UWS POSITION STATEMENT
Position Title: Team Leader, Project Management Office
Establishment No: NEW
HEW Level: 9
School/Office: Information Technology Services
College/Division: Office of Deputy Vice Chancellor – Academic & Enterprise
IT is a strategic enabler of almost every aspect of UWS’ day to day academic and business
The range of services available and demanded by staff and students puts continuing pressure on
UWS to continually upgrade its systems and services and to adapt to new technologies. This in
turn puts significant pressure on available resources to meet these demands through new IT
developments or upgrades and changes to existing systems.
In order to better manage the various projects arising from this trend, the University has created a
Project Management Office within the Information Architecture & Strategic Planning portfolio. This
office will manage the UWS IT project portfolio and provide advice and assistance to business
units across UWS in preparing, scoping, managing and implementing various projects. The Office
will also provide regular reports for the IT Management Committee, or its equivalent, on progress
across the project portfolio.
The Team Leader, Project Management Office will provide strategic advice to the Director, the
Manager, Information Architecture & Strategic Planning and to other senior UWS managers on
aspects of the UWS IT project portfolio and emerging project proposals. Specific responsibilities
Providing expert advice to UWS business units on issues related to implementation and
funding in relation of project proposals and project plans;
scheduling of project proposals on the basis of available funding and UWS priorities;
liaison with key staff on impacts of projects on the UWS enterprise architecture and future
providing guidance to project teams on the policies and processes relevant to management
of UWS IT projects;
establishing and implementing metrics that measure project and project manager
providing reports on project status;
The position reports to the Manager, Information Architecture & Strategic Planning and has two
Senior Project Officers (HEW 8) reporting to the role.
The Team Leader, Project Management Office will be expected to engage with a wide range of
staff on issues relating to the progress of the UWS IT project portfolio. The position holder will
apply expert knowledge of UWS business strategies and the UWS IT enterprise architecture to
develop project plans for solutions to business needs and providing advice on this basis.
1. Monitoring the progress of IT projects within the portfolio (comprising UWS business units
as well as the IT unit) and providing reports as required.
2. Preparing and facilitating discussion papers and agenda for strategic discussion and
3. Assisting in the development of annual budgets, resource requirements and project
proposals to achieve identified business plan initiatives;
4. Liaison with managers of the various IT portfolios to ensure project proposals are
consistent with the UWS enterprise architecture. Proposing and discussing changes to the
architecture to reflect the emerging needs of the UWS community.
5. Providing an effective communication/coordination point within ITS for matters relevant to
IT systems proposals and matters relating to the UWS Systems Implementation Policy.
6. Managing and supporting the development and use of standard methodologies across all IT
projects at UWS especially in the application of the ITIL framework and principles.
7. Manage the functions of the UWS IT Project Management Office. This will entail provision
of strategic, financial and technical advice relating to the UWS IT project portfolio.
8. Ensure that Equal Opportunity and Staff Equity and Affirmative Action programs/plans and
the Occupational Health and Safety Plan, principles and legislative requirements are
incorporated into all aspects of the work of the operational area;
9. Participate in the cyclical performance management planning and review process and meet
agreed operational objectives set for the performance period.
10. Where necessary, identifying suitable external resources to undertake certain tasks as
1. A higher degree in an appropriate discipline such as management or project management,
and/or demonstrated equivalent experience and training in project management.
2. Demonstrated experience in the development, implementation and monitoring of large,
complex IT-based projects with the capacity to review, monitor and report on project
3. Demonstrated experience in the management of a project portfolio in a large organisation
4. A good understanding of the role and use of IT in higher education and relevant technology
trends. Technical IT expertise in any specialization is not an essential requirement of this
5. Extensive, demonstrated experience in the undertaking of detailed research and analysis
and the translation of complex analyses into concise executive level reports for the senior
executive of a large, diverse organisation.
6. Demonstrated high level analytical and problem solving skills with the capacity and ability to
work collaboratively with senior managers and undertake high-level liaison with senior
executives across functional areas.
7. Demonstrated high level of written communication skills, including the ability to write
executive level reports and strategic plans.
8. Understanding of the ITIL framework or the ability to rapidly acquire a sound understanding
of the ITIL framework.
9. Demonstrated high level of interpersonal and oral communication skills.
10. Sound understanding of financial management aspects of project management.
11. Previous experience in the effective management of staff including performance
12. Demonstrated high level of organisational skills and an established record of exercising
initiative and judgement.
13. Demonstrated understanding of the principles of anti-discrimination, staff and student
equity, occupational health and safety and other relevant legislation, and the willingness
and capacity to implement equal employment opportunity and occupational health and
safety plans, policies and programs.
Date Position Statement Last Reviewed: 15 July, 2009
Date Position Statement Last Classified: