Public Employees’ Benefit Board
Tuesday, February 18, 2003, 2:00 to 4:00 p.m. - Minutes
Willamette Room, Willamette Education Service District
2611 Pringle Road SE, Salem, OR 97302
Approved November 18, 2003
Board Members Present
David Hartwig, Chair Sheryl Warren
Diane Lovell Dan Mielke
Chuck Mendenhall Paul McKenna
Rocky King Bruce Goldberg
PEBB Staff Present
Mylia Christensen Carolyn Van Dyke
Cheryl Willcoxen Becky Johnson
Pam Hodge, Aon Lolitta Burnette, Boyle & Associates
Ken Teunon, Marsh Gradine Storms, Boyle & Associates
Bill Lindekugel, Kaiser Renee McDonald, Regence BCBSO
Diane Skutack, BCA CJ McLeod, ODS
Denise Yunker, OUS
Debbie Liptan, Standard
II. PEBB 2007 Planning
Stakeholder Meeting Debrief
2002 Retreat Follow-up
o Priorities & Roles
III. Plan Design Subcommittee Report (02/04/03 & 02/18/03)
o Stakeholder feedback
o Plan Design Update
o Prescription Drug Update
IV. Operations Subcommittee Report (02/11/03)
PEBB Staff Update
V. Other Legislative Update
House Bill 2628 – PSU
Senate Bill 367 – District School Board Benefits
HB 2655 – District School Board Benefits
VI. Other Business
VII. Public Comment
David Hartwig welcomed everyone and had the Board and staff members introduce
themselves. David introduced Bruce Goldberg, the new board member replacing John Santa.
Bruce Goldberg is the Administrator of Office of Health Policy & Research.
PEBB 2007 Planning
David Hartwig introduced Gradine Storms and Lolitta Burnette from Boyle & Associates.
Kevin Boyle worked with the Board in October on the development of the 2007 Vision.
Gradine and Lolitta are here to review and continue the process. David commented that the
timing of the presentation along with all the state budget issues is fortuitous and he feels that
people in the future will realize the work and foresight that this particular Board has
Lolitta Burnette distributed packets and outlined the two objectives of the days agenda.
1. Get a sense of how the Board members feel at this point after sharing the Vision and
receiving input and feedback
2. Move forward with the strategic planning.
Discussion followed on the question, “how comfortable do you feel sharing and articulating the
vision and what have you learned”? Points included; the information is not being connected and
understood, people are focused on individual issues (me focus) not looking forward to the
future/whole picture. With the budget, Oregon’s economy, salary freezes, and retirement issues
tied into process time on the work ahead for the 2004 Plan Year it is difficult to focus on the
long term goals. This process is about changing people’s thought/behavior patterns and with the
diversity of our stakeholders reactions should not be a surprise. The concept/message of the
vision will need to be communicated over and over. The purpose of our vision is the same as
others strategic plan, have a lot of things on the plate for next year and should not derail vision.
All members are still committed to the vision.
Ground Rules included the following points:
o Express the values of the Team
o Ensure every Team Member knows and agrees with what is expected of him or her
o Support the work the Team must accomplish
o Provide a means to measure success
The following points were added to the list of ground rules:
o Actively listen to one another
o Be authentic
o Have respect for one another’s opinions, not necessary to agree just respect each other
o Participate fully – Share all your facts
o Support the decisions that have been reached – speak with one voice
o Ask clarifying questions and ask for more information if needed.
o Consensus building process – Consensus is not about voting it’s about hearing from
o It’s not about always agreeing it’s about agreeing enough to support a decision. If you
disagree, come up with an alternative. If the group does not agree then there is a need
for more discussion/dialogue or information. Consensus decision making process is the
preferred but may not be the appropriate process for all decision making.
o Honoring/remembering our purpose during discussions and decision making.
o Patience with each other and with the process
Priorities and Roles & Responsibility
Discussion followed on carrying over the 2003 priorities and roles. 2007 Vision, 2004 plan
design, HB 2172 and Wellness Phase 2 should continue. Additional points discussed were:
identify outcomes under the Wellness Phase 2, expand to include evidence based medicine-
special projects will be included around prescription drug; confirm we are linked to our vision.
Special policy issues need to be factored into the priorities, will need attention and some Board
Discussion and action points on communication followed. The communication process is not a
new priority but during the changing times it should remain a high priority. Three aspects to the
communication process discussed were:
1. Communication between board members and staff
2. Communication out to stakeholders, members, etc on education piece
3. Role of the Board.
Subcommittee model discussion - Plan Design Subcommittee, Wellness Subcommittee and
Operations Subcommittee report to the Board. Some challenges include:
1. Keep all the work by subcommittees, staff and Board members linked to the vision
2. Now that a vision has been firmed up and consensus has been reached how does the policy
direction get finalized?
3. How does the planning occur and how do we keep the Board informed and educated so
they can do the policy work?
With limited resources, the discussion revolved around ideas on how to accomplish the tasks. If
priorities/tasks have not been assigned then assign areas to the three subcommittees to develop
the information and bring their finding and recommendations on policy issues to the Board.
Include this within the subcommittees operating structure rather than change the structure of the
subcommittees. Communication and choosing the goals wisely especially with special policy
issues due to legislation should be incorporated into the planning. There is a need to strategize a
plan to bring this knowledge to the attention of the decision makers.
At the conclusion of the discussion Board members agreed that there is a lot of information not
necessarily new just packaged differently for 2004 Plan Year priorities. Application of this
information was not decided today because of the limited resources issue and whether the
current structure of the subcommittees is effective.
Lolitta Burnette and Gradine Storms will provide notes from today’s’ meeting outlining the
next steps on 2004 Priorities and Board responsibilities
Plan Design Subcommittee Report (2/4/03 & 2/18/03)
Diane Lovell provided a brief update from the Plan Design Subcommittee.
2004 Renewal Update
Renewal letters have been sent to carriers and responses are due February 21. Plan Design
Subcommittee members have reviewed the feedback from the stakeholder sessions.
Prescription Drug Update
Legislation had been introduced that would require DAS to establish a prescription drug bulk
Operations Subcommittee Report (2/11/03)
Sheryl Warren provided a brief Operations Subcommittee report.
The subcommittee reviewed seven appeals and approved all but one based on PEBB
administrative rules and staff recommendation.
Phase three, PEBB benefit module development has begun.
Cheryl Willcoxen reported that two vacancies, a Benefits Counselor and Customer Service
Coordinator, which were open since July and October of 2002 have been filled.
Mylia Christensen highlighted legislative activity.
HB 2628 – Which removes Portland State University from the Oregon University System.
SB 367 and HB 2655 – School district employee benefits capped at PEBB level.
HB 2172 – PEBB self-insurance – The bill is assigned to the House Business, Labor and
Consumer Affairs Committee.
Other Business/Public Comment
David Hartwig asked if there was other business before the Board or public comment. Hearing
none, David declared the meeting adjourned.