Minutes of the Meeting of the Board of Directors - Download as DOC

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					                                          Minutes of the Meeting of the Board of Directors
                                      St. Louis Office for Developmental Disability Resources
                                                           October 8, 2009


Board Members Present:
Sergeant Willie Prothro, Chairperson                                        Margaret Starks, Secretary
Reverend Mickey Hassler                                                     Ernest Smoot
Rosetta Jackson

Board Members Excused:
Robert McKendry III, Vice Chairperson                                       Professor Michael Mancini, Treasurer
Susan Bianchi                                                               Armentha Russell


Staff Members Present:
Michelle Darden, Executive Director     Rhonda Kanaday, Administrative Assistant
Emily Smith, Chief Financial Coach      Chrystal Griffin, Project Team Coach
Hal Cox, Educational Coach              Stan Jalipa, Project Monitor
Shannon Bremer, Quality Assurance Coach
                G.I.T.Co. Management Team Project Monitor

Guests who signed in:
Clarice Woodard, St. Louis Project Club                                     Diane Schuch, Outcome Measurement Consultant
Sherron Porter, St. Louis Project Club                                      Miranda Phelps, Sunnyhill, Inc.
Sara Shemeld, Sunnyhill, Inc.



I              Call to order
Sergeant Prothro, Chairperson, called the St. Louis Office for Developmental Disability
Resources (DD Resources) Board of Directors meeting to order at 11:35 a.m. Introductions of
the Board of Directors, staff and guests were made.
II             Comments from the public
       A       Clarice Woodard, St. Louis Project Club, spoke regarding the need for expanding a
               homeless program similar to the housing program for women that is on Page for single
               men.
       B       Sherron Porter, spoke regarding the program St. Louis Arc Program Parenting Class.
III            Decision Items
No Decision Items
IV             Strategic Plan
       A       Shannon Bremer, Quality Assurance Coach, updated the Board of Directors regarding
               the following strategic plan goals:
               1       Goal # 1 Identify New Sources of Funding
               A grant application was completed with Ameren UE. Two additional grants for funding
               from Ameristar and Harrah’s Casinos are in the process of being completed.




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               2       Goal # 2 Improving Relationships with Key Stakeholders
               Responses from the Public Perception Survey were received. The response rates were
               low.
               3       Goal # 3 Improve Relations and Increase Community Recognition
               DD Resources will be participating in the Harris Stowe Parade (unless rained out).
               The marketing plan is in the process of being updated. The updated plan will be
               presented to the Board of Directors at the next Board Meeting.
               4       Goal # 4 Improve Monitoring and Evaluations System
               The results of the Targeted Case Management, Educational Coach, and Extended Day
               Surveys were included in the board report under attachments A, B and C.
               5       Goal # 5 Staff Recruitment and Retention to Meet Changing needs and Service
                       Environments
               The process for the employee satisfaction surveys are being reviewed to see if any
               updates need to be made.
       B       Diane Schuch, Outcome Measurement Consultant, updated the Board of Directors on
               the Outcome Based Measurement Goals for fiscal year 2009-2010. Ms. Schuch also
               updated the Board of Directors on the process of Outcome Base Measurement Goals
               and how they are determined.
V              Education and Awareness
A brief overview of the following programs was presented to the Board of Directors:
       A       Sunnyhill, Inc. - Miranda Phelps and Sara Shemeld
       B       Gateway to Independence Transportation Company (G.I.T.Co.) – Shannon Bremer,
               Management Team
VI             Consensus of Agenda
       The Board of Directors was in consensus regarding the following:
               1       Minutes of the Meeting of the Board of Directors dated September 10, 2009.
               2       Financials dated August 2009.
               3       Staff Reports dated September 22, 2009.
               4       Michelle Darden, Executive Director updated the board regarding the following:
                       (a) One of the two Targeted Case Management positions has been filled. The new
                               case manager will start on October 19, 2009. Interviews are still in process to fill
                               the last position.
                       (b) Sergeant Prothro and Michelle Darden are in the process of interviewing for the
                               Assistant Director Position.
                       (c) A photographer will be at the November Board of Directors meeting to take
                               photographs of the Board Members.
                       (d) Reverend Hassler gave a presentation to the Targeted Case Management Team
                               regarding grief management.




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                       (e) DD Resources’ audit has been completed. The auditors have not completed
                               their report as of today. Feedback from the auditors was positive.
                       (f) The intent to survey has been submitted to CARF. CARF has not given a date
                               when they will be coming to complete their survey.
                       (g) MACDDS is working with Department of Mental Health on a prevention waiver.
                       (h) The DD Resources Personnel Manual has been reviewed and updated. The
                               staff would like to present the revisions to the personnel committee for approval.
                               Mr. McKendry and Ms. Russell have already agreed to be on the personnel
                               committee. More volunteers are needed. Mr. Smoot and Ms. Jackson agreed to
                               serve on the committee.
                       (i) Staff needs volunteers to serve on a Safety Committee. Safety Guidelines need
                               to be added to the transportation contracts. Ms. Bianchi had already agreed
                               serve on the safety committee. Rev. Hassler, Ms. Starks and Ms. Jackson also
                               agreed to serve on the committee.
                       (j) An Annual Conflict of Interest/Abstention Statement was given to the board
                               members to sign. This will be completed on an annual basis.
                       (k) Sgt. Prothro reminded the board members to fill out the monthly board survey
                               and to review the results of the monthly survey.
VII            Announcements
Ms. Clarice Woodard commented on the following:
       A       St. Louis Project Club attended the Gateway Classic Football Game and also they were
               able to participate in the parade. Thirty-Five adults participated in this event.
       B       The Annual Harvest Ball will be held on November 14, 2009 at City Hall. The tickets are
               $30.00 each.
       C       The annual choir concert will sing on Sunday, October 11, 2009 at 3:00 p.m. at LaSalle
               Baptist Church at 1133 Park Avenue.
VIII           Adjourn
Mr. Smoot moved to adjourn the Board of Director’s Meeting. Reverend Hassler second. Vote
all in favor. The St. Louis Office for Developmental Disability Resources Board of Director’s
Meeting was adjourned at 12:30 p.m.
IX             Executive Session
The Board of Directors convene in Executive Session to discuss legal actions, causes for
action, personnel matters relating to the hiring, firing, disciplining and promotion of employees
and other Board members.




____________________________                                                _____________________________
Board Secretary Signature                                                   Recording Secretary Signature




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                                              Minutes of the Meeting of the Board of Directors
                                      St. Louis Office for Developmental Disability Resources
                                                                            October 8, 2009


Board Members Present:
Sergeant Willie Prothro, Chairperson
Margaret Starks, Secretary
Reverend Mickey Hassler
Ernest Smoot
Rosetta Jackson

Board Members Excused:
Robert McKendry III, Vice Chairperson
Professor Michael Mancini, Treasurer
Susan Bianchi
Armentha Russell


Executive Session:


The Executive Director’s Performance Appraisal for the period of September 11, 2008 to September 10,
2009, in follow up to six month evaluation, was reviewed by the Board of Directors.




____________________________                                                          _____________________________
Board Secretary Signature                                                             Recording Secretary Signature




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