Maryland Higher Education Commission - DOC by 2KE0Yt3a



         Developmental Math
    Course Redesign Grant Program
                Request for Application

                          Due Dates:

Concept Paper (electronic copy only) - October 25, 2011 4PM

Full Application (one electronic copy, one hard copy with original
signatures) - December 2, 2011 4PM

                         Deliver to Attention:
                            Melinda Vann
               Maryland Higher Education Commission
                    6 N. Liberty Street, 10th Floor
                        Baltimore, MD 21201


               Developmental Math Course Redesign Grant Program
                           Request for Applications


Governor Martin O’Malley has set a statewide goal that by 2025 at least 55% of Maryland residents age
25-64 will hold at least one degree credential, either an Associate’s or Bachelor’s. This represents an 11
point increase over the State’s current attainment rate of 44%. Projections suggest that if no new
interventions are implemented, the total number of degrees produced by all Maryland institutions will
increase to 45,000 by 2025. However, to attain the level of degree awards necessary to reach the 55%
goal, Maryland must go beyond current projections and produce 58,000 degrees per year, an increase of
20,000 to 23,000 new degrees annually by 2025. While these numbers will result, in part, from
anticipated “natural” enrollment growth (approximately 7,000-8,000), the majority of additional degrees
(14,000-15,000) must come from “new initiatives” like the one outlined in this Request for Applications

In September, the State of Maryland formally entered into agreement with Complete College America
(CCA) as one of ten recipients of the Completion Innovation Challenge Grant. The State’s approved
project includes a sub grant program to support the redesign of developmental math courses in the
State’s public higher education institutions. The Developmental Math Course Redesign Grant Program
provides financial support to institutions to implement reformed and transformed developmental math
courses with the goal of reducing time to degree and accelerating student success toward degree

Building on the current successful gateway course redesign work, funded by the Lumina and Carnegie
Foundations, and directed by Dr. Nancy Shapiro from the University System of Maryland, this grant
program will focus on developmental (remedial) math, a major roadblock to persistence and
advancement to college-level math courses. CCA grant funds support a two-part Developmental Math
Course Redesign Program: 1) the expansion of a trained cadre of Developmental Math Faculty Fellows
(Math Fellows) to travel throughout the State assisting selected institutions with the development and
implementation of redesigned developmental math courses, and 2) a competitive Request for Application
to provide fiscal and technical support to public higher education institutions to redesign developmental
math courses.

Specifically, Maryland’s Developmental Course Redesign Program supports the following activities:

  1. CCA grant funds will support the expansion of a trained cadre of Developmental Math Faculty
     Fellows (Math Fellows) to travel throughout the State assisting selected institutions with the
     development and implementation of redesigned developmental math courses. Fifteen Fellows
     who have previously launched successful redesign courses will be recruited, and will receive
     additional training in the National Center for Academic Transformation redesign models. The Math
     Fellows will in turn coach faculty members interested in redesigning developmental math courses
     on their campuses.

  2. Through a competitive Request for Application process, twenty-one proposals will be selected to
     receive $30,000 to support their developmental math course redesign work. Institutions with the
     highest percentage of new entering students enrolled in developmental math will receive funding
     priority. Applicants will be asked to demonstrate how their proposed redesign can be replicated
     across the State. The total estimated cost of redesigning a course is $40,000. Participating
     institutions will provide $10,000 per redesigned course in in-kind or other supports to supplement
     their grant awards.

  3. Outcomes data will be collected at the end of the redesigned course’s pilot semester and the full-
     implementation semester to determine success rates, and whether students have enrolled in the
     sequential college level course (unless an integrated developmental/college level course approach
     was taken). The results of the redesigned courses will be compared to statewide data on
     developmental math course outcomes.

  4. Select Faculty Fellows and new redesign faculty will receive support to attend the National Center
     for Academic Transformation’s Redesign Alliance where they will receive additional training in the
     course redesign process.

        Request for Applications: Developmental Math Course Redesign Grant Program

Project Goals and Objectives:

The major goals of the developmental math course redesign grant are to:

   1.    Find new ways to improve undergraduate student learning outcomes;
   2.    Demonstrate these improvements through rigorous assessment;
   3.    Reduce instructional costs, freeing up institutional resources for other academic priorities; and
   4.    Develop the internal capacity of faculty and administrators to continue the redesign process at
         each participating institution.

Eligible Institutions: All Maryland public institutions that have provided metrics data for Maryland’s
Complete College America data project are eligible to apply.

Funding Priority: Funding priority is given to those applicants with the highest percentage of new
entering students enrolled in developmental math courses.

Award: Twenty-one awards of $30,000 per redesigned course are anticipated. Institutions may submit
multiple applications if they propose redesign of more than one individual course; institutions may receive
more than one award. They must submit a separate application for each proposed course redesign.
Institutions may request more than $30,000 if they are proposing the merger of multiple developmental
math courses of differing levels into one redesigned course. Such requests would be expected to be
reasonable and recognize economies of scale in the design work (e.g. a proposal to merge three courses
into one would be expected to request less than $90,000). All redesigned courses are expected to be
implemented across all sections of the course by the grant end date.

Required Match: $10,000 or more per redesigned course in in-kind or other supports. Institutional
match must be documented in the budget to ensure that there is buy-in from the institution and to support
the long-term sustainability of the course redesign project. The $10,000 match requirement can be met
in a number of ways—for example, through the donation of faculty and staff time, or through in-kind
contributions such as instructional materials and technology purchases related to the redesign. Matching
funds must comprise at least 25% of the total project cost.

Developmental Math Course Redesign Grant Project Timeline:

October 7, 2011                             Request for Application (RFA) Release

October 25, 2011                            Application Concept Papers Due (3 pages)

Early/Mid November (TBD)                    Technical Assistance Meeting

December 2, 2011                            Full Application Due

December 22, 2011                           Awards Announced

January/February 2012 (TBD)                 Project-Wide Meeting #1

August 15, 2012                             Interim Narrative and Fiscal Report Due (progress to date)

Fall Semester 2012 (Aug-Dec, 2012)          Pilot of Redesigned Course Launched

Fall Semester 2012 - (TBD)                  Project-Wide Meeting #2

January/Spring Semester 2013                Full implementation of Redesigned Course for all Sections

January 31, 2013                            Funding expires. Interim #2 Narrative and Fiscal Report Due
                                            (progress to date). Unexpended funds returned.

August 15, 2013                             Final Report -Impact Analysis of Full Implementation

Identifying Appropriate Courses for Redesign: Course Readiness Criteria

Applicants are asked to think carefully about which course(s) are good candidates for redesign at their
institution. Keep in mind that in order to maximize impact, the redesign should be rolled out to all
sections of a given course during the final implementation phase, not just a single course section.
Institutions should also consider the following Course Readiness Criteria (adapted from NCAT):

      Will changes in the course have a high impact on the curriculum?
      Are decisions about curriculum in the department, program, or school made collectively—in other
       words, beyond the individual faculty member level?
      Are faculty members able and willing to incorporate existing curricular materials in order to focus
       work on redesign issues rather than materials creation?
      Do faculty members have an understanding of and some experience with integrating elements of
       computer-based instruction into existing courses?
      Have the course’s expected learning outcomes and a system for measuring their achievement
       been identified?
      Do project participants have the requisite skills to conduct a large-scale project?
      Do the faculty members involved have an understanding of learning theory?
      Is the campus committed to a partnership among faculty, IT staff, and administrators in both
       planning and execution of the redesign?

Developing a Developmental Math Course Redesign Application

Stage One: Concept Paper - Defining the Issues

Interested institutions should prepare a concept paper (no longer than three pages single-spaced) that
includes the following:

      Describe the current (traditional) developmental math course selected for redesign, including
       numbers of all students enrolled in the course and the percentage of new first time students
       enrolled in the course for academic years 2008-09, 2009-10, 2010-11 and Fall 2011(if available).
      Summarize the extent to which the selected course meets the Course Readiness Criteria listed in
       the section above.
      Describe the specific academic problems that you hope to address through the redesign,
       including evidence/data supporting your observations (e.g. attrition, a high percentage of students
       need to repeat course, students do not progress to next level satisfactorily).
      Describe the institutional team that you will assemble to carry out the course redesign process.

Once submitted, concept papers will be reviewed by a qualified panel of reviewers to ensure that the
selected course meets the redesign readiness criteria. Institutions will receive written feedback about
their concept paper, as appropriate to assist with their decision making process to make a full
application. All faculty/institutions submitting concept papers will be invited to attend a technical
assistance workshop, date to be announced, presenting information about the grant application process
as highlighted in the body and appendices of the RFA.

                    Concept Paper due Tuesday, October 25, 2011 by 4:00 PM
           Electronic copy (word or PDF) to Melinda Vann at

Stage Two: Full Application - Defining the Process

Upon receiving feedback on their concept paper, interested institutions/faculty should prepare a full
application that includes the following:

Project Cover Page: Use the Application Cover Page provided in Appendix 2. Provide contact
information and the original signature of the authorizing official (e.g. Chief Academic Officer, VP level or

Abstract: Provide a short abstract (approximately 500 words) describing the project. The abstract should
be suitable for publication on the MHEC website, press releases, or other media.

Project Narrative: (five page maximum)
 Extent of Need: Provide brief statement of need supporting choice of course for redesign. Support
   the needs statement with relevant institutional data.
 Project Overview: Provide a detailed description of your planned developmental math course
   redesign, including the model you intend to use, the specific changes you plan to make, and new
   learning methods, materials, and approaches that you intend to incorporate.
 Implementation Plan: Institutions should use the spring 2012 semester and summer 2012 months to
   develop the redesigned course, the fall 2012 semester to pilot and assess the redesigned course,
   and the spring 2013 semester to fully implement the redesigned course. The pilot should include a
   sufficient number of students to assess impact; 100 hundred more students are recommended.
   Describe how the redesigned course will be implemented and the number of students the

    implementation is expected to impact each semester of the project. Project the number of students
    impacted through August 15 2013.
   Outcomes Assessment Plan and Projected Outcomes: Describe how you will assess the impact of
    course redesign on student learning outcomes and time to degree. Project the number and
    percentage of developmental math students that will be part of the pilot course. Project the number
    and percentage of all developmental math students who will be enrolled in a redesigned course by
    project end date. The Maryland Complete College America benchmarks are: 1) Implementation
    of 21 redesigned courses and 2) Ten percent enrollment of all developmental math students in
    a redesigned course by February 2013.
   Cost Savings: Describe how the course redesign is anticipated to produce cost savings for your
    institution, the amount of cost savings, and what you intend to do with the cost savings

Project Timeline
    Include all major project activities including planning meetings and indicate key personnel
        responsible for the activity stated.
    Include a projected budget using the form provided in Appendix 2 (or download from MHEC
        website). Indicate expected expenditures by category for both requested funds and matching (in
        kind contribution or other) funds.
    Provide a budget narrative for each cost category that describes the expenditure and explains
        how each costs or in kind contribution was computed. Show computation.

                      Full Application due Friday, December 2, 2011 by 4:00 PM

                           One hard copy with original signatures AND
              One electronic copy (word or PDF) – budgets may be submitted in xls to
                          Melinda Vann at or

                                Maryland Higher Education Commission
                                       Attention: Melinda Vann
                                     6 N. Liberty Street, 10th Floor
                                         Baltimore, MD 21201

Application Review Process

   The Concept Paper and Application must be received by the stated deadline.
   Applications must include all requisite forms. The RFA and application forms are available at
   Applicants will receive electronic notification that their application has been received and assigned an
    application number.
   A panel of qualified reviewers will read each application and score each according to the criteria
    summarized in the Evaluation and Selection Criteria section below. Each application is read and
    scored by at least four reviewers. Every effort is made to ensure that there are no conflicts of interest
    and reviewers are required to sign a conflict of interest form.
   The review panel is convened after members read the assigned applications individually. Panel
    members discuss their scores, recommendations for funding and any recommendations for
    adjustments to projects. They share comments about improvements that are required to enhance
    fundability of a given project. Reviewer comments will be made available to all applicants whose
    applications are not funded. The Secretary of Higher Education considers the review panel
    recommendations, along with funding priority and geographic distribution of awards into
    consideration. The Secretary (or designee) shall name the awardees.

Evaluation and Selection Criteria

The rating given for each criterion (see below) will serve as a significant, but not the only, aspect of the
judgment made by the Review Panel. The Secretary (or designee) of the Maryland Higher Education
Commission will review all completed evaluations and recommendations and select those applications
that best meet the established criteria, priority funding status and geographical distribution of funds
across the state.

Each application will be evaluated by the review panel as follows:

Category                                                      Maximum Points

Extent of Need for the Project (funding priority)                     10
Project Overview                                                      15
Implementation Plan and Timeline                                      30
Assessment of Redesign Impact                                         30
Budget and Cost Effectiveness (to include cost savings)               15
                              Total                                  100

The Commission reserves the right to negotiate budgets and application activities before awarding a

Notification of Awards

Preliminary notification of awards will be made on December 22, 2011 by email. A formal letter will arrive
shortly thereafter including the mandatory grant provisions. Projects may begin at the time of preliminary
award notice. No funds will be disbursed for conditional awards until all conditions of the award are met
and the acceptance of any negotiated changes by the project director. Fifty percent of funds will be
issued within 60 days of notice of award. The balance will be issued pending acceptance of the first
interim report. All payments are contingent upon continued funding by the grantor. Please refer to
Appendix 1 for post award grants management procedures.

Institutional Participation in Project-wide Activities Requirement

All institutions receiving developmental math course redesign grants must agree to participate in the
following project-wide activities:
 Periodic meetings and workshops with other grant recipients.
 Collection and sharing of assessment data that compares student-learning outcomes in the
     traditional course with those in the redesigned format. Institutions will decide on appropriate
     assessment measures themselves.
 Collection and sharing of instructional cost data that compares costs in the traditional course with
     those in the redesigned format. Common project-wide templates will be used for all participating
     institutions. See Appendix 2.
 Preparation of interim and final project reports.

Contact Information and Resources

Institutions that are interested in applying for one of these grants may contact Erin Knepler, P-20 Project
Director at the University System of Maryland (301-445-2781 or for more
information about the programmatic aspects of the Developmental Math Course Redesign Program.

Contact Melinda Vann, Director of Outreach and Grants Management at the Maryland Higher Education
Commission for questions about the application process at or 410-260-4578
(410-767-3269 after November 13, 2011)

For technical assistance workshop materials regarding the Developmental Math Course Redesign
Program see


All funds under this program must be assigned to a specific account. If an institution receives more than
one grant award, separate accounts must be established for each. For this grant cycle, grant awards will
be disbursed in two payments. The first payment will be 50% of the total grant award. The second
payment will be the remaining 50% of the total grant award. This payment will be made after the
project’s first interim report has been approved. Expenditures in excess of approved budget amounts will
be the responsibility of the recipient institution. For institutions with more than one developmental math
course redesign grant, it is not permissible to roll funds over from one grant to another grant unless
expressly permitted by the Office of Outreach and Grants Management at the Maryland Higher
Education Commission.


The grant recipient shall obtain prior written approval for any change to the scope of the approved
project. To request changes, request a project amendment from Melinda Vann at The request must include an explanation of the specific programmatic
changes and/or a revised budget, as applicable. If project activity dates have changed significantly since
the application submission, you must submit a revised calendar of activity dates.

The grant recipient shall also obtain prior written approval from the Office of Outreach and Grants
Management at the Maryland Higher Education Commission:

   1. to continue the project during any continuous period of more than three (3) months without the
      active direction of an approved project director;
   2. to replace the project director (or any other persons named and expressly identified as a key
      project person in the application) or to permit any such person to devote substantially less effort
      to the project than was anticipated when the grant was awarded;
   3. to make changes resulting in additions or deletions of staff and consultants related to or resulting
      in a need for budget reallocation; and
   4. to make budget changes exceeding $1,000 or 10% in any category, whichever is greater.


Closeout: Each grant shall be closed out as promptly as feasible after expiration or termination. In
closing out the grant, the following shall be observed:
 The grant recipient shall immediately refund, in accordance with instructions from MHEC, any
    unobligated balance of cash advanced to the grant recipient.
 The grant recipient shall submit all financial, performance, evaluation, and other reports required by
    the terms of the grant in accordance with the due dates spelled out in this RFA.
 The closeout of a grant does not affect the retention period for State and/or grantor rights of access
    to grant records.

Suspension: When a grant recipient has materially failed to comply with the terms of a grant, MHEC
may, upon reasonable notice to the grant recipient, suspend the grant in whole or in part. The notice of
suspension will state the reasons for the suspension, any corrective action required of the grant recipient,
and the effective date. Suspensions shall remain in effect until the grant recipient has taken action
satisfactory to MHEC or given evidence satisfactory to MHEC that such corrective action will be taken or
until MHEC terminates the grant.

Termination: MHEC may terminate any grant in whole or in part at any time before the date of expiration,
whenever MHEC determines that the grant recipient has materially failed to comply with the terms of the
grant. MHEC shall promptly notify the grant recipient in writing of the termination and the reasons for the
termination, together with the effective date.

The grant recipient may terminate the grant in whole or in part upon written notification to MHEC setting
forth the reasons for such termination, the effective date, and, in the case of partial terminations, the
portion to be terminated. However, if in the case of a partial termination, MHEC determines that the
remaining portion of the grant will not accomplish the purposes for which the grant was made; MHEC
may terminate the grant in its entirety.

Closeout of a grant does not affect the right of MHEC to disallow costs and recover funds on the basis of
a later audit or review, nor does closeout affect the grantee’s obligation to return any funds due as a
result of later refunds, corrections, or other transactions.


A grant recipient shall retain the following records for a period of five (5) years after the completion of the
grant project:
 records of significant project experience and evaluation results;
 records that fully show amount of funds under the grant, how the funds were used, total cost of
   projects, all costs and contributions provided from other sources, and other records to facilitate an
   effective audit


To ensure accountability and sound fiscal management, the MHEC Office of Outreach and Grants
Management serves as the State monitor of grant activities. In addition to requiring interim and final
reports, MHEC staff may conduct site visits, undertake telephone interviews, or request written materials
for this purpose.

Formal interim and final reports will also be required from all grantees. At the end of the grant, both a
financial and a narrative report will be due to the Commission.


Interim reports will include a narrative and budget report that include but are not limited to:
 Responses to questions posed on the interim report form. (e.g. describe progress to date, is project
    on track with timeline, what challenges have been encountered)
 Evidence that the project is progressing sufficiently to continue (redesign completed and ready for
    pilot, pilot successful and ready for full implementation)
 Any data as required by the RFA and/or grantor (e.g. number and percentage of developmental math
    students enrolled in redesigned course)
 The budget report shows how much of the grant has been spent and how much remains in each line
    item of the original accepted budget application. Interim Report #2, which represents the final fiscal
    report for the project must be signed by a financial officer at the institution serving who is serving as
    the fiscal agent for the grant. Grantees should keep records indicating how funds are expended, the
    total cost of project activities, the share of the cost provided from other sources (in-kind or otherwise),
    and any other relevant records to facilitate an effective audit; such records should be held for five (5)
    years after the grant ends. Any unspent grant funds must be returned with the final fiscal report.
 Forms will be provided at at least one month prior to
    report due date.


Final reports should address the success and challenges of the fully implemented project and will include
but are not limited to:
     Cost savings recognized after two semesters of full redesigned course implementation
     Number and percentages of new entering students enrolled in redesigned course.
     Percentage of all developmental math students enrolled in redesigned course.

Final reports must be submitted by the stated deadline. Failure to submit a final report may make
the project director and/or institution ineligible to apply for future grants from the State of


This grant is a sub grant from an award to the State of Maryland from Complete College America (CCA).
An acknowledgement of Complete College America must appear in any publication of materials based
on or developed under this project.

The Maryland Higher Education Commission has the exclusive right to select sub grantees and
subcontractors for the Project. Neither CCA nor the Bill and Melinda Gates Foundation (Foundation) has
earmarked the use of the grant funds for any specific sub grantee or subcontractor. MHEC is responsible
for ensuring that all sub grantees and subcontractors use grant funds consistent with the Grantor’s Letter
of Agreement and the Proposal approved by CCA. Neither MHEC nor its sub grantees or subcontractors
may make any statement or otherwise imply to donors, investors, media or the general public that the
Foundation directly funds the activities of any sub grantee or subcontractor.

Any agreements made between MHEC and sub grantees and subcontractors must include
the following language: "Your organization has been selected to participate in this Project at our
discretion. You may not make any statement or otherwise imply to donors, investors, media or the
general public that you are a direct grantee of the Bill & Melinda Gates Foundation ("Foundation"). You
may state that Maryland is the Foundation's grantee and that you are a sub grantee or subcontractor of
Maryland for the Project."

An acknowledgment of the Maryland Higher Education Commission must appear in any publication of
materials based on or developed under this project. Publications other than academic journal
publications must also contain the following disclaimer:

        “Opinions, findings, and conclusions expressed herein do not necessarily reflect the position or
policy of the Maryland Higher Education Commission, and no official endorsement should be inferred.”

All media announcements and public information pertaining to activities funded by this grant program
should acknowledge support of the Maryland Higher Education Commission and adhere to the
restrictions laid out herein.

At such time as any article resulting from work under this grant is published in a professional journal or
publication, two reprints of the publication should be sent to the Maryland Higher Education Commission
Office of Outreach and Grants Management, clearly labeled with appropriate identifying information.

Appendix 2: Application Forms


                 Developmental Math Course Redesign Grant Program
                              Request for Application

                                       Application Cover Page

Lead Applicant Institution:   ____________________________________________________________

Course Title: _______________________________________________________________________

Project Director_____________________________________________________________________

Campus Telephone: __________________ E-mail: _________________________________________

Campus Mailing Address:_________ _____________________________________________________


Grants Office Contact, Name & Title (post award): _________________________________________

Campus Telephone: ____________________________Email: ________________ ________________

Campus Mailing Address:_______________________________________________________________


Finance or Business Office Contact, Name & Title: _________________________________________

Campus Telephone: ___________________ Email:_________________________________________

Campus Mailing Address: _______________________________________________________________

Certification by authorizing official (Chief Academic Officer, Provost, V.P. level or above):

Name: __________________________________ Title: _______________________________________

Signature: ___________________________________________________________________

                     Developmental Math Course Redesign Grant Budget Summary

Institution/Project Director ___________________________________________________________________

Course Name ______________________________________________________________________________


                                                          (1)            (2)

                                                                      In-Kind or
                                                       Budget        Cash Match    Total Budget
Budget Category      Description                       Request         Amount      (sum (1)+ (2))
1) Staff/personnel
(list each by name
or position)

2) Travel

3) Technical

4) Training

5) Technology and
6) Communication




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