Job Posting Administrative Assistant by N2ag2yc

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									                     Brock University Students’ Union – Job Posting

Job Title:                 Administrative Assistant             Start Date:        September 10, 2012

Location:                  On-Campus                            End Date:          April 30, 2013

Salary:                    $12.00                               Hours:             15-20/week

Supervisor:                President                            Posting Open:      August 22, 2012

Applications Accepted      Heather Finn, President              Posting Close:     September 5, 2012
By:
                           president@busu.net

Mail:                                                           Job                Available at www.busu.net/jobs
                                                                Description:
BUSU - 500 Glenridge Ave, St. Catharines Ontario L2S 3A1
This posting is an excerpt from the Job Description which outlines the job in its entirety.

Summary of Main Responsibilities:
    Provides support in meetings by typing and distributing minutes, preparing meeting materials and
      arranging meeting dates/times/rooms, contacting participants, and attends meetings, as required, to
      record minutes.
    Assists in managing the President’s calendar - proactively resolving conflicts.
    Proactively creates and maintains effective workflow and communications to accomplish the work of the
      President.
    Maintain office filing and storage systems and keeping electronic and paper documents organized.
    Assists in organizing voice mail and physical mail.
    Assist the President in following up on tasks that have been committed to in meetings.
    Organizes special events as required by the President which include office competitions (i.e. door
      decorating or cleanest office competition.) and invitations from the President for upcoming events.
    Reconciles VISA Statements to receipts for submission to the accounting clerk as per expenditure account
      guidelines.
    Completes and submits the President’s expense claims.
    Maintains confidentiality at all times.
    All other tasks and/or duties as reasonable assigned by the President

QUALIFICATIONS:
    Can get task done promptly and occasionally in short notice
    Strong oral and written communication skills.
    Can carry oneself professionally
    Working knowledge of Brock University and BUSU services.
    Computer skills (word processing, spreadsheet, database, internet).
    Ability to resolve conflict in an effective and diplomatic manner.
    Ability to work independently or as part of a team with a diverse group of people.
    Ability to work effectively in a fast-paced environment.
    Ability to search out resources relevant to arising issues.
    Outgoing and comfortable interacting with the public at events or when staffing the office.
    Legally eligible to work in Canada
    Must be a registered undergraduate student at Brock University during the term of their employment




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