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FERMANAGH DISTRICT COMHAIRLE CHEANTAR
COUNCIL FHEAR MANACH
POLICY AND RESOURCES COISTE POLASAÍ AGUS
COMMITTEE ACMHAINNÍ
Minutes of the meeting of the Policy and Resources Committee held in the
Council Chamber, Townhall, Enniskillen on Wednesday, 27th June 2012 at
7.30 p.m.
PRESENT: Councillors Thomas Maguire (Chairman), Harold Andrews,
Alex Baird, Rosemary Barton, Cyril Brownlee,
Raymond Farrell, Brendan Gallagher, Stephen Huggett,
Bert Johnston, Brian McCaffrey, Thomas O’Reilly and
Frankie Rice.
IN ATTENDANCE: Chief Executive, Director of Regulatory Services,
Director of Technical Services, Head of Finance & ICT,
Head of Policy & Performance, Partnership Manager
and Committee Clerk.
PR100/12 ELECTION OF CHAIRMAN
In accordance with the decision taken at the Council meeting
on Monday, 23rd May 2011 and the Convention agreed at that
meeting, the Chief Executive asked for the Sinn Fein’s
nomination for the position of Chairman of the Policy &
Resources Committee for the Municipal Year 2012/13.
Councillor Thomas Maguire was nominated and subsequently
elected as Chairman for the Municipal Year 2012/13.
PR101/12 COMMITTEE MEMBERSHIP
Before the commencement of the meeting Councillor Alex
Baird indicated that Councillor Raymond Farrell would replace
Councillor Harold Andrews as a UUP nomination to the Policy &
Resources Committee as Councillor Andrews was an ex-officio
member.
PR102/12 MINUTES
The Minutes of the meeting held on Wednesday, 23rd May
2012 were approved and signed.
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PR103/12 MATTERS ARISING
PR86/12 (a) The Construction of a Multi-Use Games
Area (MUGA) in Ederney
The Committee was reminded that at the Policy & Resources
Committee Meeting in May 2012 the tender for works at
Ederney had been awarded. The tenderer had since
withdrawn their tender and it was:-
RECOMMENDED: That the tender of Deane Public Works Ltd.,
Killadeas, Enniskillen at £148,550.70 plus VAT, being the next
highest scored compliant tender, be accepted. The price
included provisional items and a contingency sum. Conditional
on a bill of deductions being agreed the total cost would be
approximately £130,000 plus VAT.
The Director of Technical Services advised that the
floodlighting element of this project had been part funded by
Airtricity to the value of £25,000. Payment would be made to
Ederney Community Development Trust who would reimburse
the Council accordingly.
A Member raised the issue with regard to the MUGA at
Newtownbutler and an update report was provided.
PR96/12 Conferences (d) Department of Foreign
Affairs, 20th June 2012 – Royal Hospital Kilmainham,
Dublin
The Committee noted that Councillor Thomas O’Reilly had
been unable to attend this Conference.
PR104/12 FINANCIAL REPORT
The Committee considered the Financial Report for the months
of April and May 2012, which detailed a summary of the gross
and net cost of service provision for the two months ended
31st May 2012. Net expenditure for the period amounted to
£1,904,055 out of an annual budget of £13,794,890.
Capital expenditure for May 2012 amounted to £902,393 and
related to Fermanagh Lakeland Forum Phase 3 – Fitness Suite
Extension and new equipment for the Fitness Suite; 3G
Pitches at Fermanagh Lakeland Forum and Castle Park Centre;
Ballinamallard Mill Race Path; Bellanaleck Path; Cross Slip
Road Access; Glassmullagh Leachate Management; Drummee
Wheel Clean and Rock Crushing and three Electric Vans.
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Money Market Investments
The Committee was provided with details of the Council’s
investments and bank balances at the 31st May 2012.
PR105/12 TENDERS
(a) Production of a Digital Media Film for Marble Arch
Caves Global Geopark
The Committee was advised that tenders had been
sought by public advertisement and fifteen responses
had been received as detailed below:-
TENDERER PRICE
Two Fresh Productions, £29,230.00
London
Earth Horizon Productions, £27,900.00
Dublin
Cloudscape Communications, £29,700.00
Warwickshire
Another Avenue, £30,840.00
Dublin
Development Media, £29,925.00
Enniskillen
Evergreen Media Ltd., £28,795.00
Strangford
Swift Films Ltd., £28,064.00
Bristol
Corish Productions, £29,835.00
Belfast
Independent Pictures Ltd., £32,783.28
Dublin
Noho, £27,105.00
Dublin
Red Box Media Production Ltd., £25,300.00
Belfast
Indee Productions, £29,555.00
Belfast
Morrow Communications Ltd., £29,599.00
Holywood
Lizard Fish, £30,394.44
Manchester
Fail Safe Film Ltd., £42,342.08
Dublin
RECOMMENDED: That, following an evaluation and
appraisal process, the highest scored compliant tender
of Evergreen Media Ltd., Fiddlersgreen, 135a Shore
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Road, Strangford, Co. Down at £28,795 plus VAT be
accepted. The price excluded a contingency sum of
£3,000.
The tender was accepted on the condition that evidence
of Employers Liability Insurance would be provided by
the contractor.
The Committee noted that this project would be funded
100% through the Harnessing Natural Resources
Programme.
(b) Directional Drilling at Glassmullagh Landfill Site
The Committee was advised that tenders had been
sought by public advertisement and two responses had
been received as detailed below:-
TENDERER PRICE
Quinns Automatic Ltd., £79,115.00
Dungannon
Milligan Bros Ltd., £69,869.00
Ederney
RECOMMENDED: That, following an evaluation and
appraisal process, the highest scored compliant tender
of Milligan Brothers Ltd., Lack Road, Ederney at £69,869
plus VAT be accepted. The price included a contingency
sum of £5,000.
(c) Upgrading of an Existing Walkway at Lough
Meenameen, Lough Navar Forest
The Committee was advised that tenders had been
sought by public advertisement and twelve responses
had been received as detailed below:-
TENDERER PRICE
BMK Contracts, £13,356.50
Sion Mills
Warren Braund, £11,490.00
Irvinestown
J J Maguire Contracts, £16,605.00
Newtownbutler
Gerald Love Contracts, £18,295.00
Enniskillen
Quigley Contracts, £25,842.00
Enniskillen
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TENDERER PRICE
James Balfour & Sons, £23,915.00
Irvinestown
D J Contracts, £23,195.36
Derrylin
M & I Contracts Ltd., £24,970.00
Lisnaskea
FAL Contracts, £24,000.00
Enniskillen
Eskar Contracts, £21,108.95
Cookstown
Sion Mills Contracts, £33,364.34
Sion Mills
Sean Flanagan, £32,130.00
Derrygonnelly
RECOMMENDED: That, following an evaluation and
appraisal process, the highest scored compliant tender
of BMK Contracts, 20 Main Street, Sion Mills, Strabane
at £13,356.50 plus VAT be accepted. The price included
provisional items at £2,677.50 and a contingency sum of
£3,000.
The Committee was advised that, as this was a funded
project, prior approval would need to be sought from
CPD before the tender could be awarded.
(d) New/Used Articulated Tanker Trailer
The Committee was advised that tenders had been
sought by public advertisement and by the closing date
one response had been received.
RECOMMENDED: That, following an evaluation and
appraisal process, the tender of David Starkey Ltd.,
Pillar Box Farm, Rushton, Nr Tarporley, Cheshire at
£12,500 plus VAT be accepted for the supply and
delivery to Liverpool docks of one used articulated
tanker trailer. The delivery date had now been
confirmed as 2/3 weeks from date of order and
acceptance would be conditional on inspection and
approval prior to delivery.
(e) Recyclable Waste Product Streams
The Committee was advised that tenders had been
sought by public advertisement and three responses had
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been received as detailed below:-
TENDERER SWEEPER BULKY
WASTE FURNITURE
Recon Waste, £45.00
Portadown (delivered by FDC)
£55.00
(collected from FDC)
Recyco, £90.00
Omagh (delivered by FDC)
£90.00
(collected from FDC)
plus £150.00 per load
Skip Services, £87.50
Enniskillen (delivered by FDC)
£87.50
(collected from FDC)
RECOMMENDED: That, following an evaluation and
appraisal process, tenders be accepted for Recyclable
Waste Product Streams as follows:-
Sweeper Waste
Recon Waste Management Limited, 2 Derrinraw Road,
Portadown be accepted for the processing of sweeper
waste at £45 plus VAT per tonne delivered by
Fermanagh District Council and £55 plus VAT collected
from Fermanagh District Council.
Bulky Furniture
Skip Services Enniskillen, 27 Largy Road, Enniskillen be
accepted for the processing of bulky furniture
(mattresses, sofas & carpets) at £87.50 plus VAT per
tonne delivered by Fermanagh District Council and
£87.50 plus VAT per tonne collected from Fermanagh
District Council.
(f) Glassmullagh Landfill Site Restoration Works
The Director of Technical Services provided a detailed
report on the outstanding issue with regard to the
finalisation of the restoration works at Glassmullagh
Landfill Site.
The Committee was asked to approve the full and final
payment of £47,500 plus VAT to the Contractor.
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RECOMMENDED: That the full and final payment of
£47,500 plus VAT be made to the Contractor.
(g) Insurance Services
The Committee was advised that the tender for the
provision of insurance services had expired on the 31st
March 2012. An advertisement had been placed in the
Belfast Telegraph inviting applications from insurance
brokers who wished to be considered for inclusion on a
select list.
Three firms had submitted an application as follows:-
Willis Limited, Belfast
Aon Risk Services (NI) Ltd., Belfast
Marsh Limited, Belfast
All three firms had been included in the select list and
tender documents for the supply of insurance services
for a two-year period from 1st April 2012 – 31st March
2014, with the option to extend for a further period, had
been forwarded to each Company.
By the closing date one tender had been received from
Marsh Ltd., Belfast in the sum of £187,140.
RECOMMENDED: That the tender of Marsh Limited,
Bedford House, Bedford Street, Belfast for the supply of
insurance services for a two-year period from 1st April
2012 – 31st March 2014, with the option to extend for a
further period at £187,140 (inclusive of a broker fee of
£11,362.62), being the only tender received, be
accepted.
(h) Mobile Phone Contract
The Chief Executive provided Members with an update
report on the 02 mobile phone contract options available
to Fermanagh District Council.
RECOMMENDED: That the 02 mobile phone contracts
as outlined be agreed.
In response to a Member’s query, the Chief Executive
reported that Gmail training would be provided for
Councillors.
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(i) Graphics on Council Vehicles
The Chief Executive reminded Members that this matter
had been referred back at the Council Meeting and the
Committee was asked to consider an option to include
graphics on Council vehicles in both the English and Irish
language.
RECOMMENDED: Accordingly.
PR106/12 FERMANAGH RURAL ADDRESSING PROJECT
The Committee received correspondence from Fermanagh
Townlands Heritage Group asking the Council to reconsider its
decision to adopt the Pointer Addressing System and to
include the townland in the first line of the address. A copy of
the letter had been circulated to all Members.
The Chief Executive presented a draft response for
consideration by Members. The draft response indicated that
the Council was committed to the promotion of townlands and
did not agree that the adoption of the Pointer Addressing
System would adversely impact on the use of townlands. The
Council would welcome the opportunity to work with Heritage
Groups in promoting townland heritage. He outlined the detail
of the Council’s draft response, a copy of which had been
circulated to all Members.
A Member requested that the Committee meeting be
adjourned for approximately five minutes to consider the draft
response. This was agreed and the meeting recommenced at
9.05 p.m.
RECOMMENDED: That the draft response, as presented, be
approved and forwarded immediately after the meeting to the
Fermanagh Townlands Heritage Group.
PR107/12 FORMAL DESIGNATION OF BODIES ONTO POLICING
AND COMMUNITY SAFETY PARTNERSHIPS
The Committee was advised that the Department of Justice
had issued a Consultation Document on the formal designation
of bodies onto Policing and Community Safety Partnerships
and District Policing and Community Safety Partnerships.
The Chief Executive reported that the Council was supportive
of the concept of designation as it enabled those organisations
that had a statutory remit for crime reduction and community
safety to contribute to the reduction of actual and perceived
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levels of crime and other anti-social behaviour. He outlined the
detail of the Council’s draft response, a copy of which had
been circulated to all Members.
RECOMMENDED: That the draft response, as presented, be
approved.
PR108/12 DRAFT CODE OF PRACTICE ON THE EXERCISE OF
FUNCTIONS BY POLICING AND COMMUNITY SAFETY
PARTNERSHIPS
The Committee was advised that the Department of Justice
had issued a Consultation on a draft Code of Practice on the
exercise of functions by Policing and Community Safety
Partnerships and District Policing and Community Safety
Partnerships.
The Partnership Manager reported that the Council welcomed
the comments in the draft Code. Members were informed that
the Code was for guidance and would not be a prescriptive
operational requirement. He outlined the detail of the
Council’s draft response, a copy of which had been circulated
to all Members.
RECOMMENDED: That the draft response, as presented, be
approved.
PR109/12 CURRENT CONSULTATIONS
The Committee was asked to consider a schedule of current
consultations issued since March 2012, a copy of which had
been circulated to all Members.
RECOMMENDED: That the Council respond to consultation
documents for which a response was proposed as outlined to
the Committee.
After discussion, it was agreed that a draft response to the
Consultation on the Options for Future Regulation of the
Private Security Industry in Northern Ireland would be brought
to the Policy & Resources Committee Meeting in August 2012
for consideration.
RECOMMENDED: Accordingly.
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PR110/12 ANNUAL EQUALITY REPORT 2011-2012
The Committee was asked to consider the Annual Equality
Report for 2011-2012, a copy of which had been circulated to
all Members.
RECOMMENDED: That the Annual Equality Report for the
year 1st April 2011 – 31st March 2012 be approved.
PR111/12 PERFORMANCE REPORT
The Committee was reminded that at the Policy & Resources
Committee Meeting in November 2011, the Corporate
Strategy 2011-2015 had been approved following a twelve
week consultation period.
The Chief Executive reported that progress towards achieving
the desired outcomes had been monitored and the Committee
was asked to consider the Performance Report in relation to
the Year 1 Action Plan 2011-2012, a copy of which had been
circulated to all Members.
RECOMMENDED: That the Performance Report in relation to
the Year 1 Action Plan for the Corporate Strategy be
approved.
PR112/12 CIVIC HOSPITALITY POLICY
The Chief Executive reported that the aim of the Civic
Hospitality Policy was to provide transparent and accountable
criteria, which would allow the Council to celebrate the
achievements and recognise the importance that local people,
communities, businesses, sporting organisations, national and
international guests brought to the promotion and
enhancement of the County.
The Committee was asked to approve the draft Civic
Hospitality Policy, a copy of which had been circulated to all
Members.
RECOMMENDED: That the draft Civic Hospitality Policy be
adopted.
PR113/12 A STRATEGY TO IMPROVE THE LIVES OF DISABLED
PEOPLE
The Chief Executive reported that OFMDFM had consulted on a
Strategy to Improve the Lives of Disabled People.
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The Northern Ireland Executive was committed to deliver on
the requirements of the UN Convention on the Rights of
Persons with Disabilities. The Strategy had been shaped by
the recommendations contained in the Promoting Social
Inclusion Working Group’s report on Disability and had set out
a high level policy framework to give coherence and guidance
to government departments’ activities across general and
disability specific areas of policy.
The Chief Executive reported that the Council was supportive
of OFMDFM’s intention to develop an Action Plan to
complement the Strategy and believed that the goals and
themes had been clearly identified. He outlined the detail of
the Council’s draft response, a copy of which had been
circulated to all Members.
RECOMMENDED: That the draft response, as presented, be
approved
PR114/12 DISPOSAL OF 49 CHURCH STREET, IRVINESTOWN
The Committee noted that Land & Property Services had
initiated disposal procedures for 49 Church Street,
Irvinestown.
PR115/12 PSNI STATION, NEWTOWNBUTLER
In response to a Member’s query, the Chief Executive provided
Members with an update report on the proposed acquisition of
the vacant PSNI Station in Newtownbutler. It was agreed that
a meeting involving elected representatives would be arranged
on the site.
RECOMMENDED: Accordingly.
PR116/12 NORTHERN IRELAND MUSEUMS COUNCIL
The Committee considered a letter from the Northern Ireland
Museums Council inviting the Council to nominate a Councillor
for appointment to the Northern Ireland Museums Council
Board, to serve for three years from September 2012 until
September 2015.
RECOMMENDED: That Councillor Stephen Huggett be
appointed to the Northern Ireland Museums Council Board to
serve for three years from September 2012 until September
2015.
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PR117/12 EMPLOYABILITY PILOT
The Committee was reminded that at the Policy and Resources
Committee Meeting in April 2012 it had been agreed to run a
pilot employability project aimed at targeting those who had
exited the education system and were unemployed and that a
report on a budget and funding would be brought to a future
Committee Meeting.
The Chief Executive informed the Committee that a budget
had been identified and approval was sought to allocate
£50,000 to this project, which would enable the Council to
offer six positions each of a six month duration.
Opportunities had been identified in a range of areas, which
were outlined to the Committee.
RECOMMENDED: That the budget of £50,000 for a pilot
employability project be approved and arrangements
commence to recruit for the positions as outlined.
PR118/12 LOCAL GOVERNMENT REFORM
(a) Notice of Motion – Strabane District Council
The Chief Executive reported that Strabane District
Council had requested support for a Notice of Motion,
details of which were outlined to the Committee.
The Committee was reminded that the Council had
already supported NILGA’s motion that substantial
investment would need to be enabled by Central
Government to meet key upfront costs, which would be
required for Local Government Reform. Similar
sentiments had also been expressed in previous
correspondence to Mr. Alex Attwood MLA, Minister for
the Environment.
RECOMMENDED: That the Council would advise
Strabane District Council that Fermanagh District Council
had already passed a similar motion at its meeting in
May 2012.
(b) Funding
The Chief Executive reported that correspondence had
been received from Mr. Alex Attwood MLA, Minister of
the Environment indicating that an application for
transition funding to the June Monitoring Round had not
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been successful. A copy of the correspondence had
been emailed to all Members.
(c) Finance Working Group
The Chief Executive requested approval to participate in
the Local Government Reform Finance Working Group.
He outlined the terms of reference for the Group and
advised that any outcomes would be reported to the
Regional Transition Committee before being made
public.
RECOMMENDED: That the Chief Executive be approved
to participate in the Local Government Reform Finance
Working Group.
PR119/12 IMPROVEMENT, COLLABORATION AND EFFICIENCY
REGIONAL GOVERNANCE GROUP MEETING
The Committee noted that the Improvement, Collaboration
and Efficiency Regional Governance Group had held their 3rd
meeting at the Castlereagh Hills Golf Club on Wednesday,
13th June 2012.
A copy of the News Bulletin had been tabled for Members’
attention.
PR120/12 GUIDANCE ON PAYMENT OF INVOICES
The Chief Executive reported that the Department of the
Environment had issued a circular encouraging government
organisations to review all stages of their invoice validation
and approval processes to ensure that a target of 10 working
days for the payment of invoices could be met.
The Chief Executive outlined the Council’s policy on the
payment of invoices, which had a default position of 30 days.
It was agreed that the Council write to the Department of the
Environment making them aware of the Council’s default
position of 30 days and indicating that every effort would be
made to meet the Department’s target of 10 working days.
RECOMMENDED: Accordingly.
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PR121/12 ENNISKILLEN INTERNATIONAL BECKETT FESTIVAL
The Chief Executive informed the Committee that a request
had been received from the organisers of the Enniskillen
International Beckett Festival to locate a bar at the Heritage
Centre at Fermanagh County Museum from Thursday 23rd
August – Monday 27th August 2012 during the hours of the
Festival.
RECOMMENDED: That the Council support the Enniskillen
International Beckett Festival’s request to locate the Festival
Club Bar in the Heritage Centre at Fermanagh County Museum
for the duration of the Festival Club hours.
Approval would be subject to:-
Specified hours of operation
Specified area to be used as a bar
Undertaking by the Festival Committee to indemnify
Fermanagh District Council against loss or damage
caused by the bar or guests of the Festival Club
Evidence of all relevant permissions, licences and
insurance.
PR122/12 FERMANAGH ECONOMIC DEVELOPMENT ORGANISATION
LTD (FEDO)
The Chief Executive read a letter from FEDO in relation to the
current representation of Fermanagh District Council on its
Board of Directors. In this regard FEDO had proposed that
Council representation on its Board would cease.
RECOMMENDED: That, subject to the individual Board
Members agreeing to resign from the Board, the Council would
support the proposal.
PR123/12 SWARD APPLICATIONS
The Chief Executive reported that the Council was proposing
to submit an application to SWARD for a 3G pitch in
Irvinestown together with a MUGA in Kesh, Lisbellaw, Derrylin,
Belcoo and Garrison. The project in Kesh would also involve
the inclusion of a floodlit grass soccer pitch with changing
facilities.
RECOMMENDED: That the Council submit applications to
SWARD for the projects as outlined above.
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PR124/12 BALLINAMALLARD FOOTBALL CLUB
The Chief Executive reported that Ballinamallard Football Club
had requested a letter of support for a 3G Football Pitch to be
developed on the existing grounds of the Club.
RECOMMENDED: That the Council provide a letter of support
for Ballinamallard Football Club.
RISING: The Committee rose at 11.35 p.m.
All the Members named were present at the commencement
of the meeting except Councillor Raymond Farrell who arrived
at 8.50 p.m.
All the Members named were present at the end of the
meeting except Councillor Brian McCaffrey who left at
9.45 p.m, Councillor Cyril Brownlee who left at 9.55 p.m,
Councillor Bert Johnston who left at 10.00 p.m, Councillor
Raymond Farrell who left at 10.15 p.m, Councillor Frankie Rice
who left at 10.25 p.m, and Councillor Rosemary Barton who
left at 10.30 p.m.
