zMYSL General Board Meeting - Download as DOC

							                                       BMYSL General Board Meeting
                                            Meeting Minutes
                                           December 6, 2007

Opening:
   Meeting called to order at 7:31pm at Star Grange

   President              -   Marc Know
   Ref Assignor           -   Rich Chilcoat
   Scheduler              -   Bill Morgan
   Bath East Allen        -   Absent
   Bethlehem Township     -   Bob Eaton
   Forks Township         -   Stephen Semanek
   Lehigh Township        -   Keith Hantz
   Moore Township         -   Absent
   Nazareth               -   John Hawk
   Northern Lehigh        -   Bill Danish
   OLPH                   -   Eric Snell/Mark Fabey
   Palmer                 -   Allan Wolfe
   Slate Belt             -   Barry Brescancine
   St Janes               -   Jim Berg
   Wilson                 -   Dave Wright
   Wind Gap               -   Jeff Meyers/Tony Borger/Coleen Lieberman

A. Approval of Minutes
   First – Bob Eaton – Bethlehem Twsp
   Second - Mark Fabey – OLPH
   Motion Passed

B. Treasures Report
   Starting Balance –
   Ending Balance -
   No report was given, Treasurer not present. Tom will send out in an E-Mail

Approval of Treasures Report
   First -
   Second -

C. Old Business

      Fall Tournament
           o Everything went well with tournament. The only mistake was having the U-8’s at the site. This
               added an overflow of traffic and people.
           o Moore Twsp did a great job with minimal problems.
           o We would like to thank all the Referees for a job well done and also would like to thank Rich
               Chilcoat for assigning the Referees.

D. New Business
    No new business
E. Other Business
    The fee structure was brought forward with no discussion. This the first meeting of discussion for the
      By-Law change. Email Dave Wright at wrightdl4@verizon.net with any comments or suggestions.
            Report from Fees Committee (Dave Wright, Tricia Wieder, Allan Wolfe, Ralph Kocher). Discuss following fee structure.
                            Game Forfeit                                   -         $100
                            Illegal cancellation of Game                  -          $25, pay referee
                            Failure to attend league meeting              -          $25 per meeting
                            Failure to prepare spring fields              -          $150
                            Failure to turn in Final commitments          -          $50
                            Failure to turn in final roster               -          $50
                            Late fee to pay team feed                     -          $25 per month
                            Addition/deletion of team after commitments -            $50 per team
             o     Other fees that may need to be added
                            Lost Coaches Card                             -          $10
                            Illegal player                                -          Forfeit Game
                            Non Carded Coach                              -          Forfeit Game
                            # of game changes 2 per organization          -          $50 for additional changes
                            Only problem with changing games is if it is done after cut off date of Monday evening.
      It was discussed that adding or deleting a team after final commitments should be more than $50 per team. We discussed some ideas to
       push Final commitments to either be Middle of July or beginning of August. The scheduler can have a rough draft of schedule a few weeks
       after Initial commitments.


F. Executive Board Report
    State of the League
          o We are in as good a shape as it has ever been. We are attempting to make changes that will
              improve the organization. We need some of our unwritten rules and standards documented so that
              we have records for everyone to view. I will be compiling a list and will send to all representatives
              for input. The commissioners did a fine job, but there were a few incidences where teams were
              placed in the wrong divisions. We hope in the future that commissioners will be honest about a
              teams skills and properly place teams in correct divisions. Several teams had carded players on B
              division teams. The commissioners need to address these types situations for the best interest of
              the children and BMYSL. EPYSA is happy with us. We did miss the deadline for payment but did
              get them their money without any repercussions.
          o We are not sure what is going to happen for spring. We are paying Moore Twsp a large sum of
              money for paint and the use of the facility and they also benefit from the concession stand. We
              need a plan of action if the Moore Twsp facility falls through. A committee has been created to
              address these issues. The committee consists of Tony Borger (Wind Gap), Rich Chilcoat (Lehigh
              Twsp), and Keith Hantz (Lehigh Twsp). Contact Tony with any ideas or suggestions at
              coachtb@frontiernet.net.
          o East Allen has informed us that they no longer want to be part of the BMYSL league.

      Executive Board Elections
          o John Hawk was elected as Vice President
          o Bill Danish elected as Secretary
          o Mark Fabey-OLPH nominated Jim Berg and second by Bob Eaton-Beth. Twsp as the Commissioner
              Executive Board Member. Motion Passed.
          o If you are interested or know someone that is interested in the following paid positions contact
              Marc Knox. We will select people for these positions in our January meeting.
                   Referee Assignor
                   Registrar
                   Scheduler
                   Webmaster

G. Adjournment
          Meeting was adjourned at 8:20pm.
          NEXT MEETING: Jan. 3rd, 2008 7:30pm Star Grange.