ARDEN MANOR RECREATION AND PARK DISTRICT by F37qYuXI

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									                ARDEN MANOR RECREATION AND PARK DISTRICT
                           A Special District Formed In 1953
                    1415 Rushden Drive, Sacramento, CA 95864-2731
        Phone: (916) 487-7851 Fax: 487-2028, E-mail: www.ArdenManorParks.org
                        Regular meeting of the Board of Directors
                            District Manager, Mirjana Gavric
             Thursday, March 20, 2008/Deterding Front Office 7:00 p.m.
                                       MINUTES
                                   Board of Directors
                 Chairperson: Warren Harding, Vice-Chairperson: Vacant
                Board Members: Keith Day, Kathleen Gravin & Pat Joslin

                                              VISION STATEMENT
 Arden Manor Recreation and Park District, in partnership with the community, provides a high quality of
 life for residents of all ages in a safe, clean, healthy environment. Residents participate in programs that
                promote and enrich individual, family, and cultural harmony and prosperity.



CALL TO ORDER
1.   ROLL CALL
     The meeting was officially called to order by Warren Harding at 7:00 pm.
     Board members present:                Harding, Day, Gravin
                                           (Joslin on conference call)
     Board members absent/late:            None
     Vice-Chairperson                      Vacant
     Junior board member:                  Vacant
     Staff present:                        Mirjana Gavric, Michelle Lawrence
     Public present:                       Becky McDaniel, Chris Barnes,
                                           Hannah Barnes

2.      PLEDGE OF ALLEGIANCE

3.      COMMENTS FROM THE PUBLIC AND BOARD MEMBERS

        AGENDA:
         Only comments on non-agenda items will be taken at this time. Decisions may
         not be made on any item not on the agenda. All new requests for action must
         be referred to another meeting and appear on the agenda.
        ACTION:



                                                      1
     Harding apologized to FEC staff for placing an FEC personnel issue on the
     AMRPD agenda. He stated that it was wrong and it would not happen again.
     Gavric introduced Michelle Lawrence as the new AMRPD Recreation
     Coordinator who would be running this year’s summer camp. McDaniel
     identified herself as the Superintendent of Recreation at FEC, and thanked
     Harding for his apology to her Recreation Supervisor. She added that she
     believes that her Recreation Supervisor, Becky, is one of the top five in the state
     of California. She stated that she wanted to reassure the Arden Manor Board that
     they were getting a high quality person managing their aquatics program. Becky
     Herz, Recreation Supervisor for FEC, made a request that Arden Manor assign a
     Board member to assist in working on problems associated with the MOU for the
     joint aquatics program, specifically clarification of responsibilities. Herz stated
     that she wanted clarification of the MOU and wanted to work with an AMRPD
     Board member or committee. McDaniel added that power and control issues had
     not been clarified. Day stated that the issue may be easily resolved by going
     through the MOU and seeing what it says. Herz stated that after 2 years, she is
     still not sure who is doing what. Gavric stated that she and Mr. Imai had worked
     on clarification of the roles that each District would have, and who would be in
     charge of each function. Gavric questioned whether or not that information had
     been shared with Herz. Herz stated that based on e-mail communications
     between the AMRPD District Manager and her staff, she was confused about who
     was in charge of what. Herz requested that an Arden Manor Board member be
     assigned to help clarify what is expected of them. Herz requested that Harding
     take on this role. Harding declined her invitation, but suggested that Day be
     responsible for this. Day agreed to help and stated that he will read the MOU
     again and will work with Herz. Barnes questioned the appropriateness of the
     whole procedure.

4.   COMMITTEE REPORTS
      A. Park Advisory Committees
          None
      B. Swim Team Report
          None
      C. Community Day Report
          Gravin asked Gavric if the magician had been confirmed. Gavric
          confirmed that Trevor Wyatt was scheduled. Gavric added that MIX96
          radio station would also be involved. Gravin stated that she was trying to
          get Rick Baker to bring a school band to the event.
      D. Consolidation Report
          Gavric stated that the Consolidation Committee had to cancel its last
          meeting because Joslin was unable to attend. Joslin stated that she has
          made a walking tour of the FEC facilities. She stated that she was
          impressed with the total size of their district and wondered how Board
          representation would work. Harding explained the process pertaining to
          reorganization and how Arden Manor would have 4 board members




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             initially, and Fulton El Camino 5, and the new district would eventually be
             reduced from 9 to 5.

5.    APPROVAL OF CONSENT CALENDAR
      AGENDA:
      Board to review and approve consent calendar.
      ACTION:

                             CONSENT CALENDAR

 1.    APPROVAL OF MINUTES
        February 21, 2008 regular meeting.

 2.    CORRESPONDENCE
       A. Northern California Arts, Inc flyer (Attachment A).

 3.    FINANCIAL REPORTS
         A. Reports on Revenues and Expenditures (Attachment B).
         B. Claims Submitted for Payment (Attachment B).
         C. Employee Benefit Report (Attachment B).

 4.    STAFF REPORTS
        A. District Manager’s /Maintenance/Financial Report (Attachment C).




      Motion #1
      Day motioned to accept the Consent Calendar, and Gravin seconded.

      AYES:                                Harding, Day, Gravin
      NOES:                                None
      ABSTAIN:                             None
      ABSENT/LATE:                         None
      VICE-CHAIRPERSON:                    Vacant
      JUNIOR BOARD MEMBER:                 Vacant
      CONFERENCE CALL:                     Joslin

6.    NEW BUSINESS

       A. Application for Junior Board Member
       AGENDA:
        The Board to review application for Junior Board member and deicide to vote
        on the appointment. (Attachment D).
        ACTION:




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   Day complemented Hannah Barnes on her quality application. Harding
   questioned whether or not there was a minimum age limit. Gavric stated that
   she will check into it. Harding added that any age restriction can be easily
   modified to allow younger applicants. This technicality would not prevent
   them from voting to approve the applicant.

   Motion #2
   Day motioned to approve the appointment of Hannah Barnes as the new
   Junior Board member and Gravin seconded.

   AYES:                             Harding, Day, Gravin
   NOES:                             None
   ABSTAIN:                          None
   ABSENT/LATE:                      None
   VICE-CHAIRPERSON:                 Vacant
   JUNIOR BOARD MEMBER:              Vacant
   CONFERENCE CALL:                  Joslin

B. Impact requesting a discount on swim costs for summer 2008.
AGENDA:
   The Board will review the letter sent to the District Manager from Mrs. Amy
   Smith, Director of Impact and the Board will review the matrix sent to Impact
   from Arden Manor staff providing alternative swim plans. The Board to
   review the information and vote on the request made by Impact.
   (Attachment E).
   ACTION:
   Day had a question about the total number of days that are being requested.
   Gavric explained that previous contracts were not being continued, and that
   the current procedure is the use of multiple visit punch passes. Gavric stated
   that she changed the process to allow fairness to everyone. Gavric stated that
   Amy could not attend the meeting tonight, and recommended that the issue be
   tabled until the next Board meeting. The Board agreed.

B. Board to review quotes on trimming of two Eucalyptus trees at Deterding
    Park.
AGENDA:
   The board to review quotes and vote on trimming of the two
   Eucalyptus trees at Deterding Park, due to the safety of the general public.
   (Attachment F).
   ACTION:
   Gavric explained the safety issues involved that require tree trimming. She
   further explained the various options involved in the quotes. She
   recommended going forward in April to complete the project. Day supported
   the project. Harding suggested doing the crown reduction pruning for both
   trees, or Bid A.




                                    4
          Motion #3
          Harding motioned to accept Bid A, Gravin seconded.

          AYES:                              Harding, Gravin, Day
          NOES:                              None
          ABSTAIN:                           None
          ABSENT/LATE:                       None
          VICE-CHAIRPERSON:                  Vacant
          JUNIOR BOARD MEMBER:               Vacant
          CONFERENCE CALL:                   Joslin

7.     OLD BUSINESS
       NONE


8.     GENERAL BOARD REVIEWS & REPORTS
       Reports of the Board
       None

9.     CLOSED SESSION

        The Board may hold a closed session on any subject matter authorized under
        State law, including but not limited to pending litigation, property acquisition
         negotiations, and personnel matters.
       None

10.    CLOSE MEETING
        Regular Board meetings are held every 3rd Thursday of the month at 7:00 p.m.

ADDITIONS TO THE AGENDA: Items may only be added to the agenda in accordance
with Section 1206 of the Arden Manor Recreation and Park Policies.

PUBLIC COMMENT: Any person may address the Board at this time upon any subject
within the jurisdiction of Arden Manor Recreation and Park District; however, any matter
that requires action will be referred to staff from a report and action at a subsequent
meeting.
None
Chair-person, Warren Harding, Adjourned the meeting at 8:10 pm.
Respectfully submitted by Jeff Gray, Administrative Assistant.




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