UNITED NATIONS DEVELOPMENT PROGRAMME
JOB DESCRIPTION for
Country Office Security Focal Point Associate (SFP Associate)
I. Post information
Post Title: Security Focal Point Associate (SFP
ASSOC), UNDP, Syria
Primary: Country Office Security Focal
Point (CO SFP)
Secondary: Sub-regional Security Advisor
II. Organizational Context
Under the immediate supervision of the CO SFP, the CO SFP Associate (SFP ASSOC)
will provide assistance in the implementation of the security plan and all matters
relating to safety and security operations and management. The SFP Associate will
report to the SRSA, MEAS for functional security matters. It is important to note that
the SFP Associate is a local associate who must always conduct his/her functions in
close cooperation with UNDSS and under the direct supervision of and be accountable
to the UNDP CO SFP. This is a generic job description; depending on the specific
circumstances some functions might need to be emphasised and/or expanded or even be
left out altogether if needed.
III. Functions / Key Results Expected
1. Provides assistance to the CO SFP in the implementation of the UNDP security plan,
which will be based on the country security plan. This would include the updating of
staff lists and the administration of the CO warden plan.
2. Assists CO SFP in the maintenance and monitoring of the Minimum Operational
Security Standards (MOSS) and Minimum Operational Residential Security
Standards (MORSS) compliance of UNDP staff, offices, projects, equipment and
other areas. Identify the Emergency Communication Equipment needs and maintains
proper distribution of those equipment to ensure MOSS, MORSS and BCP
3. Assists in the preparation of UNDP security reports, such as monthly security update
for ST/RBAS, updated staff list, incident reports, weekly reports and any other report
required by ST/RBAS.
4. Provides general administrative assistance to the CO SFP:
Maintains routine and confidential correspondence files/documents.
Arranges appointments, receives visitors, places and screens telephone calls and
answers queries with discretion, and takes minutes and/or notes at meetings on
security issues of the CO.
5. Information gathering and sharing:
• Provides substantive support to the CO SFP in collecting and updating
information with regards to security issues and communicating them to the
SRSA or CO SFP.
• Assists CO SFP in disseminating information affecting staff safety and
security to all concerned in the CO and UNDP Projects.
6. Provides assistance in the conduct and follow up of investigations and incidents
affecting UNDP staff and offices.
7. Conducts, in close cooperation with UNDSS, UNDP Security Risk Assessments
(SRA), evaluations and surveys and advise the CO SFP on security measures for
UNDP offices, project staff, as well as the latest trends and threats to staff safety and
8. If so requested and in close cooperation with UNDSS, maintains close contact and
liaise with host government agencies and other UN agencies to obtain latest
information regarding the security situation in the country and update CO SFP and
9. In close cooperation with UNDSS, provides support in organizing and conducting
trainings, briefings and courses on security issues/awareness and preparedness and
giving orientation to newly assigned staff members.
10. Represents UNDP at security meetings, as appropriate, in the absence of CO SFP.
11. Perform UNDP SURGE duties in the sub-region under the direction of the
RSA/SRSA as required.
12. Performs other security-related tasks assigned by the CO SFP.
13. Provides substantive input in the preparation, review and implementation of Business
Continuity Plan (BCP) of the CO.
14. Maintains movements of UNDP vehicles, staff, consultants, missions and visitors in
the country, in cooperation with UN Radio Room/SIOC.
15. Attends and conducts periodic check of HF/VHF radio, satellite phones and other
communication equipment issued to UNDP staff, wardens and other key personnel.
16. Supervises all CO safety and reception staff employed for the security of CO,
including their daily briefing, monitoring and feedback of daily tasks. Establishes a
system of monitoring access control and office security at all times.
17. Carries out periodic drill on office/building evacuation in close coordination with
UNDSS and other neighboring agencies.
18. Establishes and maintains good working relation, in close cooperation with UNDSS,
with local law enforcing agencies.
19. Provides required inputs to CO SFP for mainstreaming security in all programming
aspect and submits draft budget for MOSS /TAR or any other security works.
20. Assists CO SFP in handling all emergencies and crisis involving UNDP Syria, on a
24/7 basis, in close collaboration with UNDSS, and immediately report such incidents to
CO SFP and SRSA.
IV. Impact of Results
The key results have an impact on the accurate and timely implementation of security
plans and MOSS in the UNDP Country Office and all project offices/locations.
Corporate Responsibility & teamwork:
o Serve and promote the mission and values of the organization
o Plans, prioritize and deliver task on time
o Participate effectively in a team-based, information-sharing environment,
collaborating and cooperating with others.
o Execute responsibilities accordingly
o Solid Analytical and problem solving skills.
o A high level of motivation, initiative, dedication, intuition and attention to details.
o Flexibility in the face of changing conditions and ability to manage tasks
o Computer literacy with proficiency in modern computer software especially word
Innovation & Judgment:
o Contribute creativity, practical ideas and approaches to deal with challenging
o Strive for quality client-centered services (internal/external)
o Demonstrate effective and strong inter-personal and communication skills
Job Knowledge and Expertise:
o Execute day to day tasks systematically and efficiently
o Has excellent knowledge of protocol and security issues.
VI. Recruitment Qualifications
Education: University degree in Political Science or equivalent and
applicable security and military training is desirable. Master
Degree is desirable.
Experience: o 6 years security experience, preferably in the military or
police context or related field of work. Experience in a
UN/international related environment is an asset.
o Good relations and influence with national security
organisations is highly desirable.
Language Requirements: Arabic and English proficiency, both written and oral.
Knowledge of other UN official languages is an advantage.
VII. Signatures – Job Description Certification
Incumbent (if applicable)
Name Signature Date
Name Signature Date
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