QUALITY ASSURANCE QUALITY CONTROL by h0Ly71Qb

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									   QUALITY
  ASSURANCE

QUALITY CONTROL
          QA / QC
• PURPOSE
• VISIT OVERVIEW
• TOPIC AREAS REVIEWED
  - ADMINISTRATIVE REVIEW (30%)
  - FUNCTIONAL INDICATORS (70%)
• PILOT VISITS
          QA / QC
• PURPOSE
• VISIT OVERVIEW
• TOPIC AREAS REVIEWED
  - ADMINISTRATIVE REVIEW (30%)
  - FUNCTIONAL INDICATORS (70%)
• PILOT VISITS
            PURPOSE
- Make more work for district.
- To justify taking money from districts.
  QA / QC - PURPOSE
- Review administrative procedures

- Assess program functionality

- Evaluate project work

- Provide feedback for improvement
  and share information learned from
  others!
NOT AN AUDIT !!!!
  QA / QC - PURPOSE
TO ASSESS THE FUNCTIONALITY
OF THE PROGRAM IN EACH
DISTRICT IN ORDER TO IDENTIFY:

1. Areas for improvement
2. Successful strategies to be shared
   with other Districts.
3. Methods for pollution prevention
 ARMSTRONG
   COUNTY


Serious questions
about funding
priorities!
              QA / QC
Developed under guidance and with
active involvement from the Policy &
Planning Advisory Workgroup:

•Program
•Center                   •Trout Unlimited
•Conservation Districts   •Forestry
                          •DEP
                          •PENNDOT
 NEED FOR QA / QC
  935+ Sites Completed
$14,500,000+ Dollars Spent
THANK YOU
      QA / QC - TIMELINE
SPRING 2003 – 2 Pilot QA/QC Visits
 (DONE)
          Armstrong    - April 14-15
          Mifflin      - May 3-4

SUMMER/       – 6 Additional QA/QC Visits
FALL 2003

ANNUALLY      – 10-12 Visits annually
              – Each District visited
                every 5-6 years
   2003 VISITS

POTTER           July 8-9
WAYNE            Aug 26-27
CLARION      Sept 24-25
WASHINGTON   Oct 15-16
YORK         Nov 6-7
CHESTER      TBA
          QA / QC
• PURPOSE
• VISIT OVERVIEW
• TOPIC AREAS REVIEWED
  - ADMINISTRATIVE REVIEW (30%)
  - FUNCTIONAL INDICATORS (70%)
• PILOT VISITS
            PRE - VISIT
PROJECT FILES REQUEST:
• Project files for three completed
  worksites.

• QA/QC group reviews files prior to arrival
  at District.

• Questions/comments will be brought up
  during visit.
             PRE - VISIT
MUNICIPAL INTERVIEWS
• 8 municipalities within the district are
  randomly selected.

• Municipal officials (priority on ESM
  attendees) are interviewed by phone

• Results of interviews are compiled and
  presented to district during visit.
             PRE - VISIT
DISTRICT SUMMARY
• Center will provide summary of all
  available data for County from GIS
  system.

• Maps and data summary will be checked
  for accuracy during visit.

• Two additional sites will be chosen for
  field visits by QA/QC group.
        QA / QC TEAM
4 MEMBERS:
- 1 D&G Center Representative
- 1 D&G Program Representative
- 1 DEP Field Rep
- 1 Trout Unlimited Representative
       QA / QC TEAM
TROUT UNLIMITED
- Independent of Program
- Consistent
- Non-bureaucratic
- Objective
     QA / QC – VISIT             DAY 1
MORNING – 8:30-noon
- Interviews with QAB & District Staff
- Administrative review
- Review of two projects to be visited

AFTERNOON – 1-5pm
- Visit two project sites in field

EVENING
- QA/QC group meets to compile report
      ARMSTRONG
Day 1 - administrative review
                                 I love
                                my job.
           MIFFLIN
Day 1 - project visit    Is that a
                        buck rub up
                           there?
     QA / QC – VISIT DAY 2
MORNING
- QA/QC group meets to finish report

11 am
- QA/QC group meets with District and
  QAB to discuss visit and preliminary
  findings report .

- QA/QC group receives feedback from
  district
END EARLY AFTERNOON
          QA / QC
• PURPOSE
• VISIT OVERVIEW
• TOPIC AREAS REVIEWED
  - ADMINISTRATIVE REVIEW (30%)
  - FUNCTIONAL INDICATORS (70%)
• PILOT VISITS
ADMINISTRATIVE REVIEW

Walkthrough of
Administrative
Checklist with
District


 HANDOU
    T
   ADMINISTRATIVE REVIEW


GOAL:
- Review requirements in:
     - Section 9106 (D&G law)
     - SCC Statement of Policy

- Offer suggestions for more efficient
  administration
         ARMSTRONG
 Line 2B of
  form 27A
  must be
 equal to…


Day 1 -
reviewing
project files
          QA / QC
• PURPOSE
• VISIT OVERVIEW
• TOPIC AREAS REVIEWED
  - ADMINISTRATIVE REVIEW (30%)
  - FUNCTIONAL INDICATORS (70%)
• PILOT VISITS
   FUNCTIONAL INDICATORS

- MUNICIPAL RELATIONS

- STAFF/QAB SUMMARY

- PROJECT WORK
  MUNICIPAL
  RELATIONS


-Survey
officials from 8
Municipalities
prior to visit.


HANDOUT
   2
    MUNICIPAL RELATIONS

GOALS:
TO ASSESS:
1. Outreach effort from district
2. Program functionality
3. Working relationship between
   municipality and district
4. Carryover of Environmentally
   Sensitive Maintenance Practices to
   other road work
   FUNCTIONAL INDICATORS

- MUNICIPAL RELATIONS

- STAFF/QAB SUMMARY

- PROJECT WORK
   STAFF/QAB
   SUMMARY

District Staff and
QAB members
are interviewed on
Day 1 of visit



 HANDOUT
    3
    STAFF/QAB SUMMARY

GOALS:
TO ASSESS:
1. QAB/District involvement
2. Knowledge of respective roles
3. Knowledge of program
4. Trust and cooperation between QAB
   and District staff
5. Expectations about D&G Program
   FUNCTIONAL INDICATORS

- MUNICIPAL RELATIONS

- STAFF/QAB SUMMARY

- PROJECT WORK
MIFFLIN
COUNTY
ARMSTRONG
Day 1 - project visit
        PROJECT WORK
• Field visit to 2 completed sites
  chosen by QA/QC team.

• Walkthrough of site with district in
  field.


           HANDOUT
              4        click
      PROJECT WORK




1/2
      PROJECT WORK




2/2
ARMSTRONG
Day 1 - project visit
         PROJECT WORK
GOALS:
TO EVALUATE:
- Project progression from assessment
   through application, performance report,
   and field verification.

-   Projects use of appropriate
    Environmentally Sensitive Practices to
    reduce sediment pollution.
ARMSTRONG
Day 1 - project visit
          MIFFLIN
                     What have I
                       gotten
                    myself into?
Day 2 -
Project
visit
        LEAVE-BEHIND REPORT


PRELIMINARY REPORT INCLUDES
SUMMARY AND INTERPRETATION OF:

-   Program Administration
-   Township Interviews
-   Staff and QAB Interviews
-   Project Work
           DE-BRIEFING


11 am on day 2.

Meet with District staff and QAB to
 receive and discuss district
 feedback on Preliminary Findings
 Report.
         FINAL REPORT
Preliminary reports are left with district and
  are NOT public documents.

A final report is to be completed from de-
  briefing interviews and will be submitted
  to district within 3 weeks.

QA/QC final report is a public document.
          QA / QC
• PURPOSE
• VISIT OVERVIEW
• TOPIC AREAS REVIEWED
  - ADMINISTRATIVE REVIEW (30%)
  - FUNCTIONAL INDICATORS (70%)
• PILOT VISITS
PILOT DISTRICT COMMENTS
        REVENGE

DAVE RUPERT – ARMSTRONG


FLOYD CICCOLINI - MIFFLIN
        QA/QC
INTERACTIVE DISCUSSION


        AUDIENCE
      PARTICIPATION

								
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