TOWN OF SOUTHINGTON, CT REQUEST FOR PROPOSALS FOR HISTORICAL ARCHITICT TO EVALUATE ROOF OF THE BARNES MUSEUM (85 NORTH MAIN STREET, SOUTHINGTON, CT) AND DESIGN PLANS FOR REPAIR OR REPLACEMENT Request for Proposal The Town of Southington is soliciting proposals (Request for Proposal/RFP’s) from qualified architects to study and evaluate the roof of the Barnes Museum (85 North Main Street) and provide designs, plans and specifications for the repair or replacement of the roof. Firms and individuals interested in this project must be experienced in rehabilitation/preservation of historically significant structures and must have professional qualifications that meet the standards specified in the United States’ Secretary of the Interior’s Historic Preservation Professional Qualification Standards In addition, the Architect must be thoroughly familiar with the United States’ Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitation of Historic Buildings and the Connecticut Commission on Culture and Tour’s State Historic Preservation Plan. With any and all designs created in strict and full compliance with the latest publication(s) of the aforementioned documents. Description of the Barnes Museum The original Amon Bradley Homestead (now known as the Barnes Museum) is a large two-story, ell-shaped structure [24’ x 20’, 32’ x 25’, 14’ x 46;] with a long one-story extension to the rear. The foundation of the Barnes Museum is brownstone from quarries in Portland, Connecticut. The roof is slate and the siding is weatherboard. The house was built in 1836 for Amon Bradley. The original Greek Revival house was remodeled in the 1865 and again in the early 1910. Through each of these renovations the original framework of solid oak, with hand- hewn timbers and wooden dowel pins remained intact. The 17-room house is situated in the center of Southington, Connecticut in a residential neighborhood. Description of the Roof Project After 174 years the building’s original slate roof is in need of repair or replacement It is no longer feasible to make spot repairs. The intent of this request is to obtain proposals from qualified architects with extensive experience in the preservation of historic structures, licensed in the State of Connecticut, to evaluate the roof of the Barnes Museum and create design-level plans and specifications to repair or replace the roof with appropriate material. Scope of Services Conduct necessary field investigations to evaluate the current condition of the roof and prepare final plans. Prepare final designs and technical specifications in accordance with the United States’ Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitation of Historic Buildings for the project sufficient for public bidding. Provide an estimate of the final cost of the roof repair/replacement project. Proposals Must Include the Following: a. Detailed statement of the architect’s qualifications and experience with projects of this type. b. All costs of compiling necessary information and data to generate plans and specifications. c. A proposed schedule and timeline for completion of the project. Schedule The Town is under a tight schedule to get this project completed. The design-level plans and specifications created by the chosen architect will be submitted as an integral part of a Historic Preservation and Museum Division Capital Improvement Grant application. The deadline for submitting this grant is October 29, 2010. This project should begin upon notice to proceed and be completed within 6 weeks. A walk-through of the Barnes Museum will take place on Monday, July 26, 2010 at 10:00 a.m. Proposal Response Two copies of the completed proposal must be received no later than 10:00 a.m. on August 9, 2010 by the Town of Southington. Mailing Address Office of the Town Manager Southington Town Hall 75 Main Street Southington, CT 06489. The proposal must be submitted in a sealed envelope or package and the outside shall be clearly marked: Barnes Museum Roof Project Bid Evaluation and Award Process 1. This request for proposal does not commit the Town of Southington to award a contract or to pay any costs incurred in the preparation of a proposal to this request. All proposals submitted in response to this request for proposal become the property of the Town of Southington. The Town of Southington reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with the selected respondents, the right to extend the contract for an additional period, or to cancel in part or in its entirety the request for proposal, if it is in the best interests of the Town to do so. 2. An Evaluation Committee, appointed by the Town Manager will evaluate all proposals received for completeness and the respondent’s ability to meet all specifications as outlined in this RFP. 3. The architect or firm chosen will be notified promptly following a decision by the Evaluation Committee. NOTE: Awarding of this project is contingent upon final funding from the Connecticut Department of Culture and Tourism. If a respondent has any questions regarding this proposal he/she may contact Susan Smayda, Executive Director, Southington Library and Museum 255 Main Street Southington, CT 0649 (860) 628-0947 ext 123.
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