Exploring Microsoft Sharepoint

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Exploring Microsoft Sharepoint Powered By Docstoc
					EXPLORING MICROSOFT
SHAREPOINT
Streamlining AltText Processes while
Investigating Accessibility

PattiLou Lester (plester@fsu.edu) &
KimBoo York (kcy07@my.fsu.edu / kimboosan@gmail.com)
Florida State University
SHAREPOINT – WHAT IS IT?

   “Microsoft SharePoint is a web application
    platform. First launched in 2001, SharePoint is
    typically associated with web content
    management and document management
    systems, but it is actually a much broader
    platform of web technologies, capable of being
    configured to suit a wide range of solution areas.”
    ~ Wikipedia (emphasis added)
ALTTEXT ROAD TO SHAREPOINT
   What it offers
       Scalability
       Centralization of data
       Automation of certain tasks
       Security
       Collaboration
ALTTEXT ROAD TO SHAREPOINT
   Considerations:
       Accessibility and Learning Curve
         For students
         For administrators/staff

         For development team




       Security
           designed for people working in groups, not to service
            individual students
              AD group set up

              Specialized permission levels
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   Obstacles
       Learning curve (that concern was valid)
         System is not intuitive
         Very powerful but very confusing

         Very customizable if you know what you’re doing

       Lack of accessibility reviews
         Few comprehensive overviews of accessibility issues
         Few discussions in regards to accessibility issues for site
          administrators/owners/creators (step by step how-to
       Time/Staff investment
         Initial set up – time – investment heavy
         Scheduling training
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                     Flowchart




        Final                       Paper
                                    Forms
        Site




                                 Mind
          Road Map
                                 Map
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ALTTEXT ROAD TO SHAREPOINT
   Current “ALT Text” mind map
ALTTEXT ROAD TO SHAREPOINT
   Current site: Student View (in FireFox)
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   Current site: Staff View (in IE)
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   Components to site design/use:
     Security
     Services
         Sign up and requests
         Resources

         Text download/reading

       Libraries
         Form libraries
         Document libraries

         Tasks

     Workflows (macros)
     FSU SDRC Manual for users/developers:
        http://www.disabilitycenter.fsu.edu/SharepointManual2010.html
SO YOU WANT TO CREATE A
SHAREPOINT SITE?
SHAREPOINT – WHAT DO YOU NEED?
 Server space to house Sharepoint Server
  (SPS) and necessary infrastructure
 A SharePoint 2010 site

 SharePoint Designer – Free download

 Microsoft InfoPath 2007 or 2010 – Form
 Creation)
 Resources   – text, web resources, and IT SharePoint
  support
 LOTS   OF PATIENCE AND
                   PERSEVERANCE!
THE CRITICAL ISSUES:
 Functionality: how can we…?
 Security: what it offers, and what it doesn’t

 Accessibility: 508, W3C – WCAG compliant?

 Usability: Universal Design – are we there yet?
FUNCTIONALITY
 Functionality comes first; decide what you need
  and how you will use it.
 Four major components:
     Documents
     Forms
     Tasks
     Users

   How do these elements fit together?
     Which documents are needed by which users?
     What are forms being used for? By whom?
     Are tasks tied to documents, forms, users, or all
      three?
SECURITY & PERMISSIONS
   Levels of permissions
       Very granular: possible to control what any user can
        access and use
   Adapting SharePoint features for security
     Moving forms from initial, public library to secure
      library via automatic workflow
     Active directory student “group” to hide students
      from each other while giving access to site
EVALUATING ACCESSIBILITY:
   Standards:
        SP 2010 was built targeting 508 and WCAG 2, and relies
        on WIA ARIA to implement accessibility
       What does that mean?
       Standards test script for evaluation


   Accessibility Kit for SharePoint (AKS)
     HI Software Compliance Sheriff – intended to scan for
        accessibility and repair issues with SharePoint, includes an accessible
        Rich Text Editor.
ACCESSIBILITY:
SharePoint Elements to Consider:
 Accessibility Mode – what exactly does this do?
       Accessing it – where you can find it
       Each page instance has to be enabled. Ugh!
 Web Parts versus Wiki Pages
 Calendar view in SharePoint versus syncing
  with Outlook
 Issues with creating libraries using browser
  features versus SharePoint Designer.
ACCESSIBILITY:
   Tweaking the Monster
• What does that mean? A powerful tool with a lot of
  options is never what you need “out of the box”; tweaking
  means fine-tuning elements to your needs. SharePoint does
  not always make this easy.
• Tools to use – Firefox: FANG and Firebug
• Functional limitations – SharePoint is not kind to site
  developers
• Cheat sheets – finding help online by looking at the
  solutions others have come up with.
ACCESSIBILITY:
   Editing the CSS
• Accessing it – learn your master pages
• Examples of code hacks:


                                      Commenting out code
                                      that shows “page has
                                      been altered” bar


                                      Changing code to hide
                                      ribbon bar from student
                                      users.
ACCESSIBILITY
Alternative ways to Navigate:
 Mapping SharePoint as a Network Drive
         Easy to do on Windows 7
         An alternative way to negotiate/manage site and move and copy data
          around. Displays file structure of all the list and documents, all the
          libraries….
         Can use this to manage data between parent and sub sites
         Functional limitations-


   Mobile Device Mode
      • How to set it up
      • Functional Limitations
ACCESSIBILITY: An example of what can be done
   Screen shot of OTAP site
       Oregon Technology Access Program: http://www.otap-oregon.org/Pages/Default.aspx
ACCESSIBILITY: An example of what can be done
   Screen shot of CNIB site
       Canada National Institute for the Blind: http://www.cnib.ca/en/
USABIILTY ISSUES
   For Student using the site
    • Learning curve adjusting to SP features/layout
    • Default layout not friendly
    • Features (some) not accessible, not usable

   For Staff developing the site
    • Application not friendly
    • Steep learning curve

   For Staff using the site
    • Documents other than MS have to be edited outside
      SharePoint (proprietary issues-i.e. PDF)
    • Learning curve
WRAP UP
   Functionality: SharePoint 2010 is a very powerful and
    flexible program, but those very aspects also make it
    complex and confusing. Trying to customize it without
    coders and web designers on staff is not advised. Designed
    to be used in a collaborative environment, it needs tweaking
    in order to maintain privacy standards. Once everything is
    set up, though, it should keep chugging along efficiently for
    as long as you need it.
   Accessibility: Unfortunately, Microsoft is not there yet.
    While not completely accessible out of the box, the
    SharePoint site instances can be customized using web
    guidelines/standards, validation tools and re-coding. A lot
    is accessible; however, there are major flaws in other areas.
    Fixing those flaws is doable, but requires the expertise of a
    programmer.
ACCESSIBILITY RESOURCES
   Blogs and Websites

        http://alastairc.ac/2009/11/sharepoint-2010-accessibility-event/ Alastair Campbell- SharePoint
         Accessibility Event
        http://sharepoint.microsoft.com/Blogs/GetThePoint/Lists/Posts/Post.aspx?ID=517- Building an
         accessible site

        http://www.aiim.org/community/blogs/expert/SharePoint-2010-Web-Standards-Accessibility-and-
         Usability-Quick-Reference-Guide -SharePoint 2010 Web Standards, Accessibility, and
         Usability Quick Reference Guide

        http://www.slideshare.net/mavention/sharepoint-2010-web-standards-accessibility    -Web Standards
         and Accessibility -Mavention
        http://www.brucelawson.co.uk/2008/sharepoint-and-web-accessibility/


    FANG- Firefox Add on
        https://addons.mozilla.org/en-us/firefox/addon/fangs-screen-reader-emulator/


   Third Party Addon/Plugins
       http://www.hisoftware.com/solutions/SharePoint-Solutions/hisoftware-policy-sheriff-for-
        SharePoint/accessibility-compliance/accessibility-foundation-module.aspx
     HiSoftware Compliance Sheriff® SP Accessibility Foundation Module (AFM)

				
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