per Unit Cost
                                               Issue ITB                                         P3 – Per Plate Cost
      Issue

                                             Evaluate ITB
                                                                                                 P4 – % of Schools meeting the
    Evaluate                                                                                     Nutritional Guidelines
                                                 Acceptable
                                                                                                 P5 – # of Items Substituted
     Award                                    Award ITB                                          P6 – % of Schools Achieving a 5 Star Rating


     Set-up                         Set-up items & Link Nutritionals

                                                                                                  P7 – # of Students Served
                                       Create Recipes & Menus                                     P8 – % of Food Cost
     Create                                                                                       P9 – % of Labor
                                                                                                  P10 – % of Supply Cost
                                              Meet Nutritionals

    Schedule
                                           Schedule Menus


                                                                                             Place Food Orders


                                                                  Consolidate Food Orders


      Order                                                                                 Receive Food Orders


                                                                           Correct Item
                                                                                                    Vendor Subs
                                                                                                                               Transfer
                    Q1   –   % of Gross Margin
     Prepare        Q2   –   % Met USDA Nutritional Guidelines
                                                                                                    Prepare Food
                    Q3   –   % of Customer Satisfaction
    Complete        Q4   –   # of Inventory Transfers
                                                                                            Completes Production Records

    Need Met
                                                                               Serve Food

VisioDocument
    “D” - Define

• Link to Districts Strategic Plan:
   • KPI - 4.1.8 – Evaluate cost effectiveness
     of various district operations

• Theme:
   • Food and Nutrition Services will meet the
     USDA Nutritional Guidelines by May 30,
     2009
        “M” - Measure
• Significant problem areas:
   • P1 – Product Evaluation
   • P4 – % of Schools Meeting the USDA Nutritional
     Guidelines
   • P5 – % of Items Substituted
   • P6 – % of Schools Achieving a 5 Star Rating

• Most significant problem:
   •    P4 – % of Schools Meeting the USDA Nutritional
       Guidelines

• Goal:
   • In 2007/08 actual USDA Nutritional Guidelines was 88%
     this is 12% below our target of 100%.
        “A” – Analyze                    A1
                            Approach Used To
      Root Causes           Select Root Cause
Accurate production       Monitor production
records                   records

Not following             Review weekly
menus/recipes             orders/analysis of usage

Servers not serving the   Analysis production
correct portion size      records/review program
        “A” – Analyze                       A2
                               Approach Used To
      Root Causes              Select Root Cause
Unable to monitor            No automated nutrient
nutrient analysis on a       analysis tracking system
current basis to make
necessary adjustments
Unable to identify           No automated drill down
cafeterias causing           capability
nutrient analysis problems
Data integrity               Analyze production
                             records
           “I” – Improve                         A1
                                                           Yes
 Countermeasures   Effectiveness   Feasibility   Overall    or
                                                           No
Monitor
production              5              4           20      Yes
records
Review food             4              3           12      No
weekly orders
Train users             5              4           20      Yes

Analyze usage           4              3           12      No
           “I” – Improve                          A2
                                                            Yes
 Countermeasures    Effectiveness   Feasibility   Overall    or
                                                            No
Monitor
production               5              4           20      Yes
records
Monitor weekly           5              5           25      Yes
nutrient analysis
Train managers           5              3           15      No
on data
integrity
Verify data              4              3           12      No
output
               “A” – Action Plan
                      When
                                                         Est.
     What          Start     End Who Support             Cost

Monitor production           On-     Field   District    Daily
                   8/18/08
records                      going   Op’s    Office     Activity


Train users                  On-     Field   District
                  8/18/08                               $2,500
                             going   Op’s    Office

Monitor weekly
                             On-     Field               Daily
nutrient          8/18/08
                             going   Op’s
                                              D.M.
                                                        Activity
analysis
         “C” – Control
• 2008/09 First Quarter USDA
  Nutritional Guidelines Results
  demonstrated an 3% improvement
  over last year.

				
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