RPF: Digital Divide by L8190G

VIEWS: 0 PAGES: 10

									                       CITY OF CAPE TOWN
                   DIRECTORATE OF TRANSPORT
DUE AT: 14H00

ON: 26 JUNE 2009

TENDER BOX NO. 126

REFERENCE NO. R030900848


Request for Proposal: Appointment of a specialist (Occupational
Therapist) to assess applicants for inclusion on the Dial-a-Ride Public
Transport Service.



NAME OF RESPONDENT



STREET ADDRESS OF
RESPONDENT

POSTAL ADDRESS OF
RESPONDENT

WESTERN CAPE SUPPLIER
DATABASE (TRADEWORLD)
REGISTRATION NUMBER

SIGNATURE OF RESPONDENT
(IF THE PROPOSAL IS NOT SIGNED
IT WILL BE INVALID)

NAME IN BLOCK LETTERS
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
CELLULAR NUMBER
EMAIL ADDRESS
VAT REGISTRATION NUMBER
COMPANY REGISTRATION
NUMBER
DATE

THE PROPOSAL CALL FOR THE ABOVEMENTIONED, SIGNED BY THE RESPONDENT,
MUST BE ENCLOSED IN A SEALED ENVELOPE. THE ENVELOPE, WHICH MUST BE
LODGED IN THE APPROPRIATE TENDER BOX MARKED APPOINTMENT OF           A
SPECIALIST (OCCUPATIONAL THERAPIST) TO ASSESS APPLICANTS FOR INCLUSION
ON THE DIAL-A-RIDE PUBLIC TRANSPORT SERVICE. PROCUREMENT OFFICES, 8TH
FLOOR CIVIC CENTRE, HERTZOG BOULEVARD, CAPE TOWN, BEFORE 09H00 ON 26
JUNE 2009.
                 Description                             Total Price Incl Vat
Appointment of a specialist (Occupational
Therapist) to assess applicants for inclusion
on the Dial-a-Ride Public Transport Service.
It is a condition that only Fixed Prices will be considered.

It must be noted that this proposal is subject to the City of Cape Town’s Conditions
of Tender as attached to this document as it is the Council’s intention to award a
contract based on the proposals received.

       For further enquiries contact:
       Ernestine Bartlett
       Fax: 086 5175053
       E-mail Ernestine.Bartlett @capetown.gov.za
       Tel: 021 400 4860

The proposal submitted shall remain valid, irrevocable and open for written acceptance
for a period of 90 days from the closing date

The Council reserves the right to accept all, some, or none of the proposals submitted –
either wholly or in part – and it is not obligated to accept the lowest offer/s.

The Council will not be held responsible for any expenses incurred by respondents in
preparing and submitting their proposals.

Suppliers must be registered with the Council in order to become an accredited supplier
to Council and quote the registration number on the cover page of the proposal
document. Suppliers must be registered and verified before the closing date of this
proposal to qualify for preference points. Contracts will not be awarded to firms who are
not registered and verified.

Suppliers who are not registered on the Western Cape Supplier Database (Tradeworld)
may collect registration forms from the 5th Floor, Tender Board Office, Civic Centre, or
from the Tradeworld offices – Tel No. (021) 680 4666.

TAX CLEARANCE

A valid Tax Clearance Certificate must be submitted with the proposal document. Should
Council not be in possession of this certificate at the award stage, the offer will be
considered non-responsive. Furthermore, a copy of an updated Tax Clearance
Certificate of successful suppliers must be submitted should the current certificate expire
during the tenure of the contract.
                                              3

SETTLEMENT OF ACCOUNTS

Payments

Standard Payment Terms

All invoices received for goods and services or engineering and construction works
whereby the invoices are dated on or before the 20th of a particular month, will be paid
between the 23rd and 26th of the ensuing month.

Payments to SMME / HDI Contractors

All invoices received by the City or its Agents whereby the invoices are dated between
the 25th of the previous month and the 10th of the current month will be paid between the
23rd and the 26th of the current month.

All invoices received by the City or its Agents whereby the invoices are dated between
the 10th and the 25th of a particular month, will be paid between the 10th and 13th of the
ensuing month.

TRANSPARENCY AND DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST

If there is any known potential conflict of interests or if any owner, partner or member of
the respondent is an official, an employee or a councillor of the City of Cape Town, or is
related to an official, an employee or a councillor of the City of Cape Town, that
relationship must be placed on record here:

    _____________________________________________________________

    _____________________________________________________________

    _____________________________________________________________

    This is intended to guide the adjudication process with reference to the relevant
    sections of the Municipal Systems Act and the Municipal Finance Management Act. It
    should be noted that failure to provide complete information may render any contract
    awarded on the basis of this tender subject to invalidation.
                                             4



    Should you be aware of any corrupt or fraudulent transactions relating to the process
    of the City of Cape Town, please contact the following:

                            Fraudmail@capetown.gov.za        or

            The Gobodo external audit hotline at     0800 32 31 30    (toll free)

     Information submitted will need to be substantiated, but sources will be regarded as
     confidential.


EVALUATION OF PROPOSAL AND AWARD OF CONTRACT

The proposals will be evaluated using the following formulae:

Price                                        20 Points
Preferential Procurement                     20 Points
Functionality                                60 Points

VALIDITY OF PROPOSAL:

Respondents must note that the proposal will only be eligible for consideration if it bears
the signature of the respondent or of some person duly and lawfully authorised to sign it
for and on behalf of the respondent.




SIGNATURE OF RESPONDENT ………………………………DATE………………..
                                            5


Request for Proposal: Appointment of a specialist (Occupational
Therapist) to assess applicants for inclusion on the Dial-a-Ride
Public Transport Service.


Issued by:
The Department of Transport, City of Cape Town

1    Introduction
This request for proposals is for a registered Occupational Therapist (OT) to assess
persons with disabilities as part of the registration process for the Dial-a-Ride (DAR)
Public Transport Service, for people with special needs.


The DAR Public Transport Service has supplemented the mainstream public transport
system and the City of Cape Town is extremely proud of the service that creates equal
access to opportunities. The long-term goal of the Dial-a-Ride public transport service is
to provide a limited special transport service which supplies public transport to special
needs passengers who are, as a rule, not able to use other forms of public transport. The
project is jointly funded by the City of Cape Town, the Provincial Government of the
Western Cape and the Department of Transport.


Admittedly, some current DAR passengers have gained access to the service due to a
temporary disability and have continued to use the service even though they no longer
meet the criteria.   For this reason, the City has reassessed all the existing regular
passengers and a number of them have been found to be ineligible. The City has now
embarked on a process to deregister these passengers. This will free some much needed
capacity on the service.    This kind of reassessment will now take place on a regular
basis to determine the passenger’s eligibility and to ensure that the process of
registration is fair and transparent. The City is also inundated with new applications on a
daily basis, and the services of an Occupational Therapist (OT) is required to assist with
the registration process and assess these prospective passengers.


2.     Scope of Works

The City’s main aim is to ensure that only people who are physically unable to use
mainstream public transport benefit from the DAR service, the City has introduced an
evaluation process whereby an Occupational Therapist has to determine if the
prospective passengers has the physical ability, or not, to use normal public transport.
This is done by simulating an environment where the person has to board a public
transport vehicle and also takes into account a number of other factors deemed to be
                                               6

relevant by the Occupational Therapist. This process is deemed fair and objective to the
admissions process. The current contract has now come to an end, and a new contract is
now urgently required to facilitate the registration of new applications


As mentioned before, the criterion for eligibility to register is the inability to use normal
public transport, as a result of the person’s physical disability.


A substantial amount of new applications are received on a daily basis. Without the
assistance of a specialist, these applications cannot be processed and will result in a
further backlog. The appointed specialist will have to make available a suitable venue for
the assessments as well as the required equipment.              Both the premises and the
equipment will be evaluated by the City of Cape Town.                The assessments will be
scheduled in conjunction with the City’s Dial-a-Ride Unit and the Dial-a-Ride vehicles will
be used to transport people to and from the identified assessment venue.             This is
however subject to the availability of the fleet. Note that in some cases the OT will be
required to use his/her own transport to do bulk assessments at specified institutions.


The Occupational Therapist (OT) will have to assess whether the assistance of an aid/
helper is required and whether the person can be transported with a normal sedan
vehicle or if a specially adapted vehicles is required. All visually impaired applicants will
also be assessed by the specialist (Occupational Therapist). This is normally 1 out of
every 5 applicants. The Occupational Therapist needs to assess whether the applicant’s
disability is of a permanent or temporary nature, and if temporary indicate the period of
temporary disability.


The OT will be required to collect:
      the required personal information and medical history of the prospective
       passenger.
      the applicant’s demographic and health information
      any other background information determining whether the applicant is eligible to
       utilise the DAR public transport service


The OT will be required to perform:
      a physical and/ or psychological assessment
      a functional mobility assessment
                                                  7

     The OT will be required to compile:
         a summary of the assessment report and record all information which affect the
          applicant’s use of public transport
         whether the applicant is eligible or non eligible after reviewing the criteria
         a summary of the assessment report


The following documents must be submitted to City upon the completion of each
assessment:
              A new application form
              A completed certification from (Annexure B)
              A report detailing the findings of the assessment


     3.      Deliverables

           The registered Occupational Therapist must provide the City with a motivated
           recommendation w.r.t. each application and complete a maximum of 500
           assessments.


4.   Process and Timeframes
     The envisaged proposed process and timeframe for this project is:
              Date                                         Event
     22 June 2009            Request for proposal is advertised
     26 June 2009            Consultants to prepare proposals
     3 July 2009             Preferred service provider is informed
     2009/ 2010
     Financial Year          Provision of specialist services to the Dial-a-Ride Unit




     6 Selection Criteria
             o   Technical Approach – Demonstrated understanding of the project,
                 appropriateness of proposed method of evaluation
             o   Assessor’s Qualifications/Organisation’s Capability – The proposed
                 assessor’s capabilities, qualifications and related experience; qualifications
                 of organisation/individual – particularly experience in the same or closely
                 related field; adequacy of resources (facilities) available to the
                 organisation/individual to perform the proposed service.
             o   Cost Estimate – Cost estimate to be evaluated for reasonableness and
                 appropriateness; best value to the City of Cape Town
                                               8

     Submissions close:
      Note: Proposals received after such time and date will be automatically
      disqualified from consideration.

Questions of clarity regarding this call for expressions of interest, can be directed, in
writing, to:
        Ernestine Bartlett
        Fax: 086 5175053
        E-mail Ernestine.Bartlett @capetown.gov.za
        Tel: 021 400 4860

It is anticipated that successful, short listed applicants will be contacted on 3 July 2009.

6.3      Evaluation of proposal and award of contract

The proposals will be evaluated using the following formulae:

Price                                          20 Points
Preferential Procurement                       20 Points
Functionality                                  60 Points

6.4    Memorandum of Agreement
A Memorandum of Agreement will be entered into between the City of Cape Town and
the successful applicant.
The primary contractor/service provider is responsible for ensuring that the agreed
deliverables are produced to a quality standard, on time and within budget.
In the case of successful applicants utilising sub-contractors, the memorandum of
agreement will apply to the main contractor who will be responsible for ensuring delivery
of services from any such sub-contractor and for making any payments to such sub-
contractor.

6.5     Background documentation
The following additional documents are available to provide background information to
applicants to complete their submissions:

            The Dial-a-Ride contract document
            Existing Admissions Policy
            Background information on the Dial-a-Ride Service



6.6      Legal notices
Disclaimer
Candidates must make and rely on their own investigations and satisfy themselves in
relation to all aspects of the project. The City of Cape Town will not be liable for any
incorrect or misleading information in relation to any part of this document and reference
documents thereto.
Right to Amend
The City of Cape Town reserves the right to amend the process set out in this document
by notice in writing to candidates who have not withdrawn or been excluded from this
process. Such amendment may include cancellation, variation or supplementation of the
process.
                                                       9

Absence of Obligation
No legal or other obligation shall arise between the candidate and the City of Cape Town
unless and until formal appointment documentation has been signed. The City of Cape
Town is not obliged to proceed with any proposals or candidates.
Intellectual Property
The City of Cape Town will not be entitled to use the proposals as a whole of a candidate
that is not appointed to the project. In submitting their proposal however, the candidate
agrees that without compensation to the candidate the City of Cape Town will be entitled
to utilise one or more features contained in any such proposal without the approval of the
candidate.
NOTE: It is NOT our intention to unlawfully utilise the work of unsuccessful applicants but we do wish to avoid
litigation where an unsuccessful applicant may consider that a feature of their proposal appears in the
successful proposal and seeks thereafter to stop progress on the project by interdict or otherwise. Similar
features may also be spontaneously incorporated and we wish to avoid competing claims as to who
originated the feature in question.
                                        10

ANNEXURE A


DIAL-A-RIDE PUBLIC TRANSPORT SERVICE REGISTRATION PROCESS

The applicant firstly has to complete the application form.

The applicant secondly has to submit the application form to the Dial-a-Ride

office by:

       e-mail: ernestine.bartlett@capetown.gov.za

       Fax: 021 400 4931

       Hand Deliver: 10th Floor, Civic Centre, Cape Town

       Post: P.O. Box 298, Cape Town 8001



The Dial-a-Ride office will contact the applicant when the City's occupational

therapist is ready and able to assess him/her. The City will make the

necessary travel arrangements.



The occupational therapist will complete the assessment form and application

form and hand the report to the City.



If the applicant is successful his/her information will be entered into the Dial-

a-Ride database and the City will issue a registration number, which the

applicant must use to access the service.



If the applicant was unsuccessful the City will inform him/her accordingly.

								
To top