Get documents about "07172012 council minutes
Document Sample
The regular meeting of the Glendive City Council was held Tuesday, July 17, 2012. Mayor Jerry
Jimison called the meeting to order with the following council members present: Steve Bury, Rhett,
Coon, Mike Dryden, Leon Baker, Matt Hull and Gerald Reichert. Others present included: Treasurer
Kathleen Zander, Fire Chief George Lane, Director of Operations Kevin Dorwart, Police Chief Ty
Ulrich and Public Works Director Gary Zuroff. Council members Linda Jones and Carrie Sokoloski
and Recreation Director Dean Svenvold were absent.
Hull moved to approve the minutes of the July 3, 2012 regular Council Meeting. Second by Baker
and motion carried.
OLD BUSINESS
Ordinance Committee met 07/09/2012 at 4:00pm. Members present include Steve Bury, Leon
Baker, Matt Hull, Linda Jones and Mayor Jerry Jimison. Others present include: Jerry Geiger,
Wade Humphrey, Jessica Ayer (summer intern), Chad Knudson (Ranger Review), Chief Ulrich,
Dorwart, Chief Lane, Zuroff, and Karen Ballentine.
Agenda:
Proposed SID ordinance changes – Action: Committee recommends approval by Council to conduct
the first reading of Ordinance 04-2012 on August 7th.
Proposed request to go online with City Codes – Action: Committee recommends approval by Council
to allow City Codes to go online (startup fee of $175 and annual fee of $500 which will be budged
for this year)
Wade Humphries request for additional zoning permits and fees for things not covered by building
permits – Action: Committee does not recommend Humphrey’s request for additional zoning permits
and fees for things not covered by building permits.
Personnel Committee: July 9, 2012 – 4:20 p.m.
Present:
Council Members: Mayor Jerry Jimison, Leon Baker, Linda Jones, Steve Bury, Matt Hull
Department Reps & Personnel: Ty Ulrich (Police), Gary Zuroff (Public Works), Kevin Dorwart
(Operations), George Lane (Fire)
Other: Chad Knudson (Ranger-Review), Jessica Ayre (Intern), Karen Ballentine, Jerry Geiger
Agenda
1. Public Works Director Gary Zuroff had hoped to interview three candidates for the vacant
Public Works landfill position, but was unable to set up interviews with the candidates.
ACTION: FYI. Committee will remain available to conduct interviews.
2. Police Chief Ty Ulrich brought forward a request to appoint Julie Conrad to a full-time
dispatcher position. She has been serving as a part-time dispatcher for the last six months and
Chief Ulrich is confident in her abilities.
ACTION: Committee recommends that Ms. Conrad be appointed as permanent, full-time
dispatcher, effective July 18th.
3. Police Chief Ty Ulrich also requested permission to open up for application another full-time,
permanent dispatcher position, as he has received notice that another vacancy will occur in
August.
ACTION: Committee recommends opening up the full-time dispatcher position for
application.
4. Mayor Jimison presented the Committee with materials from the Leadership Glendive
organization. The organization is encouraging the City to select an employee to participate in
the program next year. Cost to sponsor an employee is $250.
ACTION: The Committee recommends that the City sponsor an employee for the program
if any employee expresses interest.
5. Beginning at 4:30, we conducted two interviews for the Police Captain position.
ACTION: The Committee recommends promoting Sergeant Brad Mitchell to Police Captain,
effective July 26, 2012.
6. Chief Ulrich requested permission to advertise in-house for the Police Sergeant position
vacated by virtue of Brad Mitchell’s promotion.
ACTION: The Committee recommends advertising in-house for the Police Sergeant
position, for 7 days beginning on July 26th.
7. The committee discussed the City’s salary/compensation system and the possibility of adjusting
longevity pay and/or base pay to help in retaining employees. We will continue dialogue in the
coming weeks.
ACTION: FYI
8. The Committee discussed compensation for non-union, permanent, City employees.
ACTION: The Committee recommends a 2.5% raise on base, an additional $20 towards
employee health insurance, and an additional $2.50 in longevity (up to $15) for all non-union,
permanent City employees, effective July 1, 2012.
9. Councilman Hull reported to the Committee regarding an I.A.F.F. Local 2242 Labor/
Management meeting he participated in on July 9 with Mr. Dorwart and 2 FT firefighters. We
discussed scheduling issues and an ongoing grievance investigation.
ACTION: FYI
Meeting adjourned at 6:05 p.m.
Submitted by Councilman Matt Hull
With no further business, Hull concluded his report.
City of Glendive
Street Committee Report
July 11, 2012 at 4:00 pm
Attendees: Carrie Sokoloski, Rhett Coon, Mike Dryden, Gerry Reichert, Jerry Jimison, Gary
Zuroff, Chief Lane, Kevin Dorwart, Dean Svenvold, Emilie Boyles, Jerry Geiger, Chad Knutson,
Darrell DeLange, Karen Ballentine, Scott Duke, Amy Deines.
Agenda Items
1) Public Works Director Zuroff presented a draft of a resolution to contract with the
Montana Department of Transportation (DOT) to do striping on some of our City streets
and underpasses. This is something that is done on an annual basis.
R) Recommend signing the resolution.
2) Mayor Jimison informed the Committee that the Montana DOT Statewide Transportation
Improvement Plan (STIP) for 2012 – 2016 has been posted online. In reviewing the plan,
Mayor Jimison noted that the sidewalk project located along the Interstate Business Loop
on North Merrill Avenue was not listed. This area has been of particular concern over the
past couple of years with the increasing amount of foot traffic between the main business
district on Merrill Avenue and the hotels located on the north end of town, over the
Interstate overpass. The Mayor asked the Committee if he should contact the DOT to find
out how we can add this project to the list.
R) The Committee requested that the Mayor contact the DOT to find out the process to add
this project to their list of STIP projects since this area was not developed when the DOT
made improvements to the Business Loop.
3) Public Works Director Zuroff contacted Shane Mintz with the DOT to ask about a traffic
study to determine whether there is a need for a crosswalk to be added in the area of
Griswold Street, across North Merrill Avenue, to the railroad crossing next to The Whistle
Stop. The DOT’s traffic engineer is going to add this to his list of current projects but Mr.
Mintz was unsure of when the project would get done as the traffic engineer has multiple
projects at this time.
R) This was an update to Councilman Dryden’s request.
Public Comment: There was no public comment.
Adjourned: The meeting adjourned at 4:15 p.m.
Respectfully submitted by Carrie Sokoloski, Street Committee Chairman
With no further business, the committee report was concluded.
FINANCE/UTILITY/PROPERTY/RECREATION (FUPR) COMMITTEE
Date: July 11, 2012 Time: 4:30 pm
Committee present: Rhett Coon, Mike Dryden, Gerald Reichert, Carrie Sokoloski
City Officials: Mayor Jerry Jimison; PW Gary Zuroff; Finance Kevin Dorwart; Fire George Lane;
Recreation Dean Svenvold
Guests: DCEDC representatives: Amy Deines, Scott Duke, Darrell DeLange;
Others: Karen Ballatine, Jerry Geiger
Media: Emily Boyles KXGN; Chad Knutson Ranger-Review
AGENDA
1. DCEDC funding request: Representatives from DCEDC made a presentation to request $5000.00
or 1 mill from the city of Glendive. There were many questions from the committee and much
discussion.
ACTION: Funding request will be considered by the committee as part of the discussion and
adoption of the 2012-13 general fund budget.
2. Surplus property from the State of Montana: Public Works Director Zuroff brought forth a
resolution for council approval to allow the city to purchase surplus State of Montana property.
ACTION: Committee recommends council approval.
3. Lease w/Sacred Heart Parish: Finance Director Dorwart, with City Attorney Scott Herring’s
assistance, is pursuing a new lease agreement with Sacred Heart Parish to continue to use their
facility for the Recreation Department.
ACTION: FYI
4. Request to reserve Lloyd Square Picnic Area: Mayor Jimison brought forth a request from
Krystin Coburn, representing a local food cooperative, to reserve the covered picnic-area at Lloyd
Square Park for 2-hours Saturday mornings in July and August for distribution of food orders.
ACTION: Committee made no recommendation.
5. BNSF Lease Agreement: Mayor Jimison brought forth a lease proposal from BNSF for the city
parking lot, adjacent to Hometown Appliance. The lease proposal failed to address important city
concerns with the lease agreement.
ACTION: Mayor and city attorney will respond to BNSF.
6.Mid-Rivers cable TV rate increase: Mayor informed committee of a scheduled cable TV rate
increase effective August 1, 2012.
ACTION: FYI
7. DOWL/HKM Memorandum: Public Works received a technical memorandum from DOWL/HKM on
Water Treatment Plant carbon dioxide system. Much discussion.
ACTION: FYI
8. Sewer replacement project: Director Zuroff requested permission to bid 2012 sewer
replacement on block on East Dodge from 228 to 212. Great West has completed preliminary design
for this project.
ACTION: Committee recommends council approval of request to bid sewer line replacement
project.
9. Update on engineering contracts w/KLJ and DOWL/HKM:
ACTION: FYI
PUBLIC COMMENT: None
Adjourned 6:12 pm
Respectfully submitted Chairman Dryden
With no further business the Finance/Utilities/Property/Recreation Committee report was
concluded.
FYI – Resolution #2865 - Resolution to authorize changes to City Code sections 8-6-1 through 8-6-
4 concerning special improvement districts was included in the packets for the Council. It allows
the Council to move forward with amending the SID policy.
FYI – MidRivers Cable TV rate increase effective 08/01/2012 – Information regarding the new
changes to MidRivers cable television service was included in the packet.
PUBLIC COMMENT
Mayor Jimison asked three times if anyone from the public would like to address the Council. No
one came forward.
NEW BUSINESS
Recommend to set first reading of Ordinance 04-2012 on August 7, 2012 – Special
Improvement Districts – Baker moved to recommend setting the 1 st reading of Ordinance 04-2012
at the August 7, 2012 Council meeting. Second by Hull and the motion carried. Dryden requested
Baker highlight the changes to the Ordinance. Baker will bring the changes to Dryden before the
next Council meeting. Dorwart stated the whole ordinance has basically changed as the old one is
obsolete. The new amendments reflect the changes the Council approved in May.
Approve allowing City Codes to be online with startup fee of $175 and annual fee of $500 –
Bury moved to allow the City Codes to be online with a startup fee of $175 and annual fee of
$500.00. Second by Reichert and the motion carried. Jessica Ayre was present to answer
questions. She stated that since the codes have not been updated since 2004, she has emailed the
new ordinances passed since then to Sterling Codifiers. The City website will have a link to Sterling
Codifiers where our City Codes can be accessed. Changes from 2004 forward will show in red until
the changes are recodified.
Hire Julie Conrad as permanent fulltime dispatcher effective 07/18/12 – Hull moved to approve
Julie Conrad as a permanent full time Dispatcher effective 07/18/2012. Second by Bury and the
motion carried. Chief Ulrich stated Conrad has been working part time with the department for 6
months and has helped out since full time Dispatcher Susan Kelly stepped down. She has lots of
attention to detail and has been a good employee.
Permission to advertise for another permanent fulltime Dispatcher – Baker moved to allow
permission for the Police Department to advertise for another permanent full time Dispatcher.
Second by Hull and the motion carried.
Appointment of Brad Mitchell to Police Captain, effective 07/26/12 – Coon moved to approve
the appointment of Brad Mitchell to Police Captain, effective 07/26/2012. Second by Bury and the
motion carried. Chief Ulrich spoke highly of Mitchell’s dedication to the City, stating Mitchell has
been with the Department for 15 years moving up from Patrolman, Senior Patrolman to Sergeant
and now to Captain. He is Head of the FTO Program, on the Domestic Violence Board, member of
SART (Sexual Assault Response Team) and has been a great, dedicated employee. Captain Mitchell
stated it has been a good 15 years, he enjoys working with the crew they have at the PD and is
looking forward to the challenges ahead. Chief Ulrich placed Captain Mitchell’s bars on his uniform
to the applause of the Council.
Permission to advertise in-house for Police Sergeant Position – Bury moved to allow permission to
Chief Ulrich to advertise in house for the now open Sergeant position. Second by Dryden and the
motion carried.
Resolution #2867 - Establishing wages for AFSCME Local #852 – Baker moved to approve
Resolution #2867 – Resolution of the City Council of the City Of Glendive establishing wages for
Local 852 Union Employees. Second by hull and the motion carried.
Resolution #2868 - Establishing wages for AFSCME Local #853 – Baker moved to approve
Resolution #2868 – Resolution of the City Council of the City of Glendive Establishing wages for
Local 853 Union Employees. Second by Hull and the motion carried.
Resolution #2869 - Establishing wages for non-union employees – Baker moved to approve
Resolution #2869 – Resolution of the City Council of the City of Glendive Establishing wages for
Non-Union Employees. Second by Hull and the motion carried.
Resolution #2870 - Allowing purchase of surplus property from State of Montana – Dryden
moved to approve Resolution #2870, from the State of Montana Property and Surplus Bureau. It is
a resolution done every 4 years, allowing the City to purchase surplus items from the State. Second
by coon and the motion carried.
Permission to Bid 3 Sewer Main Replacement Projects – Block 213 – Block 228 and East Dodge
(Approximately 920 lineal feet of 8” SDR 35 PVC) – Coon moved to allow permission for the
Public Works Department to bid three Sewer Main Replacement Projects. Second by Dryden and
the motion carried. The bid opening will be scheduled for August 3 rd, with approval sought at the
August 7th Council meeting.
Resolution #2871 - Contracting with Department of Transportation for Street Striping –
Baker moved to approve Resolution #2871, a contract with the Department of Transportation for
Street Striping. Second by Bury and the motion carried.
Accept Resignation of Alice Atman as City Court Clerk, effective 07/24/2012 – Dryden moved
to accept the resignation of Alice Atman as City Court Clerk, effective 07/24/2012. Second by
Hull and the motion carried.
Permission to advertise for permanent part time court clerk – Bury moved to allow City Court
Judge Kerry Burman permission to advertise for a permanent part time Court Clerk. Second by Hull
and the motion carried.
Accounts Payable Claims: FY2012 $104,148.79 – Baker moved to approve Accounts Payable
Claims for FY 2012 in the amount of $104,148.79. Second by Bury and the motion carried.
FY2013 $60,733.13 – Baker moved to approve Accounts Payable Claims for FY2013 in the amount
of $60,733.13. Second by Hull and the motion carried.
DEPARTMENT HEAD COMMENTS
Fire – Chief Lane stated the Emergency Apparatus Truck was currently here testing pumps and
changing oil in the trucks.
Public Works – Zuroff stated the workers at the Water Plant have been working split shifts to
keep up with the water demand. The crew is working on street repairs and regular summer work.
Upstairs has been busy with sewer projects and the many developers and contractors that have
been coming in on a daily basis. Hull asked about the usage at the bulk water station. Zuroff
stated there have been a lot of new accounts and water usage is up but not as much as expected.
It is getting used though and contractors and residential users are happy with it.
Finance – Dorwart stated that although usage for the Bulk Water Station is lower than expected,
the City has still sold six times the average past usage. Dorwart has heard good comments from
farmers and county residents that are able to access the station easily off the interstate and at
any time of the day. Finance is keeping busy with closing out year end and lots of meetings.
Taxables are due from the County this week, which are the last piece of the budget puzzle.
Police – Chief Ulrich stated that Patrolman Lipponen has been accepted to the Academy starting in
January. Jessica Ayre rode around with Ulrich today. Firearms quarterly testing will be tomorrow.
Congratulations to Captain Mitchell. The department is clearing cases and staying busy. All the
vehicles are working well. Ulrich is looking at obtaining a new patrol car this year.
MAYOR’S COMMENTS
State Babe Ruth Tournament – Congratulations to Glendive on a well-run tournament. Mayor
Jimison was told most participants founds rooms in local motels with only two campers using Eyer
Park.
July 21st – “Sunset over Yellowstone” Bell Street Bridge, 6:00pm
July 21st – 22nd – West Devils Invitational Swim Meet - Mayor Jimison, Chief Lane and Chief Ulrich
encouraged the Swim Team to comply with the conditions set for camping in the park.
July 24th – 3rd Annual Chamber Golf Tournament – 1:30pm
July 26th – Relay for Life Survivor Dinner – Boys and Girls Club – 5:30pm
July 27th – 28th – Relay for Life – Perham Field – 7:00pm
July 28th – Makoshika Promotions – Demolition Derby – Fairgrounds, 4:00pm
August 7th Council Meeting – University of Wisconsin Whitewater
COMMITTEE MEETINGS
Ordinance Committee – Monday, July 23, 2012 – 4:00pm
Personnel Committee – Monday, July 23, 2012 – 4:30pm
Finance/Utilities/Property/Recreation Committee – Wednesday, July 25th – 1:00pm
Negotiations may be scheduled for July 25ths.
Mayor Jimison reminded Council members and Department Heads to submit items more than 24
hours prior to Committee meetings to put included on the agenda.
DEPARTMENT REPORTS
City Court – June 2012
Police Report – June 2012
OTHER BUSINESS
Mayor Jimison asked two times if there was any more business to come before the Council. There
was none.
With no further business, the meeting was adjourned.
Dated this 17th day of July, 2012.
Approved the 7th day of August, 2012.
___________________________________________
Jerry Jimison, Mayor
ATTEST:
____________________________________________
Kathleen Zander, Treasurer
