CAMW RFP Boiler Plate by mOjG09j

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									                CAPITAL AREA MICHIGAN WORKS!

                    REQUEST FOR PROPOSAL (RFP)

 REQUIREMENTS FOR ALL PROGRAM FUNDING

                                                 PART A
__________________________________________________________
DATES TO REMEMBER:


DATE                                   SCHEDULED ACTIVITY


May 24, 2012                           RFP Release

May 31, 2012                           Bidders’ Conference
                                       2:30-4:30 p.m., Big Three Conference Rooms
                                       Capital Area Michigan Works!
                                       2110 South Cedar Street
                                       Lansing, Michigan 48910

June 8, 2012                           Intent to Bid Notice Due - Requirement of all bidders to inform
                                       Capital Area Michigan Works! of their intent to bid and to
                                       identify potential conflicts of interest. Must be submitted by
                                       5:00 p.m.

June 15, 2012                          Proposals Due at the Administrative Office by 5:00 p.m.




                         Equal Opportunity Employer/Program
 Auxiliary Aids and Services Are Available Upon Request to Individuals With Disabilities
             Michigan Relay Center/TTY Callers Use 711 or 1-800-649-3777


Capital Area Michigan Works!                                                                         1
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                                                     TABLE OF CONTENTS
   Purpose........................................................................................................................................ 3
   Capital Area Michigan Works! ................................................................................................... 3
   Capital Area Michigan Works! Mission Statement .................................................................... 3
   A Demand-Driven Workforce Development System ................................................................. 3
   Michigan Works! Service Centers .............................................................................................. 5
   Proposal Stipulations and Submission ........................................................................................ 5
   Other Specifications .................................................................................................................... 6
   Disclaimer ................................................................................................................................... 6
   Funding Source ........................................................................................................................... 6
   Funding Awards .......................................................................................................................... 7
   Funding Levels............................................................................................................................ 7
   Subcontracting ............................................................................................................................ 8
   Buy American ............................................................................................................................. 8
   Facility Costs .............................................................................................................................. 8
   Exemption Requests.................................................................................................................... 9
   Accounting Records .................................................................................................................... 9
   Allowable Costs .......................................................................................................................... 9
   Equipment, Furniture, and Materials ........................................................................................ 10
   Staff Training/Conference Fees ................................................................................................ 10
   Equal Employment Opportunities............................................................................................. 10
   Supplemental Nepotism Clause ................................................................................................ 11
   Prevention Of Fraud And Program Abuse ................................................................................ 11
   Marketing Activities ................................................................................................................. 11
   Working Conditions and Wage Payments ................................................................................ 11
   Reporting................................................................................................................................... 11
   Career Education Consumer Report (CECR) System .............................................................. 12
   Individual Training Accounts (ITAs) ....................................................................................... 12
   Smartcard .................................................................................................................................. 12
   Capital Area Michigan Works! Councils .................................................................................. 13
   Capital Area Business Services Unit ........................................................................................ 13
   Union Concurrence/Consultation.............................................................................................. 13
   Monitoring ................................................................................................................................ 13
   RFP Appeal Process .................................................................................................................. 14
   Grievance Policy ....................................................................................................................... 15
   Success Stories .......................................................................................................................... 15
REQUIRED FORMS FOR ALL PROPOSERS ...................................................................... 17
INTENT TO BID NOTICE ....................................................................................................... 18
PROGRAM ADMINISTRATION ............................................................................................ 19
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS ................... 23
CERTIFICATION REGARDING LOBBYING ..................................................................... 25
  CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS .......................................................................................................................... 25
AGENCY AUDIT INFORMATION FORM ........................................................................... 26
Capital Area Michigan Works!                                                                                                                      2
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                                    PART I: GENERAL INFORMATION

PURPOSE
Capital Area Michigan Works! is soliciting proposals for the delivery of workforce development
programs. The selected provider(s) [hereafter referred to as the Contractor(s)] will serve as a
partner(s) in the Capital Area Michigan Works! Service Center System, working to enhance
education, training, and employment opportunities for specific populations based on the goals of
the Workforce Development Board (WDB) and the Administrative Board of Capital Area
Michigan Works! Female-owned, minority-owned, and small businesses are encouraged to
apply.

CAPITAL AREA MICHIGAN WORKS!
Capital Area Michigan Works!, hereinafter referred to as CAMW!, is the agent for delivering
state and federally-funded programs for employment, training, and economic development
systems. CAMW! oversees contractors, through a bid process, who deliver services authorized
for Workforce Investment Act (WIA) Adult, Dislocated Worker, and Youth; Wagner-Peyser
Employment Service; Jobs, Education & Training (JET); Learn to Earn; Food Assistance
Employment & Training; and the Capital Area Prisoner Reentry Initiative.

Contractors are selected for funding by the two governing bodies: a Workforce Development
Board (private sector, community-based organizations, labor, human service, education, and
economic development representatives) and an Administrative Board (local elected officials).

CAMW! receives funding from the Workforce Development Agency, State of Michigan
(WDASOM), the Michigan Department of Human Services (DHS), and the Michigan
Department of Corrections (MDOC). CAMW! also has sector-specific grants with the
WDASOM and with the U.S. Department of Labor.

The geographical boundary for Capital Area Michigan Works! is composed of the cities of
Lansing and East Lansing, and the counties of Clinton, Eaton, and Ingham.

CAPITAL AREA MICHIGAN WORKS! MISSION STATEMENT
The mission statement of Capital Area Mission Works! is “Enhancing the quality and
productivity of people and business by providing a world class workforce.” Our common
identity is stated as “Capital Area Michigan Works! is a network of resources. We partner
with businesses to develop recruiting and retention strategies, and we partner with job seekers
to enhance education and career opportunities.” Capital Area Michigan Works! will be a
demand-driven workforce development system.

A DEMAND-DRIVEN WORKFORCE DEVELOPMENT SYSTEM
The purpose of a demand-driven workforce development system is to contribute to the state’s
economic vitality through the provision of workforce training and services that meet the needs of
targeted business sectors and employers. While the scope and type of services are limited by the

Capital Area Michigan Works!                                                                      3
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funding that supports them, the overriding imperative remains to foster talent development and
connections between employers and employees that meet demand.

A demand driven workforce development system identifies the employer as the primary
customer. It recognizes that ultimately the employer is the “end user” of our system, and that the
extent to which we meet employers’ needs is the extent to which we provide the best help to job
seekers. In the demand model, the employer creates the “pull” based on the demand (needs) they
have. Elements of the “pull” factor include the nature of the workers, the types of skills,
credentials, and training needed, as well as the numbers and timing of employment both
immediate and in the near future. That demand is introduced into the system creating a “pull” on
the supply of job seekers that could meet the employer’s needs. In a true demand-driven system,
the workforce agency does not respond by “pushing” or “selling” its program participants as its
product for the employer. If that were the approach, the workforce agency would actually be
working to get the employer to hire its program participants even if they weren’t the best people
for the job. In other words, the workforce agency would be placing the interests of its program
and participants over the interests of the employer.

Instead, the workforce agency responds to the “pull” of demand by:

    -    Looking for and referring applicants who are already qualified;
    -    Helping unqualified individuals understand why they are not being considered for that
         employment and what they need to do to become qualified;
    -    Assessing and addressing the services and training needed by job seekers to help them
         become qualified for employment that is appropriate to their aptitudes and interests;
    -    Looking for patterns of need among business sectors/clusters or individual companies
         that can inform the targeting of resources; and
    -    Creating along with the employers, and ensuring delivery of, the training necessary to fill
         skill gaps.

CAMW! will actively analyze labor market intelligence to assess the ever-changing economic
landscape. We will identify the business sectors and clusters that have the most significant
impact on our local economy and will primarily target those sectors. We will work hand-in-hand
with business to identify workforce needs, skills gaps, and other services needed by local
businesses. Decisions regarding the training to be provided will result from a combination of
general labor market projections along with specific needs expressed by employers. This is in
contrast to training decisions made based on schools having certain programs already available
or job seekers walking in the door saying they want training in a particular occupation.

Job seeker services will be modified according to employer demand and feedback, and resources
will be allocated accordingly. This is in contrast to job seeker services being driven by “supply
side” sources such as lists of allowable activities, assumed needs, or job seeker requests if they
are not compatible with employer demand. Training program and other services are designed by
employers with input from staff. Programs and services are started and stopped as the demand
(pull) changes. This in contrast to the system delivering essentially the same services year after
year. They may also vary considerably from one community to another based on demand.

Bidders should be mindful of our mission statement, common identity, and our emphasis on
being a demand-driven workforce system in their proposal development and should integrate
within their proposals how their proposed programs and activities address these.
Capital Area Michigan Works!                                                                       4
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MICHIGAN WORKS! SERVICE CENTERS
The success of the workforce investment system is dependent on the development of true
partnerships and honest collaboration at all levels and among all stakeholders. The cornerstone
of the workforce investment system is One-Stop service delivery that unifies numerous
education, training, and employment programs into a single, customer-friendly system in each
community. The One-Stop system promotes the coordination of programs, services, and
governance structures so that the customer has access to a seamless system of workforce
investment services.

                                           PART II: RFP PARAMETERS


PROPOSAL STIPULATIONS AND SUBMISSION

These RFPs will be made available in alternative format (audio tape or large print) upon request.
Requests for alternative formats shall be made in writing within three (3) business days of
release of the RFPs, and shall be faxed to the attention of Edythe Hatter-Williams at (517) 487-
0113 or mailed to the address listed below.

In order to be considered for funding, proposals must be sealed and submitted no later than 5:00
p.m. on June 15, 2012 to:

Request for Proposals
Chief Operating Officer
Capital Area Michigan Works!
2110 South Cedar Street
Lansing, MI 48910

Proposals must be submitted in the format of this package and all parts as applicable. Failure to
complete all required sections will disqualify the proposal. Failure to adhere to all technical
requirements will result in a reduction of points and may disqualify the proposal. Proposals
received after the date and time specified will not be considered for funding. Faxed proposals
will not be accepted.

The bidder may be contacted by CAMW! to request clarification of information included in the
proposal. The bidder will be expected to have at least one responsible staff person available to
respond to questions. The evaluation process will include a presentation by the bidder to the
review committee which is comprised of CAMW! board members and staff.

Proposals must be:
    Complete, computer-generated, and technically accurate.
    Double-spaced and not to exceed 12 pages (excluding attachments).
    Use a font size of 12 or larger.
    Signed by an official authorized to bind the agency. The proposal will be considered a
       firm offer for a 90-day period from the submittal date.


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Bidders must submit one (1) original, nine (9) copies, and one (1) portable drive or CD of
the completed proposal. Any differences between the original, copies, or the drive/CD are at
the liability of the bidder. All proposals will be considered firm bids. No changes will be made
after submission.

OTHER SPECIFICATIONS
A Bidders’ Conference will be held on Thursday, May 31, 2012 from 2:30-4:30 p.m., in the
Big Three Conference Rooms of the Capital Area Michigan Works! Lansing Service Center,
2110 South Cedar Street, Lansing, Michigan. It is suggested that prospective bidders bring
copies of the RFP documents to the bidders’ conference and that you read the RFP documents
prior to attending the bidders’ conference in order to come prepared with questions.

Bidders must submit an Intent to Bid Notice to Edythe Hatter-Williams no later than 5:00 p.m.
on June 8, 2012. The Intent to Bid Notice may be mailed, e-mailed, faxed, or hand-delivered,
but must be received by the due date and time. Bidders are responsible for ensuring that
CAMW! receives the Intent to Bid Notice.

Questions concerning the bidding process described herein must be submitted to Edythe Hatter-
Williams, in writing, by 1:00 p.m. on June 1, 2012. Questions may be submitted by mail, fax
(517-487-0113), or e-mail (ehatter-williams@camw.net). No questions will be accepted after
this time. Written responses to questions will be provided to everyone who attends the bidders’
conference and posted at http://www.camw.org/.

DISCLAIMER
This request for proposals does not commit Capital Area Michigan Works! or its Boards to
award a contract, to pay any costs incurred in the preparation of an application to this request, or
to procure or contract for services or supplies. CAMW! and the Boards reserve the right to
accept or reject any or all applications received as a result of this request, or negotiate with all
qualified sources, to waive any informalities or minor irregularities in applications/proposals, or
to cancel in part or in its entirety the RFP if it is in the best interest of CAMW! or the Boards to
do so. CAMW! is not required to award bids to the lowest bidder or to the best score, but must
make award decisions based on the best overall proposals considering all relevant factors,
including price, technical qualifications, demonstrated experience, etc. The Boards may require
the agencies selected to participate in negotiations and to submit price, technical, or other
revisions of their applications that may result from negotiations. CAMW! and the Boards
reserve the right to negotiate a renewal of contract award for up to two additional years, or to
negate the renewal and re-release all or selected RFPs due to funding reductions, reallocations,
lack of performance by contractor, or funding/program-related requirements at the state or
federal level.

FUNDING SOURCE
Bidders must be aware that funding will be dependent upon the continuing availability of funds,
contractor performance, and determinations of needs, services, activities, and delivery methods.
All contractors funded under these proposals will be funded under the authority granted by the
respective legislation, regulation and federal/state policy.
Capital Area Michigan Works!                                                                           6
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Once a contract is awarded, that agency becomes fully responsible for administration of the
program(s) and other policies or regulations established by the governing federal, state, and/or
local agency. Each contractor will be liable for any disallowed or illegal expenditures of funds
or program operations conducted under their contract. Disallowed or illegal costs will be subject
to repayment to Capital Area Michigan Works! Contracts will be valid for the specified calendar
period and may be extended for up to two years based upon funding availability and contractor
performance. Dollars awarded in a contract year that are not expended may be recaptured by
Capital Area Michigan Works!

Reductions of the budget level may be considered during the course of the contract if and when a
contractor fails to meet expenditure, participant, and/or outcome goals; or upon notification from
the WDASOM of a funding reduction.

FUNDING AWARDS
Contractors will be selected for funding by both the Workforce Development Board and the
Administrative Board. Proposals will be evaluated by a review committee composed of CAMW!
staff and a subcommittee of both Boards. Proposal presentations will be made to the
subcommittee which will develop funding recommendations to present to the full WDB. Once
recommendations have been agreed upon by the WDB, they will be forwarded to the
Administrative Board for approval. The Administrative Board makes final funding decisions.

Current contractors will be evaluated based upon information provided in response to the RFP,
specifically the information requested in Part A and in the Statement of Work. Current and past
performance will also be reviewed. New bidders (with no past history with CAMW!) will be
evaluated based on information provided in response to these RFPs. CAMW! reserves the right
to ask for program references and to contact those references to verify that the information
provided is accurate and true.

CAMW! has set program-specific priorities within several RFPs. However, an overall priority is
to have bi-lingual staff located at the Service Centers as well as other program sites. In the event
there is insufficient funding to support the staffing requirements with Wagner-Peyser funding
exclusively, CAMW! will give priority to proposers who also submit a WIA Adult, Dislocated
Worker, and/or Youth proposal and propose to operate those programs at the Service Centers.

FUNDING LEVELS
The following funding levels are to be used for planning purposes only:

      1. JET          $ 1,728,026
      2. Food Assistance E&T        $ 141,979 Regular, $4,520 Support Service
      3. Learn to Earn              $ 78,780
         (Clinton County-$14,500, Ingham County-$64,280)




Capital Area Michigan Works!                                                                       7
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SUBCONTRACTING
All contracts will be cost reimbursement. Bidders should prepare an offer based on their ability
to deliver the proposed services. Contractors must get approval from CAMW! prior to
subcontracting for services unless subcontracting is identified in the original proposal.
Contracts will be written with language that closely mirrors language in the contracts between
CAMW! and the WDASOM, or the appropriate funding source.

BUY AMERICAN
Funds provided under this RFP are subject to the Buy American Act (41 USC 10), which
provides that purchases with Government funds give preference to domestic end products.
     1. Contractor shall deliver only domestic end products, except those for use outside of the
         United States;
     2. That the Government determines are not mined, produced, or manufactured in the
         United States in sufficient and reasonably available commercial quantities of a
         satisfactory quality;
     3. For which the agency determines that domestic preference would be inconsistent with
         the public interest;
     4. For which the agency determines the cost to be unreasonable (see Section 25.105 of the
         Federal Acquisition Regulation).

References: Buy American Act (41 USC 10), Workforce Investment Act, PL 105-220, and
regulations. It is incumbent on the Contracting Party to determine if the Buy American Act
applies, and, if it does not apply, provide the contractor with a letter setting forth that the Buy
American Act does not apply, and the basis of the exemption.

FACILITY COSTS
Space may be rented on privately owned premises and the documentation of such costs is
requested in the RFP. In order for space costs in a publicly owned building to be recovered,
however, they must be stated as a use charge or a depreciation charge, since a direct rental
payment for publicly owned buildings is prohibited. There are specific limitations on amounts
computed as a use/depreciation charge. In all cases, the proposal offeror must establish that such
costs do not exceed the cost of comparable space in the same locality.

In lieu of depreciation, a use allowance for buildings and improvements may be computed at an
annual rate not exceeding two percent of acquisition costs. The use allowance for equipment
(excluding items properly capitalized as building cost) will be computed at an annual rate not
exceeding six and two-thirds percent of acquisition cost of usable equipment. Depreciation or a
use allowance on idle or excess facilities, however, is not allowable.

Information on Service Center Lease Amounts

The following tables should be used to determine lease costs when proposing to operate
programs at the listed Capital Area Michigan Works! Service Centers:

Capital Area Michigan Works!                                                                          8
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St. John Service Center
                  Program                                Total Cost for FY 13, FY 14, and FY 15
 JET                                                                     $9,000
 Learn to Earn                                                           $3,800

Charlotte Service Center
                  Program                                Total Cost for FY 13, FY 14, and FY 15
 JET                                                                     $7,500

Lansing Service Center

Bidders should propose lease costs based on the per cubicle cost listed in the chart below:
Programs in Ingham County will be               # of        Total     Square       Shared        Total
housed at the Lansing Service Center          Cubicles     Square    Foot Cost   Receptionist    Cost
unless a waiver is requested and                            Feet
approved.
Cost for FY 13, FY 14, and FY 15; There are      1          139       $21.00        $700        $3619
16 cubicles available.
Learn to Earn Classroom                          1          1940      $21.00        $700        $41,440
JET Classroom                                   N/A          693      $21.00        N/A         $14,553
Supervisor Office                                1           210      $21.00        N/A         $5,100


Bidders proposing programs at the Lansing Service Center should budget approximately $600
per year per cubicle for incidental expenses. The cubicle cost includes the desk, chair, file
cabinets, computer and telephone. It also includes access to copy and fax machines, the postage
machine, and audio visual equipment in the conference rooms. Incidental expenses include
telephone, break room supplies, copy supplies, and Internet.

EXEMPTION REQUESTS
Bidders are expected to propose outcomes that equal or exceed those listed in the RFPs. Bidders
requesting exemptions should at least propose outcomes that are proportionate to the population
within the county and/or local area where the program is being proposed.

ACCOUNTING RECORDS
Each contractor must maintain acceptable accounting records. An adequate system of managing
funds, and for keeping back-up data to support expenditures for later audit purposes is the full
responsibility of each contractor. No organization will receive funding to deliver services or
activities unless the organization or agency can provide CAMW! with an acceptable accounting
manual, or a statement from a Certified Public Accountant (CPA), that the accounting system
meets generally accepted standards of accounting, or has had its accounting system reviewed and
approved by CAMW!

ALLOWABLE COSTS

Capital Area Michigan Works!                                                                             9
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Only costs directly related to the operation of the program and properly supported with back-up
data and records will be allowable charges to the program. For shared time or facilities
arrangements where staff wages, utilities, supplies, etc., are to be funded by more than one
source, a cost allocation plan must be maintained. All training and services cost allocations of
personnel must be justifiable to the degree that they will withstand an audit.

EQUIPMENT, FURNITURE, AND MATERIALS
Organizations responding to these RFPs are required to keep the purchase of large items of
capital equipment and materials to a minimum. In order to allocate the expenditure of funds for
major items of equipment over a several year period, organizations and agencies are encouraged
to lease or rent equipment and other items where possible. If any items or equipment, furniture,
or materials which are designed to last more than one year or which cost more than $1,000 per
unit are to be included in the grant, a specific list which includes the make, model, and unit cost,
should be included in the proposal. Contractors who purchase non-expendable materials or
equipment will be required to maintain a separate inventory on such equipment. Items having a
cost of less than $1,000 will be considered expendable supplies and will be classified as office
supplies or other expendable items as appropriate. The contractor will be responsible for these
items but they need not be inventoried. Any non-expendable items, which are purchased outright
with funds available through CAMW! will remain the property of CAMW! and may not be
altered, moved, or disposed of without advance, written permission from CAMW! CAMW! will
purchase all computers and related hardware/software for programs operating with funds
awarded by CAMW!

STAFF TRAINING/CONFERENCE FEES
Each proposal offeror must include a budget to cover staff training and conference fees. Only
training conducted by the Michigan Works! Association, CAMW!, the WDASOM, the
Department of Human Services, and/or the U. S. Department of Labor will be eligible for
reimbursement if awarded a contract. Other out-of-state travel is not eligible for reimbursement
unless approval by CAMW! is received in advance. All Contractors must have representation at
all CAMW! -initiated training unless otherwise notified by CAMW!

EQUAL EMPLOYMENT OPPORTUNITIES
The Equal Employment Opportunity Policy of Capital Area Michigan Works! is committed to
ensuring against discrimination or denial of employment and/or training based on race, color,
religion, sex, national origin, age, height, weight, marital status, disability, political affiliation or
belief of a participant, administrator or staff person in connection with any program administered
through the WDASOM. This policy applies to all phases of employment including, but not
limited to, recruitment, hiring, placement, upgrading, demotion, transfer, lay-off, recall,
termination, compensation, and participation in all CAMW! sponsored activities.

In addition to the above, CAMW! requires all Contractors and Vendors to operate within an
acceptable Affirmative Action Policy, no less stringent than that of CAMW!, to ensure against
discrimination of administrators, staff and participants.



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SUPPLEMENTAL NEPOTISM CLAUSE
As participants are referred by the DHS, contractors that have a relative referred to their agency
should work with DHS to have the person referred to another contractor. If not possible or
feasible, the contractor should ensure that the participant is not case managed by the relative.

PREVENTION OF FRAUD AND PROGRAM ABUSE
To ensure the integrity of the programs, special efforts are necessary to prevent fraud and other
program abuses. Fraud includes deceitful practices and intentional misconduct, such as willful
misrepresentation in accounting for the use of program funds. “Abuse” is a general term that
encompasses improper conduct that may or may not be fraudulent in nature. While federal
legislation is specific, possible problem areas could include the following: conflict of interest,
kickbacks, commingling of funds, charging fees to participants or employers, nepotism, child
labor, political patronage, political activities, sectarian activities, unionization, and anti-
unionization activities/work stoppages, and maintenance of effort. Proposals that are found to
violate the abuse standards will not be funded. Bidders who receive contracts will be required to
report immediately any violations in these areas or in problem areas that may later be defined.

MARKETING ACTIVITIES
All programs funded by Capital Area Michigan Works! will be part of a unified marketing
system. All marketing activities including; but not limited to: newsletters, advertisements, the
media, direct mailers, brochures, business cards, letterhead, signs, and promotional materials
must be coordinated through and approved by the Chief Communications Officer of Capital Area
Michigan Works! In addition, contractors receiving CAMW! funding should have no contact
with the media, (i.e. marketing events, press conferences, interviews etc.) without the approval of
the Chief Communications Officer of Capital Area Michigan Works!

Any staff member whose position is funded 50% or more by Capital Area Michigan Works!
must wear a Capital Area Michigan Works! name badge unless a waiver is obtained. The waiver
request must be made, in writing, and must be approved by the Chief Executive Officer of
Capital Area Michigan Works! or his designee.

WORKING CONDITIONS AND WAGE PAYMENTS
Clients receiving wages must be assured of general benefits and working conditions to the same
extent as other persons similarly employed or engaged in a training activity by the same agency.
The contractor will also have full responsibility for the payment of all staff and client wages, or
other client costs and activities, and related record keeping. Bidders proposing to pay wages to
clients should be aware of restrictions regarding the payment of wages to clients.

REPORTING
Upon approval of any program or activity for funding under the contract, the agency
administering that program will be subject to an extensive set of reporting requirements as
developed by CAMW! These reports will be submitted as necessary to carry out the required

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schedule of reporting to the appropriate federal/state agency and to carry out the monitoring and
evaluation of programs.

Capital Area Michigan Works! has a Late Reporting Fee policy. In the event that monthly
reports are not received by the 10th calendar day after the end of a reporting month, a fee of
$100 per day, per report, will be assessed for each day a report is late. Federal funds cannot
be used to pay this late fee. Monthly reimbursements will not be processed until the late fee is
paid to CAMW!

CAREER EDUCATION CONSUMER REPORT (CECR) SYSTEM
A statewide Consumer Report System is mandated under WIA. Michigan’s Consumer Report
System is known as the Career Education Consumer Report (CECR). The Michigan CECR is a
consumer-oriented, web site designed to provide the general public with useful and accurate
information about education and training programs available throughout the State. The web
address is www.mycareereducation.org. To ensure that a broad range of providers are included
in the training provider database, training providers who wish to receive discretionary funds from
the WDASOM will be required to post their program(s) on the CECR, whether or not they serve
WIA-ITA eligible participants. To be included in the CECR, all training providers must supply
data on each program of study. The training provider enters information for each program of
training into the web-based Internet system. Program descriptive information and performance
data must be submitted for each training site.

INDIVIDUAL TRAINING ACCOUNTS (ITAS)
The intent of the Workforce Investment Act (WIA) is to allow adult and dislocated job seekers,
who are eligible to receive training services, freedom of choice in selecting a training program
from the State’s eligible training provider list. Individual Training Accounts (ITAs) are
established on behalf of an individual eligible to receive WIA (Adult, Dislocated Worker, and
Youth-funded) job specific or occupational skill training. The goal of an ITA is to enable
customers to acquire skills that will enable them to obtain employment in an occupation in
demand in the Capital Area Michigan Works! labor market area. ITAs are not intended to
facilitate the acquisition of degrees, diplomas, or certificates strictly for the sake of education.
Acquisition of an ITA must have a direct connection in preparing the customer for a specific
occupation available in this labor market. Capital Area Michigan Works! also markets an ITA as
a “scholarship” given jointly by an employer and our agency.

SMARTCARD
Capital Area Michigan Works! has instituted a SmartCard system to pay tuition and fees to
agencies providing Individual Training Accounts (ITAs). The SmartCard is a credit card and
accesses a special account at JP Morgan Chase into which CAMW! has made funds available to
pay all or part of the tuition for authorized classroom training. The amount of funds made
available by CAMW! is the predetermined amount developed in the individuals’ training
agreement. A copy of the agreement is available upon request.




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CAPITAL AREA MICHIGAN WORKS! COUNCILS
Capital Area Michigan Works! has four councils. The councils are: the Capital Area
Manufacturing Council, the Capital Area Healthcare & Employment Council, the Capital Area
IT Council, and the Greater Mid-Michigan Bio-Manufacturing Alliance. Each council has an
Executive Director who is housed in the Administrative Office of Capital Area Michigan Works!

CAPITAL AREA BUSINESS SERVICES UNIT
CAMW! will be creating a business services unit to be the point of contact with all employers for
all programs. Funds will be acquired across all funding sources to operate this unit. The
business services unit will be housed at the Lansing Service Center and will serve employers
primarily in Ingham County. Service Center Directors in Clinton and Eaton County will perform
this function in their counties. It will consist of five full-time equivalent (FTE) staff, with two
FTEs working with employers in sector-specific industries and three FTEs working with
employers from all other industries. Business services unit representatives will be employees of
CAMW!

Business services unit staff will address a broad spectrum of employer needs related to business
development and talent. They will work hand-in-hand with partner organizations and will serve
as agents to bring other resources into the mix to address employer’s needs that cannot be
provided directly by the workforce system. These staff will be the eyes and ears of the system.
They will be the agents to connect supply to demand. This is in contrast to client-specific job
development, which is sometimes necessary but is provided only within the context of the
overall business services purpose. These staff will assist companies in finding the best or right
employees.

Contractors are expected to work collaboratively with the council directors and the business
services unit representatives to meet the needs of council employers and other employers in the
tri-county region, and to provide training opportunities for individuals in jobs that employers
have indicated are or will be in demand. Each contractor will designate one person as the
point of contact for all business service referrals and follow-up.

UNION CONCURRENCE/CONSULTATION
CAMW! encourages agencies proposing skill training or on-the-job training to obtain
concurrence for the training from an appropriate labor organization. If the agency/company
training site is unionized, that union must be consulted for concurrence.

MONITORING
Capital Area Michigan Works! will be monitoring, auditing, and evaluating programs and
activities throughout the grant period. Contractors must allow CAMW! staff or its agent full
access to all files and records relating directly to funding, client case files, accounting files and
records, and to any related files and records associated with proper accounting of such funds and
clients. Denying access to records, files and related information shall be sufficient reason to
terminate a contract immediately.

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RFP APPEAL PROCESS
A bidder wishing to appeal the final funding decisions of the Workforce Development Board
and/or the Administrative Board must adhere to the following procedure:

A bidder can request a copy of the proposal rankings. The rankings will be mailed to the bidder
if requested in writing within five (5) working days after funding decisions are reached.

A bidder may appeal action taken on the proposal by requesting a review. The appeal for the
review shall state the basis of the appeal founded on violation of the law and regulations and/or
existing contracts. The basis shall be explicitly stated and make specific reference to appropriate
sections of law, regulations and/or contracts.

An appeal will not be accepted if it attempts to modify or include additional information to the
original proposal. However, in the event incomplete, inaccurate or other than current data and
information was entered into the evaluation process by CAMW!, CAMW! may rectify such
errors prior to initiation of Step #2. Current is defined as data and information in the possession
of CAMW! at the time of the submission of the original application.

Review and Appeal Process

     Step #1 - Within five (5) working days after a funding decision has been rendered by the
     WDB and the Administrative Board, the applicant must submit a request in writing that the
     proposal receive a second review. The request for the second review must be received by
     CAMW! no later than the close of business on the fifth day after the decision has been
     rendered.

     Step #2 - Within fifteen (15) working days of receipt of the request for the second review,
     the Chief Executive Officer of CAMW! (or his designee) will convene:

     (1) Chair of the WDB;
     (2) Chair of the WDB Review Committee that reviewed the original proposal;
     (3) Review Committee member(s) that reviewed the original proposal;
     (4) CAMW! staff member(s) who reviewed the original proposal; and
     (5) Representative(s) of the bidder’s organization.

     The Chief Executive Officer of CAMW! (or his designee) will chair the meeting. The
     purpose of this meeting is to provide a second review of the proposal on the basis of
     information presented in conformance with paragraphs above.

     Step #3 - Within five (5) working days after the meeting in Step #2, the chair of the WDB
     and the chair of the Review Committee will prepare a recommendation for the WDB.

     Step #4 - At the next regularly scheduled WDB meeting following the action in Step #3, the
     WDB will take action on the recommendation developed in Step #3. If the appellant
     receives support from the WDB, the appeal will proceed to Step #5. If the appellant does
     not receive support from the WDB, the appeal process will end at this step. The appellant
     will be notified in writing, within five (5) working days following the WDB meeting, of the
     disposition of the appeal.
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     Step #5 - At the next regularly scheduled Administrative Board meeting following the WDB
     meeting in Step #4, the Board will take action on the recommendation from the WDB in
     support of the appellant. If the appellant receives support from the Administrative Board,
     the staff will enter into negotiations with the appellant to develop a satisfactory program
     contract. If the Administrative Board does not support the appellant, the appeal is denied.

GRIEVANCE POLICY
A Grievance Procedure is established and maintained for resolving any complaint or grievance
alleging a violation of any program that is administered through the WDASOM. All recipients
(contractors, clients, staff) of funding awarded by Capital Area Michigan Works! are subject to
CAMW! grievance procedures. All program participants shall receive a copy of these
procedures. These procedures, in detail, may be found at our contractor sites, at the Capital Area
Michigan Works! Service Centers, and on our website at www.camw.org.

SUCCESS STORIES
Success story submissions are due by the 10th day on the first month following the end of each
quarter (January 10th, April 10th, July 10th, and October 10th). Every agency is required to submit
a success story unless told otherwise by CAMW! administrative staff.




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                                CAPITAL AREA MICHIGAN WORKS!

               RFP IMPLEMENTATION TIMELINE FOR
 FISCAL YEAR 2013 (OCTOBER 1, 2012 – SEPTEMBER 30, 2013) PROGRAMS

                     JOBS, EDUCATION, & TRAINING (JET)
              FOOD ASSISTANCE EMPLOYMENT & TRAINING (FAE&T)
                              LEARN TO EARN


DATE                                   SCHEDULED ACTIVITY

May 24, 2012                           Advertisement for Request for Proposals

May 24, 2012                           Release of Requests for Proposals

May 31, 2012                           Bidders’ Conference
2:30-4:30 p.m.                         Big Three Conference Rooms
                                       Capital Area Michigan Works!
                                       2110 South Cedar Street
                                       Lansing, Michigan

June 8, 2012                           Intent to Bid Notice Due
 5:00 p.m.

June 15, 2012                          Proposals Due at CAMW! Administrative Office
  5:00 p.m.

June 18 - July 19, 2012                CAMW! Staff /Subcommittee Members to Review
                                       Proposals

July 20, 2012                          Bidder Presentations/Committee Funding
                                       Recommendations

July 25, 2012                          Committee Recommendations mailed in WDB Packets

August 1, 2012                         WDB votes on Review Committee Recommendations

August 22, 2012                        Administrative Board votes on WDB Recommendations

August 23 - September 30, 2012
                                       Contract Development

October 1, 2012                        Fiscal Year Begins
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                            REQUIRED FORMS FOR ALL PROPOSERS




One original and nine (9) copies are required. These forms should be placed (in listed
order) after the last page of your proposal. Only one Audit (#7) needs to be submitted by
new bidders.




Required forms:

     1. Intent to Bid Notice

     2. Program Administration

     3. Proof for Financial Liability

     4. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
        Lower Tier Covered Transactions (Debarment website is www.epls.gov)

     5. Certification Regarding Lobbying/Certification for Contracts, Grants, Loans, and
        Cooperative Agreements

     6. Agency Audit Information Form

     7. Audit (only required for new bidders)




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                                           INTENT TO BID NOTICE

All program bidders must complete this form and fax, (517-487-0113), e-mail (ehatter-
williams@camw.net), mail or hand-deliver it to Edythe Hatter-Williams, Capital Area Michigan
Works!, 2110 South Cedar Street, Lansing, MI 48910. This notice must be received by 5:00
p.m. on June 8, 2012. Do not submit this form if you do not intend to bid.

1.       Name of Agency:

         Contact Person:

         Phone Number:                       Fax No.:         Email:

2.        Proposal Submission(s) (identify by checking all that apply)

         ___ JET                       ___Learn to Earn

          ___Food Assistance Employment & Training


                                CONFLICT OF INTEREST DISCLOSURE

List the name(s) and title(s) of all the owners, members of the board of directors, and other
officers of the agency, corporation or business. Indicate owners, or members, or officers
who are present members of the WDB, Career Connections, or the Administrative Board,
with an asterisk (*) (See Exhibit One). Individuals who are known to be directly related to
members of the WDB, Career Connections, or the Administrative Board should also be noted.




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                                      PROGRAM ADMINISTRATION


1. Are the participants in the program being supported by any other funding sources (public or
   private, federal, state or local monies)?

    _____ YES                _____ NO

    If yes is checked, please indicate in the line-item budget the estimated amount and source of
    additional funds be used:

2. Is the program’s cost the same as your agency charges other organizations or the general
   public?

    _____ YES                _____ NO

    If no is checked, please attach an explanation.

3. Has your agency been audited within the last three years?

    _____ YES                _____ NO

    If you answered yes and you are not a current CAMW! contractor, include a copy of the most
    recent management letter, audit opinion, and audit report as an addendum.

    For all audits identified above, indicate what action has been taken in regard to the letters of
    opinion.

4. Program Management

    Indicate your agency’s experience over the past four years in reference to the following
    items. Check one for each item:


    YES            NO

    ____           ____                (1)   Grievance or complaints against the organization (not
                                             including discrimination)
    ____           ____                (2)   Lawsuits or judgments
    ____           ____                (3)   Investigations of fraud, abuse, conflict of interest, political
                                             activities, nepotism, or any criminal activities
    ____           ____                (4)   Default or breach of contract
    ____           ____                (5)   Cancellation or non-renewal of contracts due to non-
                                             performance or poor performance
    ____           ____                (6)   Bankruptcy or receivership by this organization or a parent
                                             organization


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     ____          ____                (7)   Discrimination complaints or rulings against the
                                             organization/agency

     If yes was checked for one or more of the above, information must be provided which should
     include at a minimum:

a.   Date item checked was initiated;
b.   Party or parties involved with specific reference to any Federal funds
c.   Brief description of the circumstances
d.   Final disposition and date
e.   Brief description is action is still pending.

The information above must be included as an addendum and may be submitted as a table if
desired. Failure to include the above information or the omission of relevant information may be
grounds for not awarding a contract or canceling a contract if awarded.

Program Income/Excess Revenue

     Is it expected that the program will generate income or revenue, which will accrue to the
     organization?

     Yes _____          No _____

     If the answer is yes, provide a description of how the revenue will be generated. Also include
     a discussion of how the income will offset costs for the WIA program.

     All program income earned that is not spent during the period of program operations must be
     returned to CAMW!

Rental of Facilities

     If facilities will be leased, provide the following information: landlord's name(s); length of
     lease(s) start/end date; square footage; location(s); cost per square foot; and accessibility to
     participants and the disabled.

Non-Rental-Facilities

     For facilities, which will not be leased, please provide the following information: location(s);
     square footage; and accessibility to participants and the disabled. For public organizations
     that are planning to charge a "use charge," please include an explanation for determining the
     basis for the charge.

Staffing Allocation Spreadsheet (Included in Budget Documents)

     You must complete the staff allocation spreadsheet. It is one of the documents included in
     the Budget Document. In addition, you must provide a description of responsibilities for


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    each position/person. The description should be one page or less for each staff. You should
    name the staff is already a current employee and also indicate whether the staff is enrolled in
    or has completed the Career Development Facilitator Training. You should also identify
    staff that is bilingual. Attach these descriptions to the staffing allocation spreadsheet.

9. Management Plan

    a. In narrative form, summarize the relevant qualifications of your agency, including
       experience and expertise in managing similar programs and in contract management.
    b. Indicate, through an organizational chart and supporting narrative, the lines of authority
       and responsibility related to the proposed program and its components. Include both full
       and part-time program and administrative staff, supervisors, and managers. Explain how
       the proposed staff has the expertise necessary to implement, execute, and successfully
       complete the proposed project.
    c. Describe your system for ensuring contract compliance; fiscal and programmatic
       reporting; and for reporting participant data on the MIS system.
    d. Concisely describe the methods and frequency with which components and activities will
       be monitored by your staff for contractual, program, and quality compliance. All
       proposals MUST include a provision and system for conducting internal
       monitoring. Describe the procedures for corrective action.
    e. Name the person who will ensure that all marketing efforts will be coordinated and
       approved by the Chief Communications Officer of CAMW! How will you ensure that all
       staff whose positions are funded 50% or more with CAMW! funds will wear CAMW!
       name badge?

10. Resources

Describe the overall resources that support the proposed programs. At a minimum, the
following should be included:

A. The percentage of match dollars (if any) you are contributing to the proposed projects.
B. Descriptions and quantities of equipment to be used. CAMW! funds may not be used to
   purchase equipment without prior approval. CAMW! will purchase all computers and
   related hardware/software for programs operating with funds awarded by CAMW!
   You must still include these costs in your equipment list. Any other equipment proposed to
   be purchased must be itemized separately (including pricing information) and indicated as
   proposed purchases. The total equipment amount should equal the equipment line item in
   your budget. All purchases MUST follow procurement guidelines as established by the
   WDASOM and CAMW!




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                                 PROOF FOR FINANCIAL LIABILITY

If funded by the Workforce Development and Administrative Boards of Capital Area Michigan
Works!, the bidder agrees to assume financial liability for any and all disallowed costs that occur
as a result of any financial agreement.

The Workforce Development and Administrative Boards of Capital Area Michigan Works! may
require further documentation from the successful bidder prior to final execution of any
agreement.

Place a check mark next to the manner in which financial liability will be assumed and
provide a written description.

_____Taxing Authority. Describe.




_____Insurance that is acceptable to the Boards and Capital Area Michigan
    Works! Describe. (Attach a copy of the policy behind this page).




_____ Pledging assets in an amount sufficient to cover all disallowed costs. Describe.




_____Deposit of non-Federal funds sufficient to cover all disallowed costs. Describe.




Signature (Must Be Authorized to Bind the Agency)                   Date



Printed Name and Title



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       CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
  INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED
                         TRANSACTIONS


This certification is required by the regulations implementing Executive Order 12549 and
Executive Order 12689, Debarment and Suspension, 29 CFR Part 98, Section 98.510,
Participants' responsibilities.

             (BEFORE COMPLETING CERTIFICATION, READ ALL INSTRUCTIONS, WHICH
                       ARE AN INTEGRAL PART OF THE CERTIFICATION)

(1)      The prospective recipient of Federal assistance funds certifies, by submission of the
         proposal, that neither it nor its principals are presently debarred, suspended, proposed for
         debarment, declared ineligible, or voluntarily excluded from participation in this
         transaction by any Federal department or agency.

(2)      Where the prospective recipient of Federal assistance funds is unable to certify to any of
         the statements in this certification, such prospective participant shall attach an
         explanation to this proposal.


  ____________________________________________________________________________
  Signature                                      Date


  ____________________________________________________________________________
  Name and Title of Authorized Representative




                                 INSTRUCTIONS FOR CERTIFICATION


      1. By signing and submitting this proposal, the prospective recipient of Federal assistance
         funds is providing the certification set out below.

      2. The certification in this clause is a material representation of fact upon which reliance
         was placed when this transaction was entered into. If it is later determined that the
         prospective recipient of Federal assistance funds knowingly rendered an erroneous
         certification, in addition to other remedies available to the Federal Government, the
         Department of Labor (DOL) may pursue available remedies including suspension and/or
         debarment.




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    3. The prospective recipient of Federal assistance funds shall provide immediate written
       notice to the person to which this proposal is submitted if at any time the prospective
       recipient of Federal assistance funds learns its certification was erroneous when
       submitted or has become erroneous by reason of changed circumstances.

    4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier
       covered transaction," "participant," "person," "primary covered transaction," "principal,"
       "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out
       in the Definitions and Coverage sections of the rules implementing Executive Orders
       12549 and 12689. You may contact the person to which this proposal is submitted for
       assistance in obtaining a copy of those regulations.

    5. The prospective recipient of Federal assistance funds agrees by submitting this proposal
       that, should the proposed covered transaction be entered into, it shall not knowingly enter
       into any lower tier covered transaction with a person who is debarred, suspended,
       declared ineligible, or voluntarily excluded from participation in this covered transaction,
       unless authorized by the DOL.

    6. The prospective recipient of Federal assistance funds further agrees by submitting this
       proposal that it will include the clause titled "Certification Regarding Debarment,
       Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions,"
       without modification, in all lower tier covered transactions and in all solicitations for
       lower tier covered transactions.

    7. A participant in a covered transaction may rely upon a certification of a prospective
       participant in a lower tier covered transaction that it is not debarred, suspended,
       ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
       certification is erroneous. A participant may decide the method and frequency by which
       it determines the eligibility of its principals. Each participant may, but is not required to,
       check the List of Parties Excluded From Procurement or Nonprocurement Programs.

    8. Nothing contained in the foregoing shall be construed to require establishment of a
       system of records in order to render in good faith the certification required by this clause.
       The knowledge and information of a participant is not required to exceed that which is
       normally possessed by a prudent person in the ordinary course of business dealings.

    9. Except for transactions authorized under paragraph 7 of these instructions, if a participant
       in a covered transaction knowingly enters into a lower tier covered transaction with a
       person who is suspended, debarred, ineligible, or voluntarily excluded from participation
       in this transaction, in addition to other remedies available to the Federal Government, the
       DOL may pursue available remedies, including suspension and/or debarment.




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                    CERTIFICATION REGARDING LOBBYING
             CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND
                        COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1)      No federal appropriated funds have been paid or will be paid, by or on behalf of the
         undersigned, to any person for influencing or attempting to influence an officer or
         employee of an agency, a member of Congress, an officer or employee of Congress, or an
         employee of a member of Congress in connection with the awarding of any federal
         contract, the making of any federal grant, the making of any federal loan, the entering
         into of any cooperative agreement, and the extension, continuation, renewal, amendment,
         or modification of any federal contract, grant, loan, or cooperative agreement.

(2)      If any funds other than federal appropriated funds have been paid or will be paid to any
         person for influencing or attempting to influence an officer or employee of any agency, a
         member of Congress, an officer or employee of Congress, or an employee of a member
         of Congress in connection with this federal contract, grant, loan, or cooperative
         agreements, the undersigned shall complete and submit Standard Form-LLL, “Disclosure
         Form to Report Lobbying,” in accordance with its instructions.

(3)      The undersigned shall require that the language of this certification be included in the
         award documents for all subawards at all tiers (including subcontracts, subgrants and
         contracts under grants, loans, and cooperative agreements) and that all subrecipients and
         shall certify and disclose accordingly.


This certification is a material representative of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.


  ____________________________________________________________________________
  Signature (Must Be Authorized to Bind the Agency)    Date


  ____________________________________________________________________________
  Name and Title of Authorized Representative


  ____________________________________________________________________________
  Name of Organization




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                                 CAPITAL AREA MICHIGAN WORKS!

                              AGENCY AUDIT INFORMATION FORM



Agency Name:

Amount of Federal Expenditures:

Fiscal Year:



ITEMS REVIEWED IN AUDIT WHEN RECEIVING FEDERAL DOLLARS

Financial Statements

Auditor Opinion

Report on Internal Controls

Schedule of Federal Financial Assistance

Schedule of Any Findings and/or Questioned Costs

Review of Management Letter




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