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					                    BUDGET SAVINGS OPTIONS - AS PROPOSED BY THE ADMINISTRATION

VALUE                   Ray (VC), Ron
REF   Programme Area    Description         Detail                                     Lead Officer   CMT   2011/12   2012/13       2013/14 £000                FURTHER DETAIL FROM OFFICERS
      or Service Area                                                                                        £000      £000




 1    AD Culture and Restructure of         Review of structure and business           Cynthia        CG       150        150              150
      Community      function               operations, in the light of abolition of   Griffin
                                            CAA and reduced Government
                                            inspection.
 2    Regeneration & Restructure of         Restructure to achieve savings             Roger          CG         25        50                50 Restructure in Regeneration. This is a further restructure to achieve
      Strategic      Service                                                           McFarland                                                savings.
      Planning

 3    Internal          Corporate Services Review corporate services areas        ABH                 ABH                                  250 Internal Services, £250k 2013/14 is again a reduction in staffing,
      Services          Review             following enterprise resource planning                                                              once internal shared services is fully embedded across the Council
                                           areas and customer services to                                                                      and processes can be reviewed and streamlined further. While this
                                           identify further savings.                                                                           saving will require a further review, this level of savings in not
                                                                                                                                               uncommon in projects of this nature.

 4    Internal          Centralisation of   Improved consistency in property           Mark Butler    ABH        70        70                70 Corporate Landlord, £70k 2011/12 is the centralisation of property
      Services          property            management both in financial and                                                                    management functions, currently managed disparately across all the
                        management          regulatory aspects.                                                                                 Council service areas. This will result in a slightly reduced level of
                        (create corporate                                                                                                       staffing.
                        landlord)

 5    Corporate         Council Tax Base    Council projected to benefit from                         ABH      166        332              500 Council Tax Base, £166k per year, is an estimate of the increase in
                                            increase in numbers that council tax                                                               the number of properties that CT is payable on in the current building
                                            projections are based on.                                                                          environment.

 6    Corporate         Efficiency Pot      Base budget provision to support                          ABH                                1,000 Efficiency Pot, £1m was money set aside to support transformation,
                        Release in year 3   efficiency drive. Can be taken as 2014                                                             which at the end of the programme can be released.
                                            concludes.

 7    Corporate         Local Government    Cancelled Corporate Subscription           Chief          ABH        11        11                11 £11k 2011/12 is the cancellation of a subscription.
                        Information Unit    from Jan 2011                              Executive
                        (LGIU)

 8    Legal &           Electronic room     Review and introduction of electronic      Philip Heady   CD                        8             8 Again a Deloittes recommendation. will not be implemented until
      Democratic        booking             system.                                                                                             2012/13 as requires an IT system to centralise all the committee etc.
      Services                                                                                                                                  room bookings. Currently this is done manually.

 9    Legal &           Legal Services      Legal Services Restructure                 Ian Burns      CD       150        150              150 This is necessary as I have a target income for HinH legal work which
      Democratic        Restructure                                                                                                            has never been met. The instructions have tailed off significantly in
      Services                                                                                                                                 recent years with the downturn in RTB etc. One of my staff was
                                                                                                                                               TUPE'd across last week and we were not successful in the advocacy
                                                                                                                                               tender so HinH have terminated that particular work SLA with us. The
                                                                                                                                               next line is the contra entry

 10   Legal &           HIH withdrawing     Deficit left in budget being bridged by Ian Burns         CD      (150)     (150)             (150) See above.
      Democratic        from Legal          savings above.
      Services          Services SLA

 11   Legal &           Local Land          Computerise records                        Ian Burns      CD         15        15                15
      Democratic        Charges
      Services



 12   Legal &           Service Reduction - Streamline Democratic Services             Philip Heady   CD                   20                20 Shed non core work in Democratic Services. We currently undertake
      Democratic        shed non-core work                                                                                                      a lot of clerking non LGA meetings e.g. HCSP etc. where there are
      Services                                                                                                                                  others present who could take notes. This is a withdrawal from that
                                                                                                                                                service area although it may be that directorates will take an option to
                                                                                                                                                pay for the service instead!
 13   Property          Facilities          Savings in corporate budgets by            Mark Butler    ABH                                    50 Facilities Mgt, £50k 2013/14 is from the final phase of corporate
      Services          Management          cutting bureaucracy and reducing                                                                    landlord, when there is a full understanding of the budget
                                            waste                                                                                               management, negotiating improved contracts for facilities such as fire
                                                                                                                                                extinguishers and cleaning contracts etc.


 14   Strategy and  All commissioners Efficiencies in commissioning                    Joe Coogan     AI         40        40                40 Health and social care Commissioners operating from one place will
      Commissioning are now co-located arrangements                                                                                             bring efficiencies in support services
                    in Scimitar House



 15   Internal          Implementation of   For Finance, HR, Procurement and           Jane Quinn     ABH    2,500      3,500            3,500 £2.5m 2011/12 and £1m 2012/13 is the delivery of the internal shared
      Services          Oracle ERP          Payroll, previously agreed by Form A                                                               services centre and move to self service and work flow, removing
                                                                                                                                               bureaucracy and paper work, resulting in improved processes,
                                                                                                                                               reduced costs, reduced staffing and improved procurement.




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 16   Internal      Property Strategy   To rationalise corporate                Mark Butler    ABH     200      850    850 £200k 2011/12 and a further £650k 2012/13, is predominantly the
      Services                          accommodation whilst supporting new                                                saving on the rental for Scimitar House, lease expires Sept 2011,
                                        ways of working across the authority.                                              partly off-set by the increased running costs of our other buildings.
                                        1. More efficient use of administrative
                                        buildings/reduction in occupied floor
                                        space
                                        2. Revenue savings from vacated
                                        buildings


 17   Culture &     Cross Directorate   Further flattening of management        Cynthia        CG       60       80     75
      Communities                       structures and efficiencies.            Griffin



 18   Strategy and  Reablement          Develop services currently offered to   Joe Coogan     AI                      750 Improved efficiency in the delivery of home care.
      Commissioning Services **         make sure they are fully in line with
                                        the personalisation agenda.


 19   AD Culture and Communications     Review of Structure and Business        Mark Leech     CG      100      100    100 This is a review of the comms business operations and some
      Community                         Operations.                                                                        structural changes designed to improve efficiencies. This is a
                                                                                                                           proposed saving which will be generated by reviewing staffing levels
                                                                                                                           and working practices with staffing savings. This is a proposed saving
                                                                                                                           which will be generated by reviewing staffing levels and working
                                                                                                                           practices , with staffing savings.


 20   Legal &       Civic activity      Efficiency savings                      Philip Heady   CD        3        3      3 A reduction in the number of engagements undertaken. A small
      Democratic                                                                                                           amount of money which will need to be the subject of discussion
      Services                                                                                                             which prioritises which engagements could fall.


                                                                                TOTAL                3,340    5,229   7,442




TOWNS & COMMUNITIES                                                             Linda H. (VC), Barbara
 1    Housing &     Restructure of      Restructure of functions and other      Sue         CG         152      279    264 HPP - restructure of function. This is a combination of savings across
      Public        function            savings in supplies and services;       Witherspoon                                a range of budgets and some limited restructuring. It includes the
      Protection                        remove pest control service to                                                     closure of the pest control service.£152k is made up of reduced
                                        domestic housing (part focussed).                                                  contaminated land budget; Small saving as additional maintenance for
                                                                                                                           filters not required in 10/11; budget pressure of providing additional
                                                                                                                           maintenance for Upminster cemetery extension not immediately
                                                                                                                           required; Medical referees budget to pay doctors not needed following
                                                                                                                           introduction of Coroners reform Bill; re-organise front line housing
                                                                                                                           advice; reduction in legal fees budget to defend homelessness
                                                                                                                           challenges; reduced budget for consultants who advise on negotiating
                                                                                                                           S106 agreements; reduction in void times for PSL properties from 35
                                                                                                                           days average top 33 days average. Pension fund contributions stop in
                                                                                                                           12/13, 13/14. Following the last re-organisation in Public Protection,
                                                                                                                           there were additional pension contributions that had to be found, and
                                                                                                                           these were spread over three years. £90K was taken out each year
                                                                                                                           for three years from PP and £21K from Cems & Crems.




                                                                                                                              The last payment towards this deficit runs out in 2011/12 and
                                                                                                                              therefore these two sums will become available in 2012/13 and
                                                                                                                              2013/14. £11k contractual pest control? Currently we do provide a
                                                                                                                              service to deal with rats in domestic housing. However, this is not a
                                                                                                                              statutory service, and could be ended. This has been proposed
                                                                                                                              before, and not accepted, and therefore not sure that this will be an
                                                                                                                              acceptable budget reduction.


 2    Culture &     Libraries**         Further efficiency savings through     Simon           CG       75      265    285 The Council is a leading member of the London Libraries consortium
      Leisure                           London Libraries Consortium and de- Parkinson                                      and will work with it to achieve further efficiency savings. Part of the
                                        commissioning of mobile library                                                    saving will come from decommissioning the mobile library. We are
                                        service now that the new libraries are                                             exploring the potential of establishing a trust which could save us
                                        in place (note, the housebound                                                     monies on rates etc. The projected saving arising from the Mobile
                                        service will continue). In addition                                                library service being discontinued is approximately £50k per annum.
                                        there will be a further review and                                                 What are the expected figures on trust tax - The projected Business
                                        implementation of new management                                                   Rates savings arising from the transfer of the management of the
                                        arrangements (i.e. creation of a                                                   libraries to a Trust is up to £200k per annum, depending on the type of
                                        charitable trust).                                                                 Trust that takes over the management of the service, the Council's
                                                                                                                           approach to providing discretionary rate relief and the rates bill that
                                                                                                                           will apply in 2012/13. A Business Case for the proposed transfer (due
                                                                                                                           to be completed by Oct.2010) will establish what level of Bus. Rates
                                                                                                                           and other savings can be achieved as a result of the transfer to a
                                                                                                                           Trust. If the £200k Business rate saving cannot be fully achieved the
                                                                                                                           Library service will make further efficiency savings to achieve the full
                                                                                                                           saving of £200kpa.




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 3   Development & Development &          Revised arrangements for site          Patrick Keyes ABH       60       60    60 Development and Building Control, £60k 2011/12 is a direct but small
     Building Control Building Control    inspection, plan checking and                                                    reduction in staffing, based on the implementation of IT to improve
                                          incorporation of electronic payments                                             efficiency in processes within the team.
 4   Legal &          CCTV                Remodel surveillance and review        Deborah      CD         20       20    20 Looking at the shift patterns to save efficiencies.
     Democratic                           service operation.                     Houston
     Services                                                                    Macbean
 5   Legal &          Road Safety         Reduction in vacant posts.             Deborah      CD         36       36    36 these are a combination of School Crossing Patrol posts (£17.5k)
     Democratic                                                                  Houston                                   which have never been filled and where we have never had any
     Services                                                                    Macbean                                   requests in and two office posts where the staff are working reduced
                                                                                                                           hours.

 6   Legal &          Community Safety    Re-focus or reprioritise work.         Deborah      CD         50       50   100 Looking at the awards schemes and the various road shows etc and
     Democratic                                                                  Houston                                   scaling back where we can and reducing the service accordingly.
     Services                                                                    Macbean
                                                                                 TOTAL                  393      710   765




ENVIRONMENT                               John M (VC), Nic
 1   StreetCare       Highways           Street Lighting options related to      Bob Wenman CG                    50    50 Street lighting- these are changes to the way in which we use energy
                                         energy saving devices that are linked                                             saving devices on streetlights, linking them to the corporate
                                         to corporate energy contract, half hour                                           energy contract to save money. Total budget for street lighting
                                         billing arrangements will be put in                                               energy?
 2   Internal         Transport Services place to gain savings.review of
                                         Depot relocation and                    ABH        ABH          80      130   130 £80k in 2011/12 and a further £50k 2012/12, is a reduction in costs of
     Services -                          transport overheads.                                                              running our transport fleet, based on the difference in mileage they will
     Transport                                                                                                             cover, following their moves to the new Depot.

 3   Housing &        Public Protection   Achieving savings through re-          Sue         CG         137      137   137 Environmental health/ trading standards reorganisation- this is
     Public                               organisation of Environmental Health   Witherspoon                               a further reorganisation to reduce costs. These savings are predicated
     Protection                           and Trading Standards.                                                           on a reorganisation of some activities and there may be staffing
                                                                                                                           implications. Again the proposed restructure will not be finalised until
                                                                                                                           later in the year. The saving of £137K is still achievable in 2011/12
                                                                                                                           onwards through a re-organisation and will have staffing implications.



 4   StreetCare       Street Cleansing    Review Street Cleansing to deploy      Bob Wenman CG          350      450   450 We have worked hard to improve standards of cleanliness in the
                                          staff more efficiently supported by                                              borough. This review is aimed at sustaining those standards whilst
                                          rapid response and restructure to                                                reducing costs by reviewing schedules, deploying staff more
                                          reduce management overheads.                                                     efficiently, putting in a rapid response team and reviewing the use of
                                          Further review of fleet.                                                         the fleet. There will be a further review of the management structures
                                                                                                                           to reduce overhead costs. As you know the service is relocating into
                                                                                                                           new depots and reviewing its fleet needs and cleaning schedules with
                                                                                                                           the intention of maintaining current levels of cleanliness but revising
                                                                                                                           cleaning patterns and providing a rapid response team. Staffing needs
                                                                                                                           will be reviewed. The savings will therefore come from fleet costs,
                                                                                                                           operational costs and staffing costs.What is the breakdown of savings
                                                                                                                           from fleet costs; operational costs; and staffing costs?




 5   StreetCare       Waste               Waste efficiency savings arising from Bob Wenman CG            35      135   135 These savings are tied to tightening up waste management - trade
                      Management          trade waste reviews, driving down                                                waste reviews, driving down waste levels which in term will lead to a
                                          waste levels, ELWA contributions and                                             long term reduction of the levy, and up front waste contract payments
                                          up front waste contract payments for
                                          core contracts works.
 6   StreetCare       Parking             Ongoing Parking initiatives designed Bob Wenman CG            318      318   318 There are 4 sets of parking savings here (6, 7, 8 & 9): The proposals
                                          to maximise car parks efficiencies and                                           for the town hall car park and slaney road bring more surface car
                                          contribute towards improved                                                      parking back into public use . The staff car parking saving is
                                          transportation through the borough.                                              predicated on the sale of more subsidised permits to staff who do not
                                                                                                                           qualify for free parking. The final saving is made up of a mixture of
                                                                                                                           measures designed to maximise car parking efficiencies and improve
                                                                                                                           transportation throughout the borough. These include a reviewing a
                                                                                                                           range of measures including permits, tariff bands in some car parks
                                                                                                                           and targeting enforcement work (£100k) on areas such as
                                                                                                                           schools. There is no intention to change the 20p and 50p bands
                                                                                                                           currently in place. This is work in progress and the current intention is
                                                                                                                           review timing and charges on a range of permits, extend mixed tariff
                                                                                                                           bands and increased admin fees. This makes up approxmately 70%
                                                                                                                           of the saving with the reminder coming from more targeted
                                                                                                                           enforcement actvivities focussing on schools and areas where
                                                                                                                           parking problems cause traffic congestion. what is the total budget of
                                                                                                                           parking; specifically how much does the service cost, how much
                                                                                                                           income does it make?



                                                                                                                             The 100k and 50k (8 & 9) savings need to be seen together. The
                                                                                                                             current arrangements for staff car parking are inequitable and the very
                                                                                                                             small car park on the town hall site is very busy . A review is being
                                                                                                                             carried out on access to free staff car parking and revised proposals
                                                                                                                             will be discussed in the autumn. It is proposed to bring some current
                                                                                                                             staff car parking space back into public use and create an additional
                                                                                                                             100 parking spaces. The income estimate (£100k) is a working
                                                                                                                             estimate on the income that would be generated.




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                                                                                                                                  I would stress that any changes to the 20p and 50 p tariff bands,
                                                                                                                                  business permits, voucher permits blue badge charges and parking
                                                                                                                                  waiver permits are not under consideration as part of this review. In
                                                                                                                                  terms of affected staff we currently have a waiting list of staff who
                                                                                                                                  would like to buy parking permits. It is proposed to make this a more
                                                                                                                                  widely available option because of the changes and therefore an
                                                                                                                                  expected income level of 50k has been included.



 7    StreetCare     Parking               Slaney Road Car Park – return to           Bob Wenman CG         50      100    100 see 6
                                           public use (ref: Scimitar House
                                           Relocations)
 8    StreetCare     Parking               Town Hall Car Park – Increased             Bob Wenman CG        100      100    100 see 6
                                           Public car parking capacity x 100

 9    StreetCare     Parking               Staff Car Parking – increased              Bob Wenman CG         50       50      50 see 6
                                           numbers of subsidised provision
                                           enabling staff that are not eligible for
 10   Culture &      Parks and Open        Efficiencies and purchase parking
                                           essential user tointroduction of more      Simon          CG     33       66      66 Parks and open spaces this is an extension of different management
      Leisure        Spaces                eco friendly processes in parks and        Parkinson                                 methods extending the approaches we have adopted in introducing
                                           open spaces                                                                          wildflower meadows and wildlife corridors in parks thus reducing the
                                                                                                                                need for intensive cutting and managing in a more environmentally
                                                                                                                                friendly way. grounds maintenance in parks - what is the contract
                                                                                                                                value of that element - £1,425,394 (this is just parks and does not
                                                                                                                                include verges or HiH).




                                                                                      TOTAL               1,153   1,536   1,536




INDIVIDUALS                                Linda V (VC), Ron
 1    Adult Social   Adult Social Care - Transformation of community                  Annette        AI     90       90      90 Saves the cost of renting storage space at St Georges Hospital
      Care           Universal Offer     equipment stores by moving to the            Froud
                     TCES                retail model.
 2    Adult Social   Adult Social Care -   Development of new organisation            Joe Coogan     AI    150      150    150 The new operating model will have fewer staff and a different balance
      Care           Operations            operating model and structures to                                                      between skills and qualifications
                     Dependencies -        support customer services,
                     End to End            personalities and re-ablement.

 3    Adult Social   Adult Social Care - Commissioning increase in re-                Joe Coogan     AI                    500 This will reduce the number of people requiring long term care
      Care           Operations          ablement services leading reductions
                     Dependencies -      in long term placement.
                     Reablement
 4    Adult Social   Adult Social Care - Upgrading of line of business IT for    Joe Coogan          AI     70       70      70 Upgrading IT will produce increased efficiency, reducing staff costs
      Care           Operating Systems social care to support personalisation
                     - Swift AIS         and be quicker to use. Potential to
                                         buy add on front end to Swift that does
                                         this.

 5    Adult Social   Performance           Efficiencies across Social Care and        Joe Coogan     AI             100    200 This improves co-ordination of the collection and reporting of performance
      Care                                 Learning.                                                                              data across the directorate which should lead to staff savings


 6    Legal &        School Appeals        Review and recharge of costs of            Philip Heady   CD     93       93      93 This is a recommendation from Deloittes that Democratic Services
      Democratic                           school appeals.                                                                      should not be providing a "free" service to schools. The sum has been
      Services                                                                                                                  agreed with Education and will come from the central DSG budget. It
                                                                                                                                has been worked on figures of £160 per hearing and £110 for
                                                                                                                                withdrawn matters.

 7    Customer       Customer Services Programme to deliver the Customer              Cynthia        CG   1,612   2,387   2,658 This is the major transformation that was signed off under a form A
      Services       Transformation    Services Strategy, previously agreed           Griffin                                   and involves re-engineering services and moving them to the front
                     Programme         by Form A and delegated authority.                                                       office and web and improving customer access.

 8    Adult Social   Further review of     To review services currently offered in Joe Coogan        AI                   1,250 The personalisation agenda should bring savings in the
      Care           adult social care     year to make sure they are fully in line                                             commissioning of services and delivery of care
                     services to ensure    with the personalisation agenda and
 9    Adult Social   services are fair,
                     Supporting People     Reduce get thecurrent Supporting of
                                           that we some best possible use           Joe Coogan       AI    200      200    200 Estimated savings from improved commissioning of services and
      Care                                 People contracts in response to the                                                 contracts
                                           reductions in Government grants.
 10   Adult Social   Adults Transport      More efficient commissioning of            Joe Coogan     AI                    500 Estimated saving from more efficient use of transport
      Care           Review **             service.

 11   Adult Social   Fairer Charging       Implementation of a revised charging       Joe Coogan     AI    700      700    700 As per cabinet report 14.7.10 - meals on wheels, etc. Subject to
      Care           Policy **             policy as set out in a further report to                                            consultation.
                                           this Cabinet meeting.
 12   Legal &        Dis-establish Area    Making better use of Council               Philip Heady   CD     77       77      77 Ceasing Area Committees - a combination of members' allowances
      Democratic     Committees            resources to undertake community                                                     expenditure and staff savings.
      Services                             engagement




                                                                                      TOTAL               2,992   3,867   6,488




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LEARNING                                     Gill (VC), John W.
 1   Learning &       Ending Student         This is the last transitional year before David Allen   AI      70       70       70 In the final year of LAs having responsibility for the administration of student
     Achievement      Finance                the council passes all responsibility for                                              loans. Next year it passes to the student loan company. This will affect 2
                                             student finance over to the Student                                                    FTE.
                                             Finance Agency


 2   Children's       LAC Joint Funded       Reductions in costs of long term         Ave Price      AI              200      300 The equivalent of 4 high cost placements which should be saved through the
     Services         Placements             placements through improved                                                            realignment of services and improved commissioning.
                                             commissioning.
 3   Social Care and Reductions in           Reduction in support to Director         Andrew         AI      40       40       40 1 FTE currently unfilled.
     Learning        Directors Office                                                 Ireland

 4   Learning &       School Transport ** Reduction & more efficient                  Sue            AI     200      200      600 Estimated saving from managing down the need and commissioning a more
     Achievement                          commissioning of service.                   Butterworth                                   effective service.


 5   Children &       Aiming High -          Use of grant to set up short break       Ave Price      AI                       100 The equivalent of 1 in-house placement through the development of
     Young People     Develop short          services for disabled children and                                                     additional short break provision.
                      breaks service for     their families in conjunction with PCT
                      disabled children **   and voluntary sector

 6   Children &       Children's fund        Reduce some of the services funded       Joe Coogan     AI     200      200      200 Currently funded by Area Based Grant which ends in 2011.
     Young People                            by the children's fund.

 7   Children &       Youth service **       To change the service from a             Ave Price      AI                       500 Refocus of activity with potential loss of posts.
     Young People                            universal to a fully targeted service

 8   Learning &       Adult College          Reductions in grant, remodelled          Sue            AI     200      200      200 Approximately 10 posts through recommissioning and loss of grant
     Achievement                             service delivery                         Butterworth

 9   Learning &       Service Efficiency     Reduction in grant income lending to     Sue            AI   1,000    1,000    1,000 Approximately 25 posts through redesign of service delivery following loss of
     Achievement                             redesign of service delivery.            Butterworth                                   grant


                                                                                      TOTAL               1,710    1,910    3,010




PARTNERSHIPS                                 Barbara (VC),
 1   IT Infrastructure Shared ICT         Business case for shared                    Geoff Connell ABH     100      200      300 £100k each year, is a 5% reduction in the costs of running IT based
                       Services - LBH and infrastructure platforms e.g. hosted        (led by                                     on the joint working with LB Newham. This is across joint procurement
                       Newham             email on a phased roll out.                 Havering)                                   for licences and equipment, shared implementation costs and
                                                                                                                                  reductions in staffing from common systems.


 2   Strategy and  ELS Procurement           Sharing procurement opportunities        Hassan Iqbal ABH       25       50      100 ELS procurement £25k per year, is based on joint procurement with
     Commissioning                           including common use of Contracts        (led by                                     other East London Councils and the economies of scale the
                                             Register, potential for combining        Havering)                                   procurements deliver.
                                             procurement services.

                                                                                      TOTAL                 125      250      400




                                                                                      Grand Total         9,713   13,502   19,641




                                                                                b2c419c3-1da8-49f5-8d6c-a03303e0dbce.xls                                                                                             5

				
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