LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE (University of London) FACULTY OF EPIDEMIOLOGY AND POPULATION HEALTH DEPARTMENT OF INFECTIOUS DISEASE EPIDEMIOLOGY ADVERTISEMENT Karonga Prevention Study Programme Administrator We have an exciting and challenging vacancy for an administrator to be appointed as Programme Administrator for the Karonga Prevention Study. The Karonga Prevention Study (KPS) is a partnership between the Malawi College of Medicine and the London School of Hygiene and Tropical Medicine (LSHTM). Our research programme started in Karonga District in 1979 to study the incidence and risk factors of leprosy, funded by the British Leprosy Relief Association (LEPRA). We have been predominantly funded by the Wellcome Trust since 1996. Over the years, the major research focus has been on tuberculosis, demography and HIV/AIDS with field activities based in Karonga District where the programme has a long-term and detailed understanding of demography and disease epidemiology. The post-holder will be responsible for the administration of the grants and the activities within the Karonga Prevention Study. S/he will be based in London and will work with the Programme Manager in Malawi who is responsible for the management of the KPS programme grants. Main responsibilities will include the monitoring of the research budgets, invoice processing, coordination of laboratory and non- laboratory supplies orders, organising seminars, co-ordinating meetings and ensuring efficient running of the project. The ideal candidate should have proven relevant administrative experience in an academic institution or similar environment and s/he should be highly organized, pro-active and able to work without close supervision. The post will be full-time on Grade 4 of the professional support scale with a starting salary between £26,607 and £30,266 per annum, inclusive. The initial appointment will commence as soon as possible. Current funding is available for two years in the first instance. Applications should be made on-line via our website http://jobs.lshtm.ac.uk. The reference for this post is KPSH01. Applications should include the names and email contacts of 2 referees who can be contacted immediately if shortlisted. Any queries regarding the application process may be addressed to firstname.lastname@example.org. Please quote reference KPSH01. Closing date for the receipt of applications is Wednesday 19 September 2012. The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer. FURTHER PARTICULARS THE SCHOOL The London School of Hygiene & Tropical Medicine is one of Europe’s leading schools of Public Health and a leading postgraduate institution worldwide for research and postgraduate education in global health. Part of the University of London, the London School is the largest institution of its kind in Europe with a remarkable depth and breadth of expertise encompassing many disciplines. The School was ranked one of the top 3 research institutions in the country in the Times Higher Education’s 'table of excellence', which is based on the 2008 Research Assessment Exercise (RAE). In 2009, the School became the first UK institution to win the Gates Award for Global Health. The School’s environment is a rich multicultural one: there are almost 4000 students from 100+ countries following 22 taught masters courses delivered either in London (~650) or through distance learning (~2700), and undertaking research degree training (~400). Over 40% of these students are from non-European countries. The largest growth has been in distance learning students (>40% over 3 years), though the London-based student population (where accommodation limits growth) is at its highest level ever. Alumni are working in more than 180 countries. The School has about 1500 staff drawn from over 60 nationalities. There are research collaborations with over 100 countries throughout the world, utilizing our critical mass of multidisciplinary expertise which includes clinicians, epidemiologists, statisticians, social scientists, economists, molecular biologists, immunologists, ophthalmologists, anthropologists, virologists, pharmacologists and nutritionists. At any one time around 100 School staff are based overseas, particularly in Africa and Asia. We have a strong commitment to partnership with institutions in low and middle income countries to support the development of teaching and research capacity. The School has expanded greatly in recent years. Its research funding now exceeds £67M per annum, much of it from highly competitive national and international sources. The commitment of staff to methodological rigour, innovative thinking and policy relevance will ensure that the School continues to occupy a leadership position in national and global health, adapting quickly to new challenges and opportunities. Mission To improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice. THE FACULTY The Faculty of Epidemiology & Population Health (EPH) houses a large group of epidemiologists, demographers, statisticians and nutritionists working on issues of major public health importance in the UK and globally. EPH has approximately 330 staff members organised into four research departments. Department of Infectious Disease Epidemiology Department of Medical Statistics Department of Non-communicable Disease Epidemiology Department of Population Health The Faculty has a teaching programme consisting of ten MSc courses: Epidemiology, Demography and Health, Medical Statistics, Public Health in Developing Countries (run jointly with the Faculties of Infectious & Tropical Diseases and Public Health & Policy), Nutrition for Global Health, Reproductive & Sexual Health Research, Veterinary Epidemiology (run jointly with the Royal Veterinary College), Global Mental Health (run jointly with Kings College London - Institute of Psychiatry) and the Distance Learning courses in Epidemiology and Clinical Trials. The Faculty also has approximately 149 research students studying for an MPhil, PhD or DrPH degree. The Head of Faculty is Professor Laura Rodrigues. THE DEPARTMENT The Department of Infectious Disease Epidemiology (head: Professor John Edmunds) conducts research on the epidemiology and control of infectious diseases of public health importance and also on maternal and neonatal health. Work is carried out both in developing countries and in industrialized countries including the United Kingdom. Research ranges from ecological studies of variations in disease frequency in different populations, through observational case-control and cohort studies to define risk factors for disease, to randomized controlled trials to test the impact of specific preventive and curative interventions. The Department has major field research programmes in Malawi, Tanzania, Zambia, Ghana, Brazil and Europe and numerous collaborative projects in other countries in Africa, Asia and Latin America. Major interests are in the epidemiology and control of HIV and other sexually transmitted diseases, tuberculosis and other mycobacterium, malaria and other tropical parasites, hepatitis, measles and other vaccine-preventable diseases, respiratory diseases and gastro-intestinal infections. The Department is home to the Tropical Epidemiology Group, and a large research programme on maternal and neonatal health. The Department includes both medical and statistical epidemiologists, and there is considerable interest in methodological work, including research on statistical methods, transmission models, genetic epidemiology and immuno-epidemiology. There are strong collaborative links with other departments within the Faculties of Infectious and Tropical Diseases, particularly the Clinical Research and Immunology Departments. THE KARONGA PREVENTION STUDY (KPS) The Karonga Prevention Study (KPS) is a partnership between the Malawi College of Medicine and the London School of Hygiene and Tropical Medicine (LSHTM). KPS works closely with the Ministry of Health, with its research agenda aligned to the Ministry of Health research priorities. Co-investigators from each of the 3 institutions play a leading role in setting the research agenda. The PI is Shabbar Jaffar, a Professor of Epidemiology within the Faculty of Epidemiology and Population Health at LSHTM, and based in Lilongwe. The lead investigators at the College of Medicine and the Ministry of Health are Moffat Nyirenda, Professor of Research, and Dr Charles Mwansambo, the Principal Secretary of Health. Our research programme started in Karonga District in 1979 to study the incidence and risk factors of leprosy, funded by the British Leprosy Relief Association (LEPRA) and until recently was known as the Karonga Prevention Study. We have been predominantly funded by the Wellcome Trust since 1996. Over the years, the major research focus has been on tuberculosis, demography and HIV/AIDS with field activities based in Karonga District where the programme has a long-term and detailed understanding of demography and disease epidemiology. Our database links work over time and activity and includes data on more than 300,000 individuals. We have a biorepository of over 100,000 samples and continuous demographic surveillance system (DSS) in a sub-population of 35,000. Research in Karonga will continue, building on the past findings to address new questions. The activities will be co-ordinated by the Deputy Director, Dr Mia Crampin, a Senior Lecturer in Epidemiology, supported by the Programme Manager, Yoryos Ponninghaus. Both are based in Chilumba. A major new focus for the programme is research on non-communicable diseases given their rapid rise, including among young people in Africa, and the high priority placed by government for research in this area. We plan, in the first instance, to estimate the burden of hypertension, diabetes and hyperlipidaemia, to quantify the risk factors including smoking, diet and lifestyle, and to examine the barriers to accessing care for people with non-communicable diseases. These studies will be done over a 1-2 year time period and are designed to inform large-scale intervention studies. The non- communicable disease programme will be led by Prof Moffat Nyirenda. Intervention research in non-communicable diseases will be a major area of expansion for the group in the near future. The programme is opening up a research centre in Lilongwe to complement the work in Karonga and enable rural-urban comparisons. In Lilongwe, KPS will be based within the Ministry of Health Community Health Sciences Unit with research activity mostly in Area 25 and Area 18. Urban- rural comparisons will be done in non-communicable disease epidemiology and in impact evaluation of interventions both for non-communicable diseases and for HIV/AIDS policy. As well as the strong emphasis in research, KPS will develop capacity in NCD research, medical statistics and epidemiology, principally through the College of Medicine. Our key partner in capacity development will be Prof Ken Maleta, principal of the Malawi College of Medicine. We will also forge links with other institutions in the region with a view to conducting multi-country studies. We have many other partners who play a critical role in the research programme. They include Dr Victor Mwapasa and Dr Bagrey Ngwira at the College of Medicine; Dr Storn Kabuluzi (Director, Preventive Health Services), Dr Ben Chilima (Director, Community Health Sciences Unit), Dr Frank Chimbwandira (Director, HIV/AIDS), Dr George Chithope-Mwale (Director, Clinical Services), Dr James Mpunga (Director, National tuberculosis control programme) and Dr Michael Kayange (Head, Karonga District Health Management team) at the Ministry of Health; Shah Ebrahim, Judith Glynn, Peter Piot, Peter Smith, Basia Zaba at LSHTM; Prof Anthony Harries at the International Union Against Tuberculosis and Lung Disease (former advisor to the Malawi HIV/AIDS Unit and National TB Control programme). KPS is also part of the Indepth Network: www.indepth-network.org THE POST JOB DESCRIPTION Post: KPS Programme Administrator, London Grade: 4 Responsible to: Prof. Shabbar Jaffar, KPS Director Yoryos Ponnighaus, Programme Manager, based in Malawi Harriet Hallas, Departmental Administrator, IDE The post-holder will be employed as a staff member of the London School of Hygiene and Tropical Medicine within the Faculty of Epidemiology and Population Health, in the Department of Infectious Disease Epidemiology (IDE). The post-holder will be expected to provide excellent administration of the grants and the activities within the Karonga Prevention Study (KPS). S/he will be based in London and will work with the Programme Manager in Malawi who is responsible for the management of the KPS programme grants. S/he should be highly organized, pro-active and able to work without close supervision. The post-holder will be expected to undertake the following: Grants administration In conjunction with the Research Grants and Contracts Office, as appropriate: To provide assistance to the KPS Director and the Programme Manager in Malawi for preparing grant proposals, particularly costing and budgets, and for setting up new grants at LSHTM; To keep records of the KPS grants, including award and financial documentation; To process invoices and reimbursements and to keep records of incurred expenses by grants. Procurement and Shipment In conjunction with the Supplies department, as appropriate: To coordinate ordering of laboratory and non-laboratory supplies with the KPS team in Malawi, clarifying product specification, quantities and transportation requirements; To process purchase orders and keep updated record of all orders; To coordinate the delivery of supplies with the shipping agent and keep the KPS team in Malawi informed about progress; To organize shipments on a quarterly basis collaborating with the shipping agent and the KPS office in Malawi; To establish and maintain relationship with suppliers and shipping companies as necessary; To check and process invoices related to orders and shipments. General administration To make arrangements for staff travel and for meetings and to keep an updated calendar in Teaming; To update the KPS Workspaces in Teaming with relevant documentation, including publications and to provide written instructions to staff on how to use it; To update the programme web-page using the content management system; To assist the KPS Director/Programme Manager with the recruitment of new staff and the extension of staff contracts, in conjunction with the Department Administrator/Faculty Administrator as appropriate; To maintain data files (eg logging and entry of tuberculosis laboratory reports and biopsy results) and feed back to the scientific team in Malawi; To provide support, guidance and advice to international students connected with the KPS Programme, in conjunction with the Faculty Research Degree Administrator Provide administrative support for KPS Programme meetings, including producing minutes To become familiar with School and Department procedures and ensure that these are adhered to at all times; To serve as a liaison with LSHTM departments and funding institutions as appropriate; To respond to requests from the Department and Faculty Administrators on administrative matters To provide cover for administrative colleagues in IDE as appropriate To take on other reasonable duties or responsibilities assigned by the KPS Director. PERSON SPECIFICATION Essential skills and experience Proven relevant administrative experience in an academic institution or similar environment; Excellent organizational skills; Very good attention to details; Advanced knowledge of Windows-based software including Word and Excel; Proven experience of maintaining web-pages and a good working knowledge of content management systems; Experience with file sharing tools for internal communication like Teaming; Experience of working with developing countries, preferably Africa; Very good verbal and written communication skills in English; Excellent interpersonal skills, including a proven ability to establish and maintain effective working relationships with individuals from different backgrounds and cultures; A proven ability to work on his/her own initiative, including an ability to know when to confer with colleagues and/or refer matters on. Desirable skills and experience Experience of organizing meetings and international travel; Experience with procurement and organizing shipments; Experience with grants administration and costing. SALARY AND CONDITIONS OF APPOINTMENT The appointment is available immediately and is currently funded for two years in the first instance. The appointment will be made on LSHTM’s Professional Support Staff scale at grade 4 £26,607-£30,266 depending on qualifications and experience. The post will be subject to the LSHTM terms and conditions of service. Membership of the SAUL Pension Scheme is available. APPLICATIONS Applications should be made on-line at our website at http://jobs.lshtm.ac.uk. The closing date is Wednesday 19 September 2012 and the reference for this post is KPSH01. Online applications will be accepted by the automated system until 10pm of the closing date. Any queries regarding the application process may be addressed to email@example.com. Please quote reference KPSH01. The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as "Please see attached CV" will not be considered acceptable. Please note that if you are shortlisted and are unable to attend on the interview date it may not be possible to offer you an alternative date. The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer.
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