PERFORMANCE INDICATORS � STUDENT OUTCOME by HC120911113050

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									           Staff Guidance
                  on
            FES data input
incorporating Performance Indicators




            March 2011
 Contents                                                     Page

 BACKGROUND                                                   2

 INTRODUCTION                                                 2

 FES 1 FOR INITIAL COURSE SET UP                              3
 Relates to College’s C1 & C2 forms

 Qualification aim used to reference the FES 2 outcome/SPAR
      White form

 FES 2 FOR COURSE RESULTS                                     4
 Relates to student matriculation onto FES 1 records
 Student matriculation form
      White form

 Outcome /SPAR recorded against this data set
      Purple form

 FES 3 FOR UNIT RESULTS DATA                                  5
 Relates to course element (subject) results for all units
      Orange ‘SQA outstanding results form’
      Green Missing FES 3 outcomes non SQA units form

 CASE STUDIES
         Withdrawn students                                   6
         Unsuccessful students                                6
         Successful students                                  7
         Continuing students                                  8

APPENDIX
1        Qualification of study (FES1)                        9
2        Coding Guidelines FES 2                              11
3        Performance Indicators explanation                   13



 FES/PI Guidance          1            Revised 11/09/2012
BACKGROUND
Performance Indicators, PIs, inform external evaluations of learner retention and
attainment and provide evidence of the impact of college policies and strategies. Staff
use of PIs provides evidence of the effectiveness of self evaluation for quality
improvement and is an important element in the development of a quality culture,
incorporating equalities and diversity.

INTRODUCTION
This document has been prepared by members of the PI Focus Group to assist with the
understanding and interpretation of PIs. It is intended to help develop a better
understanding of the relationships between the recording (and coding) of data and the
production of PI ‘results’ and the dependence that these have on the original course set
up.
This document should be read in conjunction with the SFC Guidance notes on PIs
available on
www.sfc.ac.uk/guidance/SubmittingStatisticalInformation/FE_statistical_data/stats_g
uidance_notes_1011.aspx

Further Education statistics data collection:
    FES 1 for initial course set up
    FES 2 for student course results (related to the course that has been set up)
    FES 3 for unit or element results
    FES 4 solely for bursary data and not required for PI purposes
Performance indicator data collection:
    Notes & Guidance

Please note that SFC tends to use the term ‘programme’ where we use ‘course’ and
in the interests of consistency this document uses ‘course’.




FES/PI Guidance             2              Revised 11/09/2012
FES 1 – initial course set-up
The impact of course set up on PIs is immense and must be given high priority and due
consideration…. even if it is a long standing course. These guidelines are intended to allow more
focus on those aspects of course set up that will allow course teams to reflect on SARUs and
their impact on other PIs and SUMs accumulation, all of which are closely interlinked.

FE LEVEL
1. Course Aim
Look at course aim codes in FES 1 Code list A: Qualification aim of study (planned /expected
course outcome), also found in Appendix of 1 this document. Ensure that your course aim is
realistic in terms of student achievement, requirement to progress into employment/HE and the
resultant impact on SPAR.
Please note that when choosing between PA (any other recognised qualification) and PB
(programme not leading to recognised qualification – including most non-vocational programmes)
you should consider the majority of students. Where the majority will complete an introductory
course which will not be certificated/assessed use PB (and vice versa) – this will produce fewer
errors which can then be corrected on an individual basis.

2. Course content
Having considered course aim and, on the assumption that 18 credits is the norm for FT FE level
and 12 credit NC courses are the basis of new FE modernisation framework, consider whether or
not you need another 6 SQA credits (or other awarding body). What are they needed for in
terms of employment and progression? Do they really serve the students well? What are the
impacts for SARU & SPAR on having 100% of the course externally certificated?
You may wish to consider the following:
    Using the 6 credits worth of time to spend longer on more demanding units within the
       core of the 12 credit NC framework and/or include Langside College certificated
       components which add real value to the student experience.
    Having the Group Award, GA, as an optional extra to the course aim rather than have all
       students automatically attached to it. This would give the flexibility to include, in the
       70% requirement for success, GA components as well the remainder of course credits. In
       such a course of action the GA itself would be additional & not auto attached - only
       attachment for those for whom it is relevant. There are additional SQA GA costs for
       this course of action but these may be value for money in terms of the benefits to PIs.
Both options equate to SPAR achievement requirements for passes in 13 credits worth of course
credits in an 18 credit course set up ( 13/18 = 70%) rather than for example prescribing that
achievement was only the 12 credit GA which only amounts to 67% of credit achievement.

3. Exceptional Course content
In some exceptional cases more than 18 credits are offered for FT FE. This, in itself, poses
challenges for students in terms of workload and adds to costs for the course as the college
pays additional SQA fees & staff costs, and takes us to a ‘non summable’ situation for 2 of the
20 credits as only 18 credits are required in a FT course to provide the 20 SUMs tarrif.
Options here:
     Reduce the course credits. Do learners really need those non funded extra 2 credits?
     Make the 2 extra credits (difference between 20 and 18) non summable and non ‘PI able’
       (we will get 20 SUMs for the 18 credits taken).This option would once again allow you to
       deliver success as 13/18 credits 70% rather than 14/20. If you also selected the ‘non
FES/PI Guidance                 3               Revised 11/09/2012
         summable non PI able’ 2 credits quite carefully then this could have a significant impact
         on the SARU & SPAR.


 HE Level
 The same level of flexibility does not apply here due to the use of Group Awards. Suffice to say
 that where options are available ongoing monitoring of the SARUs in these will have the potential
 to improve the SPAR.

 FES2 – course results/Outcomes/SPAR (FES 2 code list I, SFC document & Appendix 2)
 A Student Outcome (result) should be recorded for each course element for which the student
 has attended at least once during the current academic year.
  Student A undertakes a full time course, an evening lifestyle class and a distance learning
    unit. Student Database requires 3 FES2 student outcomes for this student – one for each
    of their courses of study.
  Student B undertakes a part time course that starts in May & finishes the following April.
    Student Database requires 2 student outcomes for this student: one for the elements
    completed between February and June (current session) and another for the elements
    competed between July and December. The latter will be submitted the following session.

 WITHDRAWN STUDENTS
 Students must be withdrawn if they miss 4 consecutive weeks. If they subsequently return to
 the course they must be re-enrolled but withdrawals must be timeous.

 Most withdrawn students should not appear on the FES2 document as they will have been dealt
 with by Student Database and yourselves through ‘Withdrawal from Course’ documentation and
 process. If however they are still appearing in the FES2 the following codes should be used and
 the ‘Withdrawal from Course’ documentation completed and submitted immediately.
       Withdrawn student codes: 01, 02, 03, 04, 05, 10 and 16 (See Appendix 2)

 LIVE STUDENTS
             Live student codes: 07; 08; 14; 17; 18; 20; 22 (See Appendix 2)
 Senior Lecturers/Course Team Leaders should supply the appropriate student outcome codes
 which refer to FES 2 code list I & Appendix 2 as follows:
  The selected coding must identify the student’s outcome from the course on which they have
     enrolled & the way in which it has been set up. The student’s FES2 recorded outcome must
     therefore correspond to the FES1 course entry for that student.
  The outcome must relate to the FES1 qualification aim of study (course aim as set up in
     FES1), and be evaluated/ determined on this basis.
Where the student qualification assessment is not available because, for example, it is an
externally examined course, the student outcome should be based on what the college believes to
be correct at the time of completion.

Non spanning course
                        Live students codes: 07; 08 (See Appendix 2)




 FES/PI Guidance                 4                Revised 11/09/2012
 Spanning course
Note: Code 09 NO LONGER EXISTS & has been replaced by codes 17-20 ,all of which relate to
spanning courses i.e. those that span from one academic year to another ( e.g. Start May and end
April or year 1 of a 2 year course). They do not relate to NQ as year 1 of 2-year HNC course. The
NQ and the HNC are free standing courses and coded as such. If the student is not re-
enrolling onto the same course they are not spanning students and must be coded as 07 or
08.
                         Live students codes: 17, 18 and 20 (See Appendix 2)


 FES3 – for unit result data
 1. Withdrawn and Transferred students (W or TR)
 Provided the unit entry has not been sent to SQA (this is the case if blank under SQA entry
 date column), then unit results in the FES 3 boxes should be coded as follows:
               Student Status               FES 3 Code
               W                            11 (Withdrawn)
               TR                           05 (Transferred)
 Provided the unit entry has not been sent to SQA, results coded as 11 or 05 will not
 appear in the SARU.
 It is strongly recommended that the SL completes results forms for withdrawn and transferred
 students before FES3 (unit results) forms are issued to lecturing staff. The calendar of PI
 activity will provide information on relevant dates.
      It is possible for a student to have achieved the unit before the withdrawal or transfer
         took place. In this case, the lecturer should record a P as for live students.
 At the end of Block 1, results forms for Block 2 and 3 units for Withdrawn/Transferred
 students may be received and these should be completed by the SL as above using withdrawn /
 transferred codes and returned to student database.

 2. Live students
 Results forms should be completed for each student according to the following guidelines:

 Situation                                                           Result      FES 3 box
                                                                     box
 SQA Assessed Units
 The FES3 box will be automatically coded and you need only to
 complete an entry under the Result heading, using following codes:
 Student has passed SQA unit                                       P             Leave blank
 Student has attended, but not been successful                     F             Leave blank
 Student has been formally withdrawn part way through the unit W                 Leave blank
 and before they achieved the unit (and an M4 withdrawal form
 has been completed)
 Non-SQA assessed units eg ECDL Leave the Results box blank
 and code the FES3 box as indicated:
 Student has passed unit                                           Leave blank   Use codes 08/14
 Student has attended, but not been successful                     Leave blank   Use code 07
 Student has been formally withdrawn part way through the unit Leave blank       Use code 11
 and before they achieved the unit (and an M4 withdrawal form
 has been completed)
 FES/PI Guidance                 5              Revised 11/09/2012
Non-assessed units e.g. confidence building
Student has attended unit                                     Leave blank        Use code 14
Student has been formally withdrawn part way through the unit Leave blank        Use code 11
and before they achieved the unit (and an M4 withdrawal form
has been completed)



SFC deems FES2 Student Outcomes 8, 14, 18, 20 & 22 as positive outcomes

CASE STUDIES
The following scenarios are intended to illustrate the correct Student Outcome (FES2) codes
for particular situations.

Coding Withdrawn Students – Student Outcome (FES2) Codes 01,02,03,04,05, 10 and 16)

       A student is enrolled on NCENGM-O101A subject DON111/020 studying on a distance
        learning basis. Regular contact between the student and the tutor stops. It is
        ascertained that the student has withdrawn from the course. Since Student Database
        has not been informed that the student has withdrawn, the Student Outcome has not
        been pre-coded. A formal withdrawal for the student in line with the Withdrawal
        Procedure should be submitted to the Student Database using the last contact date as
        their withdrawal date.

        Appropriate reason for student withdrawal should be indicated on the Withdrawal Form &
        Student Database will determine outcome code

Coding Unsuccessful Students – Student Outcome (FES2) Code 07

       A student started an NQ course in August. The NQ course comprised of a total of 18
        units. The student successfully completed 10 units.

        Student Outcome      07       Student must achieve at least 70% of the assessment credits
                                      for the course. 10 out of 18 = 56%

       A student is studying 4 x 1 credit units; 2 SQA units and 2 non assessed units.
        The student fails 2 units.

        Student Outcome      07       Student must achieve at least 70% of the assessment credits
                                      for the course. 2 out of 4 = 50%




FES/PI Guidance                   6              Revised 11/09/2012
       A student started an HNC course in August. The student is entered for an HNC group
        award and is expected to study a total of 15 credits. The student achieves 14 credits and
        fails to achieve one core unit of HNC award. The student is accepted on to HND course
        for next session.

        Student Outcome      07       Student failed to achieve the HNC and is not continuing on
                                      the HNC course the following session rather they are
                                      progressing to HND

       A student started an HNC course in August. The student is entered for an HNC group
        award and is expected to study a total of 15 credits. The student fails to achieve the
        correct combination of their core and optional units for their HNC award. The student is
        returning to re-sit their HNC course.

        Student Outcome      07       Student did not successfully complete their HNC despite
                                      their intention to return to re-sit.

       A student is enrolled on NCENGM-F101A subject EB5V11 studying on a distance learning
        basis. The student makes regular contact until the end of the course but does not
        achieve 70% success in their units. The student does not intend to return.

        Student Outcome      07       Student did not achieve at least 70% of the assessment
                                      credits for the course.

Coding Successful Students – Student Outcome (FES2) Code 08

       A student started an NQ course in August. The NQ course comprised a total of 18 units.
        The student successfully completed 14 units.

        Student Outcome      08       Student must achieve at least 70% of the assessment credits
                                      for the course. 14 out of 18 = 78%

       A student is studying 4 x 1 credit units; 2 SQA units and 2 non assessed units.
        The student achieves three units.

        Student Outcome      08       Student must achieve at least 70% of the assessment credits
                                      for the course. 3 out of 4 = 75%

       A student started an HNC course in August 2007. The student is entered for an HNC
        group award and is expected to study a total of 15 credits. The student achieves 13
        credits including the correct combination of core and optional units for their HNC award.
        The student is accepted on to an HND course for the following session.

        Student Outcome      08       Student successfully completed their HNC (the course onto
                                      which they were initially enrolled)




FES/PI Guidance                   7               Revised 11/09/2012
       A student is enrolled on CARINGOL-O101A subject DON111/020 studying on a distance
        learning basis. The student makes regular contact until the end of the course and
        achieves 70% assessment credits for the course. The student does not intend to return.

        Student Outcome     08       Student achieved at least 70% of the assessment credits for
                                     the course.

Coding Continuing Students – Student Outcome (FES2) Codes 17,18,& 20

       A student is enrolled on the year 1 of a part-time HNC course which has duration of two
        years. The student is continuing on to their next year of study and did not achieve 70%
        of the units undertaken in that year.

        Student Outcome     17       Continuing to next year of course

       A student is enrolled on the year 1 of a part-time HNC course which has duration of two
        years. The student is continuing on to their next year of study and has achieved 70% of
        the units undertaken in that year.

        Student Outcome     18       Continuing to next year of course

       A student is enrolled on the year 1 of a part-time HNC course which has duration of two
        years. The student is not continuing on to their next year of study and has achieved 70%
        of the units undertaken in that year.

        Student Outcome     20       Not continuing onto next year of course

Coding Students with No Assessment – Student Outcome (FES2) Code 14

       A student is enrolled on 4 non-assessed subjects. Since all the subjects are non-
        assessed, their performance at subject level is not considered.

        Student Outcome     14       completed course but not assessed as course not designed to
                                     be assessed

Coding ECDL students

       A student enrols for ECDL in February and completes the course in the following
        September. This student is a spanning student

        Student Outcome     17/18    for study undertaken between Feb-June; outcome dependent
                                     upon the number of ECDL elements achieved

        The student returns in August & continues on the same ECDL course

        Student Outcome     07/08 for study undertaken beyond August; outcome dependent
                                  upon achievement of ECDL qualification


FES/PI Guidance                  8               Revised 11/09/2012
    Qualification aim of study (planned/expected programme outcome) – code list A
    Advanced Qualifications

     Code         Description
     AA           Doctorate
     AB           Masters (research)
     AC           Masters (taught)
     AD           Postgraduate diploma
     AE           Postgraduate certificate

     BA           First degree (honours)
     BB           First degree (ordinary)

     CA           Fellowship of professional body
     CB           Graduateship of professional body
     CC           Membership of professional body
     CD           Associateship of professional body
     CE           Licentiateship of professional body

     DA           SVQ or NVQ: Level 5
     DB           Diploma (HNC/D level for diploma and degree holders)
     DC           HND or equivalent
     DD           HNC or equivalent
     DE           SVQ or NVQ: Level 4

     EA           Advanced Certificate (bridge to HNC/D)
     EB           Advanced Certificate not specified elsewhere – see note 1 on next page
     EC           Advanced Diploma not specified elsewhere – see note 1 on next page
     ED           Advanced Certificate (comprising HN units only)
     EE           HN units only but not leading to certificate




FES/PI Guidance                     9               Revised 11/09/2012
    Non-advanced qualifications

        Code      Description
        GA        SVQ: Level 3
        GB        NVQ: Level 3
        GC        GSVQ/GNVQ: Level 3

        HA        SVQ: Level 2
        HB        NVQ: Level 2
        HC        GSVQ/GNVQ: Level 2

        JA        SVQ: Level 1
        JB        NVQ: Level 1
        JC        GSVQ/GNVQ: Level 1

        KA        Advanced Higher (group award)
        KB        Higher (group award)
        KC        Intermediate 2 (group award)
        KD        Intermediate 1 (group award)
        KE        Access (group award)
        LA        Highest level of study (programme or unit) Advanced Higher
        LB        Highest level of study (programme or unit) Higher
        LC        Highest level of study (programme or unit) Intermediate 2
        LD        Highest level of study (programme or unit) Intermediate 1
        LE        Highest level of study (programme or unit) Access

        MA        Other Non-Advanced Certificate or equivalent – see note 1 below
        MB        Other Non-Advanced Diploma or equivalent – see note 1 below
        MC        Certificate of Sixth Year Studies (CSYS)
        MD        Other SCE/GCE/GCSE examinations only

        NA        National Units alone (formerly National Certificate modules), not
                  leading to any qualification listed above

        PA        Any other recognised qualification
        PB        programme not leading to recognised qualification (including most
                  non-vocational programme)
    Notes
    1
     Where a course includes National Units (formerly NC modules) in addition to other
    qualifications, code under the main qualification.


    If the awarding body for a programme of study is listed as being SQA, City & Guilds,
    HEI or other then the programme should not be coded as a “Programme not leading to a
    recognised qualification”.




FES/PI Guidance                     10               Revised 11/09/2012
    Appendix 2
    Coding Guidelines FES 2

    01 Enrolled on course but never attended

    02 Withdrawn from course and commenced employment
     Appropriate entry on the Withdrawal from Course form about employment must be
       completed and forwarded to Student Database
     Students must be withdrawn if they miss 4 consecutive weeks. If they subsequently
       return to the course they must be re enrolled

    03 Withdrawn from course and now studying in an HEI
     Appropriate entry on the Withdrawal from Course form about HEI must be completed
       and forwarded to Student Database
     Students must be withdrawn if they miss 4 consecutive weeks. If they subsequently
       appear back on the course they must be re enrolled

    04 Withdrawn from course and destination unknown
     Appropriate entry on the Withdrawal from Course form about lack of information
       must be completed and forwarded to Student Database
     Students must be withdrawn if they miss 4 consecutive weeks. If they subsequently
       appear back on the course they must be re enrolled

    05 Transferred to another course within the college

    07 Completed course, student assessed but not successful
     Allocated to students who
      are not withdrawn nor transferred from the course and therefore have completed:
      have been entered for named group awards & have not achieved their group award
      are studying a cluster of units on our locally devised courses (unnamed awards) and
         have not achieved 70% of their assessment credits
      are undertaking year 1 of a 2 year course but who are not intending to return for
         year 2

    08 Completed course, student assessed and successful
    This code should be allocated to students who:
      are not withdrawn nor transferred from the course and therefore have completed
      have been entered for named group awards and have achieved their group award
      are studying a cluster of units on our locally devised courses (unnamed awards) who
         have achieved 70% of their assessment credits

    10 Withdrawn from course and now studying elsewhere (not an HEI)
     Appropriate documentation about destination e.g. private training provider must be
       completed and forwarded to Student Database
     Students must be withdrawn if they miss 4 consecutive weeks. If they subsequently
       appear back on the course they must be re enrolled. This code would also be used for
       school pupils who leave a college to return to school

FES/PI Guidance                11              Revised 11/09/2012
    14 Completed course, student not assessed as course not designed to be assessed. This
    code should be allocated to students who are enrolled on entirely non assessed course i.e.,
    where there are no assessed units and the course has been specified as having no awarding
    body.

    16 Deceased

    17 Student has progressed to next year but did not gain 70% of the units undertaken
     Only used where course designated as being more than 1 year e.g. day release HN.

    18 Student has progressed to next year and has achieved 70% of the units undertaken
     Only used where course designated as being more than 1 year e.g. day release HN.

    20 Student has successfully gained all the units that they are able to achieve in the
    academic year and is able to progress onto the next year

    21Completed programme/course, student not assessed although programme/course
    designed to be assessed. Studying on a flexible open learning programme21 Completed
    programme/course, student not assessed although programme/course designed to be
    assessed. Studying on a flexible open learning programme.
    DO NOT USE – Langside College does not use this code


    22 Student completed first year of an HND but has chosen to leave with an HNC.

    SFC guidance:
    It is recognised that some units will span two or more academic years on non
    spanning programmes. In these cases the 70% rule should be applied to non
    spanning units.
    FES2 Student Outcomes 8, 14, 18, 20 & 22 as positive outcomes
    Code 14 for FE courses only
    Code 21 to be excluded from PIs




FES/PI Guidance                12               Revised 11/09/2012
    Performance Indicators PIs 2010/11
    An explanation of the column headings in Student Database documentation

    Initial enrolment
    Includes all students enrolled for a programme who attended at least once, completely
    excludes students with a pre-enrolled status P. All subsequent fields also ignore pre-
    enrolled status.

    25% Required date enrolment
    Takes the initial enrolment total and deducts students who have withdrawn/transferred
    on or before the 25% Required Date.

    Completed
    Includes students who have a student outcome of 7, 8, 14, 17, 18, 20, 22

    Achieved
    Includes students who have a student outcome of 8, 14, 18, 20, 22

    Early student retention/SRR1
    25% Required date enrolment x 100%
    Initial enrolment

    Student retention
    Completed          x 100%
    25% Required date enrolment

    SRR2
    Completed            x 100%
    Initial enrolment

    SPAR
    Achieved           x 100%
    25% Required date enrolment

    Student outcome/SOA
    Achieved          x 100%
    Completed

    In addition to college wide programme PIs listed above, PIs based on disability, ELS,
    ethnicity, gender, international, nationality and SIMD (lowest 15%)

    SARU
    Number of assessment credits achieved
    Number of assessment credits undertaken




FES/PI Guidance                13               Revised 11/09/2012
FES/PI Guidance   14   Revised 11/09/2012

								
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