"SOCIAL SERVICES DEPARTMENTAL PROCEDURE NO:"
GENERAL FURNISHINGS AND FABRICS ADULT SERVICES DEPARTMENTAL PROCEDURE NO: 03/06 Furnishing and Fabrics, Purchasing Standards DATE: 7 March 2006 EFFECTIVE 7 March 2006 DATE: CATEGORY: General KEYWORDS: Furnishings and Fabrics – Purchasing Standards ISSUED BY: Alan Bloomfield – Capital Resources Manager CONTACT: Pauline Purnell – Equipment Procurement Officer PROCEDURES Procedure 33-93 ‘Furniture and Fabrics – Purchasing CANCELLED Standards’ is cancelled. OR AMENDED: REMARKS: None SIGNED: DESIGNATION: Assistant Director (Resources) YOU SHOULD ENSURE THAT:- You read, understand and, where appropriate, act on this information All people in your workplace who need to know see this procedure This document is properly filed in a place to which all staff members in your workplace have access Furnishing Standards 1 (Proc 03/06 – March 2006) GENERAL FURNISHINGS AND FABRICS PURPOSE The objective of this procedure it to define the Departmental policy on quality standards, including fire precautions for the provision of new furnishings and fabrics, including those brought into units by residents. SCOPE All units where furniture and fabrics are located. POLICY All furnishings and fabrics will meet the recommended quality standards for use within the environment in question. The observance of fire safety standards is mandatory. The standards will also apply to materials brought into the unit by residents/service users, particularly where they are to be located in communal areas. REFERENCES TO LEGAL, CENTRAL GOVERNMENT AND OTHER EXTERNAL DOCUMENTS Consumer Protection Act 1988. Foam Furnishing Regulations. Furniture and Furnishings (Fire Safety) Regulations 1988 (as amended). Fire Code Textiles and Furniture. BS 4071 1966, Specification for Polyvinyl Acetate (PVA) emulsion adhesives for wood. BS 4790: 1987, Method for determination of the effects of a small source ignition on textile floor coverings. BS 5852 (Section 4 1990) Part II, Methods of test for assessment of the ingnitability of upholstered seating by smouldering and flaming ignition sources. BS 7176 1995, Specification for the resistance to ignition of upholstered furniture for the non-domestic seating by testing composites. HAMPSHIRE COUNTY COUNCIL AND SOCIAL SERVICES DEPARTMENT REFERENCES Quality Standards for Residential Care Homes – volume one – Homes for Adults with four or more residents Guidance Note for Floor Coverings in Residential Establishments – carpets DEFINITIONS Furnishing Standards 2 (Proc 03/06 – March 2006) GENERAL FURNISHINGS AND FABRICS Furnishings and fabrics include; furniture; upholstery; beds; cushions; seat pads; pillows; covers; bed clothes; mattresses; pillow cases; curtains; carpets; and rugs. ROLES The Equipment Procurement Officer will ensure that centrally-purchased furnishings and fabrics meet all appropriate quality standards. Unit Managers will have regard to the safety implications of all the materials brought into the premises for which they are responsible. The Health and Safety Adviser will assist managers in the interpretation and implementation of relevant legislation and guidance. AUTHORITY TO VARY THE PROCEDURE David Ward Assistant Director (Resources) Furnishing Standards 3 (Proc 03/06 – March 2006) GENERAL FURNISHINGS AND FABRICS PROCEDURE CONTENTS 1. INTRODUCTION 2. NEW FURNISHING AND FABRICS 3. SECOND HAND FURNITURE 4. FLOOR COVERINGS 5. RESIDENTS’ OWN FURNITURE 1. INTRODUCTION These standards are primarily for reference as the bulk of furniture, furnishings and fabrics are purchased centrally and not by individual units. However they are applicable to those units which may receive requests from residents, relatives or carers to bring individuals’ own furniture into Adult Services nursing and residential homes and day care units. This information will also be of interest to staff purchasing services from the independent sector. Useful website addresses giving further information on furnishings and fabrics are : http://www.pasa.doh.gov.uk/flame/ http://www.mosaicfurnishings.com/technical.asp http://panvelle.com/panvelle-tech.asp http://panvelle.com/boltaflex-tech.asp http://www.ambla.com/pdf/amblauk.pdf 2. NEW FURNISHINGS AND FABRICS 2.1 New Furnishings New upholstered furniture is purchased centrally by the Equipment Procurement Officer from County Council approved suppliers who meet specified quality standards, including all the current Furnishing Fire Retardancy Regulations. Furnishing Standards 4 (Proc 03/06 – March 2006) GENERAL FURNISHINGS AND FABRICS 2.2 New Fabrics All curtains, including net curtains, and blinds must meet the current fire retardancy standards, i.e. BS5867 part 2 Source 5 or FR7. These are purchased centrally by the Property Services Officers, from County Council approved suppliers who stock fabric to these standards and make them up to order. 2.3 Bedding Pillows and duvets must be purchased to appropriate flame retardancy standards. Flame retardant polyester filled pillows are available from County Supplies. Duvets can also be ordered via County Supplies. The relevant flame retardancy standards are as follows:- Pillows: BS7175 1989 Section 2 to ignition source 5. Duvets: Trevira F.R. filling with cover (cotton) to BS5852 parts 1 and 2 PSA FTS No. 5 ignition Source 7. Pillow cases, sheets and duvet covers must also be purchased to flame retardancy standards. 3. SECOND HAND FURNITURE Second hand furniture is not purchased under any circumstances. However, furniture and equipment no longer required in any particular unit can be redistributed at the discretion of the Equipment Procurement Officer and / or the Office Premises Manager, as these items would have already met the Fire Retardancy Regulations. 4. FLOOR COVERINGS Flooring coverings of all descriptions, are purchased centrally by the Property Services Officers from County Council approved suppliers who meet specified quality standards, including all the current Fire Retardancy Regulations 5. RESIDENTS’ OWN FURNITURE “Hard furnishings”, e.g. wooden furniture, are not considered a high fire risk and in normal circumstances there will not be any objections to residents bringing their wooden furniture into Adult Services units. If residents wish to bring their own bedding, curtains or upholstered furniture, however, the fire retardancy properties must conform to the standards identified in this Procedure, particularly if they are to be located in communal areas. Furnishing Standards 5 (Proc 03/06 – March 2006) GENERAL FURNISHINGS AND FABRICS DEPARTMENTAL DISTRIBUTION LIST DEPARTMENTAL MANAGEMENT TEAM R Mattocks J Clifton A Brooker M Robertson D Ward All managers Furnishing Standards 6 (Proc 03/06 – March 2006)