ICE AND SNOW COMMUNICATION ... - Seattle Public Schools

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					  Seattle Public Schools

District Ice/Snow Emergency

    Transportation Plan

        2011-12
       School Year
                                 INTRODUCTION

The 2011-12 Ice/Snow Emergency Transportation Plan has been developed with the input of
the schools. The objectives of this plan are to:


      1.     Provide safe transportation for our students during adverse weather.


      2.     Provide sufficient communication to parents on the status of their child's
             transportation.


      3.     Ensure effective communication of weather and transportation information
             throughout the Seattle School District.


      4.     Ensure that staff understand responsibilities and have necessary resources.




                                                                                           2
                      TABLE OF CONTENTS
Introduction                                                         2
Table of Contents                                                    3

Procedures
Nonschool Hour Procedures for Snowfall                                4
School Hour Procedures for Snowfall                                 5-7

    Emergency Communication Procedures                              8-9
    Emergency Communication Record Form                              10
    Emergency Communication Phone Tree (Main Trunk)                  11

    Site Instructions Before and After an Emergency               12-13
    Earthquake/Emergency Information and Student Release Form        14
    Sign-In/Out Form                                                 15

    Communication
    Ice and Snow Communication Schedule During Working Hours      16-17
    Ice and Snow Communication Schedule During Nonworking Hours   18-20

    Notifications to Parents
    Students Not Eligible for Transportation                         21
    Students with Regular Bus Service                             22-23
    General Ice and Snow Transportation Information                  24
    Special Service Snow Route Request Door-to-Door Service          25
    Special Service Snow Route Response Door-to-Door Service         26


    Driver Instructions
    Regular Service Bus Drivers                                   27-28
    Special Service Bus Drivers                                   29-30

Appendixes
Appendix A – Radio/TV Stations Announcing Emergency Information     31
Appendix B – Designated Receiving Schools                           32

Board of Directors, Seattle School District Policy                  33




                                                                      3
                   NONSCHOOL HOUR PROCEDURES
PROCEDURES FOR SNOWFALL OCCURRING DURING NONSCHOOL HOURS

In the event that snow occurs during nonschool hours, the Transportation Office will survey
the road conditions, monitor projected weather patterns and provide an operational
recommendation to the Superintendent by 5 a.m. The decision is immediately communicated
to major radio and TV stations through a computer network. Although it would be preferable
to make the decision later in the morning, experience has shown that the decision needs to be
made this early in order for the message to be communicated to the parents in time for them
to adequately plan their day. Once radio and TV stations receive the information, there is
typically a 30-minute delay in broadcasting the information. Also, some stations may modify
the message slightly before broadcasting. The stations are monitored and if there is an
incorrect message sent, the station is contacted and the message clarified.

If schools are to stay open and buses are to operate on regular routes, there will be no
announcement. If, however, an announcement is necessary, it will be one of the four listed
below.

       1. Seattle Public Schools: Schools open on time – buses operating on snow
          routes. No door-to-door service. No Preschool or Head Start. No a.m. or p.m.
          kindergarten.

       2. Seattle Public Schools: Two hours late – buses operating on snow routes.
          No door-to-door service. No Preschool or Head Start. No a.m. or p.m.
          kindergarten.

       3. Seattle Public Schools: Two hours late – buses operating on regular routes.
          No door-to-door service. No Preschool or Head Start. No a.m. or p.m.
          kindergarten.

           NOTE: ALL SCHOOL AND PROGRAM STAFF WILL BE EXPECTED TO
           REPORT AT REGULAR TIME.

       4. Seattle Public Schools: Schools closed.

If you hear an announcement different than the four identified above, contact Transportation
immediately.

Please remember that when the District is operates under situations 1, 2 and 3 the following
transportation is canceled for that day:

          All Special Services house pickup routes are canceled.

          All noon routes, including a.m. and p.m. kindergarten are canceled.

          All before- and after-school activity routes are canceled.

          All field trips are canceled.

          All Preschool and Head Start routes are canceled.


                                                                                           4
                      SCHOOL HOUR PROCEDURES
PROCEDURES FOR SNOWFALL OCCURRING DURING SCHOOL HOURS

Ice and snow conditions occurring during the school day can cause significant transportation
problems in returning students to their homes.

In the event that there is snowfall after school opens OR a major snowfall alert is
issued by the weather service, the Superintendent will decide by 10 a.m. either to
release school early or to continue to operate school for a full day.

The following procedures will be utilized to provide the best possible service under these
conditions:

A.     COMMUNICATIONS
       To reduce communication problems between schools and the Transportation Office, a
       communication network has been established within central offices. In the event a
       major snowfall occurs while school is in session, this communication network will be
       activated to coordinate and control information needs. A copy of this procedure is
       included on Page 17. Please review the information and identify your contact(s).

B.     DECISIONS
       Depending on the evaluation of pertinent factors – such as time of day, availability of
       drivers, and road and weather conditions – a decision will be made whether to dismiss
       schools early, on schedule, or to hold students until conditions improve to ensure
       buses can proceed through traffic. Each Director will notify principals by phone of any
       decision to modify school hours.

       If there is a decision to dismiss schools early, high schools and middle schools will be
       dismissed first, followed by elementary schools.

C.     RESPONSIBILITIES
       Each building principal or program manager will be responsible for the following:

       1.     BOARDING OF BUSES

                      Ensure all students board their assigned buses. No alternate
                      transportation will be provided.

                      Instruct one or two students on each bus (preferably students assigned
                      to the last stop) to inform the school that their bus has completed its
                      run. Upon confirmation that all buses have completed their runs, the
                      District Transportation Office should be notified.

                      The principal or program managers should not leave the building
                      until after all of the buses have completed their routes and the
                      Transportation Office has been contacted.




                                                                                             5
2.   COMMUNICATION TREES

          Develop and test parent communication trees for each bus route
          to provide them with status of buses and/or the location of their
          children. Adequate staff should be maintained to act as communication
          centers for the route communication trees and to act as backup if
          communication problems occur.

3.   RECEIVING CENTER FOR OTHER SCHOOLS

          Receive students from buses unable to complete routes due to
          weather and street conditions. Drivers are instructed that if it is
          impossible to continue a route, or if it is 7 p.m., they are to proceed to a
          designated receiving school and escort their students into the building.
          Central staff will be sent to assist at these sites. The receiving school
          will be responsible for contacting the sending school, as well as the
          parents. A sign-in/out sheet will be required to record the names and
          phone numbers of all students received and the final disposition. A
          sample of a sign-in/out sheet is provided on Page 15.

4.   STUDENT MEDICAL PROBLEMS

          School staff and bus drivers need to consult about the feasibility of
          transporting students who have known medical problems to their homes
          on the school buses. If there is concern the bus will be delayed in traffic,
          the school should hold the students at school and arrange for
          emergency transportation via 911.

          Schools may have bused students with known medical problems (e.g.,
          a diabetic requiring insulin shots) where delayed medical treatment may
          result in physical complication. To reduce the potential for this type of
          problem, schools are encouraged to maintain an emergency supply of
          medicine for students known to have a medical problem.

          For all students who have severe, complicated or fragile medical
          conditions, emergency transportation plans should be discussed and
          documented on the student's IEP in the fall. Such discussion should
          include the parents, staff, building principal, and school nurse. Plans
          may include – as appropriate – retention at home, principal contacts with
          parents to pick up students at the first indication of school closure or
          adverse weather conditions, emergency transportation, etc.

5.   BUILDING STAFF

          Ensure the building is adequately staffed. Many principals and staff
          live a great distance from school and may have difficulty arriving at
          school at specified times. To prepare for staffing shortages, emergency
          procedures should be established to combine classes and handle
          administrative procedures until administrators and teachers can arrive
          at school.



                                                                                    6
6.    NAME TAGS

           Place nametags with address and phone numbers on K-3 students
           when an emergency situation occurs. This will assist in identifying
           the younger students. Run the SPS Labels SP_G003P Report in eSIS
           for Emergency Labels and print labels for your students. These labels
           include student name, parent names, bus route, phone numbers, Home
           Language, and more. Run a copy to keep with your emergency
           supplies. Rerun and replace reports on a regular basis with updated
           student information.


7.    EMERGENCY FOOD

           Arrange with local merchants to accept a local purchase order or a
           check from your site-based contingent fund of up to $250 for food
           or entertainment items that may be needed. If your site has
           emergency food supplies from Food Services, these supplies are
           authorized for usage.

8.    VOICE MAIL

           To assist parents when phone lines are busy, school voice mail can
           be updated frequently with generic emergency information (e.g.
           school bus route status).

9.    EARLY DISMISSAL OF ELEMENTARY STUDENTS

           The decision to release schools early will be announced on TV and
           radio stations. Elementary schools should also attempt to contact
           parents directly. The phone trees should be used for this need. If you
           are aware of elementary students who have no one at home to meet
           them, hold the students at school and e-mail the Transportation Office
           (transdept@seattleschools.org) their names and identification numbers.
           Emergency services will be provided after parental contact is made.

10.   REVIEW OF ROLES AND RESPONSIBILITIES

           Review all of these procedures with teachers and students to
           ensure they understand their roles and responsibilities.




                                                                                7
         EMERGENCY COMMUNICATION PROCEDURES
The purpose of these instructions is to outline an emergency communication process between
schools and central administrative offices for use when a major event such as a snowstorm
occurs.

A.     DETERMINATION TO IMPLEMENT

       The decision to implement emergency communication procedures will be made
       by the Superintendent or designee.

B.     NOTIFICATION PROCESS

       The decision to implement emergency communication will be distributed primarily via
       e-mail (transdept@seattleschools.org). Secondary notification will be completed by
       the individuals who are assigned District phone tree responsibilities. These individuals
       will contact their assigned schools, advise them of the decision, and compile an initial
       status report.

C.     CHAIN OF COMMUNICATION

       After the system is implemented, schools should direct all inquiries, requests and
       needs to their Director. They will be responsible for logging all requests and needs,
       and relaying them to their contact in the Transportation Office. The Transportation
       Office will be responsible for providing timely feedback to the Director, as well as
       providing updates on vehicle movement and delays.

       Key central administration offices in the John Stanford Center will remain open until all
       students are delivered home or until the situation is resolved. These offices will be
       used to assist schools as needed; however, these offices should be contacted only
       when the communication through your Director’s office fails.

D.     ESTABLISHING ROUTE PHONE TREES

       In an ice and snow emergency situation, communication with parents is extremely
       important but difficult. Limited phone lines to Transportation and schools become
       overburdened very quickly. To make the most of available resources and to ensure the
       best level of communication possible during an emergency, parent phone trees for
       each route should be established. Transportation has provided parent phone numbers
       for each route to the schools.

       With this information, the schools should contact parents, validate numbers and
       develop a phone tree for each route that clearly identifies each parent's calling
       responsibility. For example, for each route, the school should call two parents. These
       two parents should call two parents and those called should call two parents, etc., until
       all parents have been called. If a parent cannot contact someone whom they are
       responsible for calling, they are responsible for calling those parents lower in the tree
       until they have made contact with all parents. Optimal phone tree performance will
       occur when parents who are most available and most willing are at the top of the tree.
       This should be considered when establishing the phone tree.


                                                                                              8
     The phone tree can also be used to communicate parents’ inquires to the school by
     using the tree in reverse.

     Once the phone trees have been established, they should be tested and, where
     necessary, adjustments should be made. If they work well, they should be considered
     for use under normal conditions to inform parents of late buses and other problems.

     Parents who do not wish to have their phone numbers released to a parent
     phone tree because of privacy concerns, must have a note on file at school and
     the school must follow up.

E.   EMERGENCY COMMUNICATION RECORD

     During an ice and snow emergency situation, with many calls being received, it is
     important to ensure all contacts are properly handled. Documenting pertinent facts
     using a form can ensure that all information is obtained. A sample of an Emergency
     Communication Record is provided on Page 10.

F.   EMERGENCY PHONE TREE

     The Emergency Communication Phone Tree (Main Trunk) is on Page 11. Other
     applicable phone trees are on Pages 16-20.




                                                                                      9
       EMERGENCY COMMUNICATION RECORD FORM
LOG NUMBER: _____________ SCHOOL:_________________________________

DATE: ____________________________________TIME______________________

CONTACT PERSON:__________________________ PHONE #_________________

REQUEST/INQUIRY:___________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________


FORWARDED TO: ____________________________________TIME:____________

REMARKS:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

RESPONSE:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

SCHOOL ADVISED:___________(TIME) BY:_______________________________

NOTES ______________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________


During an emergency, use this form to document contacts.




                                                                  10
                  PHONE TREE (MAIN TRUNK)


Initiator         Branch   Captain            School

Bree Dusseault/     1      Anne Fitzgerald    Kimball
Michael Tolley      2      Keisha Scarlett    South Shore

Aurora Lora         3      Jo Lute-Ervin      Lafayette
                    4      Ernie Seevers      Sanislo

Marni Campbell      5      Martin Floe        Ingraham
                    6      Marilyn Loveness   West Woodland

Nancy Coogan        7      Mark Perry         Nova
                    8      Sarah Pritchett    McClure

Phil Brockman       9      Brian Vance        Roosevelt
                    10     Marcia Boyd        John Rogers




                                                              11
     SITE INSTRUCTIONS BEFORE/AFTER AN EMERGENCY
A.    BEFORE AN EMERGENCY
      1.    Each site should do the following:

            Inventory all emergency supplies, including first aid, food, water, flashlights,
            and emergency kits and list the location of each item. This list should be
            distributed to all staff.

      2.    Inventory supplies

            A sample inventory/supply form is provided on Page 15.

      3.    Medical release

            Ask parents to return the medical release that designates who can take their
            children in an emergency. A sample Information and Student Release form is
            provided on Page 14.

      4.    Medication

            Make provisions for storage and administration of any medications needed by
            students or staff.

      5.    First aid certified staff

            Have a list of current first-aid certified staff posted at all times on the safety
            bulletin board. First-aid certified staff should also be listed on the
            Inventory/Supply form.

B.    AFTER AN EMERGENCY
      Each site should follow the rules governing release of students after an emergency
      (F41.00).

      1.    Sign out

            All parents/guardians must sign out students with the person in charge of such
            activity at each school site. There will be a specific area designated at each
            site for checking out students. Included in the sign out will be documentation
            as to where the student is going. A sample Sign-In/Out form is provided on
            Page 16.

      2.    Identification requirements

            Identification will be required of any parent/guardian claiming the child if school
            officials do not recognize the parent/guardian.




                                                                                            12
3.   Release of responsibility

     Principals or their designees are the final authority on whether a student should
     or should not be released to the party claiming the child.

4.   Contacts with other agencies

     After 72 hours, the principal/designee will contact the Office of Emergency
     Management (OEM) at (206) 233-5076 if the child has not been claimed by a
     parent/guardian. The OEM has been established by the City of Seattle as a
     command post in the event of an emergency. The principal/designee will seek
     help for the students through the OEM and place the child as a missing person.
     If a child is released to any agency, release records at the school will record
     which agency took the child.

5.   Compliance with parent desires

     The school and its personnel will make every effort to ensure that the
     parent’s/guardian's desires are complied with in an emergency.

6.   Special programs

     All special programs, including Special Education and Bilingual, will follow the
     above procedures where applicable. The unique nature of these programs may
     necessitate deviation from the above procedures. Each program should
     formulate required changes and forward these changes to the Risk
     Management Office.




                                                                                   13
                     SEATTLE PUBLIC SCHOOLS
                     EMERGENCY INFORMATION
                    AND STUDENT RELEASE FORM
NAME______________________ SCHOOL ________________________________

ADDRESS_______________________________ HOME PHONE(S) _____________

PARENTS' NAME _______________________ WORK PHONE(S)_______________

EMERGENCY CONTACT_______________________________________________

BUS NO. _______________

GUARDIANS/NEIGHBORS TO WHOM STUDENT CAN BE RELEASED IN AN
EMERGENCY: Please designate those authorized to pick up your child, keeping in
mind the geographical location of the school your child attends.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

MEDICATION OR CONDITIONS THAT NEED ATTENTION IF A CHILD REQUIRES
OVERNIGHT CARE AT THE SCHOOL. Parent or guardian should purchase a
medic-alert tag for students when such a condition is listed here.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

                        EMERGENCY MEDICAL RELEASE

In the event of a severe emergency or natural disaster, such as an earthquake, it is
recognized that I may not be able to be reached. Should such an incident occur,
authorize the Seattle School District to refer my child __________________________
as appropriate for any necessary medical treatment. It is my intent and understanding
that this medical release be used only in a case of extreme emergency when attempts
to reach me have failed.

PARENT/GUARDIAN SIGNATURE________________________________________

DATE SIGNED ________________________




                                                                                  14
                         SIGN IN/SIGN OUT FORM
Student Name   Time   From   Time   Destination   Student Released to
                In            Out




                                                         15
             ICE AND SNOW COMMUNICATION SCHEDULE
                      DURING WORKING HOURS

                            Central Office Staff & Schools
  A.       Stage One - Alert Notice

  The Transportation Office will monitor weather conditions. When conditions warrant,
  the Transportation Office will initiate discussions on the situation with First Student
  and contact the Metro Transit Control Center to collect information to assist in
  determining the best course of action.
                                                                                             Seattle
 –
National          Transportation                                 Metro Transit             Engineering
Weather               Office                                       Control                 Operations
                      Alerts                                       Center                    Center
                                            First
                                            Student

                    Assistant
                 Superintendent
                   Operations


  Stage Two - Decision Process

  Depending on the time of day the alert notice is given, several options are available to
  the District. Prior to 9 a.m., the option to hold drivers for an early dismissal is
  available. After 9 a.m., the ability to implement an early dismissal will be very difficult.
  Decisions to cancel p.m. kindergarten or p.m. preschool programs, as well as other
  extended day service, are options to decide throughout the day.

                                                                 First
  Recommendations
  and Conditions       National           Transportation         Student                             Seattle
                       Weather                Office                                  Metro        Engineering
  Reports Compiled
                                                                                      Control      Operations
                                              Alerts
                                                                                      Center         Center
  Receives
  Recommends
  Renders        Communications              Assistant                    Other
  Decision                                Superintendent              JSCEE Personnel
                                            Operations
           Superintendent


                              Bilingual                Food                Security
                              Services                Services




                                                                                                         16
C.        Stage Three - Dissemination of Decision - During Working Hours


                                                  Assistant
                                               Superintendent
                                                 Operations




                                              Communications




         Assistant
                             Director
      Superindendent                              Facilities
                                of                                 Human Resources
        Teaching &                               Operations
                             Logistics
         Learning



        Teaching &
                          Transportation       Child Nutrition         Finance
     Learning Directors



                                                 Safety &
                                                                       Customer
                           First Student        Emergency
                                                                        Service
          Schools                               Management



                          Seattle Office of
          Special           Emergency                                 Technology
       Departments:        Management
     Special Education,
            etc.


                                                                        Legal




The Assistant Superintendent Operations will notify the Director of Logistics once the decision
is made. The Director of Logistics will notify the other sections or individuals.

Once notified, schools must implement emergency procedures. Other Sections (Bilingual,
Special Education, Food Services, etc.) must provide necessary support services to
accommodate the needs of students and parents during the emergency.




                                                                                            17
                 ICE AND SNOW COMMUNICATION SCHEDULE
                       DURING NONWORKING HOURS
            A.     Stage One – Alert Notice – Nonworking Hours

                        Tom Bishop will contact the Metro Control Center when ice
                        and snow conditions exist to determine Metro's alert status.

                   The above named individual will be responsible for notifying all
                   personnel on the following communication schedule:




                                       Tom Bishop




Logistics          First Student       Assistant           Transportation
                                     Superintendent            Office
   Bob               Gail Heaton       Operations
 Westgard            Robert Cook                             Key Personnel
                                         Pegi McEvoy
                     Laurie Trout

                                                              Cheryl Martin
                                           Curtis

                                      Michael Montgomery




                                                                                 18
  B.    Stage Two – Decision Process – During Nonworking Hours

        Once the alert process is completed, weather and street conditions will
        be monitored through the night. Additionally, at 4 a.m., Transportation
        staff will drive key bus routes in different parts of the city to assess
        conditions. Depending on the severity of these conditions, the Manager
        of Transportation/Director of Logistics will call the Assistant
        Superintendent Operations by 4:45 a.m. to recommend what course of
        action the District should follow.        The Assistant Superintendent
        Operations will render a decision for that day’s operations.




Transportation               First Student                  Curtis
    Office                     Gail Heaton            Michael Montgomery




                    Reports compiled
  Transportation Manager/Assistant Manager of Field Operations
                       Recommendation



           Assistant Superintendent Operations
                      Receives recommendation



                 Superintendent or Designee
            Receives recommendation and renders decision




                                                                             19
  C.       Stage Three – Dissemination of Decision

                       After the decision is rendered by the Superintendent or designee,
                       the notification will follow the reverse flow of the decision process
                       as noted on the chart below:

                            Assistant Superintendent
                                   Operations
                        Receives recommendation and renders
                                      decision


                       Transportation Manager/Assistant
                          Manager of Field Operations
                                 Receives decision and
                                disseminates information




                   Communications             Nutrition        Safety &              Teaching &
Carriers                                      Services        Emergency               Learning
                      Teresa Wippel                           Management
  First                                         Wendy                                 Catherine
 Student                                        Weyer          Larry Dorsey           Thompson

  Curtis           Puget                           Substitute Office
                   Sound
                   Emergency                            Lois Brown
                   Communications
                   System
Logistics
   Bob
 Westgard                      Transportation Office
                                    Personnel




                                                                                         20
To:    Parents/Guardians of students without transportation service

From: Principals/Transportation Office

Re:    Ice and snow emergency notification

The possibility of ice and snow conditions occurring during the school year requires the
District to be prepared to modify its normal operating procedures. This notice contains
important information about these modifications and should be reviewed carefully with your
students.

NOTIFICATION PROCEDURES: Any changes in the Seattle Public Schools normal
operating hours or bus service because of ice and snow will be announced daily over AM and
FM radio and television stations.

A.     If the Seattle Public Schools are not mentioned, schools will be open and buses will
       operate on regular routes and regular times.

B.     If a message regarding the Seattle Public Schools is announced, that message will be
       one of those listed below. (Please note that schools will open two hours late when the
       buses operate two hours late.)

              1.      Seattle Public Schools: Schools open on time - buses operating on
                      snow routes. No door-to-door service. No Preschool or Head Start.
                      No a.m. or p.m. kindergarten.

              2.      Seattle Public Schools: Two hours late - buses operating on snow
                      routes. No door-to-door service. No Preschool or Head Start.
                      No a.m. or p.m. kindergarten.

              3.      Seattle Public Schools: Two hours late - buses operating on regular
                      routes. No door-to-door service. No Preschool or Head Start.
                      No a.m. or p.m. Kindergarten.

              4.      Seattle Public Schools: Schools closed.

C.     If it should begin to snow during school hours, the District will evaluate weather
       conditions and may decide to close schools early. Such a decision will be announced
       over radio and television stations.




                                                                                              21
To:     Parents/Guardians of students receiving regular bus service

From: Transportation Office

Re:     Ice and Snow emergency notification information

The possibility of ice and snow conditions during the school year requires the District to be
prepared to modify its normal operating procedures. This notice contains important
information about these modifications and should be reviewed carefully with your students.
Please keep this copy for future reference.

NOTIFICATION PROCEDURES: Any changes in the Seattle School District’s normal
operating hours or bus service because of ice and snow will be announced daily over AM and
FM radio and television stations.

I.      PROCEDURES FOR SNOWFALL OCCURRING DURING NONSCHOOL HOURS:

      a. If the Seattle Public Schools are not mentioned, schools will be open and buses will
         operate on regular routes and regular times.

      b. If a message regarding the Seattle Public Schools is announced, that message will be
         one of the four listed below. (Please note that schools will open two hours late
         when the buses operate two hours late.)

         1. Seattle Public Schools: Schools open on time – buses operating on snow
            routes. No door-to-door service. No Preschool or Head Start. No a.m. or p.m.
            kindergarten.

         2. Seattle Public Schools: Two hours late – buses operating on snow routes.
            No door-to-door service. No Preschool or Head Start. No a.m. or p.m.
            kindergarten.

         3. Seattle Public Schools: Two hours late – buses operating on regular routes.
            No door-to-door service. No Preschool or Head Start. No a.m. or p.m.
            kindergarten.

         4. Seattle Public Schools: Schools closed.

                       Message #2 and #3 mean that the buses will begin operating their
                       routes two hours later than normal. For example, if your child has
                       a scheduled pickup time of 7 a.m., you can expect the bus to arrive
                       at approximately 9 a.m.




                                                                                                22
II.    PROCEDURES FOR SNOWFALL OCCURRING DURING SCHOOL HOURS:

If it should begin to snow during the school hours, the District will evaluate weather conditions
and will decide to:

            1.   Close schools early.

            2.   Maintain normal operating hours.

            3.   Delay bus departure time until traffic conditions improve.

Parents/guardians should listen to radio/TV stations for updated information regarding early or
late school bus departure times as well as for news on overall traffic conditions.

While the radio stations/TV stations are the best source of information regarding school
closures and road conditions, your child’s school can also be contacted for information.
However, schools have very few phone lines, so calls should be of an urgent nature.

Each school will serve as a communications center for parents inquiring on the status of
transportation and/or location of students. Schools will remain open until it is known that
buses have completed their routes.

Designated schools in each cluster will serve as receiving centers for students if conditions
become severe enough to make completion of the bus routes unsafe. Bus drivers are
instructed to proceed to the nearest designated receiving school at any time they need
assistance or if they cannot complete the route by 7 p.m. If this occurs, the receiving school
will contact the student’s school and home.




                                                                                               23
                       GENERAL ICE AND SNOW
                    TRANSPORTATION INFORMATION
Seattle is unique in that snow may accumulate in one area and not in other areas. As the
decision is being considered to operate on snow routes or to close schools, circumstances in
the entire city are carefully considered, as well as weather reports and any other pertinent
information. However, experience has proven that weather reports related to snow are
typically inaccurate. With this in mind, your patience and understanding during these
emergency conditions will be appreciated.

Ice and snow bus routes have been established based on the following criteria:

    1.   Safety of students both on/off the bus.

    2.   Stops placed on level or downhill grade.

    3.   Following public transit (arterial), which are first to be cleared.

    4.   Making minimal number of stops, which lessens the problem of exit/entrance to traffic
         flow.

    5.   Parents being responsible for safety of students’ to/from and at a bus stop.

    6.   Please note that not all school sites are accessible during snow days. Alternate
         drop-off or pick-up locations will be used when required. School staff and
         transportation staff will assist students at these areas.

Students should be told to wait for buses at a safe distance from the roadway during icy
conditions. Parents should instruct their children on safe walking and waiting procedures, and
in all cases the children should be dressed adequately for unanticipated waits at bus stops.
Whenever possible, parents are encouraged to wait at the stops with the students.




                                                                                            24
Date: September 7, 2011

To:    Parents/Guardians

From: Transportation Office

Re:    Special service Ice and Snow route request for Door-to-Door service

When the Seattle Public Schools operate on emergency ice and snow routes, all door-to-door
service is canceled because of hazardous conditions on residential streets. However, some
parents have expressed a desire to have their students assigned to emergency ice and snow
routes.

Parents who are willing to assume the responsibility of taking their student to a pre-
determined pick up location in the morning and who will meet the bus at the same location in
the afternoon should return the lower section of this form to Transportation by October 14,
2011.

Upon receipt of this request, the Transportation Office will formulate special ice and snow
routes. The pick-up and drop-off locations will be selected based on the student’s home
address, the topography around the residence and the safest accessible streets. For safety
and economical reasons, if fewer than five students from any geographical area apply to a
given school, no ice and snow emergency routes will be established. If an ice and snow route
is established, you will be notified of the stop location and pick-up/drop-off times.

             PLEASE NOTE: THIS DOES NOT APPLY TO HALF-DAY STUDENTS

-------------------------------------------------------------------
                 Please detach and return by October 14, 2011

Student’s Name ______________________________                 ID# _______________________

Home Address __________________________________ School _____________________

I understand it will be my responsibility to assist my child to the pick up location in the morning
and to meet the bus in the afternoon. (Drivers will be instructed not to let Special Service
students off the bus unless a responsible person is present to meet them.) Failure to abide by
these stipulations will result in my child being canceled from any further ice and snow service.

                                           _______________________________________
                                                 Signature of Parent/Guardian

Return to:     Transportation
               Seattle Public Schools
               MS 23-169
               PO Box 34165
               Seattle, WA 98124-1165




                                                                                                25
Fiscal Year 2011-12




Dear Parent/Guardian:

This letter is written in response to your request for an ice and snow assignment for your
Special Services student. If the District goes on the emergency ice and snow schedule, an
alternative available to you is to use one of the regular service ice and snow bus stops in your
area. We have reviewed the routes and recommend the following stop for your student. This
information is noted below.

Route #: _________a.m.        __________ p.m.

 a.m.                                                               REG TIME      2 HRS LATE

        CORNER OF

 p.m.                                                               REG TIME      2 HRS LATE

        CORNER OF

The time schedule for the bus stop will depend on what is announced for that particular day.
The District has two options when emergency schedules are used: Buses will either operate
on time or two hours late. The times noted above are the best estimates for either situation.
However, due to the poor traffic conditions associated with inclement weather, students
should be dressed warmly and expect delays.

Remember that any changes in the Seattle Public Schools normal operating hours or bus
service because of ice and snow will be announced daily over local television and radio
stations.

Students will return to normal routing when Ice and Snow Emergency schedules are no longer
in effect.




Transportation Special Services




                                                                                              26
                    DRIVER INSTRUCTIONS
                  REGULAR SERVICE DRIVERS
To:    First Student, Curtis drivers

From: Transportation Office

Date: Fiscal Year 2011-12

Re:    Ice and snow route procedures 2011-2012

Your understanding of these procedures and adherence to each one are vital to the success
of the transportation program during adverse weather conditions. PLEASE READ THESE
INSTRUCTIONS CAREFULLY. If you have any questions contact your field supervisor
immediately.

WHEN SNOW FALLS DURING NONSCHOOL HOURS:

When the Seattle Public Schools operate on "Ice and Snow Emergency Routes" you are to
operate the special routes inserted in this section of your notebook. All other service except
those included in this section will not operate when the District is operating on emergency
schedules.

It is the intent of the District to make a decision by 5 a.m. on the day of ice or snow. If there is
a change, one of four messages will be announced.

       1.   Schools open on time, buses operating on snow routes.
       2.   Schools open two hours late, buses operating on snow routes.
       3.   Schools open two hours late, buses operating on regular routes.
       4.   Schools closed.

       Note: If Messages 1, 2, or 3 are announced you are expected to report to work at your
       regular report time.

When the District announces Messages 1, 2, or 3, or 4 the following services are canceled:

           All Special Service house pick-up routes (unless specifically notified).
           All noon kindergarten and pre-school routes.
           All before- and after-school activity routes.
           All field trips.
           All Preschool and Head Start routes.
           All midday shuttles (VOTIS, XIP, Therapy, etc.).




                                                                                                  27
WHEN SNOW FALLS DURING SCHOOL HOURS:

If snowfall occurs during the school day, you should be aware that the District will not operate
snow routes to transport the students home. The instructions below explain the procedures
you are to follow in the event you are operating your regular service route and it begins to
snow:

In a.m.:       If absolutely necessary, you may bypass stops that cannot be safely reached,
               but upon arrival at school, you must advise the load zone supervisor of any
               missed stops.

               Note: If you complete your a.m. run and do not pick up any students for a
               particular school, you must still return to that school in the p.m. to pick up any
               students who may have arrived via other means.

In p.m.:       If absolutely necessary, you may bypass stops that cannot be safely reached.
               If this occurs, keep those students on board and upon completion of your
               route you must either:

               a. Proceed to the nearest designated receiving school and communicate the
                  situation to the Administrator and your dispatcher; or

               b. Return to the area where the undeliverable stops are located and walk the
                  student(s) to their home(s).

If you have not completed your route by 7 p.m., you are to proceed directly to the
nearest designated receiving school and report to the building administrator for further
instruction.

UNDER NO CIRCUMSTANCES shall a driver allow or force students off the bus who
appear confused or disoriented even if it is their proper stop. Proceed to the nearest
designated receiving school and contact your dispatcher for assistance.




                                                                                                28
                          DRIVER INSTRUCTIONS
                        SPECIAL SERVICE DRIVERS

To:        First Student drivers

From: Transportation Office

Date: Fiscal Year 2011-12

Re:        Ice and snow route procedures 2011-12


Your understanding of these procedures and adherence to each one are vital to the success
of the transportation program during adverse weather conditions. PLEASE READ THESE
INSTRUCTIONS CAREFULLY. If you have any questions contact your field supervisor
immediately.

WHEN SNOW FALLS DURING NONSCHOOL HOURS:

It is the intent of the District to make a decision by 5 a.m. on the day of ice or snow. If there is
a change, one of four messages will be announced.

      1.   Schools open on time, buses operating on snow routes.
      2.   Schools open two hours late, buses operating on snow routes.
      3.   Schools open two hours late, buses operating on regular routes.
      4.   Schools closed.

When the District announces Messages 1, 2, 3, or 4 the following services are canceled:

          All Special Service house pick-up routes (unless specifically notified).

          All noon kindergarten and preschool routes.

          All before- and after-school activity routes.

          All field trips.

          All Preschool and Head Start routes.

          All midday shuttles (VOTIS, XIP, Therapy, etc.).

This means that unless you receive specific instructions stating otherwise, your routes will be
canceled that day. DO NOT REPORT TO WORK UNLESS DIRECTED TO DO SO.




                                                                                                  29
WHEN SNOW FALLS DURING SCHOOL HOURS

If snowfall occurs during the school day, you should be aware that the District will not operate
snow routes to transport the students home. Once the students are transported to school, we
must transport them home. The instructions below explain the procedures you are to follow in
the event you are operating your special service route and it begins to snow:

In a.m.:       If absolutely necessary, you may bypass stops that cannot be safely reached,
               but upon arrival at school you must advise the load zone supervisor of any
               missed stops.

               Note: If you complete your a.m. run and do not pick up any students for a
               particular school, you must still return to that school in the p.m. to pick up any
               students who may have arrived via other means.

In p.m.:       If absolutely necessary, you may bypass stops that cannot be safely
               reached. If this occurs, keep those students on board and upon completion
               of your route you must either:

               a. Proceed to the nearest designated receiving school and communicate the
                  situation to the administrator and your dispatcher; or

               b. Return to the area where the undeliverable stops are located and walk the
                  student(s) to their home(s).

If you have not completed your route by 7 p.m., you are to proceed directly to the
nearest designated receiving school and report to the building administrator for further
instruction.

UNDER NO CIRCUMSTANCES shall a driver allow or force students off the bus who
appear confused or disoriented even if it is their proper stop. Proceed to the NEAREST
DESIGNATED receiving school AND CONTACT your dispatcher for assistance.




                                                                                                30
                                    APPENDIX A

                    RADIO/TV STATIONS
            ANNOUNCING EMERGENCY INFORMATION
                   2011-12 SCHOOL YEAR

 AM Radio Stations      Min    FM Radio Stations     Min        TV Stations        Min
 KCIS         630       30     KPLU        88.5       30    KOMO        Ch. 4       15
 KIXI         880       15     KGRG        89.9             KING        Ch. 5       15
 KOMO         1000      15     KSER        90.7       30    KIRO        Ch. 7       15
 KGRG         1330             KMPS        94.1       15    KCPQ        Ch. 13      15
 KUOW         1340      30     KUOW        94.9       30    PSETV       Ch. 26      15
 KRKO         1380      15     KIRO        97.3       15
                               KCMS        105.3      30
                               KRWM        106.9      30


If you have Internet access, you may also go to www.schoolreport.org, the Public Schools
Emergency Communication System, to check for announcements.




                                                                                           31
                           APPENDIX B

                DESIGNATED RECEIVING SCHOOLS
               DURING ICE AND SNOW EMERGENCIES
                     2011-12 SCHOOL YEAR

Region               School/Site

Central              Meany Building (BOC/NOVA)
                     Washington
                     Catharine Blaine
                     Coe

Northeast            Roosevelt
                     Jane Addams
                     TOPS
                     Laurelhurst

Northwest            Ballard
                     Ingraham
                     Whitman
                     Broadview Thomson
                     Bagley
                     BF Day (buses will use Fremont Ave N for parking)

Southeast            Mercer
                     South Shore
                     Beacon Hill
                     Dunlap
                     Emerson
                     Van Asselt @ AAA

West Seattle         Concord
                     Gatewood
                     Lafayette
                     Roxhill
                     West Seattle Elementary




                                                                         32
                                            Board of Directors
                                                   Sherry Carr
                                                Michael DeBell
                                                   Peter Maier
                                              Harium Martin-Morris
                                                   Betty Patu
                                                Kay Smith-Blum
                                                Steve Sundquist


                                               Superintendent
                                             Susan Enfield, Ed.D.
                                            Interim Superintendent


                                                       Policy
Seattle Public Schools provides Equal Educational Opportunity and Employment Opportunity without regard to
race, creed, color, religion, age, ancestry, national origin, economic status, gender, sexual orientation, gender
identity, pregnancy, marital status, families with children, honorably discharged veteran or military status, physical
appearance, or mental, physical or sensory disability.

The District complies will all applicable state and federal laws and regulations to include, but not limited to, Title IX,
Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, RCW 49.60, “The Law Against Discrimination,”
and covers, but is not limited to all District programs, courses, activities, including extracurricular activities,
services, access to facilities, etc.

The Title IX Officer and 504 Coordinator with the overall responsibility for monitoring, auditing, and ensuring
compliance with this policy is: Manager, Office of Equity and Compliance, P.O. Box 34165, Mail Stop 33-162,
Seattle, WA 98124-1165. Phone (206) 252-0020.

Individuals who believe they have been discriminated against in any of the District’s educational or employment
activities can file an internal discrimination complaint with the District’s Office of Equity and Compliance.




                                                                                                                      33

				
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