Taking Care of Business
As the program year approaches its final months, students and host families must begin to make preparations for
the students’ return to their home countries. The most obvious of these preparations are return travel
arrangements, which students should have already begun to work on. There are a number of other details that are
also very important to keep in mind. Below is a list of the most frequently mentioned issues. If you have any
questions, please feel free to call our office at 1-800-448-9944.
Host Family: Students should be sure to settle any outstanding debts or payments they may have with their host
family. These may include telephone and Internet bills, or any other type of loan made to students during the
year. Students should also be sure to settle any outstanding payments that their host family owes them. If you are
helping your student ship anything home, it is important to anticipate any associated costs. If possible, shipments
should be designated to be paid for upon arrival in the student’s home country. CIEE is NOT able to reimburse
host families or students for these outstanding bills.
Medical: If your student has any outstanding doctor bills, please be sure that the bills are in the student’s name
(not the host family’s name), to avoid any difficulties with medical care providers or collection agencies. If your
student has any outstanding insurance issues, please be sure to contact CIEE’s insurance department by phone or
email, 1-888-268-6245 or email@example.com for assistance.
School: Students must be sure to settle any accounts at school. They must also return textbooks, library books,
athletic equipment, and any other school property. As with outstanding debts to host families, CIEE cannot
reimburse schools for debts left by students.
It is a good idea for students and host families to discuss these issues ahead of time to avoid any
misunderstandings or confusion. Students should consider making an “end of year budget” to anticipate bills that
may surface after their departure, such as phone bills for November, December, or January.
Convalidation of Transcripts
Students are also responsible for finding out what their home country requires them to do in order to receive
credit for their grades. The process is different for different countries, so students should make sure that they are
aware of what they must do. All students from Brazil, Mexico, Spain and Italy must complete a very specific
convalidation process. Those of you from these will find specific information for your home country’s
convalidation requirements located on the Student Website: (http://www.ciee.org/hs/students/index.html.)
Students should begin to research this process now, as it often takes some time to fulfill all the necessary
requirements. Many students will not be able to complete the convalidation process before returning to their
countries. As this is ultimately the students’ responsibility, students should discuss expectations with host families
and Local Coordinators and provide for the costs associated with convalidation.
-The CIEE Participant Support Team
CIEE: Council on International Educational Exchange
300 Fore Street, Portland, Maine 04101 USA ▪ Tel: +1 (207) 553 4000 ▪ Fax: +1 (207) 553 5000
E-mail: firstname.lastname@example.org ▪ Website: http://www.ciee.org