Others present included

							The regular meeting of the Glendive City Council was held Tuesday, January 17, 2012. Mayor Jerry Jimison called
the meeting to order with the following Council members present: Steve Bury, Rhett Coon, Mike Dryden, Leon
Baker, Matt Hull, Linda Jones, Gerald Reichert and Carrie Sokoloski. Others present included: Treasurer Kathleen
Zander, Fire Chief George Lane, Chief of Police Alan Michaels, Director of Public Works Gary Zuroff and
Recreation Director Dean Svenvold. Director of Operations Kevin Dorwart was absent.

Approve the minutes of the 01/03/2012 regular Council meeting – Bury moved to approve the minutes of the
January 03, 2012 regular council meeting. Second by Jones and the motion carried with Coon, Reichert and
Sokoloski abstaining.

OLD BUSINESS
Street Committee – 01/11/2012
The Street Committee met January 11, 2012 at 4:00pm with the following present: Mayor Jimison, Sokoloski, Coon,
Dryden, Reichert, Zuroff, Rice, Kelsey Bray from the Ranger Review and Jerry Geiger.

Issue: BNSF Parking Lot Lease
Mayor Jerry Jimison was contacted by BNSF regarding the City’s parking lot on leased BNSF property. Currently
BNSF is concerned about the condition of the parking lot and the status of improvements to be done by the City.
The City has been reluctant to invest any amount of money (currently $50,000 budgeted) based on a one year lease
offered by BNSF. BNSF would now consider a 15 – 20 year lease with the City with two stated conditions:
Improvements would begin immediately and a clause to reimburse the City for the cost of improvements at a value
based on a depreciation schedule should the lease be terminated. Zuroff cautioned that in other leases BNSF has
included a clause stating the lessee is liable for all future environmental issues based on past activities or events.
This requirement has not been acceptable or advisable. The City’s insurance carrier would not cover such a
liability. Rice cautioned as well that the lease might include burdensome specifications with regard to the work to
be done.

Action taken by Committee: Recommended Mayor Jimison ask BNSF to produce an actual lease 15 to 20 years in
length for the Council to consider. Mayor Jimison will also inform BNSF that any liability of future environmental
issues based on past activities or events will not be acceptable to the City of Glendive.

With no further business, the committee meeting report was concluded.

Finance/Utilities/Property/Recreation Committee – 01/11/2012 – The Finance/Utilities/Property/Recreation
Committee met January 11, 2012. The following were present: Dryden, Coon, Reichert, Sokoloski, Mayor Jimison,
Zuroff, Rice, Kelsey Bray from the Ranger Review and Jerry Geiger.

Proposals from DOWL HKM for engineering and design of some City water and sewer projects – Public Works
brought forth proposals from DOWL HKM for engineering and design for some of the City’s water and sewer
projects. Council member Reichert recommended that the committee approve the proposal for fixing the water
treatment plant. The committee concurred. Action taken: the committee recommends council approve the proposal
from DOWL HKM to engineer and design repairs to water treatment plant at a cost of $20,440.00.

Annexation Policy – Public Works informed the committee that they have sent an Annexation Policy to the City
Attorney for his perusal. The policy will contain a list of requirements that must be met before the City would
consider annexing any property. The annexation Policy will be brought to the council in the form of a resolution.
Action taken by committee: None taken at this time.

Draft of Special Improvement District Policy – the FUPR committee was informed that a draft of a Special
improvement District Policy was being evaluated by the Finance Director.
Action taken by committee: the Committee awaits direction from the Finance Director.
Request from Crisafulli A&M for City water at Casitas del Mesa Mobile Park – the committee received a
request from Crisafulli A&M for City water at their Casitas Del Mesa Mobil Park with its 125 sites.
Action taken by Committee: The committee took no action.

Proposal for water & sewer connection fees for both commercial/nonresidential & residential – Public Works
brought forth a proposal for one time water and sewer connection fees for both commercial/nonresidential and
residential. The proposed fees were comparable to the fees charged by neighboring communities for the same
services.
Action taken by Committee: The committee recommends the council approve the connection fees.

Request from Brian Schmidt for the City pay to $43.50 in landfill fees for garbage he has removed & hauled
from City property The committee received a request from Brian Schmidt that the City pay $43.50 in dump fees
for the garbage he has been removing and hauling from City property to the landfill.
Action taken by Committee: The committee took no action.

Water Rate Resolution containing proposed water rates for the next five years – The committee requested
Finance Director Dorwart bring forth a water rate resolution containing the proposed water rates for the next
five years. The proposed water rates call for base rate increases of $5.76, $3.00, $3.88, $4.60. The index rate
for water will increase by 4.25%, 4.0%, 3.5% and 3.05%.
Action taken by Committee: The committee recommends the Council move forward with the process of adopting a
water rate resolution.

Meeting with Department heads to review proposed City ambulance building – the committee requests meeting
with department heads to review proposed City ambulance building.

The meeting adjourned 6:20pm.
This concludes the Finance/Utilities/Property/Recreation Committee report.

Personnel Committee Report – 01/04/2012
Personnel Committee: January 4, 2012 – 4:30 p.m.
Present: Council Members: Matt Hull, Linda Jones, Leon Baker
Department Reps and Personnel: Chief Michaels, Assistant Chief Ulrich, Sgt. Mitchell, LaRae Semingson

Interview Police Officer Position - We conducted an interview for the recently vacated Police Officer position.
The candidate, Nicholas Haff, had previously applied for a position with the Glendive Police Department and though
well qualified, was not hired at that time. Based on his qualifications, interview responses and law enforcement
experience, the panel agreed that he would be a good police officer. Pending the successful passing of the
Department’s required physical and mental exams; we recommend the hiring of Nicholas Haff by the Glendive
Police Department.

Interview – PT Communications Officer - We interviewed one applicant for the vacant PT Communications
Officer position. We made no decision on the candidate; Chief Michaels has one more candidate he would like us to
interview and consider for the position before the committee makes a recommendation. Interview date and time
TBA.

Meeting adjourned at 5:35 p.m.
Submitted by Councilman Matt Hull



Personnel Committee Report – 01/12/2012
Personnel Committee: January 12, 2012 – 4:30 p.m.
Present: Council Members: Mayor Jerry Jimison, Matt Hull, Linda Jones, Leon Baker
Department Reps and Personnel: Police Chief Alan Michaels, LaRae Semingson, Fire Chief George Lane

Interview – Vacant PT Communications Officer - We interviewed another applicant for the vacant PT
Communications Officer position. Pending the successful passing of a background check, we will make a
recommendation to the Council for that position.

FT Firefighter Position - Chief Lane joined us for the meeting in order to discuss and review applications for the
FT Firefighter position. He brought five applications for the personnel committee to review. Of the five, Mayor
Jimison and the committee recommended interviewing three of the candidates. The interviews have been
scheduled for Monday, January 23rd, as part of the regularly scheduled personnel committee meeting.

Meeting adjourned at 5:30 p.m.
Submitted by Councilman Matt Hull

With no further business, the personnel committee reports were concluded.

Extension of Deer Management Archery Hunt – A notice was included in the packets. Jones stated she has
received several calls from people very much against this extension.

Annual report from the Department of Corrections WatchEast program –
Rick Deady and Deb Dion gave the Council an annual update of the WatchEast program. It is in its 8 th year. Over
626 people have completed the program. Of that, 98% did not get another DUI. 69% of that 98% were still in
compliance during their probation (1-5 years).

Of the 626 people completing the program, 18 have been from Dawson County, 25 from Richland County and 15
were from Custer County. Once finished with the program, most graduates go back to their home towns. Most do
not stay here unless from this area. Dion felt the problem with staying locally is, graduates must have a place to
stay to register for probation and since housing is at a shortage here, most go back to their hometowns.

The program was received a lot of support of Glendive. Three groups of ladies make quilts for the graduates.
Five different ministers visit the residents. Instructors from DCC and a GED teacher visit WatchEast.
The ladies from the Attic provide winter coats to all the residents.

WatchEast currently has 30 employees and are serving 50 clients. Their annual budget is $1,700,000. It is the
only program in the country that gives treatments to long term DUI offenders. WatchEast is currently being
studied by the University of Texas as a program that could be replicated. The length of the program (6 months)
and the intensity of their daily schedule seem to be what makes it successful. Rick Deady, stated he comes out to
WatchEast twice a year to do compliance reviews. They are optimistic at this time for future funding from the
legislature.

Update and Request from American Landmark Group – Representatives Hal Hayman and Cathy Milner, from
American Landmark Group were present to address the Council on their activity in the City. They are proposing
annexing an 80 acre parcel into the City. The property is located at the corner of I94 and Hwy 16. They could not
disclose what the property would be used for as it depends if services could be extended to it or not. If the
property cannot be annexed they may not be able to develop the area. They have already purchased property on
Merrill Avenue to be used for a hotel. They assured the City, they are here to be good members of the community
and have been here working behind the scenes for 18 months. There are in the business to make money and do
what is best for the community. The Council was assured they represent a very experienced, knowledgeable group
and if the property is not annexed or water/sewer lines cannot be expanded to the area it is not useable to them;
and will not be useable to anybody. The closing date is within the next 60 days. Before closing, they need
assurances that annexation is a possibility before moving forward.

PUBLIC COMMENT
Mayor Jimison asked three times if there was anyone present who would like to address the Council on any issue.

NEW BUSINESS
Hire Nicholas Haff – Patrol Officer – effective 01/30/2012 – Baker moved to approve Nicholas Haff as a
patrolman, effective 01/30/2012. Second by Hull and the motion carried.

Approve Resolution # 2856 – Intent to increase Water Rates – Coon moved to approve Resolution #2856,
Intent to increase water rates. Second by Reichert and the motion carried.

Notice of Public Hearing for Proposed Water Rate Increases – February 21, 2012 at 6:30pm – Sokoloski
moved to set the public hearing for proposed water rate increases on February 21, 2012 at 6:30pm. Second by
Dryden and the motion carried.

Refer sewer and water connection fees to the Ordinance Committee – Reichert moved to forward the Water
and Sewer Connection Fees approved by the FUPR committee to the Ordinance Committee. Second by Sokoloski
and the motion carried.

Approve contract with Dowl/HKM for engineering for water plant improvements in the amount of $20,400.00
Dryden moved to approve the contract with DOWL HKM for engineering for water plant improvements in the
amount of $20,400.00. Second by Sokoloski and the motion carried.

Approve contract with Great West Engineering for $7,000 to write City of Glendive TSEP grant application
Dryden moved to approve the contract with Great West Engineering for $7,000.00 to write the City of Glendive
TSEP grant application. Second by Coon and the motion carried.

Setting of Council Committee Assignments for 2012-2014 – Jones moved to approve the proposed Council
Committee Assignments for 2012-2014. Second by Hull and the motion carried.

Election of Council President – Jones nominated Mike Dryden as Council President. Second by Bury and the motion
carried with Dryden abstaining.

Request to send a letter of support for Keystone XL Pipeline – Coon moved to encourage Mayor Jimison to send
a letter of support for the Keystone XL Pipeline. Second by Jones and the motion carried.

Accounts Payable Claims: $75,293.09 – Hull moved to approve Accounts Payable claims in the amount of
$75,293.09. Second by Bury and the motion carried.

DEPARTMENT HEAD COMMENTS

Fire Department – Chief Lane stated there have been no major fire incidences. He reminds residents to be careful
with portable heating devices; to make sure there is clearance around the units. Chief Lane also stated there is a
new chimney sweep in town and encourages homeowners with chimneys to make sure they are cleaned.
Public Works is busy with multiple projects. They are currently waiting on meters and software to arrive at the
end of the month for the Water Department. Zuroff and Rice have been working on the annexation policy with
Wade Humphries and Dorwart. A resolution of intent regarding annexation has been sent to the City Attorney so
he can be working on setting up a policy ASAP. A lot of developers are requesting annexation from the City.
Several interviews for the open Public Works positions have been set up.

Recreation Department is in high gear with adult basketball and volleyball leagues. This next Saturday, there will
be a 3 on 3 tournament for girls at the Rec Department. Gymnastics has started with six classes that are full.
There is a list of 15 kids waiting for an opening.

Police – Patrolman Haff will start the 30th. Asst. Chief Ulrich and Patrol Officer Eslick attended an 8 hour class in
Glasgow on sobriety testing, etc. Chief Michaels attended a DCC orientation of 24 new students. They have done
interviews for the open dispatcher position and are currently doing a back ground check. There is a staff meeting
tomorrow for the officers. Chief Michaels attended a safety meeting for Head Start and the Library employees.
He reminds residents to keep their cars and homes locked.

MAYOR’S COMMENTS
Eastern Plains RC&D Meeting – Wednesday, January 18, 2012 – Yellowstone River Inn – 10:00am – Mayor
Jimison is unable to attend but Jones will be attending. It is an important meeting because they will be discussing
the fact the organization has lost federal funding and the group needs to discuss whether they can continue with
dues or disband. Mayor Jimison has some paperwork for Jones to bring.

Community Concert – “Billy Dean” – Sunday, January 29, 2012 – DCHS Auditorium – 3:00pm

COMMITTEE MEETINGS
Ordinance Committee – Monday, January 23, 2012 – 4:00pm – Mayor Jimison asked Baker to get a copy of the
new proposed connection fees.
Personnel Committee – Monday, January 23, 2012 – 4:30pm

DEPARTMENT REPORTS
Police Department – November, December 2011 was included in the packets.

Dryden asked Department Heads to attend the FUPR meeting or submit comments for the City Court/Ambulance
Building to the Ambulance Director.

With no further business, the meeting was adjourned.
Dated this 17th day of January, 2012.
Approved the 7th day of February, 2012.




___________________________________
Jerry Jimison, Mayor



ATTEST:




_______________________________
Kathleen Zander, Treasurer