SPEC 3673 COMMITMENT RECORDS SPECIALIST MANAGER

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					COMMITMENT RECORDS SPECIALIST MANAGER (3673)


I.     NATURE OF WORK:

        A Commitment Records Specialist Manager is the managerial level of work
establishing and maintaining commitment records files and resolving problems in the
calculation of adult inmate prison sentences. Employees ensure compliance with State
laws, court orders and the regulations and policies of the Department of Public Safety and
Correctional Services. Employees interact with the public, inmates, attorneys and
officials to provide information and resolve concerns. Employees in this classification
supervise Commitment Records Specialist Supervisors and through them Commitment
Records Specialists.

       Employees receive managerial supervision from a Warden, Assistant Warden or
other designated headquarters staff. The work may be performed in an adult correctional
environment. Employees are subject to call-in 24 hours a day and may be required to
work on evenings, weekends and holidays.

      The Commitment Records Specialist Manager and the Commitment Records
Specialist Supervisor are differentiated on the basis of supervisory responsibility. The
Commitment Records Specialist Manager directly supervises Commitment Records
Specialist Supervisors while the Commitment Records Specialist Supervisor directly
supervises Commitment Records Specialists.


II.    EXAMPLES OF WORK: (Examples are illustrative only)

        Manages, through Commitment Records Specialist Supervisors, the operations of
the commitment records office in accordance with applicable laws, regulations, policies
and procedures;
        Plans, coordinates and supervises the work of Commitment Records Specialist
Supervisors;
        Establishes work priorities and deadlines to meet agency requirements;
        Signs Mandatory Release Certificates and Expiration of Sentence Certificates to
officially confirm and document release dates and release of inmates from correctional
facilities;
        Creates and maintains manual and electronic data-based commitment records and
files on prison inmates using information from court orders, local detention center
records and other official criminal confinement records,
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        Adjusts the calculations of time that inmates must serve through the application of
various credits such as those given for good conduct, industrial assignments, educational
assignments, and special project and housing participation as well as discretionary street-
time awarded by the Maryland Parole Commission;
        Researches the commitment records procedure manual, COMAR, the Annotated
Code and State appellate decisions for resolving problems regarding the calculation and
documentation of inmate sentences and the maintenance of commitment records files;
        Accesses criminal records and information using various online State and national
offender systems in calculating inmate sentences:
        Posts inmate records to reflect diminution of time credits earned or revoked as
well as additional sentences ordered by courts;
        Reviews and prepares written summaries of inmates’ time credits earned to assist
department attorneys assigned civil actions alleging miscalculation of release dates;
        Explains to interested individuals such as judges, attorneys, parole officers, co-
workers, and inmates and their families, the calculation of inmate prison sentences and
inmate release dates;
        Reviews and prepares paperwork that accompanies prisoners who must go to court
indicating the original length of their sentence, diminutions of the sentence and the
rationale, additional sentences and their release date;
        Reviews and prepares forms and letters notifying other jurisdictions, State
officials, families of victims and others of the planned time and place of an inmate’s
release;
        Receives ongoing training regarding changes in laws, regulations, policies and
court orders which affect the calculation of inmate sentences and the maintenance of
commitment records;
        Reviews and prepares reports and correspondence for the signature of the Warden
or Assistant Warden pertaining to the calculation of inmate sentences or the release of
specific inmates;
        May be required to appear in court to explain, under oath, how prison sentences
have been calculated;
        Performs other related duties.


III.   REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

       Knowledge of the laws, regulations, policies and procedures relevant to the
calculation of inmate prison sentences and the maintenance of inmate records;
       Knowledge of office equipment and procedures;
       Knowledge of basic math necessary to calculate inmate sentences;
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        Skill in maintaining files, logs and other records;
        Skill in explaining the calculation of inmate prison sentences and inmate release
dates to inmates and others;
        Ability to use online offender sources of information to gather requisite
information;
        Ability to access and enter information using a keyboard and computer;
        Ability to understand, interpret, and apply laws, court orders, detention records,
Parole Commission orders, COMAR and departmental regulations and polices in order to
make determinations pertaining to the calculation of inmate sentences;
        Ability to compose reports, summaries and correspondence;
        Ability to develop, recommend and implement procedures to improve
commitment records operations and procedures;
        Ability to plan, organize and manage the work of Commitment Records
Specialists through subordinate supervisors;
        Ability to communicate effectively with public officials, co-workers, inmates and
their families and others in the criminal justice community.


IV.   MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

      Education:    Graduation from an accredited high school or possession of a high
                    school equivalency certificate.

      Experience: Four years of experience in reviewing, verifying and interpreting
                  information in order to make determinations and resolve problems
                  involving the calculation of prison sentences in accordance with
                  applicable laws, and the regulations and policies of the Department
                  of Public Safety and Correctional Services. Two years of this
                  experience must be in supervising the work of Commitment Records
                  staff.


V.    LICENSES, REGISTRATIONS AND CERTIFICATES:

      NOT APPLICABLE.
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VI.   SPECIAL REQUIREMENTS OF THE CLASSIFICATION:

      Employees in this classification are subject to call-in 24 hours a day and may be
      required to provide the employing agency with a telephone number where the
      employee may be reached.


DATE REVISED: April 12, 2006


Class specifications are broad descriptions covering groups of positions used by various
State departments and agencies. Position descriptions maintained by the using
department or agency specifically address the essential job functions of each position.




APPROVED: ___________________________________
          Director, Division of Salary Administration
           and Position Classification

				
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