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									                  SAMPLE PAPER/TEMPLATE - MANUSCRIPT PREPARATION
                         INSTRUCTIONS FOR HILTON HEAD 2012
                                              J.Q. Public1*, J. Doe1, and G.I. Joe2
                         1
                          The Technical Manuscript Design Group, Santa Barbara, California, USA
                             2
                               The Scientific Paper Formatting Initiative, Tempe, Arizona, USA

ABSTRACT
     The manuscript should start with a brief abstract of
approximately 100 words summarizing the main goals,
                                                                         • TITLE:                      13 POINTS, BOLD,
developments, and achievements of the work. Consider that the                                          ALL CAPITALS
abstract may be included in abstract search databases. Think of          • Authors:                    11 points, italic
what requirements the abstract should fulfill in view of this            • Affiliation:                11 points, regular
perspective, taking into account the fact that the main text part will   • ABSTRACT
not be accessible to the searching person. The abstract should be
preceded by the above title.
                                                                           HEADINGS:                   10 POINTS, BOLD, ALL
                                                                                                       CAPITALS
INTRODUCTION                                                             • SECTION
Manuscript Length                                                          HEADINGS:                   10 POINTS, BOLD, ALL
     Your manuscript is expected to have a total length of four (4)                                    CAPITALS
pages. Longer manuscripts will be printed only if accompanied by         • Sub-section headings:       9 points, bold
a mandatory per page over-length charge of $250 per page. The            • Text body:                  9 points, regular; all paragraphs
absolute page length with payment of the over-length charge is six                                     indented .25;
(6) pages. Note that this sample is a representative of the expected     • Figure captions:            9 points, italic;
manuscript length.                                                       • Table captions:             9 points, italic;
     The manuscript that you prepare will be printed as it is            • References:                 9 points, regular, numbered.
received. Please make sure that you do not have double images
and that all tables and chart lines are heavy and distinguishable.            Adjust the two columns on the last page to equal length, as far
The hardcopy Technical Digest book will be printed in black and          as possible. All paragraphs are to be indented .25”.
white. The electronic version will be produced in color. Color
images, pictures, and charts will convert to grayscale for the           FIGURE AND TABLE FORMATTING
printed Digest. Authors must make sure that there is reasonable               All figures should be placed as close to their mention as
contrast when these are converted. Please keep in mind that we           possible. Digital images, e.g., schematic drawings, photos,
cannot guarantee that your images will be sharp/visible once             micrographs, etc., should have a resolution of at least 300 dpi.
printed in grayscale. It is the author’s responsibility to ensure that   Each figure should be accompanied by a numbered caption, as
color images convert to grayscale properly. You can easily check         shown in Fig. 1, placed right below the figure being described.
this by printing to a black and white printer to ensure that there is    Please double check your sequence order. All labels within the
contrast.                                                                figure frame should be in font 9 point. Please ensure that all
     Do not use headers or footnotes. Rather write your text to          labels, arrows, lines, and other graphical elements superimposed
include all essential ideas and to be free from material of low          on schematic drawings and micrographs print with sufficient
importance. If you have no other option and must us a footnote,          contrast. Figure 2 shows a photograph with unfavorable resolution
number the footnotes separately in superscripts1. Place the actual       (72 dpi) and low contrast.
footnote at the bottom of the column in which it is cited. Do NOT
put footnotes in the reference list or exceed the margin limits.

General Layout
      The Technical Digest will be published in 8.5” x 11” format.
Define .75” wide left, right, and top margins. The bottom margin
must be 1”.
      Define a two-column layout, with a space of 0.25” between
columns. The title/author/affiliation section should be centered
above both columns. NO blank lines between, title, authors and
institutions.
      If you choose to use another program other than Word to
develop your manuscript/source file, the format MUST match the
Sample/Template or it will NOT be accepted.

Text Formatting
      Please use Times New Roman throughout the entire
manuscript, from title, authors, affiliation, headers, and sub-header,
to figure and table captions, and references. To achieve a unified
look across the Technical Digest, the following formats must be          Figure 1: Reflections on corrugated liquid/gas interface, with
used:                                                                    obstacles. Rendering with 300 dpi.
TEXT                                           TEXT

see continuation of instruction on page four
TEXT   TEXT
                                                                      EQUATION FORMATTING
                                                                          When numbering equations, enclose numbers in parentheses
                                                                      and place flush with right-hand margin of the column, i.e., with
                                                                      appropriate punctuation.

                                                Poor contrast and                   -1 ≈ei22 7                                         (1)
                                                small labeling
                                                                      REFERENCE FORMATTING
                                                                          Please follow the Reference section of this sample
                                                                      manuscript, this is illustrated for contributions to Workshop
Figure 2: Reflection on life, originally shaped by Rodin: rendering   Technical Digest [1], journals [2], and books [3].
with low resolution (75 dpi), unfavorable size, and other
deficiencies.                                                         CREATING A PDF
                                                                            After creating your manuscript you must convert it to a PDF.
                                                                      Refer to the authors kit for detailed information to create a PDF.
      Tables should span one column and should be preceded by a       Please make sure that you do not have double images and that all
caption. Table 1 illustrates a possible design. Design details are    tables and chart lines are heavy and distinguishable. You are
left to the authors.                                                  responsible for reviewing your PDF to ensure it looks as it did in
                                                                      the source file you created. Pay close attention to special
                                                                      characters, as these may not convert correctly. It is important that
Table 1: Number N - registrations to Hilton Head and number M -       all fonts are embedded.
submitting countries.
                                                                      REFERENCES
 Region                           N                  M                [1] A.B. Author, C.D. Author, and E.F. Author, “Title of Article,
                                                                          Enclosed in Quotation Marks”, Thin Solid Films, 206, 94
 Americas                        255                 1
                                                                          (1992).
 Canada                           14                 1                [2] A.B. Author, C.D. Author, and E.F. Author, “Title of Article,
 Mexico                            2                 1                    Enclosed in Quotation Marks”, Technical Digest of the 1994
 Total                           271                 3                    Solid-State Sensor and Actuator Workshop, Hilton Head Isl.,
                                                                          SC, 6/13-16/94, Transducer Research Foundation, Cleveland
                                                                          (1994), pp. xx - xy.
      If a table or figure is too wide to be contained in a single    [3] M. Crichton, Prey, Harper Collins Publishers, Inc., New
column, extend it over both columns, preferable at the top or             York, 2002.
bottom of a page.
      Do not use very thin lines (hairline rules) in any of your      CONTACT
Illustrations, Figures, Charts and Tables. All lines need to be .5    *J.Q. Public, tel: +1-555-123-1234; JQ@TMDG.com
rule or higher.

								
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