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									        CONFIGURING TAXWISE FOR TRAINING AND PRACTICE
                                         August 19, 2011
 SUMMARY: This document provides general guidelines for configuring TaxWise desktop for
          training if TaxWise Online is not used or not available because there is no
          Internet connection.
It is often beneficial for new or less seasoned volunteers to have access to TaxWise for training
and practice. The easiest way to allow this access is to provide them with a TaxWise Online
(TWO) training site account. They do not have to work at a TWO site to use the TWO training
site. For instructions, refer to the “Using TWO With a Desktop EFIN,” document in the
Technology Software tab, TaxWise Online group, on the Tax-Aide Extranet: http://
taxaide/www.aarp.org/sk/taxaide/security.html.
However, it is also possible to set up TaxWise on volunteers home or AARP computers. Care
must be taken when setting up TaxWise for such a purpose. The rest of this document describes
the setup of TaxWise desktop for training. This is considerably more complex and time
consuming than using TWO.
         These guidelines are written assuming TaxWise 2010 is the Prior Year software.
   1. The prior year software MUST be used.
   2. The TaxWise standard EFIN for prior year returns, 070743, should be used if the
      Registration Code is available. This standard Registration (Reg) Code isn’t available for
      the previous year until October. The EFIN and associated standard Reg Code can be
      obtained from the TaxWise Knowledge Base – search for “prior year EFIN.” The
      document, “Prior-year TaxWise registration codes” gives the EFIN and Reg Code for all
      prior years.
       Otherwise, if training is started prior to the release by CCH of the standard Registration
       Code, then TaxWise should be registered using a regular “live” EFIN and Registration
       Code for the District concerned.

   3. TaxWise must be configured such that the user cannot transmit returns to the Electronic
      Filing Center.
   4. The TaxWise ADMIN user must be password protected and the password not revealed to
      volunteers.
Each TaxWise username is assigned to a group which is defined in the TaxWise Security
Manager. The default groups are:
                       Administrator
                       SuperUser
                       Training
                       Demo
                       InterviewUsers
                       ReturnManager

SuperUser, or a custom group, is most generally used by Tax-Aide for work during tax season. A
user belonging to the SuperUser Group can do everything in TaxWise except some of the


AARP Foundation Tax-Aide                                                                       Page 1 of 4
National Technology Committee                                                        TaxAideTech@aarp.org
        CONFIGURING TAXWISE FOR TRAINING AND PRACTICE
                                                August 19, 2011
functions that are reserved solely for the Admin user.
The above group capabilities are locked in place and cannot be changed. However custom
groups can be created.
The default Training group has special restrictions. Specifically it forces the use of the EFIN as a
part of the SSN used for a return, and it provides the capability to transmit returns to the Training
Electronic Filing Center. The Training group is helpful for training Transmitters (EROs) but may
be confusing for general TaxWise users.
Alternatively, a custom group can be established for training general TaxWise users. The name
can be whatever you choose, however TATRAIN is suggested.
If you use TATRAIN, it should be set up in the TaxWise Security Manager as follows:
   1. Start TaxWise and log in as ADMIN
   2. Go to the Security Manager
   3. Click on Groups, then on New.
   4. Enter TATRAIN as the GROUP name.
   5. Enter “Group for Tax-Aide Training” as a description (Optional)
   6. Follow the table below and move “Available Actions” into the right column of the Group
      window.
                AVAILABLE ACTIONS                    MOVE TO GROUP ACTION    CHECK
                                                          for TATRAIN         DONE
                Acknowledgments                          NO (only if ERO)
                Align Checks                                   NO
                Apply Updates from Diskette                    YES
                Backup to Disk                                 YES
                Carry Forward Prior Year Data                  YES
                Classic Print Defaults                         YES
                Classic Print Return(s)                        YES
                Classic Print This Return                      YES
                Client Diary                                   YES
                Client Organizer                               YES
                Copy Proforma Files                            YES
                Copy Updates to Diskette                       YES
                Delete Pending e-files                   NO (only if ERO)
                Edit Check Range                               NO
                Edit History List                              NO
                Edit Payments                                  NO
                Edit Tax Form Defaults                   MAYBE if required
                Erase e-files                            MAYBE if required



AARP Foundation Tax-Aide                                                                         Page 2 of 4
National Technology Committee                                                          TaxAideTech@aarp.org
        CONFIGURING TAXWISE FOR TRAINING AND PRACTICE
                                                August 19, 2011
                Export/Import EIN Database               MAYBE if required
                Fix Rejected Check Prints                        NO
                Fix Rejected Products                            NO
                Get Acks, Mail and Updates                NO (only if ERO)
                Get Updates                                     YES
                Import Data                                      NO
                Install Fonts                                   YES
                Install Program Updates                         YES
                Install Soft Fonts                              YES
                Install State/Bank Updates                      YES
                IRS VITA Test                                   YES
                Mailing Labels                                   NO
                Make e-files                                    YES
                Make Extension e-files                          YES
                Make Office Files                               YES
                New Return                                      YES
                Non-Returning Client Log                        YES
                Non-Returning Client … Labels                    NO
                Open Return                                     YES
                Override (F8)                         MAYBE – up to local policy
                Print Blank Forms                               YES
                Print Check Alignment Form                       NO
                Print Checks                                     NO
                Print Return(s)                                 YES
                Print This Form                                 YES
                Print This Return                               YES
                Printer Setup                                   YES
                Reindex Database                                 NO
                Reports List                                    YES
                Reprint Checks                                   NO
                Reset DCN for Returns                     NO (only if ERO)
                Restore From Disk                               YES
                Search/Query for Taxpayer                       YES
                Send Client to Client Mail                       NO
                Send Federal/State Returns To                    NO
                Setup Options                                   YES
                TaxWise Explorer                                YES
                Transfer Program Updates                        YES
                Transfer State/Bank Updates                     YES
                Transmit DB Report                               NO


AARP Foundation Tax-Aide                                                                     Page 3 of 4
National Technology Committee                                                      TaxAideTech@aarp.org
        CONFIGURING TAXWISE FOR TRAINING AND PRACTICE
                                          August 19, 2011
                Uninstall Modules                       YES
                Update RAL Applications                 NO
                Utilities/Setup Options                 YES
                View Authorization                      YES
                View/Edit Check Ranges                  NO


   7. Create a user in Security Manager (suggested name TAXAIDE) and assign that user to
      the new TATRAIN Group.
       When/if the time comes for the computer to be used for production work all that is
       needed is to change the group assignment of the TAXAIDE user from TATRAIN to
       SuperUser
   8. Finally, the ERO or the person acting as Admin user must set up TaxWise and create the
      defaults and print packets.




AARP Foundation Tax-Aide                                                                   Page 4 of 4
National Technology Committee                                                    TaxAideTech@aarp.org

								
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