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Delegated Responsibilities
This document seeks to identify responsibilities that are formally delegated to officers within the
University. The list is intended to be as comprehensive as possible; please notify Christine Barr,
Deputy Director of HR (Christine.Barr@glasgow.ac.uk ) with any additional suggestions or omissions.
For the majority of activities it is expected that officers will further delegate responsibility to MPA,
technical or academic staff. Please note, however, that those responsibilities shown in orange rest
with the named officers and cannot be delegated. The operational aspects of carrying out these
responsibilities, however, may involve others.
1. Financial Responsibilities
Activities Delegated by Nominated Person
Management of College or University University Court Heads of College,
Services Budget Secretary of Court
Authorisation of Expenditure University Court
Up to £25,000 Relevant budget holder
£25,000-£100,000 Heads of School or nominee
Director of Research Institute
(RI) or nominee
£100,000- £250,000 Heads of School
Directors of RI
More than £250,000 Principal
Secretary of Court
Director of Finance
More than £1 million Finance Committee
Purchasing Authorisation University Court
Up to £25,000 School/RI purchasing officer
Over £25,000 Assistant Director of Finance –
Procurement
Adherence to GU Financial regulations University Court Heads of College
Heads of School
Directors of RI
Heads of University Services
2. Human Resources and People Management
Activities Delegated by Nominated Person
*Responsibility to ensure all University University Court Heads of School
policies and procedures are Directors of RI
communicated and complied with by all Heads of University Services
members of through the line
management structure *This relates to compliance and
not delegated responsibility for
delivery
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Delegated Responsibilities
Activities Delegated by Nominated Person
Career development, academic University Court For Research & Teaching staff.
promotions and performance Heads of College,
management of staff within College, Heads of School,
School, Research Institute or University Directors of RI
Services
For support staff
College Secretary
Heads of School Administration
Heads of RI Administration
Heads of University Services
[formal delegation is to the above
officers who may delegate
functions to others (eg P&DR)]
Ensure all staff embrace University University Court Heads of College,
commitment to Equality and Diversity College Secretaries
Heads of School,
Directors of RI
Heads of University Services
Employment of Contract staff and University Court Heads of School
Atypical workers Director of Research Institute
Heads of University Services
Staff induction arrangements Heads of College College Secretary
Heads of School Heads of School/ Administration
Directors of RI Heads RI Administration
Heads of University Services
Sickness / Holidays Records University Court College Secretaries
Heads of School,
Directors of RI
Heads of University Services
Leave of Absence Notification / Working University Court Heads of School
Away from University Directors of RI
Secretary of Court
Development of Work Load Model Senior Management Heads of College
Group
Implementation of Work Load Model Heads of College Heads of School
Directors of RI
3. Health, Safety & Wellbeing (HSW)
Activities Delegated by Nominated Person
Policies & Procedures University Court Heads of College
Heads of School
H&S policy; Directors of RI
Procedures for local activities/ Heads of University Services
risks;
Emergency Procedures, including
Fire Evacuation Procedures
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Delegated Responsibilities
Activities Delegated by Nominated Person
Identification of Management University Court Heads of College
responsibilities for HSW Heads of School
Appointment of Competent Persons Directors of RI
Heads of University Services
H&S Co-ordinator,
First Aiders,
Fire Officers (where appropriate),
Statutory roles (e.g. Radiation
Protection Supervisors) and
Specialist Risk Co-Ordinators;
Establish University Court Heads of School
Directors of RI
School/RI H&S Committee; Heads of University Services (as
Equipment Inspection & appropriate)
Maintenance regimes;
Risk Assessment systems;
H&S training/instruction/
information;
System for Accident/ Incident
recording/ reporting and
investigation
Compliance, Monitoring & Review Heads of College
Heads of School
Programme of local inspection/ audit; Directors of RI
Reporting systems within School, to Heads of University Services
College and wider University.
MRI Safety/NHS CRF Liaison Many joint NHS/University
responsibilities eg MRI -
radiological protection, has to be
NHS radiologist
4. Legal & Statutory
Activities Delegated by Nominated Person
Risk register University Court through Heads of College,
Senior Management College Secretaries
Group Heads of School,
Directors of RI
Heads of University Services
Occupational Health University Court Heads of College
Heads of School
Directors of RI
Heads of University Services
Data Protection University Court Heads of College
Heads of School
Directors of RI
Heads of University Services
Freedom of Information University Court Heads of College
Heads of School
Directors of RI
Heads of University Services
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Delegated Responsibilities
Activities Delegated by Nominated Person
Copyright University Court Heads of College
Heads of School
Directors of RI
Heads of University Services
Coordination of Home Office licence University Court Heads of School
records Directors of RI
5. Learning and Teaching
Activities Delegated by Nominated Person
Adherence to academic regulations and Senate Heads of College
quality assurance arrangements Heads of School
Directors of RI
Maintenance of academic standards Senate Heads of College
Heads of School
Directors of RI
Appointment of competent staff to Senate
Academic Roles in College Heads of College
College Quality Enhancement &
Assurance Officer
Academic Roles in Schools Heads of School
Heads of Learning & Teaching Directors of RI (as approp)
Advisers of Studies (excluding Heads of Graduate School (as
probationary staff) approp)
Degree Programme Co-ordinator
Assessment Officers (duties set out
in Code of Assessment)
School Quality Enhancement &
Assurance Officer
Disability Co-ordinator
Student mobility coordinator
Administrative Roles in Schools Heads of School
Student Absence Co-ordinator Directors of RI (as approp)
Student Representative Co- Heads of Graduate School (as
ordinator (for provision and approp)
verification of details to SRC and
Senate Office)
Roles for Academic and or Support Staff Heads of School
in Schools Directors of RI (as approp)
Invigilators (can include PGR Heads of Graduate School (as
students) approp)
6. Research Students
Activities Delegated by Nominated Person
PGR Admissions Officer Senate Heads of School
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Delegated Responsibilities
7. Research and Enterprise
Activities Delegated by Nominated Person
Applications for research grants and Research & Enterprise Heads of College + Director of
applications Research and Enterprise
Contracts for provision of research, short University Court
courses and services:
Value up to £10,000 Heads of School/ Directors of RI
Value over £10,000 Director of Research and
Enterprise
8. Operational
Activities Delegated by Nominated Person
Internal communications with staff Senior Management Heads of College
Group Heads of School
Directors of RI
Heads of University Services
Central Room Booking: booking of Heads of School Heads of School Administration
teaching accommodation or meeting
rooms etc
Assets / Disposals Heads of School Heads of School Administration
Directors of RI Heads of RI Administration
Heads of University
Services
Space Allocation Heads of School Heads of School Administration
Directors of RI Heads of RI Administration
Heads of University
Services
Energy conservation/ sustainability Secretary of Court Heads of College
Heads of School
Directors of RI
Heads of University Services
Security / Key Holders Heads of School Heads of School Administration
Directors of RI Heads of RI Administration
Heads of University
Services
List prepared: July 2010
Updated:
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