Sports tournament for St Luke’s
Run a sports tournament at your university, school, work place, local club etc. Ask teams to raise
sponsorship to take part! Tournaments could be tennis/netball/squash/football tournaments.
Example Recruit 20 5-a-side football teams participate. Each team should have 7 people, which
includes 2 substitutes. If each team has to raise £350 (that’s each person just raising £50 each), then
the tournament will make 350 x 20 = £7,000 gross! You should either set up a Justgiving page for
each team or encourage them to do so themselves!
How to organise a sports tournament
1) Pick a good date and time for the sports tournament. Make sure there are going to be plenty
of people around when the sports tournament happens to ensure you can recruit people to
2) Choose a good location. Make sure the tournament will be held at a place relatively easy to get
to.Does it have parking and good transport links?
3) Obtaining facilities for the tournament. You will also need to use someone’s facilities (football
field, tennis courts, 5 a-s-side AstroTurf etc). You could ask your local school or university if they
will provide this. You could also approach local football clubs, sports centres and sports groups.
Try and obtain the facilities for free. Be sure to mention the good work St Luke’s does (sell the
charity) and how the venue will also benefit in terms of good publicity. Will the venue itself put
up posters to recruit people to take part (see below)? If visiting in person, don’t forget your St
4) Recruiting teams Contact people from your university, school, work place sports teams as
appropriate. Call local sports groups. Contact all your friends, family, work colleagues etc who
you know would be interested in playing in the sports tournament you are organising. Advertise
it on facebook and mention it on twitter. Also, tell everyone in person when you meet them and
send an email to your entire contact list and ask them to send it to anyone they know would be
interested. You will also need to be the central organising person. Ask everyone to email you if
they can take part and keep track of the number of people / teams signed up and how many
people you still need. Possibly give people a deadline to sign up by. Getting participants is
maybe the most important part (and perhaps the hardest ) aspect of your fun fundraising
5) Fundraising Once you have recruited a team, email each individual member of the team and tell
them the team must raise £350 in sponsorship. Send one person instructions on how to set up a
Justgiving page or set one up yourself (copy the whole team into emails). Send them fundraising
tips and encourage and motivate them to reach and ideally go beyond their fundraising target!
6) Recruiting people to help / work on the day. You will probably also need referees and someone
to draw up a timetable of matches (it needs to be organised well)! Will you also need help with
recruiting participants, designing posters etc? Do you need someone from St Luke’s to attend?
7) Are there any costs? Will the venue require a deposit, even if it’s being provided for free. Do you
plan on providing any refreshments? If so, will you be buying / making food or can you approach
local shops / supermarkets to provide food and drink (be sure to contact St Luke’s for official ID
if you’re going to do this).