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FERMANAGH DISTRICT COMHAIRLE COUNCIL CHEANTAIR FHEAR MANACH ENVIRONMENTAL SERVICES COISTE SEIRBHÍSÍ COMMITTEE TIMPEALLACHTA Minutes of the meeting of the Environmental Services Committee held in the Council Chamber, Townhall, Enniskillen on Tuesday 10 March 2009 at 7.30 pm. PRESENT: Councillors Bert Johnston (Chairman), Harold Andrews, Alex Baird, Gerry Gallagher, Stephen Huggett, Brian McCaffrey, Domhnall Ó Cobhthaigh, Thomas O’Reilly and Paul Robinson. IN ATTENDANCE: Director of Leisure, Tourism and Arts, Director of Technical Services and the Committee Clerk. ES21/09 MINUTES The Minutes of the meeting held on Tuesday 10 February 2009 were approved and signed. ES22/09 COUNTRYSIDE a) Landfill Communities Fund – Trory Cycle Lane The Committee was informed that the Department for Regional Development had requested funding of £15,000 towards the development of a cycle track along the B82, Enniskillen-Kesh Road. The Director of Leisure, Tourism and Arts indicated that DRD was currently investing approximately £130,000 in upgrading this section of road. RECOMMENDED: That the Council provide funding for the project to a maximum of £15,000 from the Council’s Landfill Tax Credit scheme, subject to the project meeting the requirements of the Scheme and attaining UWT/ENTRUST approval. Due to the timescale involved, permission was sought to respond immediately after the meeting. 2 b) Landfill Communities Fund – Conservation Volunteers NI The Committee considered a request from the Conservation Volunteers Northern Ireland (CVNI) for financial assistance towards their work in Fermanagh. RECOMMENDED: That the Council approve funding of £12,000 per year for the 2009/10 and 2010/11 financial years towards the costs of Conservation Volunteers Northern Ireland work in Fermanagh, subject to the project meeting the requirements of the Landfill Tax Credit Scheme and attaining UWT/ENTRUST approval. c) Listing of Buildings of Special Architectural or Historic Interest (Min Ref. ES102/08(c)) The Committee was informed that correspondence had been received from the DoE confirming that the following properties had been listed: Arch Brae Bridge and Embankment, Deer Park, Florencecourt. Eel House Bridge, Florencecourt Gorteen Bridge, Florencecourt Juggy’s Bridge, Cottage Wood, Florencecourt. ES23/09 DIRECTOR’S REPORT a) Grounds Maintenance i Kesh Primary School – Environmental Fun Day – use of litter pickers, marshal jackets, portaloos, kiosk – approximate cost £210. b) COMMUNITY SERVICES i. The Escapists – Seeding Grant - £200. c) COMMUNITY RELATIONS i. Boho Heritage Organisation – Purchase of Books entitled “Boho Heritage: A Treasure Trove of History or Lore” - £700 and use of Enniskillen Castle Museum for a lunch time launch of the book. 3 Due to the timescale involved, permission was sought to respond immediately after the meeting. d) TOURISM i. British Telecom Angling Club – 12th Annual Angling Festival, 4/9 April 2009 – financial assistance - £400. ii. Gold Cup Angling Festival – 11/15 May 2009 – financial assistance - £500. iii. Rosebowl Angling Festival – 25/29 May 2009 – financial assistance - £300. ES24/09 GROUNDS MAINTENANCE a) Grass Letting The Committee was advised that the Letting of Grass had been advertised in the local press and tenders were received as follows: Aghitirourke, Florencecourt Gordon Burleigh, Derrylester £12,200 p.a Mountdrum, Lisbellaw Rodney McCreery, Lisbellaw £ 500 p.a. Cross Cemetery Earl Ferguson, Enniskillen £ 700 p.a. Tully, Churchill Rodney McCreery, Lisbellaw £ 50 p.a. Due to the small yearly rent and the cost of monitoring usage, it was decided not to let the grass at Tully, Churchill. RECOMMENDED: That the Lettings of Grass at Aghatirourke, Mountdrum and Cross, as detailed above, be agreed. b) Cherrymount Link Road Scheme Following receipt of correspondence in January 2008 in relation to rights of way controlled by the Council in the vicinity of Lawnakilla Way, near the entrance to the Carran Industrial Estate, the Committee was informed that further notification had now been received confirming that the “making of the Vesting Order” would be published in the local press week 4 ending 21 February 2009. It was reported that the Council would be notified when the Vesting Order became operative. RECOMMENDED: That no objections be raised. c) Traffic and Travel Information 2007 The Director of Technical Services informed the Committee that a copy of the “2007 Traffic and Travel Information” document had been received and he provided a summary on the document. Details of traffic flow from Enniskillen to Irvinestown were outlined to the Committee and compared with other areas which have had major road improvements. The Document and Summary Paper would be placed in the Members’ Library and may be used for lobby purposes for further investment in roads improvements in Fermanagh. d) Box Culvert, Clones Road, Newtownbutler The Director of Technical Services informed the Committee that notification had been received from Land and Property Services that the compensation amount due to the Council facilitating the replacement of the box culvert had been assessed at £950.00. RECOMMENDED: That the valuation of £950 be accepted. ES25/09 PUBLIC CLEANSING a) Drummee Landfill Site – Site Investigation The Committee was informed that the Council had engaged the services of Soil Mechanics, part of the Environmental Services Group Ltd, to carry out site investigation works in July 2007 in the sum of £17,234.00 + VAT. It was indicated that the final account tendered by Soil Mechanics was in the sum of £19,978.00 due to 5 additional testing procedures etc. However, as the Council had not been made aware of this additional cost, the account had not been agreed. Legal advice was taken and a settlement of £17,233.60 was offered and accepted. RECOMMENDED: That the final account with the Environmental Services Group Limited of £17,233.60, excluding VAT, be agreed and legal costs for the Council’s Solicitors of £150 be paid. b) Recycling Centres Development The Director of Technical Services provided a detailed report in relation to Recycling Centres within the District and arrangements for dealing with those sites already closed or scheduled for closure. In relation to Bring-Site facilities, he indicated that a proto-type recyclables pod suitable for reception of glass, cans, textiles and paper had been received and this would be installed in the Tempo Recycling Centre. A survey of all towns and villages was underway to establish suitable sites for these units when further pods had been purchased. RECOMMENDED: That, where possible, a single location be selected in each village, two in Irvinestown and two in Lisnaskea, with the larger housing areas being considered in Enniskillen for the provision of these pods. c) Drummee MBT Development The Director of Technical Services informed the Committee that the tendering process had been completed and a report had been brought to the Council for each of the six elements of the development, details of which were outlined to the Committee. It was reported that the total cost, inclusive of a contingency sum, was £3,296,491.50 + VAT and it had been anticipated that the plant would be operational in advance of 1 April 2010. 6 The Director of Technical Services indicated that a legal opinion had been requested by SWaMP as to whether the European Procurement Directives 2006 had been breached. He reported that the public supply contracts threshold was £90,319.00 and the works contract threshold was £3,497,313.00. The Committee was informed that as it was unlikely that approval would be granted by SWaMP and the offer of grant would be withheld, procurement must again be addressed in keeping with the European Public Contracts Regulations 2006. It was reported that Expressions of Interest from potential developers could be sought enabling arrangements to be reached to develop the MBT waste processing facility now that planning permission had been granted. Following lengthy discussion the Director of Technical Services indicated that a report would be brought back to the Committee on further progress and also addressing the measures to be taken to minimise waste disposal over the NILAS quota. ES26/09 SPORT & RECREATION a) Irvinestown Lawn Tennis Club – Open Tournaments 2009 The Committee considered a request from Irvinestown Lawn Tennis Club for the use, free of charge, of the tennis courts, pavilion and changing facilities at the Bawnacre Centre for their three Open Tournaments in 2009. RECOMMENDED: That Irvinestown Lawn Tennis Club be permitted use of the tennis courts, pavilion and changing facilities at the Bawnacre Centre for the 2009 Tournaments at a cost to the Council of £1,650, subject to Bawnacre Regulations regarding 10.30pm closure, advertising, use of lighting charges and subject to the Council being acknowledged in any publicity material. 7 b) Enniskillen Lawn Tennis Club – West of Ulster Championships The Committee was informed that correspondence had been received from the Enniskillen Lawn Tennis Club requesting financial assistance towards the costs of the West of Ulster Championships held from 18-24 May 2009. RECOMMENDED: That the Council provide deficit funding of £1,000 towards the costs of the West of Ulster Championships held from 18-24 May 2009. c) Erne Waterway Golf Challenge 2009 The Committee considered a request from Cavan Tourism for financial assistance towards the Erne Waterway Golf Challenge 2009 held from 5-7 June 2009. RECOMMENDED: That the Council provide a deficit grant of €1,000 towards the Erne Waterway Golf Challenge 2009. d) Active Families Role Modelling Programme The Committee considered a request from the Western Group Environmental Health for the use of Council facilities for meetings and training to organise, in partnership with Fermanagh District Council, an “Active Families Role Modelling Programme” in the Fermanagh District Council area. The Programme proposed to target vulnerable families/groups/committees to help promote and encourage greater physical activity and education and information on a healthy lifestyle. RECOMMENDED: That the Council work in partnership with the Western Investing for Health Partnership by providing in-kind use of facilities for training and in-kind use of facilities for meetings up to a maximum of £2,340. The Council would help assist with the promotion of the project and identification of potential groups etc who wished to get involved. 8 e) Irish Football Association – Centre of Excellence (Min Ref. ES05/06(a)) The Director of Leisure, Tourism and Arts reported that the Council worked with the IFA in providing a Centre of Excellence for soccer at the Bawnacre Centre, Irvinestown. He indicated that due to the popularity of the Centre of Excellence it was now necessary to provide 6½ hours per week rather than 4 hours per week, as previously agreed, until further notice. RECOMMENDED: That the Council permit the use of the main hall and/or playing fields at the Bawnacre Centre for 6½ hours per week for 24 weeks/annum at 50% reduction of normal costs for the Fermanagh Centre of Excellence for this year and until further notice. f) Rally Ireland 2009 The Committee’s permission was sought to approve the expenditure incurred in the opening of Rally Ireland 2009. The Committee was informed that total expenditure amounted to £9,351.78 less a contribution of €6,000 from Failte Ireland. RECOMMENDED: That the Council approve expenditure of £4,098.78, £750 of which was available through Community Relations Unit support. g) Lakeland Stages Rally and TV Promotional Features The Committee considered a request from Enniskillen Motor Club for financial assistance of £3,000 towards the costs of providing TV coverage for the Lakeland Stages Rally. RECOMMENDED: That the Council provide a contribution of £1,500 to Enniskillen Motor Club to provide TV coverage for the Lakeland Stages Rally which would include features promoting Fermanagh as a tourist destination. 9 ES27/09 COMMUNITY RELATIONS a) Minority Ethnic Groups The Committee considered providing funding towards the provision of office space in the Intec Centre, Enniskillen for Minority Ethnic Groups in Fermanagh. RECOMMENDED: That the Council make £8,000 available towards costs associated with the office rent and associated costs, 75% of which was eligible for Community Relations Unit support. ES28/09 COMMUNITY SERVICES a) Neighbourhood Renewal The Director of Leisure, Tourism and Arts provided a detailed report in relation to Enniskillen Neighbourhood Renewal. He indicated that the Partnership was established in 2006 to create and implement an action plan to identify areas of need within the Neighbourhood Renewal area. Details of those involved from the Community/Voluntary and Statutory Sectors were outlined to the Committee. In relation to funding, the Committee was informed that total funding to date of £366,472 had been provided by the DSD to Neighbourhood Renewal Projects in Enniskillen with a total value of £537,232. b) Bands Programme 2009/2010 The Committee was informed that the budget for the 2009/2010 Bands Programme was £5,500, based on payment of £70 per hour to the bands and stage hire for the Diamond performances of £110.00. RECOMMENDED: That the Council proceed with the organisation of a public entertainment bands programme with a maximum expenditure of £5,500. 10 c) Advice Services The Committee was informed that in 2008/09 the budget allocation for Generalist Advice Services ie CAB was £96,081 and to sustain the service at its current level it was recommended that this level of grant be maintained to avoid any uncertainty with regard to future finance, employment etc. It was also recommended that the total level of grant aid for 2009/10 be reviewed upon receipt of Letter of Offer for the Community Support Programme from DSD. RECOMMENDED: That the Council provide financial assistance of £96,081 to Fermanagh Citizens’ Advice Bureau to be reviewed upon receipt of, and subject to, a Letter of Offer from DSD for the 2009/10 financial year. ES29/09 TOURIST PROJECTS a) European Geoparks Network The Director of Leisure, Tourism and Arts reported that it was compulsory for a representative of the Geopark to attend two meetings of the European Geoparks Network per year. He indicated that in 2009 these would be held in Sardinia in April and Portugal in September. RECOMMENDED: That a representative of the Marble Arch Caves Global Geopark attend the European Geoparks Network meetings in Sardinia and Portugal at a cost of approximately £1,000. b) Field Studies Council The Committee’s approval was sought for an Officer to attend two meetings of the Field Studies Council to be held in England during 2009. RECOMMENDED: That an Officer attend two meetings of the Field Studies Council to be held in England in 2009 at a cost of approximately £300 per meeting. 11 ES30/09 TOURISM a) Erne Anglers’ 2009 Coarse Angling Festivals The Committee considered a request for financial assistance towards a series of coarse angling competitions during 2009. RECOMMENDED: That the Council support the 2009 Erne Anglers’ events by offering a deficit grant of £1,000 and providing practical assistance through Council staff. b) Seaplane Event The Committee considered a request for financial assistance towards a Seaplane Fly-In to be held at the Share Centre from 22-24 May 2009. RECOMMENDED: That the Council provide deficit funding of £700 towards the Seaplane event at the Share Centre along with the use of Council facilities. RISING: The Committee rose at 9.35pm. All Members named were present for the commencement of the meeting except Councillors Domhnall Ó Cobhthaigh who arrived at 7.40pm and Councillor Thomas O’Reilly who arrived at 7.50pm. All Members remained present for the duration of the meeting except Councillors Brian McCaffrey who left at 9.00pm and Domhnall Ó Cobhthaigh who left at 9.30pm.
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