ATTACHMENT – STATEMENT OF WORK AGREEMENT
SOW-RFP PROJECT TITLE__PM Staff Augmentation for XXXXXXXXXXXXXXXXXXX
VISION PO #______________________________________________
PRE QUALIFICATION CONTRACT # __________________
This Statement of Work Agreement (“SOW Agreement”) is made this Month, Day, Year by and
between Statement of Work Contractor (Vendor Company) and the State of Vermont, Dept of
Information and Innovation.
Scope of Work
This SOW Agreement incorporates all of the terms and conditions of the Contract and shall not
in any way amend conflict with or supersede the Contract. The Contractor shall, in full
satisfaction of the specific requirements of this SOW Agreement, provide the services set forth
in this SOW Agreement . These services shall be provided in accordance with the Contract, the
prequalification proposal, and this SOW Agreement.
Time for Performance
This SOW is issued in accordance with 3 VSA 342(4)(F) and is needed for services that are
urgent, temporary or occasional and the time necessary to hire and train employees would
render obtaining services from State employees imprudent. The term of this SOW shall be
limited to 90 days’ duration, with any extension subject to the approval by the State of
Vermont Secretary of Administration.
The Project (as defined below) shall be managed in accordance with the EPMO
“Standard Project Process (SPP)” and project minimum deliverables produced in
accordance with the process and procedures outlined here:
The set of project minimum deliverables referenced above can be found here:
The Contractor may propose alternative forms of documentation that provide all the
same data elements as outlined in the State’s standard deliverables. Use of other
templates shall be subject to State review and approval.
Scope of Work:
1. Contractor shall manage the Project according to State of Vermont EPMO standard PM
2. The specific Project task for this agreement is
3. Contractor will be directly responsible for all project tasks, activities and outcomes.
4. Contractor will provide weekly status reports to the EPMO liaison that is providing Project
oversight for the project in question.
5. Contractor will provide project oversight for the Project task set forth in paragraph 2 above.
Part of this role will be to monitor and control several projects and ensure that the
applicable State Agency and Department PM’s for the Project are managing to the proper
a. This will include all the reporting responsibilities associated with the PM role, but at
a summary level
6. Contractor will identify and track all project risks and issues and also monitor the standard
triple constraint items; scope, cost, schedule
7. Contractor shall notify the EPMO Director, CIO and/or project sponsor of any high-level risks
or issues that require intervention or specific action be taken beyond what the Project team
already engaged can accomplish. Recommend specific corrective actions that can be taken
to resolve the issue or risk.
8. Contractor will track all project deliverables and monitor budget versus actual expenses.
9. Contractor will provide vendor management activities as required for the Project.
10. Contractor will provide contract management activities as required for the Project.
11. Contractor will maintain a standard Project plan (see templates) and all associated
12. Contractor will work with stakeholders and team members to write and execute a Project
Management Plan (PMP) and all the subsidiary plans associated with it.
REQUIRED PROJECT POLICIES, GUIDELINES AND METHODOLOGIES
The Contractor shall be required to comply with all applicable laws, regulations, policies,
standards and guidelines affecting State of Vermont information technology projects, which
may be created or changed periodically. It is the responsibility of the Contractor to insure
adherence and to remain abreast of new or revised Laws, regulations, policies, standards and
guidelines affecting project execution. These may include, but are not limited to:
Health Insurance Portability and Accountability Act (HIPAA)
The State’s Enterprise Architecture Program
The State Information Technology Security Policy and Standards
The State Digital Imaging Guidelines
The State File Formats Policy and Guidelines
The State’s Record Management Best Practice
Consideration and Payment
The maximum amount payable under this SOW Agreement is $15,000.00
[Payment for services will be made at the rate of $150 per hour.]
Work performed will be invoiced on an hourly basis each month after the work is
performed. All invoicing must contain a detail of services including dates and hours of work
performed and the rate of pay. The State shall not be responsible for the out-of-pocket
expenses and disbursements incurred by the Contractor.
Payment shall be made upon receipt of invoicing at Net 30.
Upon the execution of this contract, Contractor shall invoice the State for time and
materials for Contractor services rendered for the period May 1, 2012 through April 30,
2014 and State shall pay all uncontested charges.
Invoices shall be submitted on a monthly basis to the DII Business Office – Accounts
If appropriations are insufficient to support this Agreement after the project starts and/or
should the State want to cancel this agreement due to services performed not up to the
standards agreed to in the Agreement and the State and the vendor cannot agree on a
resolution, the State may cancel the agreement. In the event the State cancels this
agreement, the State will pay for all services performed up until the date of cancellation if
the State accepts the work deliverables. Under this scenario the State will give a 5 day
notice for cancelation and in process deliverables will be pro-rated based upon the work
completed at the time of contract cancellation.
All State data is considered confidential. Contractor must not use or disclose any information
that pursuant to this SOW Agreement is disclosed by the State to Contractor or used by
Contractor for any purpose other than to complete the work specifications of this SOW
System configuration information that can be used to gain unauthorized access is considered
confidential. Examples include, but are not limited to system passwords, configuration files,
encryption types, known security weaknesses, and configuration of the network. System
configuration information must not be shared with persons outside of the State or Contractor
without prior written approval from State. If you believe that confidential system information
has been exposed, either willfully or by accident, you must immediately notify the State Project
Manager or the EPMO.
While working for the State you may be granted elevated privileges to State information
technology infrastructure and you may be given physical access to the State technology
infrastructure that aren't normally open to State of Vermont employees. At no time are you to
use your privileges or access in a way that is not directly required by this SOW Agreement or
without permission. Examples include, but are not limited to unauthorized access to personal
user data, changing system configuration and privileges, making unauthorized copies of
software, or entering offices without a business purpose and permission.
All SOW Agreement supporting documentation including Master Contract is subject to the State
of Vermont Access to Records Law and may be disclosed in accordance with State law.
In no event shall any SOW Agreement or any document proposed by the Contractor (a) require
indemnification by the State of the Contractor; (b) waive the State’s right to a jury trial; (c)
establish jurisdiction in any venue other than the Superior Court of the State of Vermont,
Washington County Division; (d) constitute an implied or deemed waiver of the immunities,
defenses, rights or actions arising out of State’s sovereign status or under the Eleventh
Amendment to the United States Constitution; or (e) limit the time within which an action may
be brought hereunder. Further, there shall be no limitation of liability, including a waiver of
consequential, indirect, special, punitive or exemplary damages, or disclaimers of warranty
without approval from the Office of the Attorney General.
State of Vermont
Department of Information & Innovation
State of Vermont
Attorney General Office