AERA SIG handbook 0203 Jan03

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AERA SIG handbook 0203 Jan03 Powered By Docstoc

     Handbook of
Policies and Procedures
Special Interest Groups


                                               Table of Contents
I.           Philosophy Underlying AERA Special Interest Groups (SIGs) ........................ 3

II.          SIG and Association Responsibilities
             A.    AERA Association Council ........................................................................ 3
             B.    The SIG Council and the SIG Executive Committee ............................... 3-4
             C.    SIG Responsibilities & SIG Membership ................................................ 4-5

III.         The Formation of a SIG
             A.    Petition ........................................................................................................ 5
             B.    Publicity....................................................................................................... 5
             C.    SIG Fees ...................................................................................................... 5
             D.    SIG Membership Dues ................................................................................ 5

IV.          The Operation of a SIG
             A.    SIG Officers................................................................................................. 5
             B.    SIG By-Laws ............................................................................................ 5-6
             C.    SIG Fiscal Responsibilities ......................................................................... 6
             D.    Annual Program Selection Procedures ........................................................ 6
             E.    Reporting to the Membership of the SIG ................................................. 6-7
             F.    Reporting to the Association ....................................................................... 7
             G.    AERA Sanctioned Awards from SIGs ........................................................ 7

V.           Termination of a SIG
             A.    Voluntary Termination ................................................................................ 8
             B.    Merging with Another SIG or Division....................................................... 8
             C.    SIGs Becoming a Division .......................................................................... 8
             D.    Forced SIG Termination .............................................................................. 8

VI.          SIG Orientation Information ............................................................................... 8

A.      SIG Operations Calendar (Milestone Chart) ........................................................... 9
B.      SIG Forms (A, B, C, and D) ............................................................................. 10-16
C.      Petitions for Establishing an AERA SIG and an AERA
                Sanctioned Award ................................................................................ 17-19
D.      2002-2003 SIG Executive Committee ............................................................. 20-21
E.      Sample SIG By-Laws and SIG Newsletters ..................................................... 22-25
F.      AERA Election Regulations ............................................................................. 26-27
G.      Paper Discussion Presentations Formula .......................................................... 28-29
H.      Orientation Packet for New SIGs /
                New SIG Officers / Existing SIGs........................................................ 30-32
I.      Policies Regarding Dues & Membership ......................................................... 33-34
J.      AERA Central Office Staff .............................................................................. 35-36

Note: This Handbook may be reproduced for distribution to SIG Officers.

I. Philosophy Underlying AERA Special Interest Groups (SIGs)

Special Interest Groups (SIGs) provide a forum within AERA for the involvement of individuals drawn together by common
interest in a field of study, teaching, or research. The goal of SIGs is to enhance the comprehensiveness and diversity of AERA
by promoting new research or philosophies and mentoring novice educational researchers. Likewise, SIGs provide a platform
for continuing, long-term research interests. The uniqueness of SIGs allows more members an active role in AERA. Slightly
more than every one in three AERA members is also a member of one or more SIGs; AERA members belonging to SIGs
belong to an average of slightly more than two SIGs each.

AERA and the SIGs are mutually interdependent and supportive. SIGs provide an avenue for expanding AERA membership,
enhancing communication, disseminating research, and giving new members opportunities for national exposure. AERA
provides SIGs program time, publicity, scheduling, staff support, viability, and the prestige of AERA affiliation. AERA
encourages the growth of SIGs and supports this development as ultimately advantageous to all members and the Association.

The cooperative relationship between SIGs and AERA is mutually beneficial for all concerned. Due to the large number and
variety of SIGs, it is important that the Association provide standard guidelines for forming, operating and terminating SIGs.
This handbook is designed to facilitate communication of AERA SIG policies and procedures to SIG officers and members
thereby reducing uncertainties and ambiguities in the formation and operation of SIGs.

II. SIG and Association Responsibilities

A. AERA Association Council

As described in Articles V and VI of the Association’s By-Laws, the Association Council is the legislative and policy-
determining body for the Association. It has the power to direct and review the general affairs of the Association within the
limits set forth in the By-Laws. It is composed of the President, President-Elect, Immediate Past-President, Divisional Vice
Presidents, two Members-at-Large, a graduate student representative, a Director of Social Justice, and the SIG Executive
Committee Chair.

B. The SIG Council and the SIG Executive Committee

In 2000, the Association Council established a SIG Council comprised of SIG Chairpersons. The AERA SIG Council consists
of all the representatives of the SIGs, typically the SIG Chairs. The SIG Council will have its annual meeting during the
regularly scheduled AERA Annual Meeting. Throughout the year the SIG Council will hold discussions via the SIG listserv.

The SIG Council then nominated and voted SIG members to form a SIG Executive Committee. The SIG Executive Committee
was established to be an advocate for SIGs and to serve as a liaison between the SIG Council and the AERA Association
Council. The SIG Executive Committee oversees, evaluates, and recommends policies and procedures for the SIGs to the
Association Council. The Chair of the Committee is responsible for the leadership and agenda of the annual SIG Council
meeting held during the Annual Meeting of AERA and one other time during the year if required. Agenda items will include
by-laws, SIG awards, program time, paper discussion presentation limitations, membership dues, orientation of new SIG
officers, and the minutes of the SIG Executive Committee. This Committee reviews the Handbook of Policies and Procedures
for Special Interest Groups on an annual basis and incorporates necessary changes that are recommended by the SIG Council
and the Association Council.

The SIG Executive Committee is comprised of six members who serve staggered terms. The Chair of the SIG Executive
Committee serves a three-year term on the Association Council and makes recommendations to that Council at Association
Council meetings. Members of the first SIG Executive Committee, established during the 2000-2001 year, are serving four-
year, three- year, and two-year terms, given the calendar of AERA elections. Henceforth, the SIG Executive Committee
members will be elected to serve a three-year term. For a current listing of Executive Committee members and their terms of
office, please refer to Appendix D in this handbook.

A Nominating Committee will be comprised of the four SIG Executive Committee members who are serving the second and
third year of their terms. This Nominating Committee will solicit nominations from the SIG Chairs and their constituency for
individuals who are willing to serve on the SIG Executive Committee. A minimum of four nominees is required. These
nominees will be identified in the Educational Researcher as part of the AERA nomination list for offices of the Association.
Furthermore, consistent with AERA practices, any AERA SIG member nominated by more than one percent (1%) of the entire
active AERA membership who are also members of one or more SIGs must be added to the ballot. The election conducted for
the SIG Executive Committee membership will follow the Association Council’s policies and procedures.

C. SIG Responsibilities

The primary responsibility of a SIG to the Association is to maintain a professional support system for its membership
consistent with the purpose of the Association as a whole.

All responsibilities, including financial, placed on SIGs by the Association are meant to avoid potential conflicts with existing
structure and to partially reimburse the Association for expenditures incurred in the support of the SIGs.

According to Association By-Laws and Council actions, SIG requirements include the following:

   1. AERA Membership

To remain an active AERA SIG, a minimum of 30 active AERA members must be paid members of the SIG as of July 1st each

   2. Annual Report

Each active SIG will submit an annual report (see Appendix B, Form C) to the Association Council reflecting SIG operations
for the previous year. The report is due annually in the AERA Central Office no later than June 1st. The information in this
report is required for three reasons: (1) to assist the Association Council in assessing the quality of all operations within the
Association; (2) to protect SIGs from unsubstantiated or ambiguous external criticism; and (3) to provide a convenient format
for SIG reports to their membership. To the latter point, the report was specifically designed to provide a clear and simple
means for SIG officers to distribute information to SIG members. The report should be completed by the outgoing or
continuing SIG Chairperson.

   3. SIG Dues to AERA

The amount of SIG dues is established by the Association Council with periodic review and is required to be submitted to the
AERA Central Office by August 31st of each year. SIGs will be assessed dues to the Association of $150 ($100 for the first
year for newly established SIGs) to partially defray Association costs for supporting the SIGs.

   4. Membership Records and Renewal

SIG members are able to renew their SIG memberships when they receive their AERA membership renewal notices, or upon
joining AERA for the first time. SIGs do not need to maintain and submit membership rosters annually to AERA. Instead, the
Central Office will mail membership lists of current SIG members to all SIGs each quarter. The lists, of course, contain only
the names of active AERA members. AERA will accept SIG memberships at any point in time, including memberships that are
collected during the Annual Meeting. The same policies and procedures for the expiration dates will apply as if the
membership was received as part of the AERA membership renewal process. The membership year in the SIG will be
coterminous with the AERA membership year. Thus, SIG dues payments received at various times during the year will be
credited in their entirety for the period to expire with the AERA membership year. The SIGs must maintain the membership
records of non-AERA members of the SIG.

   5. SIG Member Dues

The Association requires that each SIG assess from each of its individual members minimum annual dues of $5.00. This
Association Council requirement is intended to assure that the SIGs have at least minimally sufficient operating funds, and that
the SIG membership list is current.

   6. Newsletter Format

Association Council policy requires approval by the Executive Director of AERA of all Newsletter formats. Questionable
formats may be forwarded to the Publications Committee for final approval. Prior to the initial edition of a newsletter or before
any newsletter masthead revisions, the format must be submitted to the AERA Executive Director. This approval process is
designed to assure that AERA attribution in the masthead is consistent with the policies of AERA. Newsletter content is not
reviewed as part of the approval. See Appendix E for example newsletters.

   7. AERA Election Regulations

SIG Chairs are requested to inform their membership and abide by the Association’s policy on elections that were adopted to
insure an equal and fair opportunity for all candidates standing for election. The election regulations are attached as Appendix
F. Upon failure to comply with the foregoing Association requirements, the Association Council will consider withdrawal of
AERA recognition of a SIG (AERA By-Laws, Article VIII, Section 4).

   8. Sun-Setting of SIGs

A SIG will be discontinued when it has not met the minimum membership requirements (30 paid AERA members and
submission of annual reports) for two consecutive years.

III. The Formation of a SIG

A. Petition

By design, SIGs are easy to form and are encouraged by the Association. The goal of SIGs is to enhance the
comprehensiveness and diversity of the Association by promoting new research or philosophies and mentoring novice
educational researchers (see Section I). Any group of 30 or more active AERA members may petition for the establishment of a
SIG. Each petition should include the printed names, addresses, and signatures of the AERA members as well as a rationale
describing the purpose, scope, and uniqueness of the SIG and its membership (See Appendix C for the petition). These
petitions will be reviewed and accepted or rejected by the SIG Executive Committee. Any questions regarding SIG formation
should be sent to the Executive Director at the AERA Central Office or to the Chair or members of the SIG Executive
Committee (See Appendix D for current roster).

B. Publicity

To assist in the establishment of a SIG, AERA will carry a brief announcement in the Educational Researcher (ER) concerning
the proposed SIG. Relevant information should be sent to the ER editor at the AERA Central Office address. Generally,
information must be received by the first of the month prior to the month of publication (e.g. by October 1st for the November
issue). AERA will also schedule an organizational meeting upon request at its next Annual Meeting to assist SIGs in their
formation efforts. The deadline to be included in the official program is early October.

C. SIG Fees

Each petition to establish a SIG must be accompanied by a fee, currently $100 to offset the additional administrative cost to the
Association Council. Checks should be made payable to AERA. To assist new SIGs, it is recommended that each signature on
the start-up petition be accompanied by the minimum annual membership fee of $5.00. This will ensure a minimum collection
of $150 at SIG start-up time, covering the $100 AERA fee and leaving at least $50 in the new SIG’s treasury.

D. SIG Membership Dues

The SIG must assess from each SIG member annual SIG dues of at least $5.00. SIG membership dues are for such expenses as
newsletters, postage, operating expenses, and those incurred for the Annual Meeting, in addition to covering the cost of the
SIG’s annual assessment by the Association ($150.00).

IV. The Operation of a SIG

Appendix A depicts a milestone chart of a SIG's activities during the Association year.

A. SIG Officers

Chairpersons and Program Chairpersons must be AERA members. A Chairperson must be elected by the group.
No SIG officer can serve more than three years in succession in the same office.

B. SIG By-Laws

Each SIG is required to have by-laws by the AERA Annual Meeting of 2003. Each SIG is responsible for ensuring that its by-
laws and policies do not conflict with the Articles of Incorporation or the by-laws of the Association or its Divisions, or the
SIG Handbook. The Association Council has the authority to determine whether such conflicts exist. (See Appendix E for
sample SIG by-laws. SIGs can modify these by-laws as long as they are not in opposition to already specified SIG or AERA
policies and procedures.).

C. SIG Fiscal Responsibilities

It is important that SIGs maintain financial accountability for their own membership and for AERA. Adequate records of SIG
membership dues not collected by AERA and other SIG income and expenses should be maintained and reported annually to
the SIG membership and to AERA. The SIG Executive Committee encourages SIGs to maintain their own savings and/or
checking account (not in personal accounts) to record fiscal activities. AERA is not responsible for the financial liability of

D. Annual Program Selection Procedures

Each SIG is allocated at least one business meeting time slot (off hours) and one regular substantive session at the Annual
Meeting. Additional sessions are allocated on the basis of the number of AERA members active in the SIG. Some SIGs may
choose to obtain extra session time by taking advantage of co-sponsoring sessions with other SIGs or Divisions, and/or using
the paper discussion/round table format. Questions about annual meeting sessions should be directed to the AERA Executive
Director. It is important to both the Association and to the SIGs that fair, objective, and professional procedures be followed in
the selection of papers, speakers, symposia and other presentations for the Annual Meeting. The SIG Program Chairperson
and/or the SIG Program Committee is responsible for developing and assuring the quality of their SIG's program.

   1. Program Time Allocation

In 1998, the Association Council voted to maintain the ratio of one session for every 43 AERA members in the SIG. For the
2001 Annual Meeting, the Association Council placed a cap on the number of paper discussion presentations that SIGs and
Divisions can have (also see Appendix G). For SIGs, this ratio is as follows:
      If the SIG received 1 session, they are granted 4 paper discussion presentations
      If the SIG received 2 sessions, they are granted 7 paper discussion presentations
      If the SIG received 3 sessions, they are granted 10 paper discussion presentations
      If the SIG received 4 or more sessions, they are granted 13 paper discussion presentations.

   2. Off Hour Sessions

Both Divisions and SIGs are not to schedule substantive sessions during the "off hour" evening time slots. Business meetings
and social hours may be held at these times.

   3. Program Selection Procedures

It is recommended that all program selection procedures be stated in writing and disseminated to the SIG membership.
Although no specific procedure is recommended for all SIGs, a variation of the standards and processes followed by the
general AERA Program Committee is highly recommended. The following suggestions are made to the SIG Program

      Open Solicitation and Selection of Proposals: The SIG has two options in planning for the Annual Meeting Program
Time: (1) to solicit proposals from the AERA community at large; or (2) to have SIG personnel select and arrange their own
program offerings. The May issue of Educational Researcher lists the Call for Proposals.

       Evaluations and Selection of Proposals: The SIG Program Chair must have all submissions reviewed by at least 2
external reviewers in selecting proposals for paper session programs. Some SIGs may wish to use a blind review procedure,
where the author(s) name is removed before sending the proposal for review. SIGs should inform the author of the acceptance
or rejection of the proposal as soon as possible. Comments of reviewers may be included (anonymously). See Appendix H –
Round Table Paper Discussion Presentation Formula.

SIG reviewers are listed in the Annual Meeting Program. In addition, the Program will list the time, date, and location
of SIG Business Meetings.

E. Reporting to the Membership of the SIG

Primary reasons for SIG reports to their members include: (1) technical information exchange; (2) SIG management
accountability; and (3) inter-professional communication. The Annual Meeting Newsletter or other communication generally
provides the main vehicle for SIG reporting. SIGs have the option of distributing a newsletter to their membership. Such
publications are to be operated and paid for by the SIG. AERA Central Office should be placed on the mailing list for SIG

Although the Annual SIG Report to the Association is due by June 1 st of each year, the SIG Executive Committee encourages
SIGs to distribute copies of their Annual Report or report the information contained therein, to all SIG members during or
immediately after the annual SIG Business Meeting. It is also recommended that a separate SIG schedule be sent to the SIG
membership before the Annual Meeting, including the time and place of the SIG Business Meeting and SIG- sponsored

F. Reporting to the Association

Prior to the Annual Meeting each year, the SIG Chair will receive a package from the AERA Central Office containing the
following forms (See Appendix B for copies of all forms):

       SIG Form A: Information for the SIG Directory (description, current officers and annual dues). This information is
updated annually for publication in the SIG Directory appearing in the June/July issue of Educational Researcher. Form A is
due annually by May 1st.
       SIG Form B: This form must be completed if the SIG wishes to be listed in the Call for Papers (published in the May
Educational Researcher) for the Annual Meeting. This signifies that the SIG will be accepting unsolicited proposals for
review. Deadline for submitting Form B for the CALL is 12:00 Noon on the last day of the Annual Meeting.
       SIG Form C: SIG Annual Report to the AERA Association Council. Form C is due annually by June 1st.
       SIG Form D: (optional). SIG checking account form. This form is to be completed by SIGs desiring AERA to
establish a checking account for the SIG and can be submitted at any time.

** Please Note: Due to strict production deadlines for ER for the inclusion of information from Form A and Form B, and the
fact that most SIGs elect new officers during their Business Meeting at the Annual Meeting, it would be greatly appreciated if
Forms A and B are completed and turned into the designated AERA Headquarters prior to the conclusion of the Annual

G. AERA Sanctioned Awards From SIGs

The Association Council has set the following guidelines for all Association awards:

There should be three levels of awards (1) AERA-sponsored awards for overall excellence in research, development, and
service; (2) divisional-sponsored awards for the quality of research in areas of specific interest to the division; and (3) SIG-
sponsored awards for the quality of research in areas of specific interest to SIGs.

Divisions and SIGs giving AERA-sanctioned awards must have a set of guidelines specifying the selection procedures, scope,
and criteria for each award, with procedures/criteria approved in advance. SIGs are limited to one AERA-sanctioned award. All
awards must be related to research and scholarship. Awards sanctioned by the Association will have a certificate printed by
AERA Central Office.

In addition to the AERA-sanctioned awards, SIGs may also give certificates (recognizing a SIG member's contribution to the
SIG). These will not be approved, sanctioned or controlled by the Association other than to have the format submitted to the
Executive Director for review in advance.

The AERA Executive Board must review all proposals for AERA-sanctioned awards. Thus, SIGs wishing to present an
AERA-sanctioned award must complete the attached form and submit it to AERA Central Office for approval (See Appendix

There is an annual fee of $25 per certificate for AERA to prepare for presentation at the Annual Meeting. The deadline for
notifying the Central Office of the award recipient is February 1st. All SIGs giving AERA-sanctioned
awards must provide the AERA Central Office with information on the number of nominations received for each award. This
information must be furnished annually and must be received before awards will be prepared by the AERA Central Office.

V. Termination of a SIG

Since SIGs are intended to be flexible and dynamic organizations, the Association anticipates the termination, as well as the
formation, of some SIGs yearly. There are four likely termination procedures:

A. Voluntary Termination

The membership of a SIG may decide to temporarily or permanently withdraw from active SIG status. Notification of
withdrawal should be made in writing to the Central Office and to all SIG members. The SIG Council recommends a donation
to the AERA Foundation as one possible solution to the problem of unused funds in a terminating SIG’s account. If the SIG
was using the AERA Federal I.D number, the monies must be given to the Association.

B. Merging with Another SIG or Division

The membership of a SIG may decide to merge with another SIG or an existing Division (this is encouraged). As in the case of
voluntary SIG termination, notification to the Central Office and concerned members is all that is necessary.

C. SIGs Becoming a Division

Some AERA Divisions have been formed through the merging of one or more SIGs dealing in related areas.

D. Forced SIG Termination

As indicated in the AERA By-Laws, Recognition of Special Interest Groups will be withdrawn if its membership falls below 30
active AERA members for two consecutive years, or if it fails to submit its annual membership fee or its membership list to the
AERA Central Office by the close of the Association’s fiscal year. The Association Council may withdraw recognition of a
Special Interest Group for other good and sufficient reasons. Such action will require a vote of two-thirds of the members of
the Council present (AERA By-Laws, Article VIII, Section 4).

VI. SIG Orientation Information

The SIG Executive Committee will review and update the orientation materials annually and encourage SIGs to offer
suggestions or contributions to an orientation package to be provided to new and prospective SIGs. An orientation session for
new SIGs will be scheduled at the Annual Meeting. In addition, a SIG Open Meeting will be scheduled at the Annual Meeting.




(A, B, C, and D)

                                        FORM A
                    2002-2003 SIG OFFICERS/DIRECTORY DESCRIPTION

       SIG NAME: ______________                                                                                   __

    TREASURER/SECRETARY:                                       SIG Directory description maximum 25 words:
    Name: _____________________________                        (Description from last year is attached. If you wish to revise
                                                               it, use the reverse side of this form to do so.
    Address: __________________________
    Phone/Fax: _________________________
    Email: ____________________________
                                                               CONTACT: (The contact listed in the Directory should be
    SIG CHAIRPERSON:                                           the person responsible for membership, SIG Roster, etc.):
    Name: _____________________________                        NAME: _____________________________
    Address: __________________________
    __________________________________                         SIG 2003 AWARD CHAIR:
    __________________________________                         Name: _____________________________
    Phone/Fax: _________________________                       Address: __________________________
    Email: ____________________________                        __________________________________
    SIG 2003 PROGRAM CHAIR:                                    Phone/Fax: _________________________
    Name: _____________________________                        Email: ____________________________
    Address: __________________________
    Phone/Fax: _________________________
    Email: ____________________________

    This SIG’s 2002-03 Annual Membership dues are as follows:

       Annual Dues $                 Members                Multiple Year Dues        $                  Members
                   $                 Non-Members                                      $                  Non-Members

                                                  Purpose of SIG
         If 2002-2003 Directory description meets maximum word limit and no change is desired, check this box.
         Change listing to read as noted or use reverse side of this form.

    I understand the policies and procedures for a Special Interest Group as outlined in the SIG Handbook and
    ensure that the SIG will abide by these policies.

                     Signature:                                      Date: _______________
In order to ensure that all the necessary Annual Meeting Papers are mailed to the correct contact, please
Return Form A to: Phoebe Stevenson, AERA, 1230 17th Street, NW, Washington, DC 20036
                                            Deadline: May 1, 2002

                                       FORM B
                                   CALL FOR PAPERS
                          2003 ANNUAL MEETING – CHICAGO, IL

Turn this form in to the AERA Annual Meeting Headquarters Office, located in Pontchartrain F, 3nd floor of the
Sheraton Hotel no later than 12:00 Noon on Friday, April 5, 2002.

This form should be completed and turned in only if your SIG will consider proposals submitted in response to the
Annual Meeting Call For Proposals. If this form is not completed, your SIG will not be included in the 2003 Call
for Papers.

       SIG NAME: _______________________________________________________________

Please list below your SIG’s Annual Meeting Program Chair (person to send papers to in response to the Call).
Note: SIG Program Chairs must be AERA members. PLEASE PRINT CLEARLY!

       NAME: _______________________________________________________________
       ADDRESS: ___________________________________________________________
       TELEPHONE:                                               FAX
       EMAIL: ______________________________________________________________

       ___________________________________                         ______________________
        Signature, SIG Officer, 2002-2003                          Date

Please Note: if your SIG is included in the Call, you must accept electronic submissions.

                                         2003 ANNUAL MEETING
                                             April 21-25, 2003
                      deadline is not later than 12:00 Noon on Friday, April 5, 2002

                               FORM C
SIG NAME:________________________________                        ________________

SIG Officers (2002-2003)

       SIG Chairperson: ___________________________________________________

       Address: __________________________________________________________

       Secretary: _________________________________________________________

What method did the SIG use for officer selection?

              Election at SIG Business Meeting
              Mail Ballot
              Other (please describe): _________________________________________

       Length of term of the Chairperson?                  ______ Years
       How long has the Chairperson been in office?        ______ Years
       When will the term of Chairperson expire?           ______ Years

SIG Financial Information (SIGs are reminded not to deposit SIG Funds into personal check accounts.)

1.     SIG Funds Location (Banking Institution):           _________________________
2.     Beginning Balance as of April 1, 2001               $________________________
3.     Income (3/31/01 - 4/1/02)                           $________________________
       1.    SIG Membership Dues                           $________________________
       2.    Other Income                                  $________________________
4.     Expenses:
       1.    SIG Annual Fee to AERA                        $________________________
       2.    Annual Meeting Expenses                       $________________________
       3.    Newsletter Expenses                           $________________________
       4.    Administrative Expenses                       $________________________
       5.    Other Expenses                                $________________________

       Total Year Income                                   $________________________
       Less Total Year Expenses                            $________________________
       SIG Ending Balance (as of 4/1/02)                   $________________________

Form C, continued…
SIG Program Information

If SIG received papers/symposia in response to the Call for Proposals in ER, were the submissions reviewed?
    YES                  NO

If yes, how? ________________________________________________________________

If speakers/symposia were invited, how were these selections made?____________________

Other (please specify):_________________________________________________________

       Does the SIG sponsor a conference or meeting during the year?  YES      NO
       Does the SIG publish a newsletter?                             YES      NO
       If so, how many issues in 2002-2003? ___________
       NOTE: The SIG Executive Committee would appreciate your attaching copy(s) of your
       newsletter for information.

Other SIG activities? If so, please describe: ________________________________________

Comments, concerns and suggestions from SIG to the SIG Executive Committee and the Association Council (attach
additional pages if necessary): ____________________________________________________

List below your recommendations for individuals to serve on the AERA Executive Committee.

Improvements, suggestions, input, etc. are solicited for the SIG HANDBOOK: ____________

              Submitted by: ____________________________ (2002-2003 SIG Chair)
              Date submitted: ___________________________

                                            Return Form C to:
                                    AERA Headquarters at Annual Meeting

                               AERA/SIG - 1230 17 Street NW, Washington DC
                                Deadline for receipt of FORM C: June 5, 2003

                             FORM D FISCAL YEAR 2002-2003

Date: ________________________________
Full Name of SIG: ____________________________________________________________________________
Chair of SIG: ________________________________________________________________________________
Telephone Number: ___________________________________________________________________________
Authorized Signatures:         (1)________________________________________________________________
                                                       (Print Name)
                                                       (Print Name)

Address all correspondence and quarterly finance reports to:

               Name _________________________________________________________________________
               Address _______________________________________________________________________
               Telephone Number     (      ) ______________________________________________________

To open a SIG check accounting, a check in the amount of $ ____________ is enclosed.
                                    Note: Opening such an account is optional.

As an elected leader of the SIG named above, I request AERA to establish or continue a checking account for the
SIG. I understand and agree to the policies and procedures detailed on the next page governing the operation of the

Do you wish for your Annual $150 SIG Membership Dues to be automatically deducted from your SIG checking
account?          Yes                 No

__________________________________________________                                _____________________
               (Signature)                                                                (Date)

            (Print Name)

                          POLICIES AND PROCEDURES

I.     General Polices
       1. There will be no fees assessed to SIGs for use of the services.
       2. NO interest will accrue to a SIGs account.
       3. Statements of account will be reported quarterly (September, December, March and June). Issuance will
               be made only to the authorized individual for the SIG.
       4. Only one authorized signature is required for deposits and withdrawals; AERA will keep two authorization
               signatures on file for the fiscal year (June 30 - July 1).
       5. Only SIGs in good standing may use the service.
       6. Any bank fees charged by returned checks or foreign check collection will be charged against the SIG
       7. To initiate or continue the service, Form D, on the reverse of this page must be completed each year.

II.    Deposits
       1. All deposits MUST be accompanied by a completed deposit form supplied by AERA.
       2. Checks should be made payable to "AERA SIG", or "SIG" in the payable name. ONLY endorse the back
               of the check if these names are not on the front. Endorsement should say "PAYABLE TO AERA".
       3. There are no limits on the number of deposits.
       4. Checks with stale dates (over three months old) will be returned to the SIG.
       5. We DO NOT accept credit card deposits.
       6. Receipt forms will be kept on file at AERA headquarters for the period of two years.

III.   Withdrawals
       1. All check requests MUST be accompanied with a completed withdrawal form supplied by AERA.
       2. Withdrawals, issued by the AERA check, will not be made without a SIG authorized signature.
       3. Checks will be issued each week on the first Tuesday after the check request is received by the AERA
       4. More than one check may be requested at a time, but separate forms must be completed for each check
       5. Payment of the AERA annual SIG dues MUST be authorized on the check request form.
       6. Check request forms will be kept on file at AERA headquarters for the period of two years.

IV.    Termination
       1. Termination of the service by a SIG must be made in writing and contain the name of an
           authorized signature.
       2. If a SIG terminates the service, there will be a two-year waiting period before they may reapply.

V.     Communication
       All correspondence concerning SIG accounts should be addressed to:

                                     ATTN: Controller
                                    1230 17th Street, NW
                                   Washington, DC 20036
                            (202) 223-9485; FAX: (202) 775-1824
         APPENDIX C

           AERA SIG



                        Petition for AERA Special Interest Group

As a member of the American Educational Research Association, I support the establishment
of a Special Interest Group within AERA entitled: __________________________________

Statement of Purpose (please print): _____________________________________________

Signature (at least 30 persons)   Print name          Institution / Mailing Address   Date


Name of the Award:          __________________________________________________________

Sponsor (Division or SIG): __________________________________________________________

Year Award Established:     __________________________________________________________

Selection/Eligibility Criteria: _____________________________________________________




Nomination Process:          _____________________________________________________


Review/Selection Process:    _____________________________________________________


Form of Recognition:       _____________________________________________________
(Cash Award, Plaque, etc.)

Contact Person for Award: Name: ________________________________________________

                             Address: _____________________________________________



                             Phone: ________________________________________________

                            Email: ________________________________________________

                            Signature                                 Date

          APPENDIX D

2002-2003 SIG Executive Committee

                             AERA SIG EXECUTIVE COMMITTEE

     Terms of office:    3-year staggered terms.
     Composition:        6 members, including Chair; terms conclude at the end of the Annual Meeting of the
                         year designated.
     Meetings:           Held at the Annual Meeting; also by telephone and mail as required.
     Duties:             The elected Chair of the SIG Executive Committee serves a three-year term on the
                         AERA Council. The Chair of the SIG Executive Committee represents the interests
                         of all the AERA SIGs on the Association Council.

                                         COMMITTEE MEMBERS:

Bruce Thompson, Chair (2000-2005)                           Schuyler Huck (2002-2005)
Dept. of Educational Psychology                             University of Tennessee-Knoxville
Texas A&M University                                        204 Lake Crest Drive
College Station TX 77843-4225                               Lenoir City TN 37772
Phone: 979-845-1335                                         Phone: 423-986-7742
Fax: 979-862-1256                                           Email:
                                                            Aline Stomfay-Stitz (2002-2005)
Diana Hiatt-Michael (2000-2004)                             Univ. of North Florida
(Pepperdine University)                                     3756 Hunter Street
Mailing address: 18403 Wakecrest Drive                      Jacksonville FL 32205
Malibu CA 90265                                             Phone: 904-620-2764
Phone: 310-568-5644                                         Email:
                                                            AERA Central Office Contact:
Katharina Heyning (2000-2003)                               Gerald E. Sroufe
University of Wisconsin – White Water                       1230 Seventeenth St., NW
Winther Hall, Rm. 4046                                      Washington DC 20036
800 West Main Street                                        Phone: 202-223-9485
Whitewater WI 53190                                         FAX: 202-775-1824
Phone: 262-472-1552                                         Email:

Rosalyn Templeton (2000-2003)
Bradley University
1402 W. Parkside Drive
Peoria IL 61606-1113
Phone: 309-677-3693
FAX: 309-677-2952






                                      Article I: Name
The name of the organization is Inferential and Descriptive Bootstrapping/Resampling (SIG/IDBR).

                                   Article II: Affiliation
The organization, Inferential and Descriptive Bootstrapping/Resampling (SIG/IDBR), is a Special
Interest Group (SIG) of the American Educational Research Association (AERA) and, as such, pays
annual dues to AERA and participates in the AERA annual meeting.

                             Article III: Governing Authority
The Special Interest Group (SIG), Inferential and Descriptive Bootstrapping/Resampling
(SIG/IDBR), shall be governed by the bylaws and articles of incorporation of the American
Educational Research Association (AERA). SIG/IDBR bylaws shall not conflict with the bylaws and
articles of incorporation of AERA.

                                    Article IV: Purpose
The purpose of the Special Interest Group (SIG), Inferential and Descriptive
Bootstrapping/Resampling (SIG/IDBR), is to generate and disseminate knowledge of
bootstrapping/resampling methods as regards both inferential (i.e., statistical significance testing)
and descriptive (i.e., "internal" result replicability analyses) statistical resampling applications.
Pursuant to these purposes SIG/IDBR may elect to publish its own journal, or hold occasional
conferences supplementing AERA meetings.

                                 Article V: Membership
Section 1 -- Eligibility. Membership in SIG/IDBR shall be open to any dues-paid AERA member
who supports the purpose of the organization and who pays the specified SIG dues.*

Section 2 -- Duration. AERA members may join SIG/IDBR by paying SIG/IDBR dues through the
AERA Central Office1 using the appropriate AERA form2. AERA members may join SIG/IDBR at
any time, but SIG/IDBR membership expires coterminously with a given AERA membership.
SIG/IDBR membership may be for either 1 or 2 years, but members joining SIG/IDBR for 2 years
must coterminously be members of AERA for 2 years.**

Section 3 -- Voting Rights. All SIG/IDBR members in good standing, fully paid in SIG dues, shall
be entitled to vote for SIG/IDBR officers.

Section 4 -- Dues. The amount of SIG/IDBR dues may be modified by a majority of the SIG/IDBR
members voting by e-mail or at the annual SIG/IDBR business meeting held during the AERA
annual meeting.

                                    Article VI: Officers
Section 1 -- General. Officers of SIG/IDBR shall be elected by a majority of SIG members voting
each year prior to the AERA annual meeting by postal or e-mail balloting. The elected officers shall
comprise the Executive Committee of SIG/IDBR and shall conduct all business of the SIG in the
interim between the annual business meetings.

Section 2 -- Eligibility. All members in good standing of both AERA and SIG/IDBR shall be

eligible for election as officers.

Section 3 -- Terms. The term of each office shall be for 1 year, expiring at the end of each year's
annual AERA meeting. No person may serve in any single office for more than 2 consecutive terms.

Section 4 -- Offices. The following offices shall compose the executive committee of SIG/IDBR: (1)
President/Program Chair; (2) Past President; (3) Secretary/Treasurer; (4) Newsletter Editor. Persons
to assist these officers or to carry out other work of the SIG may be appointed by the President.***

Section 5 -- Election Procedures. Each year prior to the annual AERA meeting the President, in
consultation with the Executive Committee, shall appoint a Nominating Committee of no less than 2
and no more than 4 persons. The Nominating Committee shall present the slate of candidates to the
SIG/IDBR members, and the designated Chair of the Nominating Committee shall specify a ballot
due date as part of dissemination of ballots and shall receive ballots by postal and/or e-mail. The
Chair of the Nominating Committee shall announce the outcomes of the elections to the Executive
Committee and all candidates at least 1 week prior to beginning of the AERA annual meeting.
Election shall require a majority of votes cast; a tie vote shall be broken by a coin flip conducted at
the AERA annual meeting by the Chair of the Nominating Committee or in the Chair's absence a
designee of the outgoing Executive Committee.

                             Article VII: Duties of Officers
Section 1 -- President. The President shall be responsible for the general administration of the
SIG/IDBR and act as liaison between the SIG and AERA. The President shall preside at all meetings
of the Executive Committee and at the annual business meeting. The President shall appoint ad hoc
committees as needed. The President shall act as Program Chairperson for the AERA annual
meeting at which the President's term expires.

Section 2 -- Secretary/Treasurer. The secretary/treasurer shall be responsible for the safe keeping of
all financial documents and any official correspondence and meeting minutes of SIG/IDBR.

Section 3 -- Past President. The Past President shall perform such duties as designated by the
President/Program Chair, and may serve as Chair of the Nominating Committee.

Section 4 -- Newsletter Editor. The Newsletter Editor shall compile and disseminate a newsletter by
e-mail or other means at least twice a year.

                                   Article VIII: Meetings
Section 1 -- Annual Meetings. There shall be a SIG/IDBR business meeting held each year in
conjunction with the AERA annual meeting. Arrangements for the time and place of this meeting
are the responsibility of the Program Chair.

Section 2 -- Governing Procedures. Issues of procedure not covered by these bylaws shall be
governed by Roberts Rules of Order (Revised).

                        Article IX: Ratification and Amendments
Section 1 -- Ratification. These bylaws shall take effect upon a two-thirds vote of those members
voting at a duly called business meeting or a two-thirds of the membership by postal or e-mail

Section 2 -- Amendments. These bylaws may be amended by two-thirds of those members voting at
 either the annual business meeting or by e-mail. All proposed amendments must be submitted for
 review by the Executive Committee at least 7 days prior to the annual business meeting.

                                 Article X: Discontinuation
 In the event that the purpose of SIG/IDBR is fulfilled by another organization or it is unable to
 maintain membership in AERA, the organization may be discontinued by a vote requiring approval
 of at least two-thirds of the members of the SIG. Should SIG/IDBR discontinue, its assets shall be
 used to pay all outstanding debts and obligations. Any remaining funds shall be donated to the
 American Educational Research Association.


1(Attn: SIG Liaison; AERA; 1230 17th Street; Washington, DC 20036-3078)
2The "SIG Renewal Form" is distributed with AERA membership renewal forms, or may be
 downloaded from Web URL: "".

                                  Explanatory Footnotes

 Note. These footnotes (designated with asterisks) are not part of the Constitution and By-laws, but
 are presented to elaborate some key decisions SIGs must make in following this and other models.
*SIGs do not have to require AERA membership to be eligible for AERA membership. However,
 only SIG members who are AERA members count in creating headcount for deciding AERA
 program allocation and whether the SIG has sufficient membership.

**SIGs may also limit membership terms to only a single year.
***Some SIGs call the primary office "Chairperson"; some SIGs also create an appointed Executive
 Director office. Also, some SIGs separate an office of Program Chair from other offices.

 Note: Additional copies of bylaws are available on request
 from the Central Office. Newsletters are available online



                            AERA ELECTION REGULATIONS

The following regulations have been adopted by the Association to ensure an equal and fair
opportunity for all candidates. They are consistent with the norms of a professional, scientific
society, and it is expected that individuals will abide by both the spirit and the letter of the
regulations to limit campaigning. The regulations are as follows:

1 - The primary mechanism for candidates to present their qualifications and positions to the
membership is through the biographical sketch that accompanies the election ballots.
Candidates for President-Elect, Member-at-Large and Vice President have a 250-word limit.
Divisional Secretaries have a 100-word limit.

2 - Candidates and their supporters may communicate with friends through personal letters,
conversations, and telephone calls. However, all such communication should be individually
initiated and involve little expense. Mass mailings (including electronic distribution) by a
candidate, or by supporters on behalf of a candidate, are prohibited. Candidates have a
responsibility to discourage such activities on the part of their supporters.

3 - Association resources (including newsletters) may not be used to promote, announce, or
support individual candidates. In particular, AERA committees, SIGs, and Divisions are
prohibited from using Association funds for such campaign activities or communications.

4 - Violations of the regulations should be reported to the Executive Officer. If the allegations
are substantiated, it may result in disciplinary action including a candidate's disqualification
from the election, or censure of a member acting in violation of these regulations.

         APPENDIX G


                      Paper Discussion Presentations Formula
 Round Table Paper Discussions allow maximum interaction with the presenter by
 eliminating formal didactic presentation. Individual presenters are assigned numbered
 tables in a large meeting room where interested persons may gather for discussion with the
 presenter about his or her paper or project. This format is particularly appropriate for
 papers addressing topics best pursued through extensive discussion. Authors are
 encouraged to bring copies of the full paper or summaries and to remain available for
 discussion throughout the 40-minute session.

In recognition of the rapid increase in the number of roundtable sessions (now known as paper
discussion sessions), the Council placed a ceiling on the number of presentations effective
with the 2001 Annual Meeting. The total number of such presentations will be capped at the
1999 level of 1438. Allocation of these presentations to Divisions and SIGs will be
proportionate to the number of regular sessions each sponsor receives for the Annual Meeting.
A round table paper discussion session is not likely to be the same as the number of paper
discussion presentations. A round table paper discussion session could have up to seven
presentations, at the same time, at seven different tables in a ballroom.

         Paper Discussion Presentation Allocations for the 2003 Annual Meeting

If the SIG has one session, then it can have 4 Paper Discussion Presentations
If the SIG has two sessions, then it can have 7 Paper Discussion Presentations
If the SIG has three sessions, then it can have 10 Paper Discussion Presentations
If the SIG has four or more sessions, then it can have 13 Paper Discussion Presentations

NOTE: Round Table Paper Discussion Sessions are assigned in blocks of 1-7 presentations
(e.g., a SIG with 5 presentations will use one block to schedule the presentations; a SIG with
10 presentations will divide the presentations across two blocks). Each presentation will be
assigned a separate table number.

           APPENDIX H


                    Orientation Packet for New SIGs / New SIG Officers / Existing SIGs

1. Introduction

SIG Chairs and others asked for information in a variety of areas including membership recruitment, program
selection, SIG By-Laws and newsletters. The following is a response to those requests, a compilation of “tips”,
samples, guidelines, and suggestions that SIG members may find to be of help as they work to develop and
improve their SIGs.

2. Forming an AERA SIG

The most useful tool for setting up a SIG is the Handbook of Policies and Procedures for Special Interest Groups
which is available from the Central Office. The Handbook covers a variety of areas and includes a sample
petition form for starting a SIG, as well as copies of forms SIGs must submit annually to the AERA Central
Office, such as the SIG Directory form, SIG Call for Papers, and the SIG Annual Report form to the Association
Council. Also included is an “Operations Milestone Chart” which provides suggestions for an annual SIG
timetable with due dates noted for receipt in the Central Office of special forms, dues and membership rosters.

3. Membership Recruitment -- The following recruiting “tips” have been used by other SIGs to help increase
their membership:

   A. Develop a SIG application form and have it available to help increase membership.

    B. If you have a social at the Annual Meeting, be sure that application forms are available for those that

    C. If you publish a newsletter, include an application form with it and request members to use the application
to renew their membership or pass the application to a colleague.

   D. Exchange mailing lists with SIGs with similar interests and provide their members with an invitation
(application form) to join your SIG.

   E. Ask other SIGs if you can put short announcements in their newsletters describing your SIG. Provide
your contact’s mailing address for potential members.

   F. Use AERA membership lists to send out invitations to join your SIG. AERA can provide mailing labels
based on such variables as race, sex, state, discipline and divisional affiliation.

   G. Send applications to members who teach and suggest that they pass the applications out to interested

  H. Remind your SIG members who are not AERA members that by joining AERA they help increase the
Annual Meeting session time available to your SIG.

    I. Appoint a membership director whose role is to increase SIG membership. Try a variety of techniques such
as prizes for those bringing in the most new members.

4. Membership Activities -- There are a variety of activities that Special Interest Groups can undertake. The
following are a few suggestions.

   A. Plan and conduct informal luncheons to discuss mutual research interests.

   B. At the Annual Meeting, organize social activities such as receptions or social hours following the SIG
business meeting.

   C. Co-sponsor conferences or meetings with other SIGs and Divisions.
   D. Develop a newsletter.

  E. Develop awards for research specific areas. Proposals for awards must be approved in advance by AERA
Council (See Appendix C - Form for SIG Petition).

   F. Poll your membership for possible invited speakers or annual meeting session topics. Organize convention
sessions based on your members’ response.

   G. Develop membership directories.

   H. Conduct a mid-year conference or regional meeting.

   I. Organize and write “state of the art” papers for presentation at SIG sessions and for later publication.

5. Newsletters -- A majority of the SIGs have developed newsletters. These newsletters can contain the
following kinds of information:

Report from the Chair
Report from the Editor
Statements from candidates prior to SIG elections
Research News and Reviews
Report from the Program Chair
Listing of Officers
Annual Meeting Call for Papers
Annual Meeting Schedule, Highlights or Abstracts
Treasurer’s Report/Membership Report
Special Reports
Membership Application
Bulletin Board

When your SIG develops a newsletter, the masthead must be approved by AERA. AERA also requests that a
copy of each newsletter be sent to AERA Central Office for information purposes.

6. Annual Meeting Program Review Guidelines

To provide a peer review of submission for the Annual Meeting, Divisions and SIGs have developed rating and
response forms. Once your SIG has developed forms and guidelines, be sure to pass them on to each succeeding
Program Chair.

A comprehensive package of materials and instructions for the Annual Meeting will be mailed to all SIG Program
Chairs each June. SIGs will be notified in August of the number of Annual Meeting sessions allocated to their

7. By-Laws

Each SIG is required to have a set of by-laws by the Annual Meeting of 2003. SIG by-laws vary in complexity
and areas covered (see Appendix E for examples). Examples of sections which may be incorporated include:

        Name, affiliation and purpose
        Governance, officers, and officers’ responsibilities
        Committee of the SIG
        Activities, meetings and newsletters
        Finance, elections, ratification of amendments

SIGs should review the Association’s by-laws (appended in the AERA Membership directory). When your SIG
develops by-laws, AERA requests that a copy be sent to the Central Office.


                       POLICIES REGARDING DUES AND
Headquarters Receipt of SIG dues:
1. The AERA Headquarters Office must receive the original checks submitted for dues by members
   of the Special Interest Groups of the American Educational Research Association.
2. The Headquarters Office will determine the official count of SIG members.

Headquarters and Account Keeping:
1. Each SIG can maintain its own money, if it wishes to do so. However, only dues that go directly
   to AERA headquarters will count toward official membership rosters for a SIG and can be counted
   toward AERA Program slots.
2. While each SIG may maintain a bank account for maintaining its own membership dues, again
   members must pay dues directly to AERA headquarters.
3. If requested, the money that AERA acquires for a SIG can be returned quarterly to individual
   treasurers of SIGs.

Membership in SIGs:
1. Membership in a SIG is established at the time of beginning one’s AERA membership or renewing
   AERA membership.
2. One may download an AERA membership form and SIG form through

Approximately six(6) weeks before the anniversary of one’s application for membership to AERA,
individuals will receive an invoice for renewing membership in AERA at-large and for selecting and
renewing membership in the SIGs. The anniversary date for one’s membership in AERA is on the
Educational Researcher label.

Reports and Access of Funds:
1. If your SIG maintains its own checking account, a financial report is issued to the treasurer
   quarterly that contains a list of new or renewed members and the contributions of each. The SIG
   Chair receives quarterly reports of the rosters of total membership.
2. Thirty(30) members are required for existence as a SIG.
3. If AERA is holding your SIG funds, then you will need to obtain the proper form, a Withdrawal
   Form, to access this money. On this form you will indicate the amount of money needed, to whom
   the check is payable, and an authorized signature(usually the Secretary-Treasurer).

1. We are striving for better communication between AERA and SIGs.
2. Membership continues to be related to program space. Accuracy in record keeping is, of course,
   important and will be monitored by AERA Headquarters.
3. We are providing AERA headquarters staff with increased training and direction on how to address
   questions about membership in the SIGs.
4. Questions about SIG dues and memberships should be directed to Jacqueline Boussi, the Controller,
   at AERA Headquarters, (202) 223-9485, Est. #129, or by e-mail at

We are working on:
1. Online applications for AERA and SIG memberships with payment options online.
2.   We are working to establish one data base that contains both SIG and AERA members.
3.   We are working on strategies and opportunities for SIG web sites.


                                 AERA Central Office Staff

The following staff are at:       1230 17th Street, NW
                                  Washington, DC 20036-3078
                                  Phone (202) 223-9485
                                  Fax (202) 775-1824

Felice J. Levine                                 Gerald E. Sroufe Director of Government
Executive Director                               Relations                       

Phoebe Stevenson (SIG Contact)                   John R. Goss, III
Deputy Executive Director                        Director of Professional Development                    

Tim Heck                                         Robert Smith
Controller                                       Director of Meetings                         

Helaine Patterson
                                                 Linda Dziobek
Director of Communications and Outreach
                                                 Director of Publications

AERA Staff Beyond the Beltway:

Richard Ruiz
Director of Social Justice
College of Education
University of Arizona
Tuscon AZ 85721
Tel: (520) 621-1311
Fax: (520) 621-1853

Jeanie Murdock
Director, AERA Grants Program
5662 Calle Real #254
Goleta CA 93117-2317
Tel: (805) 964-5264
Fax: (805) 964-5054


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